Administration Manager

Job Description

As an Administration Manager, you will be responsible for overseeing and streamlining all administrative, logistics, maintenance, and supplier management functions across the Group’s diversified businesses. In this role you will be ensuring operational efficiency, cost optimization, and compliance with UAE regulations while supporting business growth and cross-functional coordination between retail, manufacturing, hospitality and the other divisions within the group.

Roles and Responsibilites:

Administration:

• Oversee and manage the day-to-day administrative functions of Admin Department.
• Develop and implement group-wide administrative policies, SOPs, and process improvements.
• Supervise documentation, asset control, and recordkeeping systems.
• Manage coordination with government entities (Municipality, Civil Defense, DED, etc.) for decoration, police permits, and compliance.
• Manage coordination with Malls Management for permits, renewals of lease agreement, decorations, and fit-out related work.
• Manage company facilities, leases, and property insurance coverage.

Logistics & Supply Chain Coordination:

• Oversee and manage all logistics operations.
• Coordinate transportation, customs clearance, and inventory movements across stores, warehouses, and production sites.
• Optimize supply chain efficiency by monitoring logistics performance and controlling freight costs.
• Collaborate with procurement and warehouse teams to ensure timely delivery and accurate documentation.

Maintenance & Facility Management:

• Manage preventive and corrective maintenance for stores, factories, offices, and hospitality units.
• Supervise maintenance teams and external service providers for electrical, mechanical, and HVAC systems.
• Ensure compliance with health, safety, and environmental standards across all facilities.
• Prepare and manage maintenance schedules, contracts, and annual budgets.

Supplier & Vendor Affairs:

• Build and maintain strong relationships with suppliers, contractors, and service providers.
• Negotiate service agreements, pricing, and credit terms to optimize cost efficiency.
• Evaluate supplier performance, ensure timely payments, and maintain accurate vendor records.
• Collaborate with procurement to streamline vendor selection and qualification processes.

Financial & Budgetary Responsibilities:

• Prepare and monitor the annual administration and maintenance budget.
• Track expenditures, analyze variances, and implement cost control measures.
• Support internal audit requirements and ensure transparency in administrative spending.

Team Leadership & Coordination:

• Lead and develop the administration, logistics, and maintenance teams.
• Provide training, mentorship, and performance evaluations.

Communication & Coordination

Internally:

• Head of Departments
• Line Managers

Externally:

• Suppliers
• Government entities

Mall Managements