administrative assistant Jobs in Chicago United States

administrative assistant

maintenance assistant

Avantara

<div>Welcome to Avantara Lincoln Park, a premier skilled nursing and rehabilitation facility located in the heart of Chicago&rsquo;s Lincoln Park neighborhood. At Avantara Lincoln Park, we are committed to providing advanced rehabilitation therapies and exceptional nursing care in a vibrant and historic community setting. Our facility offers personalized care tailored to meet the unique needs of each resident, ensuring both short-term rehabilitation and long-term care residents receive the highest quality of care in a welcoming, supportive environment.

Situated in one of Chicago&rsquo;s most desirable neighborhoods, Avantara Lincoln Park provides an exciting and dynamic workplace, surrounded by the energy of city life, yet nestled within a peaceful residential area. If you are passionate about delivering top-tier healthcare and want to join a team that values compassion and excellence, Avantara Lincoln Park is the perfect place to grow your career.

Maintenance Assistant

Job Description:

Are you looking for a rewarding career? We are currently searching for a Maintenance Assistant to join our friendly, caring and supportive team! Avantara Lincoln Park is rapidly growing and our team is looking to invest by providing opportunities to further your career and with the tools and encouragement you need to succeed.

We offer great benefits including:
<ul>
<li>Same Day Pay</li>
<li>Medical, Vision, &amp; Dental</li>
<li>401K with Employer Match</li>
<li>Free Life Insurance</li>
<li>Voluntary Benefits</li>
<li>Sick and Vacation Time package</li>
<li>Holiday Pay</li>
<li>Shift Differential Pay</li>
<li>Tuition Reimbursement</li>
<li>Internal Growth Opportunities</li>
<li>Employee Assistance Program</li>
<li>Emergency Assistance Grant Program.</li>
</ul>
 To be eligible for consideration applicants should have:

Previous experience working in a building maintenance capacity. 2 years&rsquo; experience in a maintenance assistant role.

Knowledge of Federal, State and Local requirements and regulations.

As a maintenance assistant, you are hevily relied upon, rotating shifts as well as holiday and work during inclement weather will be required. Your work will ensure our residents receive the high standard of care they have grown to expect at Avantara Lincoln Park. Our residents will depend on your knowledge, skills, and attention to detail to ensure they are safe.

Located at 1366 W Fullerton Ave, Chicago, IL 60614, Avantara Lincoln Park is easily accessible via public transportation and major city routes, offering a convenient commute for staff from across the Chicago metro area.

Join our team today and contribute to a facility that is recognized for its commitment to compassionate care and enhancing the lives of our residents in one of the city&rsquo;s most vibrant neighborhoods.

Avantara Lincoln Park is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sexual orientation, gender, gender identity, expression or orientation, genetic information, national origin, age, disability, or status as a disabled or Vietnam-era veteran. When completing this application, you may exclude information that would disclose or reference this information, or any information relating to any other status protected by federal, state, or local law.

Avantara Lincoln Park never requests or sends money, payment transfers, direct deposit, or Social Security Number (SSN) information as part of their recruitment process.</div>

Maintenance Assistant

Tiffany & Co.

<div>Position Overview - Administrative Assistant, Chicago Office
The Administrative Assistant supports the administrative needs of the Mid-Atlantic Vice President. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.
The Administrative Assistant must be able to think strategically while also being hands-on in overseeing the day-to-day execution of the agreed upon strategy with a focus on clients, people, and brand desirability. They will be open and approachable and will work with both the central team and the local teams in a transparent, united and mutually supportive manner. They must model and champion our core belief; People Make the Difference and our values; Be Creative &amp; Innovative, Deliver Excellence and Cultivate an Entrepreneurial Spirit.&rdquo;
Key Accountabilities
Calendar Management:
<ul><li>Proactively manage daily calendars and resolve scheduling conflicts
</li><li>Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules
</li></ul>Travel Coordination:
<ul><li>Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
</li><li>Create travel itineraries
</li><li>Prepare accurate expense reports through ExpenseVisor
</li></ul>Communication:
<ul><li>Communicate and liaise with the team to properly inform calendar and project management
</li><li>Create and compile detailed PowerPoint presentations for Senior management and general meetings
</li></ul>General Administration:
<ul><li>Assist in the logistical preparation for meetings and interviews including reserving conference rooms, ordering meals, liaising with IT, etc.
</li><li>Assist in the organization of files
</li><li>Process invoices through accounts payable / expense visor system
</li><li>Support ad hoc project requests
</li><li>Distribute mail and coordinate shipping with the mailroom
</li><li>Manage external vendors for office maintenance ( schedule janitorial services, electrical and IT services services)
</li><li>Transcribe and share minutes related to team meetings
</li><li>Maintain and order office supplies
</li><li>Receive deliveries and manage outgoing shipments ( label creation and pick up requests)
</li><li>Connect with building management office to report any issue and to arrange routine maintenance ( including fire drills, fire dept. inspections etc.)
</li></ul>Qualifications
Required
<ul><li>4-6 years of previous administrative assistant experience working with high level or multiple executives
</li><li>Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
</li><li>Must be discrete due to exposure of highly confidential client information
</li><li>Ability to multi task and prioritize workload
</li><li>Must have excellent organizational skills
</li><li>Strong communication skills
</li><li>Ability to work independently
</li><li>Former retail environment experience is preferred
</li><li>Bilingual English and Spanish prefer
</li></ul>Preferred
Bachelor&rsquo;s degree preferred</div>

Administrative Assistant

Guidepost Montessori

<div>
 
 We are hiring Assistant Guides for our lovely Guidepost Montessori school at Old Town!
 
 
 
 Get the opportunity to empower 0 to 6-year-olds to gain independence, self-confidence, and an enduring love of learning!
 
 
 
 Your Role
 
 
 
 We're looking for an enthusiastic, adaptable Assistant Guides (Teachers) to support a mixed-age class of Infants, Toddler, and Preschool (ages 3-6) children in a Montessori environment.
 
 
 In a Montessori environment, guides (teachers) carefully prepare an environment that fosters independence and captivates a child&rsquo;s interest. Guides provide personalized support to each child. They offer individual and small-group lessons, showing children how to use the materials and perform activities with them, and giving them precise language to understand their experiences.
 
 
 Because of the carefully prepared environment and individualized support, children in a Montessori class have tremendous liberty to explore the environment and work on materials of their choice for as long as they want. Most importantly, the support and materials help every child develop skills, confidence, and a firm conviction that they are capable.
 
 
 We&rsquo;re looking for an Assistant Guide who will bring their best in order to support every child in reaching their highest potential!
 
 
 
 Guidepost Assistant Guides:
 
 
 
 <ul>
 <li>
 Observe children closely to understand and best meet their needs
 </li>
 <li>
 Prepare a beautiful, orderly environment that fosters independence and concentration
 </li>
 <li>
 Provide individual and small-group lessons to support each child&rsquo;s development
 </li>
 <li>
 Form personal connections with each child and cultivate a community of collaboration and respect
 
 
 </li>
 </ul>
 
 An ideal candidate has:
 
 
 
 <ul>
 <li>
 Experience working with children ages 0-6 in a school or similar setting
 </li>
 <li>
 Early Childhood Collage Credits preferred
 
 
 </li>
 </ul>
 
 What we offer:
 
 
 
 <ul>
 <li>
 The opportunity to contribute to a high-quality Montessori program that serves the individual needs of each child
 </li>
 <li>
 Fully sponsored Montessori diploma training and ongoing professional development through the Prepared Montessorian Institute
 </li>
 <li>
 75% tuition discount for two children at any school in our network (we serve children from 3-months-old through 6 years old)
 </li>
 <li>
 A network of supportive peers and mentors who appreciate your valuable contributions and regularly share best practices
 </li>
 <li>
 Abundant career growth and promotion opportunities
 </li>
 <li>
 A competitive pay rate
 </li>
 <li>
 Health, dental, and vision insurance
 </li>
 <li>
 Paid time off and paid holidays
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Guidepost Montessori is a growing network of over 100 schools across the U.S. and Asia, serving children ages 0-6 in our Nido, Toddler, and Children&rsquo;s House programs.
 
 
 At Guidepost, we believe children are capable and we design an education for independence. We&rsquo;re on a mission to radically transform education based on this belief&mdash;for children, parents, and educators!
 
 
 Our mission? Children who fully experience and joyfully achieve their own development; children who can reach their highest potential and flourish&mdash;in school and in life!
 
 
 
 If you love children and have been looking for the right opportunity to grow, join our school community by applying below!
 
 
 
 
 Guidepost Global Education and Guidepost Montessori are committed to a policy of Equal Employment Opportunity (EEO). We will not discriminate on the basis of age, sex, race, color, creed, religion, ethnicity, sexual orientation, gender identity, gender expression, national origin, alienage or citizenship, disability, marital status, military or veteran status, or any other legally recognized protected basis under applicable federal, state or local laws, regulations or ordinances. Our leadership is dedicated to ensuring the fulfillment of this policy. When requested, we are committed to reasonably accommodate employees and applicants with disabilities or special needs that may require an accommodation.
 
</div>

Assistant Teacher

Nightingale College

<div>***Must be willing to travel up to 100% of the time to various locations within the US during the clinical rotations. This is not a state specific travel position; assignments can be located in any of the Nightingale SOFE areas. Please see link below for the list of all of our SOFE (Supervised On ground Field Experience locations. We have 3 semesters each year that are 16 weeks (about 3 and a half months) long and clinical rotations take place during at least 11 of these weeks.*** Travel and lodging accommodations will be provided by the organization. ***
Supervised On-Ground Field Experience (SOFE) Areas (nightingale.edu) (https://nightingale.edu/admissions/sofe.html)
The starting budgeted salary for this position starts at $93,500. Nightingale College utilizes a faculty ladder with five levels to determine salary and position title. Nursing Education has the following levels: Instructor, Assistant Professor I, Assistant Professor II, Associate Professor, and Professor. Placement on the faculty ladder is determined at the time of an offer and is based on degree level and years of nursing academia experience. 
 
Role and Responsibilities
The Assistant Professor for Nursing Education facilitates on-ground education instruction by incorporating innovative teaching methodologies, cutting-edge technologies, and other industry trends reflecting advancements in the discipline by promoting an interdisciplinary approach to advanced practice nursing education and healthcare delivery within and outside the College. The incumbent will be accountable for delivering the nursing curriculum in accordance with the Program's mission, vision, values, and purposes. The Assistant Professor will engage with learners in all aspects of the nursing education process including evaluating the potential for achievement in the program and is accountable for Nursing Education Services successful attainment of key performance indicators, program and functional outcomes, and the success of the College's mission. The Assistant Professor functions as a valued team member within the nursing faculty.
<ul><li>Facilitates learning in the various supervised on-ground focused education (SOFE) sites, including clinical, simulation, or skills labs across the United States.</li><li>
Responsible for teaching and evaluating learners in the Practical Nursing, Baccalaureate and Master's Degree Nursing Programs.</li><li>
Monitors, engages, and maintains open communication with learners in all aspects of the nursing education process including attendance, performance, comprehension, and evaluation in accordance with course outcomes, and submits required reports according to published deadlines.
</li><li>Adheres to and holds learners accountable for partner facilities' expectations.</li><li>
Attends nursing faculty meetings, participates in committees, engages in shared decision-making, and other faculty activities as required.</li><li>
May be assigned to various modalities including experiential, didactic, evaluations, and NCLEX coaching based on the needs of the College.</li><li>
May carry additional teaching load outside of primary assignment.
</li><li>Participates in the successful implementation of other functional projects as they arise.</li><li>
Other duties as assigned.</li></ul>
Qualifications and Education Requirements
<ul><li>Earned Graduate degree with a major in nursing from an accredited institution supplemented by 0-1 year of relevant experience.
</li><li>Active, unencumbered RN or APRN license from state of residence and ability to obtain RN and NP licensure in any jurisdiction required by the College, including a valid multi-state license.</li><li>
Either has an earned Certified Nurse Educator (CNE) credential or commits to obtaining this certification within a one-year period.</li><li>
Maintains current knowledge in multiple areas of nursing practice.</li><li>
Two (2) years of experience in clinical nursing, within the past five (5) years.</li><li>
Two (2) years of experience supervising clinical education activities preferred.</li><li>
Maintains immunizations and certification records as required by accreditation, facility, or state board of nursing.</li><li>
Additional Contributions: Annual Professional Development, Service as SME, Service on Committees, and learner load will be congruent with current faculty matrix for the assigned course(s).</li><li>
One (1) year experience in delivery of Concept Based Nursing Education is preferred.</li><li>
One (1) year of distance education experience preferred.</li><li>
Familiarity with learning management software, Canvas preferred.</li><li>
Proficiency in modern technology platforms and ability to quickly adapt to various software.</li></ul>
***This is NOT a remote or classroom teaching role.***
***This position requires 100% travel to help facilitate clinical teaching located on ground teaching students at the experiential learning within the US at our SOFE location. This is not a state specific travel position; assignments can be located in any of the Nightingale SOFE areas. Please see link below for the list of all of our SOFE (Supervised On ground Field Experience locations. (link for current locations).***
Supervised On-Ground Field Experience (SOFE) Areas (nightingale.edu (https://nightingale.edu/admissions/sofe.html) 
 
All Full-Time position at Nightingale are required to attend new employee orientation (NCO) in person in Salt Lake City, Utah. All travel and lodging accommodations will be provided by the organization. 
 
Nightingale's commitment to diversity and inclusion is reflected both in our learners and collaborators because we believe the best outcomes for learners from underserved and diverse populations are achieved through collaborators with similar backgrounds and cultures. Nightingale College is an equal opportunity employer.
Our Mission (not just words on the wall, we live it, love it, and daily contribute to it.)
At Nightingale College, our Innovative Education model helps transform rural health landscapes through our blended-distance learning platform. Every person involved with Nightingale College helps to change lives of our learners, our communities and ultimately the world by adding to the quality of healthcare. We are proud to have graduated over 5,000 nurses serving communities in need. We are serious about our outcomes and have a little bit of fun getting there.
The professional and personal development of our learners and our collaborators is our company's foundation. Not only do we develop strategies that promote a positive work-life integration, but we also create an environment that invites you to become an expert in your field, be it through higher education or professional development. Put simply, we elevate employment, elevate health, and elevate education. We're so happy that you've found us! 
Employment is contingent upon successful completion of a background check and drug screen.</div>

Travel Nurse Clinical Instructor, USA

Cook County State's Attorney's Office

<div>Job Title: Administrative Assistant II (423)
Reports to: Office Manager/Administrative Supervisor
Level: Entry (This will vary for current staff)
Salary: $50,275
Grade/Step: 12 E
Location: 1100 S. Hamilton
Bureau: Administrative Services
Division/Unit: Juvenile Justice
Application deadline: December 1, 2025
Primary Function: Provide administrative support for Assistant State&rsquo;s Attorneys assigned to the Juvenile Justice Bureau.
Working Environment: Hours: Monday &ndash; Friday 8:30 a.m. to 4:30 p.m.
Physical Requirements:
Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.
Duties and Responsibilities:
<ul><li>Pick-up police reports from probation screening and police room</li>
<li>Enter new cases into the case management system (Juvenile Crimes)</li>
<li>Prepare Court file folders</li>
<li>Enter dispositions into case management system (Juvenile Crimes)</li>
<li>Complete background on all non-secure cases</li>
<li>Draft and proofread subpoenas, motions, pen letters, disposition letters, answers, summons, publications and other legal correspondence</li>
<li>File necessary legal documentation with the Clerk&rsquo;s office</li>
<li>Answer phones, file, copy and fax documents</li>
<li>Enter updated information into the case management system (Juvenile Crimes)</li>
<li>File and box closed files</li>
<li>Interact regularly with State&rsquo;s Attorney&rsquo;s Office employees and personnel of outside agencies</li>
<li>Maintain confidentiality of information and systems</li>
<li>Perform other duties and responsibilities as assigned</li>
</ul>
Qualifications:
Required:
<ul><li>The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
</li><li>The candidate must be able to manage a high-volume caseload daily.
</li><li>The candidate must be able to work in a fast-paced environment.
</li><li>Knowledge of Microsoft Word applications.</li>
</ul>
Preferred:
<ul><li>Clerks, SharePoint, and Juvenile CRIMES computer experience.
</li><li>Typing speed of 50+wpm.</li>
</ul>
Equal Employment Opportunity
EEO Message: The Cook County State&rsquo;s Attorney&rsquo;s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.</div>

Administrative Assistant II - Juvenile Justice

The Gardner School

<div>It's fun to work in a company where people truly BELIEVE in what they're doing! 
We're committed to bringing passion and customer focus to the business.
We have an exciting opportunity for a Support Teacher to work in our State-of-the-Art facility. At The Gardner School, you will be part of a caring, fun, dynamic group of professional teachers that thrive on providing exceptional educational experiences. You will work in an environment that values your contributions and provides you with the resources you need to apply high-quality, developmentally appropriate programs. Your experience and expertise are highly valued, your contributions are recognized, and your professional goals are supported. If you have a desire and passion to make a difference in the lives of children and parents, The Gardner School is the place for you.
Key Responsibilities
Classroom Support &amp; Child Engagement<ul><li>
Assist with diapering, feeding, transitions, and learning activities</li><li>
Engage children in meaningful interactions that support development</li><li>
Step into classrooms to support Assistant Teachers during breaks or absences</li></ul>
Environment &amp; Operational Support<ul><li>
Help maintain classroom cleanliness, organization, and routine</li><li>
Support setup and cleanup of materials and classroom activities</li><li>
Report supply needs or safety concerns to the leadership team</li><li>
Provide support and assistance throughout the school.</li><li>
Assist with special projects</li></ul>
Team Collaboration &amp; Communication<ul><li>
Communicate respectfully and professionally with teachers and leadership</li><li>
Follow classroom routines and directions from Lead or Assistant Teachers</li><li>
Model a supportive and flexible team-oriented attitude</li></ul> 
Safety &amp; Licensing Compliance<ul><li>
Supervise children and maintain safety standards</li><li>
Follow all policies, procedures, and licensing regulations</li><li>
Assist in maintaining child-to-staff ratios and completing classroom tasks</li></ul> 
Qualifications<ul><li>
High school diploma or equivalent (required)</li><li>
Previous experience in early childhood settings preferred</li><li>
CPR/First Aid Certification or willingness to obtain</li><li>
Meets all state-specific licensing and experience requirements</li></ul>
Physical Requirements<ul><li>
Frequently lifts or moves weight as in lifting, carrying, and holding children and infants of 10 to 60 pounds</li><li>
Ability to bend, reach, and move freely between classrooms</li><li>
Regular and reliable attendance</li><li>
Ability to perform the essential functions of the position with or without reasonable accommodation</li></ul> 
The Gardner School is an academically focused preschool for ages 6 Weeks to 5 Years. We have created a rich learning environment that stimulates our students&rsquo; physical, social, emotional, and intellectual growth. We provide extensive training, orientation, and continuing education programs. We have locations in 8 states and are growing. We strongly believe in a strong internal path to promotions, rewarding our amazing teachers with opportunities to gain experience within our privately-owned company. Above all, we choose faculty members who love the early childhood profession and have a strong, positive curiosity about life that sparks confidence and joy in those around
The Gardner School extends equal employment opportunities to qualified applicants and employees on an equal basis regardless of an individual&rsquo;s age, race, color, sex, religion, national origin, disability, veteran status, sexual orientation, or any other reason prohibited by law.</div>

Support Teacher

Gorman & Company

<div>Join Our Team as a Maintenance Technician! 
At Gorman &amp; Company, we take pride in creating and maintaining communities where people feel at home. We&rsquo;re looking for a skilled Maintenance Technician to support our Property, Earle School!
This is a great opportunity for a hands-on professional who thrives on solving problems, values quality workmanship, and takes pride in maintaining safe, beautiful, and functional homes for residents.
Why You&rsquo;ll Love Working with Gorman:<ul><li>
Competitive pay at $22/hour with eligibility for our Property Bonus Program.</li><li>
Health and wellness benefits including medical, dental, vision, and disability coverage.</li><li>
Financial security with a 401(k) plan that offers up to a 6% company match.</li><li>
Recharge time with 18 days of PTO, 11.5 paid holidays, and paid parental leave.</li><li>
Extras that matter like pet insurance and monthly gym reimbursement.</li><li>
Career growth opportunities through certifications and advancement into roles such as Senior Maintenance Technician, Area Maintenance Supervisor, or Regional Maintenance Manager.</li></ul>
What You&rsquo;ll Do:<ul><li>
Perform skilled maintenance and repair work across HVAC, electrical, plumbing, appliance, and general building systems.</li><li>
Diagnose and resolve maintenance issues efficiently and independently.</li><li>
Prepare apartments for new residents and ensure property curb appeal.</li><li>
Maintain common areas and grounds, including seasonal upkeep.</li><li>
Respond to emergency maintenance calls with professionalism and urgency.</li><li>
Collaborate with vendors and property teams to ensure smooth operations.</li></ul>
What You&rsquo;ll Bring:<ul><li>
A strong background in property maintenance or related trades such as HVAC, electrical, or plumbing.</li><li>
Previous experience with appliance repairs and HVAC troubleshooting</li><li>
EPA Type II or Universal HVAC certification preferred.</li><li>
A valid driver&rsquo;s license and reliable transportation to travel between Madison and Sun Prairie.</li><li>
Strong communication, organization, and problem-solving skills.</li><li>
The ability to be part of an on-call rotation for after-hours emergencies.</li></ul>
If you&rsquo;re ready to take ownership of two beautiful communities and make an impact every day, we want to hear from you.
Apply today to join the Gorman &amp; Company team as our next Maintenance Technician!</div>

Maintenance Technician- Earle School

Explore 51+ Maintenance assistant in Chicago United States this November. Find roles across top companies and apply now to boost your career.