administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

operations manager Jobs in Dubai United Arab Emirates

operations manager

office administrator Jobs in Dubai United Arab Emirates

office administrator

office manager Jobs in Dubai United Arab Emirates

office manager

admin assistant Jobs in Dubai United Arab Emirates

admin assistant

manager of administration

Atlantis Resorts

<div>
 ( 18630 )
 
 
 Atlantis Dubai is part of Kerzner International, and home to two extraordinary resorts: the world-renowned Atlantis, The Palm and the ultra-luxury Atlantis The Royal. Together, they represent world-class service, bold innovation, and unforgettable experiences brought to life.
 
 
 With over 6,000 colleagues from 129 nationalities, Atlantis Dubai operates as one team, with many departments and back-of-house functions seamlessly supporting both resorts. Across every role and department, our shared purpose is the same: to create amazing experiences and everlasting memories - not only for our guests, but for our colleagues too.
 
 
 
 About The Role
 
 
 
 The Operations Manager, Projects &amp; Administration, Aquaventure World, is responsible for managing both operational and capital projects across Aquaventure World. This role requires a proactive, self-driven professional who can coordinate cross-functional teams and ensure projects are delivered efficiently, on time, and to the desired quality standards.The Operations Manager ensures strong communication and alignment between all departments within the division and outside, drives structured project execution and maintains the aesthetic and operational standards of the park through proactive inspections, documentation, and follow-up.Key responsibilities include submitting project proposals, defining deliverables, preparing status reports, establishing and executing effective project communication plans, and monitoring progress. The role also involves leading, coordinating, and supporting teams to ensure projects meet deadlines and objectives and providing regular updates to management on project status and outcomes. The ideal candidate will possess strong planning, organizational, and progress oversight skills, with the ability to manage multiple priorities simultaneously.
 
 
 
 About You
 
 
 
 <ul>
 <li>
 Highly motivated
 </li>
 <li>
 Strong sense of accountability
 </li>
 <li>
 Strong communication and collaboration ability
 </li>
 <li>
 Experience in managing projects or tasks with unique outcomes.
 </li>
 <li>
 High school diploma or general education diploma.
 </li>
 <li>
 Knowledge of marine facilities or waterpark&rsquo;s is advantageous
 </li>
 <li>
 Professional project management certifications such as PMI, PMP, Prince, etc. are advantageous
 </li>
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 Business management qualifications advantageous
 </li>
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 Strong administrative skills
 </li>
 <li>
 Strong organizational skills
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 Budgeting or financial planning experience is advantageous
 
 
 </li>
 </ul>
 We offer a competitive, tax-free salary paid in UAE Dirhams (AED), alongside a wealth of benefits. These include generous food and beverage privileges, exclusive discounted rates at all Kerzner properties worldwide, comprehensive health insurance (with dental coverage), annual flights home, life insurance, an incentive programme, and a variety of colleague wellness and social initiatives.
 
 
 With a strong emphasis on learning and development, colleagues at Atlantis enjoy access to world-class training, career mobility, and internal growth opportunities across the Kerzner portfolio - making this an ideal environment for ambitious individuals seeking a long-term, fulfilling career in luxury hospitality. Join the A-Team and discover the extraordinary.
</div>

Operations Manager, Projects & Administration

Canoli leaning solution

Only For UAE CitizensWe are seeking a highly organized and detail-oriented Administrator to support daily office operations and ensure smooth administrative functioning. This role is open exclusively to UAE Nationals in line with Emiratization initiatives. Key Responsibilities Manage day-to-day administrative and office support activities Handle correspondence, emails, phone calls, and document filing Prepare reports, presentations, and official documents as required Coordinate meetings, appointments, and maintain calendars Maintain accurate records and databases (digital and physical) Liaise with internal departments and external stakeholders Assist with procurement, inventory, and office supplies management Ensure compliance with company policies and procedures Support management with ad-hoc administrative tasks Requirements &amp; Qualifications UAE National (Emirati) &ndash; mandatory Bachelor&rsquo;s degree or Diploma in Business Administration or a related field (preferred) 1&ndash;3 years of experience in an administrative or office support role (fresh graduates may be considered) Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Strong organizational and time-management skills Excellent verbal and written communication skills in Arabic and English Ability to multitask and work independently Professional attitude with strong attention to detail Skills &amp; Competencies Administrative and clerical expertise Communication and interpersonal skills Problem-solving ability Confidentiality and professionalism Team-oriented mindset Benefits Competitive salary UAE National benefits as per company policy Professional development and training opportunities Supportive and inclusive work environmentJob Type: Full-timePay: AED6,000.00 - AED12,000.00 per monthWork Location: In person

Administrator(UAE CITIZEN)

Dubai Holding

<div>
 
 
 About Dubai Holding Land Estates:
 
 
 
 Dubai Holding Land Estates oversees a diverse land portfolio strategically located across Dubai&rsquo;s most sought-after areas. With convenient access to major highways, nearby amenities, and flexible land use options, investors are presented with unique opportunities for development and growth.
 
 
 
 
 
 Through the centralization of Dubai Holding&rsquo;s land bank, Dubai Holding Land Estates focuses on large-scale master plans, ensuring alignment with the Dubai 2040 Urban Master Plan, whilst also supporting the business&rsquo;s commitment to sustainable urban development and strategic land portfolio management.
 
 
 
 
 
 An opportunity has arisen for a Executive &ndash; Document Control and Administration to join
 
 Dubai Holding Land Estate
 
 . The main duties and responsibilities of this role are mentioned below:
 
 
 
 
 
 The job holder is responsible for managing, organizing, and safeguarding project documentation across the development portfolio, ensuring accuracy, version control, and accessibility. This role serves as the central point for document management, coordinating with project teams, consultants, and others to maintain compliance with corporate standards, while supporting efficient project delivery.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Develop and maintain a robust document control system to manage incoming and outgoing documentation, including drawings, contracts, correspondence, and reports.
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 Ensure all documentation is accurately logged, version-controlled, and distributed to relevant stakeholders in a timely manner.
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 Coordinate with project teams, consultants, and others to ensure consistent adherence to document control protocols and naming conventions
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 Review and validate documentation for completeness, accuracy, and compliance with company and regulatory standards.
 </li>
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 Maintain and update document registers, transmittal logs, and metadata for accurate project records.
 </li>
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 Support the preparation of documentation packages for approvals, permits, and handovers.
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 Engage regularly with project managers and design teams to track document status, outstanding submissions, and upcoming deliverables.
 </li>
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 Implement and monitor workflows to ensure document approvals are processed efficiently and within agreed timelines.
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 Manage controlled distribution of drawings, reports, and other documentation to internal teams and external stakeholders.
 </li>
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 Ensure that all electronic and hard copy records are securely stored and retrievable in accordance with company archiving procedures.
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 Provide training and guidance to project team members and external consultants on document control systems and processes.
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 Continuously review document management procedures and recommend improvements to increase efficiency and minimize risks.
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 Act as the primary custodian of confidential project documentation, ensuring secure handling and restricted access where required.
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 Support audits and compliance checks by providing accurate, timely access to records and reports.
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 Collaborate with IT and programme management teams to maintain, upgrade, and optimize the Document Management System (DMS).
 </li>
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 Assist with drafting, formatting, and issuing formal letters, memos, and correspondence to consultants,authorities and others.
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 Maintain and update registers for contracts, procurement documentation, and correspondence to ensure accuracy and traceability.
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 Support the preparation of tender documentation
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 Follow up with consultants and internal teams to ensure timely submission of required documents, approvals, and responses.
 </li>
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 Assist project managers in preparing transmittals, cover letters, and supporting documentation.
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 Coordinate with finance, contracts, and procurement teams to ensure alignment of documentation with payment certificates, contract registers, and procurement schedules.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications and Knowledge:
 
 
 <ul>
 <li>
 Degree Qualified &ndash; business administration, information management, or related degree preferred.
 </li>
 </ul>
 
 
 
 
 
 Minimum Experience (number of years):
 
 
 <ul>
 <li>
 3 to 6 years of experience in document control within construction, real estate development, or consultancy environments.
 </li>
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 Practical experience in major real estate projects in the MENA/GCC region is a plus.
 </li>
 </ul>
 
 
 
 
 
 Job Specific Skills:
 
 
 <ul>
 <li>
 Proficiency in document management software (e.g., Aconex, SharePoint, Asite, Primavera Unifier, or similar platforms).
 </li>
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 Strong organizational skills with attention to detail and accuracy
 </li>
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 Ability to prepare professional document registers and reports for management.
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 Excellent communication and coordination skills to engage with multidisciplinary teams and external stakeholders.
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 Proficiency in Microsoft Office (Excel, Word, PowerPoint) for reporting and documentation support.
 </li>
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 Ability to work under pressure and manage multiple workflows within tight deadlines.
 </li>
 </ul>
 
 
 
 
 
 About the Benefits
 
 
 
 At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.
 
 
 
</div>

Executive – Document Control and Administration - Dubai Holding Land Estates

zcreatix

<div><div><div><div>Overview</div> 
</div><div><div>Job Description<div><div> 
</div></div></div><ul><li>Prepare and issue purchase and sales invoices, including customs and official sales documents.
</li>
<li>Record daily financial transactions such as operating costs, rent, salaries, debit notes and credit notes.
</li>
<li>Perform regular cash and bank reconciliation on a daily and monthly basis.
</li>
<li>Maintain accurate records of financial data in the system.
</li>
<li>Generate financial and accounting reports as required by management.</li></ul> 

<div>Job Requirements</div> 

<ul>
<li>Bachelor&rsquo;s degree in Economics, Finance, or Accounting.
</li>
<li>Strong organizational skills with the ability to manage time effectively.
</li>
<li>Excellent command of MS Office tools.
</li>
<li>Practical knowledge of Pro-Data accounting software.</li></ul> 

<div>We Offer</div>
<ul>
<li>Permanent employment contract.
</li>
<li>Working schedule from Monday to Friday.
</li>
<li>24-hour insurance coverage.
</li>
<li>Attractive and competitive salary package.
</li>
<li>Overtime compensation as per company policy.
</li>
</ul>About Company: 
ZCREATIX is a modern and growth-oriented organization focused on delivering high-quality results across multiple 
industries. We value creativity, innovation, and teamwork, and we are looking for motivated individuals who 
want to grow professionally while contributing to impactful projects in a fast-paced environment.</div></div></div><div></div>

Administrator Staff

Infibiz

Job Summary: Only a female is required for this job.As part of our growing sales and business setup operations, we are looking for a proactive Operations Executive to manage post-sales responsibilities and administrative tasks. The ideal candidate will guide and assist clients in processing company documents, ensuring due diligence, and working with advisors to meet regulatory requirements. Additionally, the role includes administrative support, visitor management, and office coordination. Key Responsibilities: Operations & Client Management: <ul><li>Serve as the Primary Point of Contact between clients and Infibiz, ensuring smooth communication and relationship management.</li><li>Guide and assist clients in processing company formation documents, including adherence to legal and compliance requirements.</li><li>Coordinate client meetings, calls, and appointments while ensuring prompt responses to inquiries and concerns via email, phone, or in person.</li><li>Maintain accurate records of client interactions, transactions, and documentation.</li><li>Work closely with internal teams to ensure timely completion of client requests and smooth coordination between departments.</li><li>Track client projects, ensuring deadlines are met, and handle any delays or issues effectively.</li><li>Identify upselling or cross-selling opportunities to provide additional services to clients.</li><li>Collect and analyze client feedback to improve service quality and address concerns professionally.</li><li>Stay updated on industry trends, government regulations, and business setup processes to better serve clients.</li></ul> Administrative Support: <ul><li>Greet and welcome visitors professionally and courteously.</li><li>Manage incoming and outgoing calls, answering general inquiries and directing calls to the appropriate department.</li><li>Handle incoming and outgoing mail, packages, and deliveries efficiently.</li><li>Maintain a clean, organized reception area to ensure a professional company image.</li><li>Provide administrative support across departments, including scheduling appointments, managing calendars, and coordinating meetings.</li><li>Assist in preparing proposals, contracts, and presentations for clients and internal teams.</li></ul> Qualifications & Skills: <ul><li>Bachelor's degree preferred.</li><li>Proven experience in client management, operations, or administrative roles, preferably in the business setup industry.</li><li>Excellent communication and interpersonal skills to interact effectively with clients and team members.</li><li>Strong organizational and multitasking abilities to handle various responsibilities efficiently.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Professional telephone etiquette and office management skills.</li><li>Detail-oriented with the ability to maintain accurate records and ensure compliance with company policies.</li></ul>Thank you for choosing Infibiz.

Admin & Operation Executive

iWA Properties

Company: iWA Properties LLC Location: Dubai, UAE Job Type: Full-time Pay: 3,000 AED Language: EnglishFEMALES CANDIDATES PREFERREDAdmin / Receptionist &ndash; Real EstateDubai, UAE | iWA Properties LLCSalary: AED 3,000Job Type: Full-time | 6 Days WorkingResponsibilities:Front desk &amp; receptionist duties (greeting clients, handling calls/emails)Daily admin support, scheduling &amp; coordinationDraft emails and office correspondenceHandle real estate documents (Listings, MoUs, Form A/B/F, SPA)Coordinate with developers, trustees &amp; registration officesAssist in deal tracking &amp; payment follow-upsRequirements:Minimum 1 year UAE real estate experience (mandatory)Fluent in English, strong communication skillsTech-savvy, organized &amp; able to multitaskOwn visa required (Labor Card provided)Female candidates preferredHow to Apply:If you possess the required qualifications and are ready to contribute to our dynamic team, please apply through IndeedJoin iWA Properties LLC and be part of a team that values professionalism, growth, and success in the real estate industry. We look forward to welcoming a dedicated candidate to our family!Apply:050 990 1294hr@iwaproperties.comJob Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>Do you have your own visa?</li><li>Can you join immediately?</li><li>Are you ok to work on Sundays?</li></ul>

Administrator (Own Visa)

NMC Health plc

<div><div><div><div><div>Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular basis.</div></div></div></div></div>
 <div><ul><li>Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.
</li><li>Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.
</li><li>Appointment management including no-shows, rescheduling of patients and confirmations.
</li><li>Register new patients and ensure the records of current patients are up to date.
</li><li>Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.
</li><li>Provide claim forms in case the patient wants to claim reimbursement.
</li><li>Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.
</li><li>Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor&rsquo;s duty roster, and procedures for booking appointments.
</li><li>Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.
</li><li>Check emails daily, ensuring you respond to queries in a timely manner.
</li><li>Ensure operations are carried out uniformly according to the hospital policies and procedures.
</li><li>Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.
</li><li>Participate in the Hospital training programs.
</li><li>Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department's services.
</li><li>Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department
</li><li>Strictly adheres to NMC&rsquo;s regulations and policies especially those related to infection control, patient safety &amp; JCI.
</li><li>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
</li><li>Exercises effective interpersonal skills in dealings with department staff, colleagues and management.
</li><li>Maintains patient &amp; staff confidentiality.
</li><li>Maintain high standards of data accuracy while ensuring compliance with privacy regulations.
</li><li>Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.
</li><li>Ensure that all charges are accurately recorded in the patient&rsquo;s account, reflecting the correct services, dates, and codes.
</li><li>Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.
</li><li>Provide patients with detailed statements and assistance in understanding their charges and payment options.
</li><li>Prepare and process patient invoices for services, ensuring accurate charges.
</li><li>Collect co-pays, deductibles, and outstanding balances at the time of service.
</li><li>Ensure billing practices comply with legal and insurance requirements.</li></ul></div>
 <div><div><div><div><div><ul><li>College Diploma - Any discipline or related fields.</li></ul></div></div></div></div></div>

Patient Admin Executive

Explore 7278+ Manager of administration in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.