marketing proposal coordinator

Thomas & Hutton

<div><div><div><div><i>Please note: One position available in one of these four locations: Buford, GA; Chamblee (Atlanta), GA; Mount Pleasant (Charleston) SC; Savannah, GA</i></div>
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<div></div><div><b>Thomas &amp; Hutton</b> is an award-winning, employee-owned consulting firm providing engineering, planning, design, and surveying services across the Southeast. Recognized as a Best Place to Work, we&rsquo;re known for a culture where people feel supported, connected, and empowered to grow.</div>
<div></div>
<div>We&rsquo;re looking for a <b>Marketing &amp; Proposal Coordinator</b> who thrives in a <b>fast-paced, deadline-driven environment</b> and is energized by the pursuit process. This role is central to how we win work, partnering closely with technical teams and marketing staff to develop compelling, strategic responses to public-sector Requests for Proposals and Qualifications (RFPs/RFQs).</div>
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<div><div>You&rsquo;ll be part of a collaborative marketing team that values creativity, precision, and continuous improvement, and where your voice and ideas are welcomed.</div></div><br>
<p></p>
</div>
<div></div><h3 class="jobSectionHeader"><b>What You'll Do
</b></h3><div><b>Lead Proposal Development (Core Focus)</b></div>
<ul><li><div>Coordinate and manage the full proposal lifecycle from kick-off through submission and follow-up</div>
</li><li><div>Partner with Project Managers and technical teams to develop winning strategies, themes, and messaging</div>
</li><li><div>Lead kickoff meetings, manage schedules, and ensure deadlines are met across multiple concurrent pursuits</div>
</li><li><div>Prepare high-quality statements of qualifications, proposals, presentations, and interview materials</div>
</li><li><div>Leverage tools like our proprietary database system, BD Bloodhound, and applications like Canva, shred.AI, and Open Asset to improve efficiency and consistency</div>
</li></ul><div><b>Research, Gather, Write, Edit, and Shape Content</b></div>
<ul><li><div>Research project information and gather content</div>
</li><li><div>Develop and refine proposal narratives, resumes, and project descriptions tailored to each pursuit</div>
</li><li><div>Translate technical information into clear, compelling, and client-focused messaging</div>
</li><li><div>Maintain consistency in tone, quality, and brand across all deliverables</div>
</li></ul><div><b>Design &amp; Production</b></div>
<ul><li><div>Format and produce proposals using Adobe InDesign</div>
</li><li><div>Collaborate with in-house graphics and marketing team to elevate visual storytelling and presentation quality</div>
</li><li><div>Ensure all materials align with Thomas &amp; Hutton brand standards</div>
</li></ul><div><b>Content &amp; Database Management</b></div>
<ul><li><div>Maintain and continuously improve proposal libraries, resumes, and project sheets</div>
</li><li><div>Manage and update content within Deltek VantagePoint, BD Bloodhound, Open Asset, and other tools</div>
</li><li><div>Leverage tools like shred.AI, BD Bloodhound, Open Asset, and others to improve efficiency and consistency</div>
</li></ul><div><b>Continuous Improvement &amp; Team Support</b></div>
<ul><li><div>Support proposal debriefs and capture lessons learned to strengthen future pursuits</div>
</li><li><div>Assist with marketing and business development initiatives as needed</div>
</li><li><div>Contribute to internal template development and process enhancements<div></div><div><br>
<p></p>
</div></div></li></ul><div></div><h3 class="jobSectionHeader"><b>What You Bring</b></h3><ul>
<li><div>2+ years of marketing or proposal coordination experience (AEC industry preferred)</div>
</li><li><div>Strong writing, editing, and proofreading skills with exceptional attention to detail</div>
</li><li><div>Proficiency in Microsoft Office and Adobe Creative Suite (InDesign required)</div>
</li><li><div>Ability to manage multiple deadlines and priorities in a fast-paced environment</div>
</li><li><div>A proactive, solutions-oriented mindset and strong organizational skills</div>
</li></ul><div>Experience with Deltek VantagePoint, OpenAsset, or similar CRM/database tools is a plus</div><div>
<div><div><b>Why Thomas &amp; Hutton</b></div>
<div></div>
<div>At T&amp;H, proposals aren&rsquo;t just deliverables, they&rsquo;re a team effort that brings together strategy, creativity, and collaboration. You&rsquo;ll work alongside approachable leaders and supportive teammates who are invested in your success.</div>
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<div>We&rsquo;re committed to helping you grow through programs like <b>PaTHways&trade;</b>, <b>T&amp;H University</b>, and hands-on mentorship.</div>
<p></p><div><b>Work Schedule</b></div>
<div></div>
<div>Monday &ndash; Thursday: 7:30 AM &ndash; 5:30 PM<br>
Friday: 7:30 AM &ndash; 11:30 AM<br>
(Additional hours as needed during active pursuits)</div>
<p></p>
</div><div></div><div><b>Thomas &amp; Hutton is a Drug-Free Workplace &amp; E-Verify Participant</b></div>
<div>We are an equal opportunity employer.<br>
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.<br>
<br>
If you want to view the EEO is the Law poster, please choose your language: English &ndash; Spanish &ndash;Arabic - Chinese</div></div></div>

Marketing & Proposal Coordinator

Holder Construction

<div><div><div><p><b>ABOUT US</b></p>
</div>
<div><p>Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR's Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including:</p>
<ul>
<li>Annual bonus program</li>
<li>Paid time off</li>
<li>Health, dental, vision, and life insurance</li>
<li>401(k)-retirement plan</li>
<li>Night and swing shift differential pay for select roles</li>
</ul>
</div></div><p>We are looking for a Marketing and Proposal Coordinator to join our team in one of our regional offices. This is a full-time, proposal-first role that owns the complete pursuit lifecycle from kickoff through final submission, while bringing strong creative craft to every deliverable. This position is InDesign every day and partners closely with project teams, marketing leadership, and executives to position Holder as the builder of choice for complex, high-stakes projects.</p>
<h1 class="jobSectionHeader"><b>
Key Responsibilities</b></h1>
<ul><li>Produce all proposal layouts, presentation decks, and pursuit materials in Adobe InDesign, applying strong visual judgment and layout principles.</li>
<li>Own end-to-end production of RFQs, SOQs, RFPs, and interview presentations, including schedule and deadline management.</li>
<li>Lead content strategy by identifying differentiators, developing win themes, and ensuring persuasive storytelling.</li>
<li>Collaborate with project managers, technical staff, and executives to gather and elevate technical content.</li>
<li>Maintain proposal content libraries, resumes, project sheets, and marketing databases to keep materials current.</li>
</ul><h1 class="jobSectionHeader"><b>Qualifications</b></h1>
<p>
Required:</p>
<ul>
<li>Expert-level proficiency in Adobe InDesign.</li>
<li>4+ years of proposal or marketing experience within the AEC industry.</li>
<li>Strong writing, editing, and proofreading skills.</li>
<li>Ability to manage multiple pursuits under tight deadlines.</li>
<li>Highly organized and self-directed.</li></ul><p></p><div><p><br>
Holder is committed to Equal Opportunity Employment (EOE).</p>
<p>
Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.</p></div></div>

Marketing/Proposal Coordinator

Clark Construction

<div>Clark Construction seeks a proposal and marketing professional to join our creative, collaborative, and high-energy team. You will assist pursuit teams in creating innovative proposals, presentations, and other materials that help Clark win projects.
<br>
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This full-time, in-office position is based in Chicago, Illinois; Houston, Texas; or Nashville, Tennessee. Some travel is required.
<p><b>Responsibilities
</b></p><p>Proactively leads and drives multiple, concurrent high-value proposals while providing assistance and/or oversight on additional assignments&mdash;such as reviewing other team members&rsquo; proposals; crafting high-quality, customized resumes and project pages; and completing qualification packages or bid support&mdash;by effectively delegating and overseeing tasks of team members and specialty contributors.
</p><ul><li><p>Organize and lead proposal teams; build positive relationships with operational staff to facilitate team collaboration, creativity, and effectiveness.
</p></li><li><p>Develop and execute winning RFQ and RFP responses, actively leading and delivering at all stages of proposal development, including writing, editing, and visual communication.
</p></li><li><p>Write and/or edit compelling proposal content that directly responds to questions in the RFQ or RFP.
</p></li><li><p>Maintain full ownership for delivering a compliant proposal document.
</p></li><li><p>Develop and edit presentation materials for team interviews. Initiate presentation preparation and critique public speaking skills.
</p></li><li><p>Maintain Clark&rsquo;s corporate brand standards across all marketing deliverables, including effectively implementing the company&rsquo;s proposal and presentation templates in InDesign and PowerPoint, respectively.
</p></li><li><p>Maintain company information, materials, and associated Marketing databases as required.
</p></li></ul><p></p><p><b>Basic Qualifications
</b></p><ul><li><p>5+ years of relevant and successful proposal management experience in the architecture, engineering, and construction (AEC) industry or other professional services.
</p></li><li><p>Bachelor&rsquo;s degree with a major in Marketing, Communications, English, Business, Political Science, or other relevant focus of study in writing, communication, and critical analysis.
</p></li><li><p>Proven experience coordinating and managing complex proposal efforts.
</p></li><li><p>Strong writing, editing, and proofreading skills
</p></li><li><p>Proficiency using Adobe Creative Suite (primarily InDesign ) for professional document design, layout, and production.
</p></li><li><p>Proficiency in using Microsoft PowerPoint for slideshow presentations.
</p></li><li><p>Alignment to Clark Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction and executes
</p></li></ul><p></p><p><b>Preferred Qualifications
</b></p><ul><li><p>Confident personality with the ability to think strategically and help teams develop sound marketing, pursuit, and proposal strategies.
</p></li><li><p>Excellent interpersonal communication skills.
</p></li><li><p>Strong organizational, planning, and project management skills and the ability to coordinate the activities of various team members when faced with multiple deadlines.
</p></li><li><p>Demonstrated ability to write and communicate clearly and compellingly, with a strong command of English grammar and attention to detail.
</p></li><li><p>A good eye for visualization, layout, and graphic design to facilitate appealing and effective communication using desktop publication software.
</p></li><li><p>Creativity and resourcefulness, with the ability to execute creative ideas effectively.
</p></li><li><p>Strong work ethic and problem-solving skills with a hands-on and team-oriented attitude.
</p></li></ul><p></p><p>The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.
</p><p></p><p><b>The Physical Side of the Role: </b>Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it's collaborating with colleagues, analyzing data, or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. While there are times for quiet concentration, you'll also be expected to move actively throughout the office and travel occasionally to various locations, including dynamic construction sites, utilizing different modes of transportation. The ability to lift and move objects up to 10 pounds regularly, and up to 25 pounds on occasion (think a box of files or small office equipment), is also required.
</p><p></p><p><b>Your Work Environment: </b>Your primary workspace will be in our professional office, which has a typical, quiet-to-moderate noise and light levels. As part of your work, you may also be required to visit active construction sites. These environments are naturally more dynamic and can include exposure to outdoor weather conditions, louder noise, and moving equipment. Your safety is our top priority, and you'll be expected to follow Clark Construction's safety policies and procedures, and all applicable laws, at all locations.
</p><p></p><p><b>Our High-Performing Culture: </b>This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.
</p><p></p><p><b>A Drug Free Workplace: </b>Clark promotes a drug free workplace. A pre-employment drug &ldquo;fitness for duty&rdquo; screening is required, and the company conducts random quarterly drug &ldquo;fitness for duty&rdquo; tests.
</p><p></p><p>Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, commuter benefit, short &amp; long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring &amp; family support benefits, EAP/Work-Life assistance, and a holiday contribution program. For this role the base salary range is $75,000 - $90,000. Compensation may vary outside of this range depending on a number of factors, including a candidate&rsquo;s education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work.
</p><p></p><p>#LI-CO2</p></div>

Senior Marketing/Proposal Coordinator

<div>Clark Construction seeks a proposal and marketing professional to join our creative, collaborative, and high-energy team. You will assist pursuit teams in creating innovative proposals, presentations, and other materials that help Clark win projects.
<br>
<br>
This full-time, in-office position is based in Costa Mesa, CA or Los Angeles, CA. Some travel is required.
<p><b>Responsibilities
</b></p><p>Proactively leads and drives multiple, concurrent high-value proposals while providing assistance and/or oversight on additional assignments&mdash;such as reviewing other team members&rsquo; proposals; crafting high-quality, customized resumes and project pages; and completing qualification packages or bid support&mdash;by effectively delegating and overseeing tasks of team members and specialty contributors.
</p><ul><li><p>Organize and lead proposal teams; build positive relationships with operational staff to facilitate team collaboration, creativity, and effectiveness.
</p></li><li><p>Develop and execute winning RFQ and RFP responses, actively leading and delivering at all stages of proposal development, including writing, editing, and visual communication.
</p></li><li><p>Write and/or edit compelling proposal content that directly responds to questions in the RFQ or RFP.
</p></li><li><p>Maintain full ownership for delivering a compliant proposal document.
</p></li><li><p>Develop and edit presentation materials for team interviews. Initiate presentation preparation and critique public speaking skills.
</p></li><li><p>Maintain Clark&rsquo;s corporate brand standards across all marketing deliverables, including effectively implementing the company&rsquo;s proposal and presentation templates in InDesign and PowerPoint, respectively.
</p></li><li><p>Maintain company information, materials, and associated Marketing databases as required.
</p></li></ul><p></p><p><b>Basic Qualifications
</b></p><ul><li><p>5+ years of relevant and successful proposal management experience in the architecture, engineering, and construction (AEC) industry or other professional services.
</p></li><li><p>Bachelor&rsquo;s degree with a major in Marketing, Communications, English, Business, Political Science, or other relevant focus of study in writing, communication, and critical analysis.
</p></li><li><p>Proven experience coordinating and managing complex proposal efforts.
</p></li><li><p>Strong writing, editing, and proofreading skills
</p></li><li><p>Proficiency using Adobe Creative Suite (primarily InDesign ) for professional document design, layout, and production.
</p></li><li><p>Proficiency in using Microsoft PowerPoint for slideshow presentations.
</p></li><li><p>Alignment to Clark Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction and executes
</p></li></ul><p></p><p><b>Preferred Qualifications
</b></p><ul><li><p>Confident personality with the ability to think strategically and help teams develop sound marketing, pursuit, and proposal strategies.
</p></li><li><p>Excellent interpersonal communication skills.
</p></li><li><p>Strong organizational, planning, and project management skills and the ability to coordinate the activities of various team members when faced with multiple deadlines.
</p></li><li><p>Demonstrated ability to write and communicate clearly and compellingly, with a strong command of English grammar and attention to detail.
</p></li><li><p>A good eye for visualization, layout, and graphic design to facilitate appealing and effective communication using desktop publication software.
</p></li><li><p>Creativity and resourcefulness, with the ability to execute creative ideas effectively.
</p></li><li><p>Strong work ethic and problem-solving skills with a hands-on and team-oriented attitude.
</p></li></ul><p></p><p>The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.
</p><p></p><p><b>The Physical Side of the Role: </b>Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it's collaborating with colleagues, analyzing data, or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. While there are times for quiet concentration, you'll also be expected to move actively throughout the office and travel occasionally to various locations, including dynamic construction sites, utilizing different modes of transportation. The ability to lift and move objects up to 10 pounds regularly, and up to 25 pounds on occasion (think a box of files or small office equipment), is also required.
</p><p></p><p><b>Your Work Environment: </b>Your primary workspace will be in our professional office, which has a typical, quiet-to-moderate noise and light levels. As part of your work, you may also be required to visit active construction sites. These environments are naturally more dynamic and can include exposure to outdoor weather conditions, louder noise, and moving equipment. Your safety is our top priority, and you'll be expected to follow Clark Construction's safety policies and procedures, and all applicable laws, at all locations.
</p><p></p><p><b>Our High-Performing Culture: </b>This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.
</p><p></p><p><b>A Drug Free Workplace: </b>Clark promotes a drug free workplace. A pre-employment drug &ldquo;fitness for duty&rdquo; screening is required, and the company conducts random quarterly drug &ldquo;fitness for duty&rdquo; tests.
</p><p></p><p>Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, commuter benefit, short &amp; long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring &amp; family support benefits, EAP/Work-Life assistance, and a holiday contribution program. For this role the base salary range is $75,000 - $90,000. Compensation may vary outside of this range depending on a number of factors, including a candidate&rsquo;s education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work.
</p><p></p><p>#LI-CO2</p></div>

Cinquini & Passarino, Inc.

<p>Cinquini &amp; Passarino is a Santa Rosa-based land surveying firm leveraging cutting-edge geospatial technology to meet client needs across private, commercial, local, state, federal, hydrographic, and railroad sectors. Our success is based on our responsiveness to clients, the ability to provide innovative solutions, and our top-quality staff. Ultimately, perfecting geospatial services is a result of our innovative team.</p><p><b>Desired Candidate Profile</b></p><p>We are seeking an innovative business development and proposal coordinator who excels in fast-paced environments, embraces challenges, and is motivated to make a meaningful impact within our growing firm. This candidate will spearhead growth initiatives and expand our presence within the AEC industry. This role is ideal for someone passionate about building strategic partnerships, enhancing brand visibility, and helping both our firm and our AEC collaborators grow through meaningful connections and shared opportunities. Ideal candidates enjoy collaborating with others, possess a proactive attitude, and are passionate about contributing to team success through creative problem-solving and dedication.</p><p><b>Overview</b></p><p>As a Business Development Coordinator, you will be working closely with senior technical staff to identify opportunities, prepare responsive statements of qualifications and proposals, prepare project presentations when needed and assist with other proposal tracking items. Your effective communication skills will be utilized while assisting the technical staff prepare compelling and visually pleasing proposal documents.</p><p><b>Requirements</b></p><p>You are a creative, well organized and self-motivated individual. To be seriously considered for this role, please have the following in regard to:</p><p>&middot; <b>Experience:</b> You should have three to five years of experience, preferably in the A/E/C market sector, excellent verbal and written communications skills, and a track record of working in a team environment. Knowledgeable in writing proposals and use of federal SF330 forms is a bonus.</p><p>&middot; <b>Education:</b> A bachelor&rsquo;s degree in marketing, communication, journalism or other related field preferred; however, an associate degree and other work experience will be considered.</p><p>&middot; <b>Skills:</b> You must have solid communication skills and be able to convey ideas in a clear and concise manner. Knowledge and proficiency using Office365, Teams, and CRM software. Knowledge of Adobe or similar software is desired.</p><p>&middot; <b>Characteristics:</b> You are self-motivated and can learn, mentor, and innovate while working in a team environment. You are curious and look to grow as a professional. You are well organized, pay attention to details and have a positive attitude.</p><p>&middot; <b>Understanding: </b> Have knowledge of the Land Surveying profession and how it integrates into A/E/C workflows is desirable</p><p><b>Responsibilities</b></p><p>As a Business Development &amp; Proposal Coordinator at Cinquini &amp; Passarino, you will identify and cultivate relationships with architecture, engineering, and construction firms to generate new business opportunities, develop and execute strategic outreach plans to position the firm as a trusted partner in land surveying services. Identify and represent the firm at industry events, conferences, and networking functions to build visibility and foster collaboration, and monitor industry trends and project pipelines to proactively engage potential clients and partners. You will work closely with our technical staff to respond to requests for proposals including preparing statements of qualifications and proposal, strategic assembly of resumes, CRM maintenance, development of graphics and other visual aids. Other responsibilities include implementing marketing campaigns that highlight our firm's diverse expertise, project history and value to A/E/C partners, overseeing digital marketing efforts through social media, the company website, SEO and email newsletters, and analyzing marketing performance metrics to refine strategies and improve ROI.</p><p><b>Benefits</b></p><p>At C&amp;P, we ask a lot of our professionals, which is why we give so much in return. In addition to your competitive salary; medical, dental and vision; matching 401(k), profit sharing and bonuses, we provide some additional perks:</p><p>&middot; <b>Flexibility:</b> We know the importance of work-life balance and can provide a flexible work schedule.</p><p>&middot; <b>Appreciation:</b> Even the best need breaks, which is why we have staff appreciation events throughout the year.</p><p>&middot; <b>Technology:</b> Like tech? So do we. We maintain the latest versions of hardware and software so you are never left behind.</p><p>&middot; <b>Wellness:</b> We want you to be comfortable. Need a sit-stand workstation? No problem.</p><p>&middot; <b>Education:</b> We never stop learning. Whether through our in-house training program or outside education opportunities, you will be encouraged to continually develop your geospatial and professional knowledge.</p><p>&middot; <b>Opportunity:</b> We provide opportunities for career development and advancement.</p><p><b>Salary</b></p><p>The base salary pay range for this position is $30 to $40 per hour depending on qualifications and experience. This information is provided per California Senate Bill 1162</p><p>Pay: $30.00 - $40.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Business Development & Proposal Coordinator

Foursquare ITP

<div><h1 class="jobSectionHeader"><b>Overview</b></h1>
Join a leading and growing transportation and transit planning company to advance your career! Foursquare Integrated Transportation Planning, Inc. (Foursquare ITP) is looking for a qualified, motivated, and passionate candidate for our proposal coordinator position. This position provides the opportunity to contribute to a wide variety of sustainable transportation planning projects across the United States while working with some of the best and brightest in the industry.<br>
<br>
Foursquare ITP conducts planning and design works for sustainable modes of transportation, including transit, active transportation, and transportation demand management. We are committed to excellence and quality and entrusting staff at all levels with meaningful work and investment in their growth, so that everyone can deliver the same high caliber results our clients expect. We are the right size for impact: we&rsquo;re big enough to bring depth and range to our clients and provide our employees with the structure and benefits they desire, but small enough to be nimble, responsive, and consistent.<br>
<br>
Foursquare ITP&rsquo;s work is centered on our four core values: passion for the profession, investment in each other, dedication to our clients, and positive outlook. We are looking for someone who lives these values every day. Learn about the principles that shape our culture here.<br>
<br>
<b>Role</b><br>
The <b>proposal and marketing coordinator</b> oversees the lifecycle of proposals from RFP release through submittal and interviews, including identifying posted bid opportunities and leading the proposal development process for submittals on both project-based and on-call contracts. These include proposals for which the organization is the prime contractor, as well as compiling materials and submitting them to other firms when the organization is a subcontractor. The position is also responsible for overseeing marketing collateral updates, including the company website, social media, and maintaining the company brand through templates and graphics. A successful candidate will work independently on most assignments while collaborating closely with marketing leadership, business development, and technical staff. This role requires initiative, proactive communication, and the ability to manage concurrent deadlines confidently.<br>
<br>
<b>Basic Requirements:</b><ul><li>
Education: Bachelor&rsquo;s degree in marketing, communications, business, English (or related field), or equivalent experience.</li><li>
Exceptional writing and editing skills.</li><li>
Proactive communication skills.</li><li>
Exceptional organization, time management, and attention to detail.</li><li>
Ability to review complex RFPs and develop compliance structures.</li><li>
Prior experience coordinating proposals for government and/or private-sector clients.</li><li>
Ability to manage multiple proposals concurrently as the prime contractor with multiple subcontractors.
</li><li>Ability to effectively use advanced tools and features of Word, PowerPoint, and Excel.
</li><li>Ability to use features of graphic design programs.</li><li>
Experience working in SharePoint and OneDrive environments.</li><li>
Ability to become familiar with Foursquare ITP&rsquo;s service offerings and relate them to the scope of work in an RFP to determine relevance.
</li><li>Ability to coordinate teams to accomplish tasks in an established and allotted timeframe.
</li><li>Ability to effectively conduct quality assurance/quality control (QA/QC) on deliverables by assuming responsibility for QA/QC on entire proposals.</li><li>
Ability to strengthen business relationships and demonstrate resilience and flexibility.</li></ul><br>
<b>
Preferred Skills and Experience:</b><ul><li>
Ability to use advanced features of graphic design programs such as Illustrator, Photoshop, InDesign, and Acrobat to create graphics for proposals.</li><li>
Experience developing proposals in the AEC industry.</li><li>
Experience with Federal SF 330, state, and municipal submissions.</li></ul><br>
<b>
Responsibilities:</b><ul><li>
Manage proposals, capabilities packages, and shortlist interview materials from kickoff to delivery.</li><li>
Perform proposal and marketing duties with a moderate level of direction, including:</li></ul><ul><li>
Review RFPs and develop compliance matrices, schedules, and QC plans.</li><li>
Work alongside technical staff and business development teams to develop content, themes, and messaging that align with client goals.</li><li>
Write, edit, and tailor resumes, project descriptions, and firm narratives.</li><li>
Coordinate with teaming partners and subconsultants to strengthen business relationships.</li><li>
Lead and support various meetings, reviews, and debriefs throughout the proposal process.
</li><li>Monitor opportunity websites and share RFPs with pursuit leaders.</li><li>
Assist with print production, assembly, and delivery when required.</li><li>
Ensure win themes and messaging are consistent throughout responses and presentations.</li><li>
Attend client/proposal/staff meetings; have direct interaction with primes or clients on data requests and technical items at the PM/technical lead and/or supervisor&rsquo;s discretion.</li><li>
Maintain and add content to the website.</li><li>
Remain current with the latest industry concepts, applying as appropriate.</li></ul><p><b>
Benefits</b><br>
We&rsquo;re proud of the experience we create for our employees and the opportunities we provide for growth. In addition to a competitive salary based on experience and qualifications, we also provide an extensive benefits package. Discover how we invest in our people&mdash;through both our employee value proposition and our robust benefits package&mdash;here.<br>
<br>
<b>Compensation
</b><br>
An individual who meets the minimum requirements can earn an annual salary of $74,000. Salary can be adjusted based on education, years of experience, and relevance of experience.<br>
<br>
<b>Location:</b><br>
Candidates must be within commuting distance of one of our offices in DC, Atlanta, Boston, or Philadelphia. <b>We prefer candidates to be within commuting distance of our office in downtown DC</b>.<br>
<br>
Foursquare ITP is an <b>Equal Opportunity Employer</b> and is committed to providing equal employment opportunities to all employees and applicants for employment.<br>
We cannot provide visa sponsorship now or in the future for this role. Employees must be currently authorized to work in the US.</p><p>
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Proposal and Marketing Coordinator

ZainTech

<p></p><div><p>The Bid Management Coordinator supports the coordination and administration of bid and proposal activities to ensure timely, accurate, and compliant submissions. The role works closely with sales, legal, finance, and technical teams to assist in preparing high-quality bid responses, maintaining proposal documentation, and ensuring alignment with tender requirements and internal processes.</p><p>
This position supports business development efforts by assisting in the preparation of organized, compliant, and well-presented proposals across multiple markets and solution areas, while gaining hands-on experience in bid management and proposal coordination.</p><p>
Responsibilities:</p><p>
Bid &amp; Proposal Support</p><ul><li>
Support the coordination of bid and proposal activities across multiple solutions and regions under supervision.</li><li>
Review tender requirements and assist in checking compliance with client qualification criteria.</li><li>
Support the preparation, review, and submission of proposals to ensure accuracy and completeness.</li><li>
Assist in ensuring proposal documentation follows required standards for format, structure, and presentation.</li><li>
Support verification that proposal components are updated, including legal terms, financial details, SLAs, and supporting documents.</li><li>
Assist in meeting submission deadlines while maintaining quality standards.</li></ul><p>
Bid Coordination &amp; Submission</p><ul><li>
Assist in preparing and packaging bid documentation in line with tender requirements.</li><li>
Support bid submissions, including physical and online tender platforms.</li><li>
Coordinate with internal teams to collect required inputs in a timely manner.</li><li>
Assist in tracking bid timelines, milestones, and deliverables.</li></ul><p>
Documentation &amp; Compliance</p><ul><li>
Support maintaining and updating proposal templates and documentation standards.</li><li>
Assist in coordinating legal documentation required for bid participation.</li><li>
Help ensure supporting documents such as CVs, certifications, and references are complete and up to date.</li><li>
Support contract documentation processes for awarded bids.</li></ul><p>
CRM &amp; Sales Operations Support</p><ul><li>
Assist in ensuring bid and proposal activities are accurately recorded in the CRM system.</li><li>
Support the Sales Operations team with CRM data entry, accuracy, and reporting.</li><li>
Assist in tracking basic bid-related performance metrics, dashboards, and KPIs.</li></ul><p>
Communication &amp; Coordination</p><ul><li>
Support coordination of bid-related communication between internal teams and clients.</li><li>
Monitor bid communication channels and share relevant updates with stakeholders.</li><li>
Assist in tracking action plans and following up on assigned tasks to support timely bid completion.</li></ul><br>
<b>
Requirements</b><br>
<ul><li>
Bachelor&rsquo;s degree in Business Administration, IT, Management, or a related field.</li><li>
0&ndash;2 years of experience in bid support, administration, sales operations, or a related role.</li><li>
Good English and Arabic writing and communication skills.</li><li>
Exposure to enterprise or government tender processes is an advantage.</li><li>
Basic knowledge of bid management and proposal development processes.</li><li>
Familiarity with CRM systems is a plus.</li><li>
Proficiency in Microsoft Office tools, particularly Word, Excel, and PowerPoint.</li><li>
Basic knowledge of document management and proposal formatting tools (e.g., Adobe Acrobat).</li><li>
Exposure to online tendering platforms is an advantage.</li><li>
Knowledge of the Saudi bidding market, MS Visio, and MS Project is a plus.</li></ul></div>

Bid Management Coordinator

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