marketing proposal coordinator

Thomas & Hutton

<div><div><div><b>Marketing &amp; Proposal Coordinator</b></div>
<div></div><div><b>Location:</b> candidate could work from one of these four offices: Buford, GA; Chamblee (Atlanta), GA; Mount Pleasant (Charleston) SC; Savannah, GA</div>
<div></div><div><b>Thomas &amp; Hutton</b> is an award-winning, employee-owned consulting firm providing engineering, planning, design, and surveying services across the Southeast. Recognized as a Best Place to Work, we&rsquo;re known for a culture where people feel supported, connected, and empowered to grow.</div>
<div></div><div>We&rsquo;re looking for a <b>Marketing &amp; Proposal Coordinator</b> who thrives in a <b>fast-paced, deadline-driven environment</b> and is energized by the pursuit process. This role is central to how we win work, partnering closely with technical teams and marketing staff to develop compelling, strategic responses to public-sector Requests for Proposals and Qualifications (RFPs/RFQs).</div>
<div></div><div><div>You&rsquo;ll be part of a collaborative marketing team that values creativity, precision, and continuous improvement, and where your voice and ideas are welcomed.</div>
<p></p><div><b>What You&rsquo;ll Do</b></div>
</div>
<div></div><div><b>Lead Proposal Development (Core Focus)</b></div>
<ul><li><div>Coordinate and manage the full proposal lifecycle from kick-off through submission and follow-up</div>
</li><li><div>Partner with Project Managers and technical teams to develop winning strategies, themes, and messaging</div>
</li><li><div>Lead kickoff meetings, manage schedules, and ensure deadlines are met across multiple concurrent pursuits</div>
</li><li><div>Prepare high-quality statements of qualifications, proposals, presentations, and interview materials</div>
</li><li><div>Leverage tools like our proprietary database system, BD Bloodhound, and applications like Canva, shred.AI, and Open Asset to improve efficiency and consistency</div>
</li></ul><div><b>Research, Gather, Write, Edit, and Shape Content</b></div>
<ul><li><div>Research project information and gather content</div>
</li><li><div>Develop and refine proposal narratives, resumes, and project descriptions tailored to each pursuit</div>
</li><li><div>Translate technical information into clear, compelling, and client-focused messaging</div>
</li><li><div>Maintain consistency in tone, quality, and brand across all deliverables</div>
</li></ul><div><b>Design &amp; Production</b></div>
<ul><li><div>Format and produce proposals using Adobe InDesign</div>
</li><li><div>Collaborate with in-house graphics and marketing team to elevate visual storytelling and presentation quality</div>
</li><li><div>Ensure all materials align with Thomas &amp; Hutton brand standards</div>
</li></ul><div><b>Content &amp; Database Management</b></div>
<ul><li><div>Maintain and continuously improve proposal libraries, resumes, and project sheets</div>
</li><li><div>Manage and update content within Deltek VantagePoint, BD Bloodhound, Open Asset, and other tools</div>
</li><li><div>Leverage tools like shred.AI, BD Bloodhound, Open Asset, and others to improve efficiency and consistency</div>
</li></ul><div><b>Continuous Improvement &amp; Team Support</b></div>
<ul><li><div>Support proposal debriefs and capture lessons learned to strengthen future pursuits</div>
</li><li><div>Assist with marketing and business development initiatives as needed</div>
</li><li><div>Contribute to internal template development and process enhancements</div>
</li></ul><p></p><div><b>What You Bring</b></div>
<ul><li><div>2+ years of marketing or proposal coordination experience (AEC industry preferred)</div>
</li><li><div>Strong writing, editing, and proofreading skills with exceptional attention to detail</div>
</li><li><div>Proficiency in Microsoft Office and Adobe Creative Suite (InDesign required)</div>
</li><li><div>Ability to manage multiple deadlines and priorities in a fast-paced environment</div>
</li><li><div>A proactive, solutions-oriented mindset and strong organizational skills</div>
</li><li><div>Experience with Deltek VantagePoint, OpenAsset, or similar CRM/database tools is a plus</div>
</li></ul><p></p><div><b>Why Thomas &amp; Hutton</b></div>
<div></div><div>At T&amp;H, proposals aren&rsquo;t just deliverables, they&rsquo;re a team effort that brings together strategy, creativity, and collaboration. You&rsquo;ll work alongside approachable leaders and supportive teammates who are invested in your success.</div>
<div></div><div>We&rsquo;re committed to helping you grow through programs like <b>PaTHways&trade;</b>, <b>T&amp;H University</b>, and hands-on mentorship.</div>
<p></p><div><b>Work Schedule</b></div>
<div></div><div>Monday &ndash; Thursday: 7:30 AM &ndash; 5:30 PM<br>
Friday: 7:30 AM &ndash; 11:30 AM<br>
(Additional hours as needed during active pursuits)</div>
</div><p></p><div><b>Thomas &amp; Hutton is a Drug-Free Workplace &amp; E-Verify Participant</b></div>
<div>We are an equal opportunity employer.<br>
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.<br>
<br>
If you want to view the EEO is the Law poster, please choose your language: English &ndash; Spanish &ndash;Arabic - Chinese</div></div><div></div>

Marketing & Proposal Coordinator

Holder Construction

<div><div><div><p><b>ABOUT US</b></p>
</div>
<div><p>Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR's Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including:</p>
<ul>
<li>Annual bonus program</li>
<li>Paid time off</li>
<li>Health, dental, vision, and life insurance</li>
<li>401(k)-retirement plan</li>
<li>Night and swing shift differential pay for select roles</li>
</ul>
</div></div><p>We are looking for a Marketing and Proposal Coordinator to join our team in one of our regional offices. This is a full-time, proposal-first role that owns the complete pursuit lifecycle from kickoff through final submission, while bringing strong creative craft to every deliverable. This position is InDesign every day and partners closely with project teams, marketing leadership, and executives to position Holder as the builder of choice for complex, high-stakes projects.</p>
<h1 class="jobSectionHeader"><b>
Key Responsibilities</b></h1>
<ul><li>Produce all proposal layouts, presentation decks, and pursuit materials in Adobe InDesign, applying strong visual judgment and layout principles.</li>
<li>Own end-to-end production of RFQs, SOQs, RFPs, and interview presentations, including schedule and deadline management.</li>
<li>Lead content strategy by identifying differentiators, developing win themes, and ensuring persuasive storytelling.</li>
<li>Collaborate with project managers, technical staff, and executives to gather and elevate technical content.</li>
<li>Maintain proposal content libraries, resumes, project sheets, and marketing databases to keep materials current.</li>
</ul><h1 class="jobSectionHeader"><b>Qualifications</b></h1>
<p>
Required:</p>
<ul>
<li>Expert-level proficiency in Adobe InDesign.</li>
<li>4+ years of proposal or marketing experience within the AEC industry.</li>
<li>Strong writing, editing, and proofreading skills.</li>
<li>Ability to manage multiple pursuits under tight deadlines.</li>
<li>Highly organized and self-directed.</li></ul><p></p><div><p><br>
Holder is committed to Equal Opportunity Employment (EOE).</p>
<p>
Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.</p></div></div>

Marketing/Proposal Coordinator

Cinquini & Passarino, Inc.

<p>Cinquini &amp; Passarino is a Santa Rosa-based land surveying firm leveraging cutting-edge geospatial technology to meet client needs across private, commercial, local, state, federal, hydrographic, and railroad sectors. Our success is based on our responsiveness to clients, the ability to provide innovative solutions, and our top-quality staff. Ultimately, perfecting geospatial services is a result of our innovative team.</p><p><b>Desired Candidate Profile</b></p><p>We are seeking an innovative business development and proposal coordinator who excels in fast-paced environments, embraces challenges, and is motivated to make a meaningful impact within our growing firm. This candidate will spearhead growth initiatives and expand our presence within the AEC industry. This role is ideal for someone passionate about building strategic partnerships, enhancing brand visibility, and helping both our firm and our AEC collaborators grow through meaningful connections and shared opportunities. Ideal candidates enjoy collaborating with others, possess a proactive attitude, and are passionate about contributing to team success through creative problem-solving and dedication.</p><p><b>Overview</b></p><p>As a Business Development Coordinator, you will be working closely with senior technical staff to identify opportunities, prepare responsive statements of qualifications and proposals, prepare project presentations when needed and assist with other proposal tracking items. Your effective communication skills will be utilized while assisting the technical staff prepare compelling and visually pleasing proposal documents.</p><p><b>Requirements</b></p><p>You are a creative, well organized and self-motivated individual. To be seriously considered for this role, please have the following in regard to:</p><p>&middot; <b>Experience:</b> You should have three to five years of experience, preferably in the A/E/C market sector, excellent verbal and written communications skills, and a track record of working in a team environment. Knowledgeable in writing proposals and use of federal SF330 forms is a bonus.</p><p>&middot; <b>Education:</b> A bachelor&rsquo;s degree in marketing, communication, journalism or other related field preferred; however, an associate degree and other work experience will be considered.</p><p>&middot; <b>Skills:</b> You must have solid communication skills and be able to convey ideas in a clear and concise manner. Knowledge and proficiency using Office365, Teams, and CRM software. Knowledge of Adobe or similar software is desired.</p><p>&middot; <b>Characteristics:</b> You are self-motivated and can learn, mentor, and innovate while working in a team environment. You are curious and look to grow as a professional. You are well organized, pay attention to details and have a positive attitude.</p><p>&middot; <b>Understanding: </b> Have knowledge of the Land Surveying profession and how it integrates into A/E/C workflows is desirable</p><p><b>Responsibilities</b></p><p>As a Business Development &amp; Proposal Coordinator at Cinquini &amp; Passarino, you will identify and cultivate relationships with architecture, engineering, and construction firms to generate new business opportunities, develop and execute strategic outreach plans to position the firm as a trusted partner in land surveying services. Identify and represent the firm at industry events, conferences, and networking functions to build visibility and foster collaboration, and monitor industry trends and project pipelines to proactively engage potential clients and partners. You will work closely with our technical staff to respond to requests for proposals including preparing statements of qualifications and proposal, strategic assembly of resumes, CRM maintenance, development of graphics and other visual aids. Other responsibilities include implementing marketing campaigns that highlight our firm's diverse expertise, project history and value to A/E/C partners, overseeing digital marketing efforts through social media, the company website, SEO and email newsletters, and analyzing marketing performance metrics to refine strategies and improve ROI.</p><p><b>Benefits</b></p><p>At C&amp;P, we ask a lot of our professionals, which is why we give so much in return. In addition to your competitive salary; medical, dental and vision; matching 401(k), profit sharing and bonuses, we provide some additional perks:</p><p>&middot; <b>Flexibility:</b> We know the importance of work-life balance and can provide a flexible work schedule.</p><p>&middot; <b>Appreciation:</b> Even the best need breaks, which is why we have staff appreciation events throughout the year.</p><p>&middot; <b>Technology:</b> Like tech? So do we. We maintain the latest versions of hardware and software so you are never left behind.</p><p>&middot; <b>Wellness:</b> We want you to be comfortable. Need a sit-stand workstation? No problem.</p><p>&middot; <b>Education:</b> We never stop learning. Whether through our in-house training program or outside education opportunities, you will be encouraged to continually develop your geospatial and professional knowledge.</p><p>&middot; <b>Opportunity:</b> We provide opportunities for career development and advancement.</p><p><b>Salary</b></p><p>The base salary pay range for this position is $30 to $40 per hour depending on qualifications and experience. This information is provided per California Senate Bill 1162</p><p>Pay: $30.00 - $40.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Business Development & Proposal Coordinator

Geosyntec Consultants, Inc.

<div>Overview:
<p>
Do you want to build an impactful career to change the world for the better?
</p><div>Geosyntec has an exciting opportunity for a <b>Senior</b> <b>Marketing and Proposal Coordinator </b>in our Acton, MA, or Chicago, IL office or the opportunity to work remotely from your home-office may be available at the discretion of the Company. The position will Develop compliant, comprehensive, and compelling submittals (proposals and opportunity-specific statements of qualifications (SOQs)) on a regional or corporate level in order to win profitable work. Responsible for managing, scheduling, editing, and producing proposals, opportunity-related SOQs, project descriptions, resumes, and other marketing materials in accordance with Geosyntec&rsquo;s policies, government regulations and copyright laws. Work requires the exercise of considerable initiative and independent judgment.</div><div></div><div><br>
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.</div><div><br>
</div><div>We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.
</div><p>To Learn More Visit: http://www.geosyntec.com/careers/</p>
Essential Duties and Responsibilities:
<ul><li>Coordinate the development of new material and updates to existing material, with both marketing teams and practitioners;</li><li>
Coordinate with practitioners to maintainmaster resumes, project descriptions, and imagery;</li><li>
Assist with content for online presence, including social media, website, and email;</li><li>
Draft content such as introduction, win themes, proof statements, relevant experience, project teams/organizational charts;</li><li>
Assist with the preparation and/or assembly of written and visual information for client presentations;</li><li>
Help to produce SOQs/proposals, including editing and graphics; prepare for digital and/or print reproduction;</li><li>
As directed, monitor sources of industryrelated market information; distribute potential leads to proposal and marketing teams;</li><li>
Review, cull and maintain select sources of industry-related market information that supports a proposal pursuit;</li><li>
Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience;</li><li>
Assist in maintaining systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, visuals, and mailing lists;</li><li>
Track &amp; distribute events planning info to practitioners and research event attendees and enter industry event information;</li><li>
Maintain corporate memberships in industry and client organizations &amp; key meeting calendars;</li><li>
Assist with graphics concepts and development, writing/content, and proofreading;</li><li>
Handle requested edits to marketing content such as press releases and article drafts.</li></ul>
Skills, Experience and Qualifications:
<ul><li>A Bachelors degree and 2 years of experience, Associates degree and 4 years of experience, or 6 years of marketing experience. or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)</li><li>
Demonstrated writing skills, including the ability to think critically and analytically about the purpose of the document and how the content might be improved. (required)</li><li>
Formatting, writing, editing, and proofreading skills with strong attention to detail. (required)</li><li>
Windows proficiency including, MS Professional (Word, Excel, and PowerPoint), Adobe Acrobat, and typing ability. (required)</li><li>
Familiarity with Illustrator and some graphic design experience. (preferred)</li><li>
Ability to understand and follow complex oral and written instructions. (required)</li><li>
Ability to multitask, prioritize, and manage workflow. (required)</li><li>
Ability to work both collaboratively and independently to perform effectively under tight deadlines. (required)</li><li>
Valid U.S. driver&rsquo;s license and a satisfactory driving record for business travel. (required)</li></ul><div>
This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec&rsquo;s total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location.</div><ul><li>
Minimum Salary: $64,640/year / Maximum Salary: $90,495 /year (Chicago, IL)</li><li>
Minimum Salary: $70,795/year / Maximum Salary: $99,115/year (Acton, MA)</li></ul><div>
We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.</div><div></div><div><br>
#LI-DD1</div><div>
#LI-Onsite</div><div>
#LI-Hybrid</div></div>

Senior Proposal and Marketing Coordinator

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