medical office manager

kansas Pain Management

About the roleKansas Pain Management is a private interventional pain practice looking for a hands‑on Medical Office Manager / Practice Operations Coordinator to run the day‑to‑day business side of a small but growing clinic. You will own the office operations, QuickBooks, HR/payroll support, and help us use technology and AI to grow.Key responsibilities<ul><li>Maintain QuickBooks: enter and categorize transactions, reconcile accounts, and support month‑end reports.</li><li>Manage accounts payable/receivable, coordinate with our external CPA and payroll provider as needed.</li><li>Support billing and revenue cycle: work with our biller, resolve registration/insurance issues, and help manage patient balances.</li><li>Oversee front office workflows: phones, scheduling, check‑in/check‑out, copay collection, scanning, and documentation.</li><li>Handle patient complaints professionally and ensure timely resolution and follow‑up.</li><li>Administer HR basics: personnel files, onboarding/offboarding, time and attendance, PTO tracking, payroll information.</li><li>Use AI tools and practice data to improve processes, track simple KPIs, and support practice growth initiatives.</li></ul>Qualifications<ul><li>Associate&rsquo;s degree in Business, Accounting, Healthcare Administration (or equivalent experience); bachelor&rsquo;s preferred.</li><li>3+ years in a medical office or small business office role (office manager, billing specialist, or similar).</li><li>Hands‑on QuickBooks experience required; comfortable with spreadsheets and learning new software.</li><li>Experience with medical billing or healthcare revenue cycle preferred; willing to train the right candidate.</li><li>Strong communication skills, professional with patients and staff, highly organized, and reliable.</li><li>Problem-solver with a growth mindset and comfort using AI/technology.</li></ul>Pay: $24.84 - $30.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Medical Office Manager / Practice Operations Coordinator

Advanced Dermatology and Cosmetic Surgery

Join a workplace recognized by Newsweek as America's Greatest Workplaces for 2024. Advanced Dermatology and Cosmetic Surgery’s mission is to deliver the highest quality patient care and experience in dermatology and aesthetic services. We are currently seeking candidates with exceptional customer service and clinical skills to join our team as a Location Manager. We strive to create a career destination that feels more like family than work. You will be working with a team of professionals for a well-known, highly regarded dermatology practice who puts our patients above all else.
 We offer a competitive compensation and benefits package, including:
 <ul>
<li>Incentive plans with additional earning opportunity up to an additional $2 more per hour!</li>
<li>Career advancement opportunities</li>
<li>Paid holidays, vacation, floating holiday, AND personal time off</li>
<li>Benefits packages, including medical, dental, STD, LTD, Life, and other voluntary benefit offerings (for employees working 30+ hours per week)</li>
<li>Up to 40% off products and cosmetic procedures</li>
<li>401(k) matching</li>
</ul>
Duties to Include: 
<ul>
<li>Supervision and Coordination of administrative and clinical staff</li>
<li>Management of all clinical, administrative, and operational functions</li>
<li>Overseeing financial processes in the office</li>
<li>Recruiting, training, and counseling personnel</li>
<li>Ensuring quality patient care</li>
<li>Schedule surgeries and treatments</li>
<li>Maintain OSHA compliance</li>
</ul>
Requirements include: 
<ul>
<li>Minimum 2 years of supervisory experience in a medical office environment- highly preferred</li>
<li>Minimum 1 year of experience in a Dermatology Office- highly preferred</li>
<li>Current CPR certification and continuing education compliance</li>
<li>Knowledge of medical computer programs, billing, and insurance coding</li>
<li>Knowledge of medical terminology</li>
<li>Strong written and verbal communication skills</li>
</ul>
ADCS Clinics LLC participates in equal employment opportunities for all individuals and abides by EEOC and nondiscrimination provisions of all applicable federal, state, and local laws and regulations. All applicants must have authorization to work in the United States.

Location Manager - East Greenwich, RI

Location Manager- Livonia, MI

Join a workplace recognized by Newsweek as America's Greatest Workplaces for 2024. Advanced Dermatology and Cosmetic Surgery’s mission is to deliver the highest quality patient care and experience in dermatology and aesthetic services. We are currently seeking candidates with exceptional customer service and clinical skills to join our team as a Sr Location Manager. We strive to create a career destination that feels more like family than work. You will be working with a team of professionals for a well-known, highly regarded dermatology practice who puts our patients above all else.
 We offer a competitive compensation and benefits package, including:
 <ul>
<li>Incentive plans with additional earning opportunity up to an additional $2 more per hour!</li>
<li>Career advancement opportunities</li>
<li>Paid holidays, vacation, floating holiday, AND personal time off</li>
<li>Benefits packages, including medical, dental, STD, LTD, Life, and other voluntary benefit offerings (for employees working 30+ hours per week)</li>
<li>Up to 40% off products and cosmetic procedures</li>
<li>401(k) matching</li>
</ul>
Duties to Include: 
<ul>
<li>Supervision and Coordination of administrative and clinical staff</li>
<li>Management of all clinical, administrative, and operational functions</li>
<li>Overseeing financial processes in the office</li>
<li>Recruiting, training, and counseling personnel</li>
<li>Ensuring quality patient care</li>
<li>Schedule surgeries and treatments</li>
<li>Maintain OSHA compliance</li>
</ul>
Requirements include: 
<ul>
<li>Minimum 2 years of supervisory experience in a medical office environment- highly preferred</li>
<li>Minimum 1 year of experience in a Dermatology Office- highly preferred</li>
<li>Current CPR certification and continuing education compliance</li>
<li>Knowledge of medical computer programs, billing, and insurance coding</li>
<li>Knowledge of medical terminology</li>
<li>Strong written and verbal communication skills</li>
</ul>
ADCS Clinics LLC participates in equal employment opportunities for all individuals and abides by EEOC and nondiscrimination provisions of all applicable federal, state, and local laws and regulations. All applicants must have authorization to work in the United States.

Sr Location Manager - Baldwin Park & Waterford Lakes, FL

Consistent Care Services

Office Manager &ndash; Behavioral Health / SUD ProgramConsistent Care Services Location: In-person-Spokane, WA Full-TimeJoin a Team That Protects the Most VulnerableConsistent Care Services provides client-centered case management to individuals navigating complex health and Substance Use Disorder (SUD) challenges. Our culture is rooted in compassion, accountability, emotional intelligence, and strong professional boundaries.We are seeking a highly organized and relational Office Manager to support counselors and case managers serving clients in recovery.This role is ideal for someone who thrives in structured environments, enjoys supporting teams, and values meaningful community impact.What You&rsquo;ll Do<ul><li>Oversee daily office operations and administrative systems</li><li>Support counselors and case managers with scheduling and documentation</li><li>Maintain confidential records in compliance with HIPAA and agency standards</li><li>Track contract deliverables and reporting deadlines</li><li>Build positive relationships with community partners</li><li>Help ensure the office runs smoothly so clinical staff can focus on client care</li></ul>What We&rsquo;re Looking For<ul><li>3+ years of office management experience (healthcare or behavioral health preferred)</li><li>Strong organizational and multitasking skills</li><li>High emotional intelligence and healthy professional boundaries</li><li>Experience with QuickBooks, EPIC, and Microsoft Office</li><li>Professional communication skills and discretion</li><li>Passion for serving vulnerable populations</li></ul>Compensation (Washington State Pay Transparency)In accordance with Washington State law, the pay range for this position is:$28.00 &ndash; $30.00 per hour, depending on experience, qualifications, and demonstrated competencies.Additional benefits may include:<ul><li>Health benefits</li><li>Paid Time Off (PTO)</li><li>Paid holidays</li><li>Retirement plan options</li><li>Professional development opportunities</li></ul>Why Work With Us?<ul><li>Mission-driven culture focused on protecting vulnerable community members</li><li>Supportive leadership and collaborative team environment</li><li>Opportunity to make meaningful impact in behavioral health services</li></ul>If you are organized, compassionate, and ready to support a team doing important recovery work &mdash; we encourage you to apply.Pay: $26.00 - $27.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Medical office management: 5 years (Preferred)</li><li>Behavioral health: 2 years (Preferred)</li></ul>Location:<ul><li>Spokane, WA 99201 (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Spokane, WA 99201 (Required)</li></ul>Work Location: In person

Office Manager – Behavioral Health / SUD Program-$26-$27hr-Full-time

Standard High School & College

Position: Front Desk Office ManagerLocation: I-8 Markaz, Islamabad (On-site) Shift Timing: 8:00 PM &ndash; 4:00 AM Schedule: 5 days a weekAbout the Role: We are seeking a compassionate and organized Front Desk Office Manager to be the first point of contact for our mental health clients during evening and night hours. This role is ideal for someone with prior experience in patient interaction, preferably in a mental health setting, who is comfortable handling administrative tasks with discretion, empathy, and efficiency.Key Responsibilities:<ul><li>Answer incoming calls from patients and respond to inquiries with professionalism and care</li><li>Assist patients with booking, rescheduling, and confirming appointments</li><li>Process patient payments by charging credit/debit cards through our secure systems</li><li>Provide basic support and reassurance to clients calling in with mental health-related concerns</li><li>Maintain accurate appointment records and update patient information as needed</li><li>Coordinate with clinicians and internal staff to ensure smooth daily operations</li><li>Manage front desk duties including attendance tracking, office supplies, and client-facing documents</li><li>Uphold patient confidentiality and follow HIPAA-compliant procedures at all times</li></ul>Qualifications:<ul><li>Prior experience in a medical, mental health, or customer service front desk role</li><li>Strong communication skills with a patient and empathetic tone</li><li>Familiarity with appointment scheduling software and card payment systems</li><li>Ability to work independently during night hours and handle sensitive situations calmly</li><li>Organized, punctual, and detail-oriented</li></ul>Preferred:<ul><li>Experience working in a mental health clinic or wellness center</li><li>Knowledge of basic mental health terminology and patient care etiquette</li></ul>Job Type: Full-timeWork Location: In person

Virtual Medical Front Desk Manager

Gauld Health

Job Summary We at Gauld Health are a 30 + employee multispeciality group consisting of Vascular and Podiatry. We are seeking a dynamic and strategic Chief Operating Officer (COO) with atleast 5 years of experience for our Medical Office to lead and optimize daily operations, enhance clinical efficiency, and drive organizational growth. This pivotal role requires a visionary leader with a passion for healthcare excellence, capable of managing complex medical services, fostering innovation, and ensuring seamless patient care delivery. The COO will oversee all operational aspects of the medical office, champion process improvements, and collaborate closely with senior leadership to align operational strategies with organizational goals. If you thrive in fast-paced environments and are committed to elevating healthcare standards, this is an exciting opportunity to make a meaningful impact.Responsibilities<ul><li>Develop and implement strategic plans to improve operational efficiency, patient satisfaction, and clinical outcomes within the medical office.</li><li>Lead comprehensive change management initiatives to adapt to evolving healthcare regulations, technology advancements, and industry best practices.</li><li>Oversee daily operations including staffing, resource allocation, quality assurance, and compliance with healthcare standards.</li><li>Manage budgets, forecast financial needs, and optimize resource utilization to ensure fiscal responsibility while supporting growth initiatives.</li><li>Supervise senior leadership teams across departments, fostering a culture of continuous improvement, accountability, and high performance.</li><li>Drive business development efforts by identifying new opportunities for service expansion and partnership collaborations.</li><li>Lead project management efforts for process improvements, technology integrations, and program launches to enhance overall operational effectiveness.</li></ul>Requirements<ul><li>Proven experience in operations management within a healthcare or medical office setting with supervisory responsibilities.</li><li>Strong background in strategic planning, change management, and business development.</li><li>Demonstrated leadership skills with the ability to motivate teams and influence stakeholders at all levels.</li><li>Expertise in managing budgets, forecasting financial trends, and implementing process improvements.</li><li>Excellent project management skills with a track record of successful program implementation.</li><li>Knowledge of healthcare regulations, compliance standards, and quality assurance protocols.</li><li>Bachelor's degree in Healthcare Administration, Business Management or related field; advanced degree preferred. Join us as we strive to deliver exceptional healthcare experiences through innovative leadership and operational excellence!</li></ul>Pay: $150,000.00 - $200,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Chief Operating Officer-Medical Office

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