medical office manager

Source Medical Aesthetics

Job description:We are looking for a highly qualified senior office manager to serve as our medical aesthetics practice administrative and operations leader. In this salaried position you will be responsible and accountable for all non-medical aspects of the day-to-day operation of the practice. You will report directly to the practice&rsquo;s physician/owner as a member of the management team.About our practice:Our practice has been a thriving medical aesthetics business for over 10 years. By taking the time to understand every patient&rsquo;s unique needs, focusing on high quality outcomes, and always putting patient safety and comfort first, Source Medical Aesthetics has built a large and loyal patient following. Source performs a wide variety of minimally or non-invasive medical and non-medical procedures such as injectables for wrinkle reduction and facial contour improvements, laser hair removal, skin tightening, laser peels and a number of other light-based skin therapies. We also perform CoolSculpting and other targeted fat reduction procedures, vein treatments, PRP for hair regrowth, vaginal rejuvenation, microdermabrasion, facials, as well as many other popular and effective treatments. We also stock a large variety of specialty retail products designed to our own exacting standards.Dr. Kristine Krever is the practice owner and primary medical provider. The practice also has 2 aestheticians on staff. This high quality team of providers is supported by 2 medical assistants as well as 4 additional administrative staff members. This team is a fun, energetic and cohesive group of professionals.Formerly known as &ldquo;The Center for Aesthetic Medicine at Colts Neck&rdquo;, in July of 2021 the practice was rebranded as &ldquo;Source Medical Aesthetics'' and expanded the operation significantly, investing in a purpose-built, brand new, state of the art facility as well as adding both medical and non-medical practitioners to the staff. Our business is strictly cash-based, meaning that we do not need to perform medical coding, billing or insurance management, vastly simplifying office processes. Due to the nature of our procedures, we are extremely fortunate that patients are normally excited to be visiting and happy when leaving. This is an excellent opportunity for an operations leader to influence the direction of this practice, ensure excellent patient experiences, maintain high quality standards, and ultimately help drive its financial success. Visit us at www.SourceMedicalAesthetics.com and check out our reviews on Google.About the Job:As our medical office manager, you must demonstrate leadership skills, excellent organizational skills, the ability to multitask, and the ability to perform well while maintaining professionalism in stressful situations. We are looking for a team member who exhibits a sense of personal ownership and pride in leading a well-organized practice and an efficient operation. It is of primary importance that you are a fast-learning, self-motivated and creative problem solver who is willing to take on any task and resolve matters independently. This practice needs a strong leader that brings their past experiences to bear and becomes part of the management team to help guide and improve the practice, while ensuring the physician / owner is not overburdened with administrative matters.It is expected that you are able to communicate effectively with physicians, staff and patients, while maintaining a positive, professional environment. You will adopt the practice philosophy of focusing on patient safety and comfort, ensuring quality outcomes, and treating every patient as a unique and important individual. You will also ensure the practice operates in compliance with current healthcare regulations, medical laws, employment laws and the highest ethical standards. It is required that you have a high degree of computer systems literacy and comfort.Upon demonstrating your abilities and delivering a measurable impact over the course of at least one year, the practice is open to promoting this role to a profit sharing role or pursuing other forms of variable compensation to ensure that this position benefits from the practice&rsquo;s overall success.------------------------------------------------------------------------Responsibilities:Leadership<ul><li>Supervises, delegates, trains, and evaluates non-medical staff.</li><li>Hires and on-boards new staff members. Processes terminations if required.</li><li>Manages employee scheduling, including approving time off.</li><li>Improves, develops, implements and enforces office policies and procedures.</li><li>Ensures medical providers are not overburdened with administrative matters.</li><li>Reports practice status, risks, opportunities, financials, and operational matters to the owner on a regular basis.</li><li>Holds administrative staff meetings to ensure alignment, awareness, address concerns, perform training, etc. on relevant and timely topics as required.</li><li>Opportunity to get involved in marketing strategy / execution if desired</li></ul>Administrative Operations<ul><li>Oversees front office operations, including patient relations / appointment scheduling.</li><li>Acts as the primary point of escalation for patient questions and concerns.</li><li>Ensures quality of practice data, electronic patient records, patient photos, and financial records.</li><li>Manages patient memberships and gift card programs.</li><li>Oversees and performs data entry and processing as required.</li><li>Establishes productive relationships with key medical and pharmaceutical vendors, other physicians&rsquo; offices, local businesses, and support teams (e.g. software vendors, medical device providers, etc.).</li><li>Manages office inventory and orders medical, retail and office supplies.</li><li>Arranges and supervises normal building maintenance matters (cleaning, snow-removal, extermination, landscaping, etc.).</li><li>Arranges and supervises emergency maintenance visits for the building.</li><li>Arranges and supervises information technology support and visits as required.</li></ul>Financial Operations<ul><li>Manages employee payroll and compensation matters.</li><li>Works with medical providers to prepare patient pricing proposals.</li><li>Deals with patient account matters and collections if required.</li><li>Makes deposits and manages banking relationships.</li><li>Understands and reports on key practice financial positions and metrics.</li><li>Reconciles all financial account information to ensure accuracy.</li><li>Seeks every opportunity to reduce practice expenses.</li><li>Pays medical office bills.</li></ul>------------------------------------------------------------------------Skills / Behaviors:<ul><li>Personal accountability and ownership</li><li>Independent thinking, learning and execution</li><li>Detail oriented and organized</li><li>Confident, friendly, positive</li><li>Pride in quality of work and success of the practice</li><li>Proven work experience as a medical office manager / practice operations manager with direct staff management responsibilities</li><li>Knowledge of accounting, data and administrative processes and principles with demonstrable track record of successful practice financial management</li><li>Strong familiarity with patient relationship management and scheduling practices and software</li><li>Strong familiarity with and comfort using cloud based applications (e.g. Google Drive, Google Docs) as well as office productivity software (e.g. Email, MS Excel, MS Word)</li><li>Knowledge of medical aesthetic procedures, issues and terminology is a plus</li></ul>Education and Experience Requirements:<ul><li>At least 5 years of medical office management experience is required</li><li>At least 7 years of working in a medical setting is required</li><li>Medical aesthetic or cosmetic surgery experience is highly preferred</li><li>An associate or bachelor&rsquo;s degree in healthcare management, business, or a related degree is required</li><li>A master&rsquo;s degree in healthcare management, business, or a related degree is preferred</li><li>Certified Medical Manager (CMM) designation from the Professional Association of Health Care Office Management (PAHOM) or similar certification is preferred</li><li>References may be requested prior to finalizing a job offer</li></ul>Job Type: Full-time (40 hrs/wk), Monday - FridayJob Type: Full-timePay: $50,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you have management experience in the cosmetic medical, beauty or high-end services industries?</li></ul>Experience:<ul><li>Medical office management: 3 years (Required)</li></ul>Work Location: In person

Aesthetic Medical Office Manager

Human Resource Management

About Us:Pain Care Boise is a growing interventional pain clinic and ambulatory surgery center seeking an experienced Office Manager to help oversee daily operations.We are a smaller independent practice involved in multiple areas of healthcare operations including clinic management, ambulatory surgery, compliance, onboarding, credentialing, scheduling, and coordination between departments. We are looking for someone adaptable, organized, and comfortable helping manage a fast-paced medical environment.This role works directly with ownership and is focused heavily on coordination, delegation, accountability, and operational follow-through. The ideal candidate understands how to keep teams aligned, ensure responsibilities are completed appropriately, and help improve day-to-day efficiency throughout the organization.As a younger physician-owner continuing to grow the practice, I am looking for someone interested in building alongside the organization long term. This position offers the opportunity for significant professional growth and increasing operational responsibility over time.Key Responsibilities<ul><li>Help oversee daily clinic and ASC operations</li><li>Delegate tasks and ensure operational follow-through across departments</li><li>Coordinate communication between front desk, MAs, nursing, providers, and billing</li><li>Support onboarding, staff training, and workflow organization</li><li>Assist with AAAHC readiness, compliance tracking, and credentialing processes</li><li>Maintain familiarity with insurance workflows, co-pays, prior authorizations, and general healthcare operations</li><li>Help address day-to-day patient concerns related to billing and insurance coordination</li><li>Coordinate building, vendor, and equipment maintenance schedules</li><li>Assist with scheduling, operational systems, and shared office organization</li><li>Help create and maintain SOPs, onboarding materials, and operational processes</li></ul>Ideal Candidate<ul><li>Prior medical office management experience required</li><li>Familiarity with ambulatory surgery center operations preferred</li><li>Working knowledge of healthcare operations, insurance, credentialing, and compliance</li><li>Strong leadership, communication, and organizational skills</li><li>Comfortable working directly with ownership and helping execute operational goals</li><li>Self-motivated with strong follow-through and problem-solving ability</li></ul>Compensation$34&ndash;43 per hour depending on experience and qualifications.Additional bonus opportunities available based on operational improvements, onboarding development, and maintaining AAAHC readiness/compliance.Benefits &amp; Schedule<ul><li>Full-time position (34&ndash;40 hours per week)</li><li>In-person role &mdash; manager presence onsite is required</li><li>No remote work opportunity for this position</li><li>Major holidays paid</li><li>Weekends off</li><li>Little to no call responsibilities</li></ul>If you are interested in this job position, please reply with a copy of your resume!Job Type: Full-timePay: $34.00 - $43.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Please tell us about the responsibilities of your last job. </li></ul>Work Location: In person

ASC and Medical Office Manager

Advanced Musculoskeletal Medicine Consultants, Inc

Join a Growing Business in Integrative Pain Medicine!Medical Office Manager (Sales &amp; Marketing Focus) Location: Chagrin Falls, OH Status: Full-TimeCompensation &amp; Benefits:<ul><li>Competitive salary + performance-based incentives/commission</li><li>Health, dental, and vision insurance</li><li>Paid time off (PTO)</li><li>Paid holidays</li><li>Professional development and training opportunities</li></ul>About UsWe are an integrative pain medicine practice dedicated to helping patients move away from illness and toward whole-person wellness. Our approach combines traditional and complementary medicine&mdash;including lifestyle medicine, ultrasound diagnostics, and Traditional Chinese Medicine&mdash;to support the body&rsquo;s natural healing potential.Position OverviewWe are seeking a compassionate, proactive, and growth-oriented Medical Office Manager with sales and marketing experience. This role partners closely with the physician to manage daily operations, drive patient growth, and lead a small team (administrative and clinical staff).This is a hands-on leadership position in a nearly paperless, independent practice. Flexibility, initiative, and a willingness to &ldquo;wear multiple hats&rdquo; are essential.Key Responsibilities<ul><li>Own and manage the lead funnel for clinical services and wellness programs (e.g., Qi Gong and Pain Reprocessing classes)</li><li>Meet and exceed key performance indicators (KPIs) related to growth and patient acquisition. Generates leads, additional referring practitioners and engage public via social media.</li><li>Plan and execute marketing and advertising strategies, including social media management</li><li>Build and maintain relationships with referring providers, community organizations, and strategic partners</li><li>Represent the practice at networking events and within the local community</li><li>Oversee daily office operations to ensure efficient workflows and excellent patient experience</li><li>Manage patient scheduling, check-in/check-out processes, and overall patient flow</li><li>Lead and support a small team, fostering a positive and productive work environment</li><li>Develop, implement, and refine office policies and procedures</li><li>Identify operational gaps and implement practical, scalable solutions</li><li>Create a positive and productive work environment to attract and retain staff, patients and clients</li></ul>QualificationsEducation:<ul><li>Bachelor&rsquo;s degree in healthcare administration, business, or related field (required)</li><li>Medical Assistant training or certification (preferred)</li></ul>Experience:<ul><li>3&ndash;5 years in medical practice management or healthcare operations</li><li>Prior supervisory or team leadership experience preferred</li><li>Customer service experience (2+ years preferred)</li><li>Sales or marketing experience (1&ndash;3 years preferred)</li></ul>Core Skills &amp; Attributes<ul><li>Passion for integrative and holistic medicine</li><li>Strong leadership, organizational, and problem-solving abilities</li><li>Knowledge of healthcare regulations, billing, and coding practices</li><li>Experience with EHR/EMR systems and office management software</li><li>Proficiency with social media and digital marketing tools</li><li>Excellent communication and interpersonal skills</li><li>High emotional intelligence, integrity, and professionalism</li><li>Self-starter with a strong sense of ownership and accountability of their individual contribution to the overall success of the practice.</li><li>Ability to multitask and thrive in a fast-paced environment</li><li>Detail-oriented with strong time management skills</li><li>Tech-savvy and comfortable learning new systems</li><li>Growth mindset with a commitment to continuous improvement</li></ul>Working Conditions<ul><li>No evenings, weekends, or holidays required</li><li>Professional, collaborative, and patient-focused environment</li><li>Full-time position with benefits (waiting period may apply)</li></ul>ApplyIf you're passionate about integrative pain medicine and ready to contribute to a growing practice, we&rsquo;d love to hear from you! Apply today to become a part of our dynamic and compassionate team.Job Type: Full-timePay: Up to $60,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have experience as a Medical Assistant or equivalent patient contact?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Sales: 2 years (Preferred)</li><li>Marketing: 2 years (Preferred)</li><li>Medical office management: 2 years (Preferred)</li><li>healthcare operations: 1 year (Preferred)</li></ul>Work Location: In person

Medical Office Manager (Sales & Marketing Focus)

Sinus & Nasal Institute of Florida, p.a.

<ul><li>Implement workflow improvement strategies for CMS MIPS performance</li><li>Manage billing and collections processes for patient and insurance outstanding claims,</li><li>Evaluate and improve accounts receivable weekly</li><li>Coordinate insurance appeals for denied prior authorizations and reimbursement claims.</li><li>Manage recruitment, onboarding, employee supervision, and staff training seminars on HIPAA, OSHA, and Fire Safety compliance</li></ul>Salary commensurate with experience. Health, Dental, Optical, Life insurance availableJob Type: Full-timePay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Medical Business Office Manager

Apex Skin

<div><div>About Apex Skin:

We are Apex Skin, and our mission is to provide the highest quality dermatology and dermatologic surgery care to patients across Northeast Ohio with promptness, compassion, and excellence. We pride ourselves on delivering exceptional patient experiences, offering same-day appointments, and serving our communities through education and meaningful care. Our team is dedicated to creating a supportive, patient-focused environment where excellence, empathy, and teamwork thrive.</div><div> 

Position Overview

Apex Skin is a physician-led and rapidly growing dermatology practice committed to delivering exceptional patient experiences. We are seeking an experienced and motivated Office Manager for our Westlake location. The Office Manager will drive operational excellence, financial performance, and regulatory compliance within a high-volume dermatology practice. The Office Manager oversees daily clinical and administrative operations, staff leadership and development, budgeting and revenue cycle performance, and policy implementation to ensure efficient workflows and exceptional patient care. The Office Manager serves as the primary liaison between Providers, staff, and Regional Leadership, ensuring alignment, accountability, and continuous improvement. 


Compensation Range:
<ul>
<li>$50,000 - $60,000</li></ul> 


Schedule
<ul>
<li>Full-time, [5 days per week]</li>
<li>Monday - Friday</li></ul> 


Key Responsibilities
<ul>
<li>Lead and manage all clinical and administrative staff, including hiring, onboarding, training, scheduling, performance management, and payroll approval.</li>
<li>Foster a positive, high-performing culture through coaching, team huddles, and clear communication.</li>
<li>Oversee daily office operations to ensure optimal patient flow, service excellence, and operational continuity.</li>
<li>Serve as the primary clinical and operational liaison for Providers, the Regional Manager, and cross-functional teams.</li>
<li>Maintain full P&amp;L responsibility, including budgeting, expense control, billing oversight, and revenue cycle optimization.</li>
<li>Ensure strict compliance with OSHA, HIPAA, MIPS, and all regulatory requirements; maintain audits, logs, and documentation standards.</li>
<li>Monitor clinical documentation, chart audits, dashboards, and performance metrics; analyze data and report trends to leadership.</li>
<li>Oversee MA and MR training programs, ensuring competency validation, documentation, and continuous education.</li>
<li>Manage provider schedules, smart scheduling optimization, and collaboration with Call Center leadership on triage and scheduling protocols.</li>
<li>Maintain medical supply inventory and approve all ordering to support uninterrupted clinical operations.</li>
<li>Support practice growth through collaboration with internal departments, marketing initiatives, and patient engagement strategies.</li>
<li>Step into clinical or front-office functions as needed to ensure seamless operations.</li>
<li>Travel as required and perform additional duties as assigned by the Regional Manager.</li></ul> 


Qualifications
<ul>
<li>5+ years of medical office management or healthcare leadership experience.</li>
<li>Proven ability to lead, coach, and develop teams in a fast-paced, patient-centered environment.</li>
<li>Strong financial acumen with demonstrated experience in revenue cycle management and insurance operations.</li>
<li>Advanced communication, problem-solving, and conflict-resolution skills.</li>
<li>Proficiency with EHR systems, Microsoft Office (including Excel), and reporting tools.</li>
<li>Data-driven mindset with the ability to analyze metrics and implement operational improvements.</li>
<li>High school diploma or equivalent required; Bachelor&rsquo;s degree in Healthcare Administration, Business, or a clinical certification (LPN, CMA) preferred.</li></ul> 


Career Growth Opportunities

Motivated Office Managers may pursue:
<ul>
<li>Opportunities to grow into multisite or regional management positions over time</li>
<li>Apex Skin provides training, mentoring, and development opportunities for individuals who demonstrate skill, reliability, compassion, and a commitment to exceptional patient care.</li></ul> 


Physical Requirements &amp; Work Environment
<ul>
<li>Prolonged periods of sitting at a desk and working on a computer, with frequent standing, walking, and movement within the office</li>
<li>Manual dexterity for typing, data entry, and handling office equipment</li>
<li>Ability to speak clearly, hear callers, and interact with patients in person</li>
<li>Visual acuity sufficient to read patient information and EMR screens</li>
<li>Ability to occasionally lift up to 20 pounds (e.g., office supplies)</li>
<li>Work performed in a professional medical office setting with regular interaction with patients, providers, and staff</li>
<li>Fast-paced environment requiring multitasking, attention to detail, and calm communication</li>
<li>Exposure to cleaning supplies, office equipment, and moderate noise levels</li>
<li>Must adhere to all health and safety policies, including infection control standards</li></ul></div><div> 
Apex Skin Culture 
Apex Skin fosters a collaborative, patient-first environment built on compassion, clinical excellence, and teamwork. We believe in a respectful and supportive workplace where employees feel valued, trusted, and empowered to contribute to exceptional patient experiences and meaningful clinical care.

Employee Health &amp; Safety Requirements: 
All patient-facing employees are required to provide proof of a TB test within the past 12 months and an annual flu vaccination as part of Apex Skin&rsquo;s employee health and safety protocols. The Hepatitis B vaccination series is also strongly recommended for clinical staff due to potential occupational exposure risks. Apex Skin complies with federal and Ohio law by providing reasonable accommodations for medical conditions or sincerely held religious beliefs that prevent vaccination. Employees seeking an accommodation should contact Human Resources for more information.

Equal Employment Opportunity Statement: 
Apex Skin provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Apex complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</div></div>

Office Manager - Westlake Office

Optimize U Memphis

Overview We are seeking a dedicated and skilled Office Manager to join our team. We treat women and men by optimizing their hormones. We also focus on workout recovery. The ideal candidate will play a crucial role in providing high-quality patient care and administrative support within a fast-paced medical environment. This position requires an understanding of medical terminology, patient service, and the ability to work effectively in an outpatient setting. Experience in customer care and marketing is highly desirable.Responsibilities<ul><li>Assist healthcare providers with patient examinations and procedures.</li><li>Perform Billing entries.</li><li>Perform intake procedures including obtaining vital signs and medical histories.</li><li>Maintain accurate patient records using EHR systems.</li><li>Ensure compliance with safety protocols and basic life support standards.</li><li>Communicate effectively with patients regarding their care and treatment plans.</li><li>Manage scheduling, appointments, and follow-up calls for patients.</li><li>Assist in the coordination of care for patients in the clinic setting.</li><li>Assist in marketing, client acquisition and retention.</li></ul>Requirements<ul><li>Proven experience as a Office Manager or in a similar role preferably within healthcare settings such as clinics or hospitals.</li><li>Knowledge of medical terminology.</li><li>Familiarity with EMR systems and basic life support certification.</li><li>Strong patient service skills with the ability to communicate effectively with diverse populations.</li><li>Ability to perform intake duties including taking vital signs and understanding medication administration protocols.</li><li>Join us in making a difference in patient care while advancing your career in the medical field!</li></ul>Pay: $23.00 - $28.00 per hourWork Location: In person

Office Manager

Skin.Theory Houston

SKIN.Theory Houston is a boutique, results driven medical aesthetics studio generating $1 to $1.5M annually and continuing to scale. Our providers specialize in injectables, advanced skin treatments, laser therapies, and customized aesthetic services designed to deliver exceptional patient outcomes.As patient volume continues to grow, we are seeking a highly organized, systems driven Office Manager to lead operational excellence and support a high performing clinical environment.This is a leadership role. The Office Manager will work directly with ownership to maintain operational structure, enforce policies, improve accountability, and ensure systems support sustainable growth.The right candidate is detail oriented, financially disciplined, and comfortable leading a team while maintaining the smooth daily flow of a busy medical aesthetics practice.Position OverviewThe Office Manager oversees the operational infrastructure of the clinic, including financial coordination, payroll administration, compliance tracking, inventory management, KPI monitoring, and systems integrity.This role also manages front desk operations, supervises administrative staff, supports marketing initiatives, and ensures a consistent, elevated patient experience.The Office Manager has authority to enforce clinic policies and approve refunds up to $XXX within established guidelines.The goal of this position is simple:Create structure, strengthen accountability, and support scalable growth.Core ResponsibilitiesFinancial &amp; Administrative CoordinationOversee biweekly payroll processing and verify provider commission calculations prior to submission Track PTO balances and timekeeping accuracy Coordinate financial documentation and reporting for the CPA Maintain invoice tracking and vendor payment schedules Prepare partner distribution summaries for ownership review Approve refunds within policy guidelines and escalate larger requests Ensure monthly reporting and financial summaries are completed by the 10th of each month Maintain accurate bookkeeping records and assist with budget trackingHR &amp; Compliance OversightMaintain up to date provider licenses, CEUs, CPR certification, and OSHA compliance Maintain MSDS binder and equipment maintenance logs Coordinate annual Medical Director documentation and compliance requirements Maintain employee records and training documentation Facilitate monthly team meetings and coordinate quarterly performance evaluations Support employee onboarding, training, and development Ensure clinic SOPs are reviewed and updated annuallyInventory &amp; Cost ControlConduct weekly inventory audits and injectable counts Monitor product expiration dates and investigate discrepancies Forecast quarterly product orders based on patient demand trends Track monthly cost of goods sold (COGS) and report findings to ownership Coordinate with vendors on pricing, supply orders, and product availabilityMarketing &amp; Growth SupportAttend weekly marketing coordination meetings with leadership Ensure quarterly promotions are finalized at least 30 days prior to launch Coordinate internal rollout plans before campaigns go live Track provider KPIs including service revenue, rebook rate, and retail attachment rate Deliver monthly KPI performance summaries to ownershipOperations &amp; Systems ManagementOversee daily clinic operations including front desk workflow, appointment scheduling, and patient check in and check out processes Supervise administrative staff and provide training, coaching, and performance feedback Maintain Zenoti accuracy and reporting integrity Identify scheduling inefficiencies and improve patient flow Ensure facility maintenance issues are resolved within 48 hours Manage vendor relationships and supply coordination Maintain an organized and accessible SOP library Ensure patient records and documentation are maintained according to confidentiality and compliance standardsRequired Qualifications3+ years office management experience in a medical, dental, aesthetics, or healthcare setting Experience coordinating payroll and working with a CPA or bookkeeper Experience managing inventory systems and vendor relationships Strong financial organization skills and proficiency in Excel or financial tracking tools Experience using practice management software (Zenoti preferred) Strong leadership and communication skills with the ability to hold teams accountable Ability to manage multiple priorities in a fast paced clinical environmentPreferred QualificationsExperience in medical aesthetics, dermatology, or cosmetic practice Experience tracking and reporting operational KPIs Experience implementing operational improvements or system optimization Demonstrated history of measurable success in previous rolesCandidates should be prepared to share examples of metrics, dashboards, or operational improvements they personally implemented.Ideal Candidate ProfileHighly organized and systems oriented Comfortable enforcing standards and operational policies Financially disciplined with strong attention to detail Calm under pressure in a clinical setting Growth minded and proactive Able to clearly articulate past results using dataExamples may include revenue growth, cost reduction, improved inventory accuracy, improved rebook rates, or operational efficiencies.Interview ProcessFinal stage candidates will be asked to present examples of operational systems or initiatives they implemented in prior roles and how those efforts improved performance.Pay: $26.00 - $32.00 per hourExpected hours: 25.0 &ndash; 35.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Application Question(s):<ul><li>How many years of experience do you have managing operations in a healthcare office (medical, dental, dermatology, plastic surgery, or medspa)?</li><li>Which of the following responsibilities have you personally handled in a previous role? (Select all that apply)</li></ul>Coordinating payroll for employees Tracking PTO or timekeeping discrepancies Managing vendor invoices or expenses Preparing reports for a CPA or accountant None of the above<ul><li>What level of experience do you have managing inventory?</li></ul>I managed inventory audits and tracked discrepancies I assisted with inventory tracking I occasionally helped with inventory counts I have no inventory management experience<ul><li>How comfortable are you using spreadsheets to track business performance metrics (KPIs)?</li></ul>Very comfortable &ndash; I regularly track KPIs and create reports Comfortable &ndash; I track numbers but rarely build reports Basic spreadsheet use only Little or no spreadsheet experience<ul><li>What experience do you have supervising or managing staff?</li></ul>I have managed staff and conducted performance discussions I have supervised staff but did not lead evaluations I have worked on a team but did not supervise others I have not supervised employees<ul><li>Which industries have you worked in? (Select all that apply)</li></ul>Medical spa or aesthetics clinic Dermatology or plastic surgery office Dental or other healthcare practice Retail or hospitality management None of the aboveWork Location: Hybrid remote in Houston, TX 77006

Office Manager – Medical Aesthetics

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