medical records assistant

Marin Post Acute

<div>Marin Post Acute is Hiring! Medical Records Assistant - pay from $17.50-$20/hr
General Purpose
The primary purpose of your job position is to maintain resident medical records and health information systems in accordance with current federal and state guidelines as well as in accordance with our facility&rsquo;s established privacy policies and procedures.
Essential Duties
Administrative Functions<ul><li>Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and procedures.</li><li>Assist in organizing, planning and directing the medical records department in accordance with established policies and procedures.</li><li>Assist the Medical Records/Health Information Consultant as required.</li><li>Maintain minutes of meetings. File as necessary.</li><li>Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility, to assure that medical records can be properly maintained.</li><li>Assist in recording all incidents/accidents. File in accordance with established policies and procedures.</li><li>Retrieve resident records (manually/electronically). Deliver as necessary.</li><li>Files information such as nurses&rsquo; notes, resident assessments, progress notes, laboratory reports, x-ray results, correspondence, etc., into resident charts.</li><li>Collect, assemble, check and file resident charts as required.</li><li>Assist MDS Coordinator in scheduling assessments in accordance with current facility and OBRA guidelines.</li><li>Ensure incomplete records/charts are returned to appropriate departments or personnel for correction.</li><li>Assist in developing procedures to ensure resident records are properly completed, assembled, coded, signed, indexed, etc., before filing.</li><li>Establish a procedure to ensure resident charts/records do not leave the medical records room except as authorized in our policies and procedures.</li><li>Maintain a record of authorized information released from charts/records, i.e., type information, name of recipient, date, department, etc.</li><li>Abstract information from records as authorized/required for insurance companies, Medicare, Medicaid, VA, etc. in accordance with current Privacy Rules.</li><li>Index medical records as directed by the medical records/health information consultant.</li><li>Maintain various registries as directed including register for admission and discharge of residents.</li><li>Transcribe and type reports for physicians as necessary.</li><li>Collect charts, assemble them in proper order, and inspect them for completion.</li><li>Pick up and deliver resident medical records from wards, nurses&rsquo; stations, and other designated areas as necessary.</li><li>Batch resident information into the computer and retrieve resident demographic information as appropriate or as instructed.</li><li>Answer telephone inquiries concerning medical records functions. Prepare written correspondence as necessary.</li><li>Retrieve medical records when requested by authorized personnel (i.e., physicians, nurses, government agencies and personnel, etc.)</li><li>Assure that medical records taken from the department are signed out and signed in upon return to the department.</li><li>File active and inactive records in accordance with established policies.</li><li>Index medical records as directed.</li><li>Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.</li><li>Agree not to disclose resident&rsquo;s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.</li><li>Report any known or suspected unauthorized attempt to access facility&rsquo;s information system.</li><li>Assume the administrative authority, responsibility, and accountability of performing the assigned duties of this position.</li></ul>
Committee Functions<ul><li>Perform secretarial duties for committees of the facility as directed.</li><li>Collect and assemble/compile records for committee review, as requested, and prepare reports for staff/other committees as directed.</li></ul>
Personnel Functions<ul><li>Report known or suspected incidents of fraud to the Administrator.</li><li>Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines.</li></ul>
Staff Development<ul><li>Attend and participate in mandatory facility in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).</li><li>Attend and participate in workshops, seminars, etc., as approved.</li></ul>
Safety and Sanitation<ul><li>Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.</li></ul>
Equipment and Supply Functions<ul><li>Report equipment malfunctions or breakdowns to your supervisor as soon as possible.</li><li>Ensure supplies have been replenished in work areas as necessary.</li><li>Assure that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of workday, etc.</li></ul>
Budget and Planning Functions<ul><li>Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.</li></ul>
Other duties as assigned.
Supervisory Requirements
You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Qualification
Education and/or Experience
Must possess, as a minimum, a high school diploma or GED. Must be able to type a minimum of 45 words per minute and use dictation equipment. A working knowledge of medical terminology, anatomy and physiology, legal aspects of health information, coding, indexing, etc., preferred but not required. On-the-job training provided in medical record and health information system procedures. Must be knowledgeable of medical terminology. Be knowledgeable in computers, data retrieval, input and output functions, etc.
Language Skills
Must be able to read, write, speak, and understand the English language. Ability to read technical procedures.
Mathematical Skills
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Reasoning Ability
Must possess the ability to make independent decisions when circumstances warrant such action. Must possess the ability to deal tactfully with personnel, residents, visitors and the general public. Must possess the ability to work harmoniously with other personnel. Must possess the ability to minimize waste of supplies, misuse of equipment, etc. Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices. Be able to follow written and oral instructions. Must not pose a direct threat to the health or safety of other individuals in the workplace.
Physical Demands
Must be able to move intermittently throughout the workday. Must be able to speak and write the English language in an understandable manner. Must be able to cope with the mental and emotional stress of the position. Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met. Must function independently, have personal integrity, have flexibility, and the ability to work effectively with other personnel. Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination. Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet. May be necessary to assist in the evacuation of residents during emergency situations.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works in office areas as well as throughout the facility. Moves intermittently during working hours. Is subject to frequent interruptions. Works beyond normal working hours, weekends and holidays and on other shifts/positions as necessary. Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.). Attends and participates in continuing educational programs. Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. Communicates with nursing personnel, and other department personnel. Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc. Is involved with residents, family members, personnel, visitors, government agencies and personnel, etc., under all conditions and circumstances. May be subject to the handling of and exposure to hazardous chemicals.
Additional Information
Note: Nothing in this job specification restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons.
The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.</div>

Medical Records Assistant

US Department of Veterans Affairs

Medical Records Administrator (Assistant Chief (ACHIM))

Pain Institute Tampa

Job Summary Join our dynamic healthcare team as a Medical Assistant/Medical Scribe, where you will play a vital role in delivering exceptional patient care and supporting clinical operations across outpatient and inpatient settings. This energetic position combines hands-on medical support with real-time documentation, ensuring smooth clinic workflows and accurate medical records. Your expertise will help streamline patient interactions, enhance clinical efficiency, and uphold the highest standards of healthcare service. Whether working in dermatology, emergency medicine, hospital medicine, or specialized clinics, you&rsquo;ll be at the forefront of patient-centered care, contributing to positive health outcomes every day.Responsibilities<ul><li>Assist healthcare providers during patient examinations by preparing treatment rooms, gathering supplies, and ensuring a comfortable environment.</li><li>Accurately document patient encounters in Electronic Health Record (EHR) systems in real-time, including history, physical findings, diagnoses, and treatment plans.</li><li>Take and record vital signs such as blood pressure, pulse, respiration rate, temperature, and oxygen saturation to support clinical assessments.</li><li>Conduct patient intake procedures by collecting medical histories and updating demographic information efficiently and compassionately.</li><li>Support clinical procedures including medication administration, wound care, X-ray coordination, and basic life support when needed.</li><li>Manage medical administrative tasks such as ICD coding (International Classification of Diseases), insurance documentation, and appointment scheduling to ensure seamless clinic operations.</li><li>Collaborate with multidisciplinary teams in diverse settings such as dermatology clinics, emergency departments (Level I &amp; II trauma centers), hospital medicine units (including PICU and Geriatrics), and outpatient clinics to deliver comprehensive patient care.</li></ul>Requirements<ul><li>Proven experience working in clinical environments such as hospital medicine, urgent care, outpatient clinics or specialty practices like dermatology or internal medicine.</li><li>Strong knowledge of anatomy, physiology, medical terminology, and basic pharmacology to support accurate documentation and patient interactions.</li><li>Certification in Basic Life Support (BLS) is required; additional certifications like X-ray operation or medication administration are a plus.</li><li>Familiarity with EHR systems for efficient charting and documentation; experience with ICD coding is highly desirable.</li><li>Prior hospital experience including Level I Trauma Centers or Level II Trauma Centers is preferred; experience in emergency medicine or surgical settings such as OR or medical-surgical units is advantageous.</li><li>Excellent patient service skills with a compassionate approach to diverse populations including geriatrics and pediatric intensive care units (PICU).</li><li>Ability to multitask effectively in fast-paced environments while maintaining attention to detail and professionalism. Embark on a rewarding career that combines clinical expertise with administrative excellence! We are dedicated to fostering an inclusive environment where your skills make a meaningful difference in patients&rsquo; lives every day. All roles are paid positions committed to supporting your professional growth within the healthcare industry.</li></ul>Pay: $17.12 - $18.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>On-the-job training</li><li>Paid time off</li><li>Paid training</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Medical Assistant/ Medical Scribe

American Foot & Leg Specialist

<div>Description:

Medical Scribes are individuals who assist a physician throughout their shift. The primary goal of a Medical Scribe is to increase the efficiency and the productivity of the physician they are working for. The Medical Scribe allows the doctor to focus on what is most important, the patient. Performing all clerical and information technology functions for a physician in a clinic setting. This includes primary responsibility of the operation of the electronic health records.
You also must be able to anticipate physician needs in order to facilitate the flow of clinic. Medical Scribes must be discreet and tactful in performance of duties so as not to distract medical staff from patient care.
Responsibilities and Duties
Accurately and thoroughly document medical visits and procedures as they are being performed by the physician, including but not limited to:<ul><li>
Patient medical history and physical exams</li><li>
Procedures and treatments performed by healthcare professionals</li><li>
Patient education</li><li>
Medical Terminology</li><li>
Efficient typing skills</li><li>
Physician-dictated diagnoses, prescriptions and instructions for patient or family members for self-care and follow-up</li></ul>
Paper Work<ul><li>
Completing various forms, including; Physical Therapy, MRI, Surgery</li><li>
Completing Superbills</li><li>
Completing Letters (employment, school excuses)</li></ul>
Dropping Charges<ul><li>
Coding/Charge Entry</li></ul>
Medical Scribes also identity inconsistencies in medical documentation and check to correct the information in order to reduce errors. Medical Scribes ensure that all clinical data, lab or other test results, the interpretation of the results by the physician are recorded accurately in the medical record. Alert physician when chart is incomplete.
Good judgment, organizational ability, initiative, attention to detail, and the ability to be self-motivated are especially important when working as a Medical Scribe. Ability to be adaptable and versatile due to being responsible for many tasks. Any other duties determined appropriate by management.
Requirements:

Qualifications
High School diploma, or equivalent required.
Special Position Requirements
Light travel to other offices may be required for business needs.
Preferences
At least one (1) year of experience preferred, Epic experience is preferred.
Work Requirements
While performing the duties of this job, the employee is regularly required to stand, bend, reach and squat. The employee is also regularly required to type and perform work using a computer. Employee duties will frequently require verbal communication with patients. Occasional lifting up to 30lbs and assisting patients in and out of the patient chair.
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status</div>

Scribe

NOVA Orthopedic and Spine Care

Position Summary / Scope of Responsibility:The Centers for Advanced Orthopaedics LLC (CAO) is one of the nations largest Orthopaedics practices, owned and operated by physicians, with over 60 locations across Maryland, Northern Virginia, and the District of Columbia. With approximately 2,000 employees, working in 28 Divisions, CAO is a growing business with revenues of approximately $250 Million. CAO is committed to be the Orthopaedics provider of choice for our patients; partner of choice for payors and health systems; and employer of choice by attracting and retaining a talented workforce.The Medical Assistant is an essential member of the health care team. The Medical Assistant assists providers with efficient patient flow while maintaining high standards of care and performs a variety of general patient care activities. The Medical Assistant helps to ensure a positive patient experience while performing the analytical, technical and customer service skills necessary to support the care of the patient.Primary Responsibilities:The Medical Assistant may be asked to perform job-related tasks other than those specifically stated in this description. The duties and responsibilities of the position are to be carried out in a manner that is consistent with the Mission, Core Values and Operating Principles of CAO. The identification of essential functions and responsibilities below is not intended to be an exhaustive list of all duties that may be assigned to this position, nor does it restrict the duties which may be assigned to this position if such duties reasonably relate to the position.<ul><li>Represents CAO and the Division in a professional and patient-focused manner, with an emphasis on service excellence.</li><li>Shows patients to examination rooms, procedure rooms or operative rooms and prepares them for the physician.</li><li>Records patients' medical history, medications, allergies, vital statistics, and information such as test results in medical records.</li><li>Record patients' medical history, medications, allergies, vital statistics, and information such as test results in medical records.</li><li>Ensure proper consent forms are obtained prior to preparing a patient for treatment.</li><li>Prepare and administer medications as directed by a physician following safety protocol of right dose, right patient, right route, right drug and noting expiration date.</li><li>Explain treatment procedures, medications, diets, wound care instructions and physicians' instructions to patients.</li><li>Help physicians examine and treat patients, handing them instruments and materials or performing such tasks as giving injections and removing sutures.</li><li>Under Provider direction, authorize drug refills and provide prescription information to pharmacies.</li><li>Prepare treatment rooms for patient examinations, keeping the rooms neat and clean.</li><li>Keeps exam room supplies stocked, audits and discards expired medications, maintains instruments, and prepares sterilization as required.</li><li>Maintains all logs and required checks (e.g., refrigerator temperature, expired medications, autoclave, etc.).</li><li>Keeps equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies, performing preventive maintenance, and notifying manager when unable to resolve matter.</li><li>Adheres to all CAO and Divisional professional standards, policies and procedures, and federal, state, and local requirements. These include but are not limited to safety, attendance, punctuality, personal appearance, and conduct.</li><li>Secures patient information and maintains patient confidence by completing and safeguarding medical records, completing diagnostic coding, and keeping patient information confidential.</li><li>Maintains an effective and collaborative working relationship with patients, medical staff, coworkers, and the public.</li><li>Assists providers with office procedures.</li><li>Takes telephone messages and provides feedback and answers to patient/physician/surgery center/pharmacy calls.</li><li>Performs other duties as assigned.</li></ul>Reporting Relationships:The Medical Assistant reports directly to the designated leader at the assigned Division and clinic. The role currently does not have any direct reports.QualificationsRequirements, Education and Experience:<ul><li>High school diploma or equivalent.</li><li>Certified Medical Assistant preferred.</li><li>CPR for Healthcare Providers certification preferred.</li><li>Experience and proficiency working with computers and electronic medical records.</li><li>One year of experience as a Medical Assistant in a busy physicians office, or equivalent combination of certification and experience, preferred.</li><li>Working knowledge of medical terminology and coding.</li></ul>Competencies / Required Skills and Abilities:<ul><li>Strong interpersonal skills, including superior customer service skills and a high level of professionalism.</li><li>Strong oral and written communication skills with excellent self-discipline and patience.</li><li>Required to be proficient in Windows based office technologies (e.g., Word, Excel).</li><li>Must be able to read, write, speak, understand, and communicate in the English language.</li></ul>Physical Demands:<ul><li>Some heavy lifting, pushing, and pulling exerted regularly throughout a standard work shift, to thirty (30) pounds unassisted, including assisting patients when required.</li><li>Requires frequent bending, reaching, repetitive hand movements, standing, walking, squatting, and sitting.</li><li>Requires hand-eye coordination and manual dexterity needed to operate a keyboard, medical equipment, fax machine, scanner, photocopier, and telephone.</li><li>Adequate hearing to perform duties in person and over telephone.</li><li>Must be able to communicate clearly to patients in person and over the telephone.</li><li>Visual acuity adequate to perform job duties, including visual examination of patient, as well as reading materials from printed sources and computer screens.</li><li>Requires potential exposure to communicable diseases, bodily fluids, medicinal preparations, and other conditions common to a clinic environment.</li></ul>Job Type: Full-timePay: $22.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Certified Medical Assistant

Pediatricz Now Primary Care

<div>About the Role:
The Medical Assistant plays a critical role in supporting healthcare providers by ensuring the smooth operation of clinical and administrative tasks within a medical facility. This position involves direct patient interaction, including preparing patients for examinations, taking vital signs, and assisting with medical procedures such as phlebotomy and specimen collection. The Medical Assistant is responsible for maintaining a clean and sterile environment by properly sterilizing medical instruments and managing specimen processing accurately. By collaborating closely with Nurse Practitioners and other healthcare professionals, the Medical Assistant helps deliver high-quality patient care and enhances overall clinical efficiency. Ultimately, this role contributes significantly to patient satisfaction and the effective delivery of healthcare services. As well manages Referrals to process of directing patients to the correct health care specialist, services or community resources.
Minimum Qualifications:<ul><li>
Certification as a Medical Assistant from an accredited program.</li><li>
Proven experience in phlebotomy and specimen processing.</li><li>
Knowledge of medical instruments and sterilization techniques.</li><li>
Ability to accurately measure and record vital signs.</li><li>
Strong understanding of clinical procedures and patient care protocols.</li></ul>
Preferred Qualifications:<ul><li>
Experience working alongside Nurse Practitioners/ MD's or in a similar clinical setting.</li><li>
Familiarity with electronic health record (EHR) systems.</li><li>
Additional certification in phlebotomy or specialized medical assisting skills.</li><li>
Basic life support (BLS) or CPR certification.</li><li>
Excellent communication and interpersonal skills.</li><li>
Certified Medical Assistant.</li></ul>
Responsibilities:<ul><li>
Prepare patients for examination by taking vital signs and recording medical histories.</li><li>
Assist healthcare providers, including Nurse Practitioners/Physicians, during medical examinations and procedures.</li><li>
Perform phlebotomy and draw blood samples following proper protocols and safety standards.</li><li>
Process and label specimens accurately for laboratory analysis.</li><li>
Sterilize and maintain medical instruments and equipment to ensure a safe clinical environment.</li><li>
Manage patient records and documentation in compliance with healthcare regulations.</li><li>
Schedule patient appointments and coordinate communication between patients and healthcare staff.</li><li>
Verifies patients' eligibility and insurance coverage, obtains pre-authorizations for treatments or service and handles any denial letters.</li><li>
Perform applicable medical procedures collect and prepare Laboratory specimen, administer injection/immunizations and perform venipuncture.</li></ul>
Skills:
The required skills such as Medical Assisting, Medical Instruments handling, and Phlebotomy are essential for performing clinical tasks like drawing blood, taking vital signs, and assisting with patient examinations. Proficiency in Specimen Processing and Sterilization ensures that all samples are handled safely, and instruments are maintained in a hygienic state, which is critical for patient safety and infection control. Working knowledge of Nurse Practitioner collaboration allows the Medical Assistant to effectively support advanced clinical care and respond to patient needs efficiently. Preferred skills like familiarity with electronic health records and additional certifications enhance the ability to manage patient information accurately and provide comprehensive support. Strong communication skills are used daily to interact compassionately with patients and coordinate seamlessly with healthcare teams. 
Location Address: 11803 Westheimer Rd Ste.720 Houston, TX 77077
Scheduled: Monday- Friday, 8am-5pm</div>

Medical Assistant

NEO Surgical Group LLC

<div>Are you a motivated and compassionate professional looking to make a difference in patient care? We are seeking a Chiropractic Assistant who is cross-trained with Medical Assistant skills and is ready to travel as needed.
Responsibilities:<ul><li>
Assist chiropractors and specialist with patient care and therapy sessions</li><li>
Perform basic medical assistant duties, including taking vitals and assisting with procedures</li><li>
Help manage patient schedules, records, and other administrative tasks</li><li>
Ensure a smooth flow of daily operations and patient care</li><li>
Travel required as clinic needs</li></ul>
Qualifications:<ul><li>
Previous experience as a Chiropractic Assistant or Medical Assistant (or a combination of both)</li><li>
Bilingual: Fluent in both English and Spanish (preferred)</li><li>
Strong communication and organizational skills</li><li>
Knowledge of venipuncture procedures and patient care protocols is a plus</li><li>
Compassionate, positive attitude, and team-oriented</li></ul>
If you're looking for a dynamic role with the chance to expand your skills, we'd love to hear from you!</div>

Chiropractic / Medical Assistant | Personal Injury

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