medical records manager

Southeast Health

<div><h1 class="jobSectionHeader"><b>Southeast. Always the right career direction.</b></h1><p></p><h2 class="jobSectionHeader"><b>
Job Description Summary</b></h2>
The Health Information Management (HIM) Manager is responsible for overseeing all aspects of health records, ensuring their integrity, confidentiality, and accessibility in compliance with federal, state, and organizational regulations. This role manages HIM staff performance, facilitates timely training, and acts as a key liaison for internal and external customers regarding the legal medical record and release of information functions. The manager also plays a crucial role in adapting departmental operations to evolving regulatory requirements and supporting special projects.<h2 class="jobSectionHeader"><br>
<b>
Job Description</b></h2><p><b>
Essential Functions
</b></p><ul><li>Manages and maintain all aspects of health records</li><li>
Maintains confidentiality per policy and regulations</li><li>
Ensures HIM guidelines are met in conjunction with regulatory and organizational needs</li><li>
Ensures HIM staff consistently meet productivity, timeliness, and quality standards</li><li>
Provides timely training as needed</li><li>
Prepares status reports, materials, and documentation for reporting to senior management or committees, as needed</li><li>
Assists with the development of training material for the department and organization if needed</li><li>
Ensures Epic and OnBase work queues are worked timely and accurately</li><li>
Acts as a liaison to customers including initial point of contact for questions regarding legal medical record</li><li>
Assists with department special projects as requested</li><li>
Researches and applies federal, state and voluntary regulatory standards that relate to privacy and security</li><li>
Assists Director in compliance with legal, regulatory, and organizational requirements for record-keeping to include the destruction and disposal of obsolete records in accordance with hospital policies and regulations mandated by Health Care Authorities in the state of Alabama.</li><li>
Assists with the planning for implementation of new state and federal government requirements within the department and organization</li><li>
Assists with and answer questions on release of information functions</li><li>
Reviews and releases patient health records to authorized person(s) and/or health care facilities upon receipt of appropriate documentation authorizing releases</li><li>
Produces records in court when requested by subpoena</li><li>
Provides fill in assistance as needed</li><li>
Manages departmental resources effectively, including equipment, supplies, and technology, contributing to budget planning and oversight as needed.</li><li>
Identifies opportunities for process improvement within HIM operations to enhance efficiency, accuracy, and compliance.</li><li>
Collaborates actively with other departments (e.g., IT, Clinical Departments, Billing, Revenue Cycle) to resolve complex issues related to health information, system integration, and data flow.</li><li>
Collaborates with Human Resources on all HR-related matters, including disciplinary actions and termination requests.</li><li>
Supervises staff, managing timekeeping, ETO requests, and performance evaluations.</li><li>
Performs other duties as requested by primary manager that do not compromise moral code of conduct or protocols set in place for patient or employee safety</li></ul><h3 class="jobSectionHeader"><b>
Supervised Positions</b></h3><ul><li>
Health Information Specialist</li><li>
HIM Document Integrity Analyst</li><li>
Supervisor Medical Records/HIM System Administrator</li></ul><p></p><p><b>
Qualifications</b></p><p><b>
Minimum Education Required</b></p><ul><li>
Associate&rsquo;s degree in health information technology, medical assisting, or related field</li><li>
Registered Health Information Technician (RHIT)</li></ul><h3 class="jobSectionHeader"><b>
Minimum Education Preferred</b></h3><ul><li>
Bachelor&rsquo;s degree in health information management, health informatics, public health, healthcare administration, or another related field</li><li>
Registered Health Information Administrator (RHIA)</li></ul><h3 class="jobSectionHeader"><b>
Minimum Experience Required</b></h3><ul><li>
RHIT certification and 5 years of relevant experience.</li><li>
Two (2) years of supervisory experience overseeing staff guidance and development, workflow optimization, performance management, and regulatory compliance.</li></ul><h3 class="jobSectionHeader"><b>
Minimum Experience Preferred</b></h3><ul><li>
RHIA certification with 3 years of relevant experience.</li><li>
Three (3) or more years of supervisory experience overseeing staff guidance and development, workflow optimization, performance management, and regulatory compliance.</li></ul><p></p><p><b>
Required Knowledge/ Skills/ Abilities
</b></p><ul><li>Maintain current certifications as required</li><li>
Demonstrates responsibility for educational requirements as evidenced by reading all assigned related references, and attending all required educational meetings, or webinars, and completing annual Symplr requirements.</li><li>
Ability to motivate, lead, and develop a high-performing team.</li><li>
Excellent written and verbal communication skills for clear and professional interactions with diverse audiences.</li><li>
Ability to identify, analyze, and resolve problems in a timely and effective manner.</li><li>
Organizational skills with the capacity to manage multiple priorities, use time efficiently, and consistently meet deadlines.</li><li>
Fluent in Microsoft Office programs (Word, Excel, PowerPoint, Outlook) and proficient with Electronic Health Record (EHR) and document management systems (e.g., Epic, OnBase, if applicable).</li><li>
In-depth knowledge of medical documentation requirements, health record content, and the principles of Health Information Management.</li><li>
Strong grasp of medical terminology, anatomy, and physiology.</li><li>
Comprehensive understanding of healthcare regulations (e.g., HIPAA, HITECH Act, state medical record laws) and privacy/security standards.</li><li>
Ability to work independently and demonstrate self-motivation and proactive problem-solving.</li><li>
Meticulous detail-oriented approach to ensure accuracy and compliance in all aspects of health information management.</li><li>
Proven ability to adapt to changes in the work environment, technology, and regulatory landscape.</li><li>
Commitment to maintaining strict patient confidentiality and data security.</li><li>
Demonstrates commitment to organizations five (5) priorities and Six Ground Rules</li><li>
Person in this position is required to understand, agree upon and follow our Six Ground Rules:<ul><li>
No excuses.</li><li>
We are a team.</li><li>
Bring up your ideas.</li><li>
Poor performance will be addressed.</li><li>
&lsquo;That&rsquo;s not my job&rsquo; is not acceptable</li><li>
Manage Up.</li></ul></li></ul><p></p><p><b>
In addition to the above, home office employees are expected to:</b></p><ul><li>
Maintain professional decorum and dress appropriately for virtual meetings</li><li>
Need to focus and manage distractions</li><li>
Protect company&rsquo;s information</li><li>
Strong work ethic is a must</li></ul><h2 class="jobSectionHeader"><br>
<b>
Shift</b></h2>
Day<h2 class="jobSectionHeader"><b>
Shift Details</b></h2><h2 class="jobSectionHeader"><br>
<b>
FTE</b></h2>
1<h2 class="jobSectionHeader"><br>
<b>
Type</b></h2>
Regular<h2 class="jobSectionHeader"><br>
<b><i>
Join one of Forbes 500 best mid-sized employers in America.</i></b></h2><h2 class="jobSectionHeader"><b><i>
Equal Employment Employer</i></b></h2><h2 class="jobSectionHeader"><b><i>
Southeast Health is committed to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Southeast Health will provide reasonable accommodations for qualified individuals with disabilities.</i></b></h2></div>

HIM Manager

Crestwood Behavioral Health

<div><div><p>Are you looking for a meaningful role in behavioral health and have the desire to work with an organization that puts people first? If you have a passion for helping others along their recovery journey, then we invite you to join our Crestwood family!</p>
<p><b>
For more than 50+ years</b> Crestwood has been committed to creating innovative recovery programs and developing compassionate communities that support each client in their journey. Our model of care focuses on a personal and self-directed process that empowers the people we serve and helps them to develop the skills to thrive!</p></div><p><b>
Title: </b>Medical Records Assistant</p>
<p><b>
Job Duties:</b> The Medical Records Assistant<b> </b>provides support to staff and the medical records department by assisting with monitoring and maintaining timely and complete medical records of clients. Accuracy and thoroughness are important, as they may affect the legal liability of the facility. Ensures professional contact with all levels of staff and other stakeholders, including nursing staff, supervisors, physicians, clients, and families.</p>
<p><b>
Schedule:</b></p>
<ul>
<li>Full-Time</li>
</ul>
<p><b>Qualifications:</b></p>
<ul>
<li>High school graduate/GED.</li>
<li>Skilled Nursing Faculty experience preferred.</li>
<li>Minimum of two years of experience in medical records or ward clerk position.</li>
</ul>
<p><b>Crestwood Offers Comprehensive Benefits Packages to Full-Time Employees Including:</b></p>
<ul>
<li>Medical, Dental, and Vision Coverage</li>
<li>Life Insurance</li>
<li>Vacation</li>
<li>Paid Sick Leave</li>
<li>Sick Leave Buy Back</li>
<li>401(k) Retirement</li>
<li>Scholarship Program</li>
<li>Qualifying Supervision for BBS Associates</li>
<li>Competitive Pay</li>
<li>Paid Holidays</li>
<li>Service Awards</li>
<li>Jury Duty Pay</li>
</ul>
<p><b>About the Campus:</b> The &quot;Courtyard at Idylwood&quot; is a 106-bed skilled nursing facility providing services for individuals with a combination of medical and behavioral needs. Services focus on skilled nursing, along with specific clinical programming addressing behavioral needs. The facility is near the freeway and surrounded by shopping and restaurants.</p><div><p><b>
It's About Growth! Our employees are our most valuable assets.</b></p>
<p>
Did you know that at Crestwood you can gain experience at one of California's leading behavioral health service providers? We deliver industry leading education and training that allows our team members to succeed and continue to grow their careers with Crestwood.</p>
<p><b>
Check out our Career Page to learn more about being a part the Crestwood Family and the benefits available.</b> https://workatcrestwood.com/</p>
<p>
Crestwood is proud to be an Equal Opportunity Employer that is committed to inclusion, equity and diversity. <b>We embrace all differences and are fully committed to fostering a sense of belonging for everyone.</b> We also take affirmative action to offer employment and advancement opportunities to all qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, veteran status, sexual orientation, pregnancy, marital status, gender identity or expression, or any other characteristic protected by federal, state, or local laws. If you need assistance and/or a reasonable accommodation due to ability during the application or recruiting process, please talk with your hiring contact/recruiter or send a request to HR@CBHI.net.</p>
<p><i>
Employment is contingent upon successful completion of a background investigation including criminal history and identity check.
</i></p><p><i>Pursuant to the California Consumer Privacy Act (CCPA), please review </i><i>this link</i><i> to provide information on how we collect and use your data.</i></p>
<p><i>
Crestwood is required to participate in the E-Verify program. </i><i>To learn more, please see: </i><i>E-Verify Participation,</i><i> </i><i>Right to Work notices,</i><i> or visit </i><i>www.e-verify.gov</i><i>.</i></p></div></div>

Medical Records Assistant

Park Meadows Post Acute

<p>We are seeking a diligent and detail-oriented Medical Records professional to join our team at Stone River Post Acute. In this pivotal role, you will be responsible for the management and organization of patient medical records, ensuring that all documentation is accurate, up to date, and compliant with healthcare regulations. You will play a crucial part in supporting our healthcare providers by maintaining confidentiality and safeguarding important patient information. As a Medical Records professional, you will utilize cutting-edge technology to facilitate the effective management of electronic health records (EHR) and assist in the coordination of patient care by providing timely access to essential medical history. Your expertise will not only contribute to the smooth operation of our healthcare facility but will also enhance the patient experience by ensuring that staff have the information they need to provide high-quality care. A successful candidate will demonstrate excellent organizational skills, a strong understanding of medical terminology, and a commitment to maintaining the highest standards of accuracy and confidentiality. Join us in making a meaningful impact on the health and well-being of our community.</p><p>Responsibilities</p><ul><li>Maintain and organize patient medical records, ensuring compliance with healthcare regulations.</li><li>Verify the accuracy and completeness of medical records by performing regular audits.</li><li>Input and update patient information into electronic health record (EHR) systems promptly and accurately.</li><li>Ensure the confidentiality and security of sensitive patient information in accordance with HIPAA guidelines.</li><li>Retrieve and prepare medical records for healthcare providers, accommodating requests in a timely manner.</li><li>Assist in the implementation of new medical record management technologies and procedures.</li><li>Collaborate with healthcare staff to facilitate the flow of information and support optimal patient care.</li><li>ICD 10 coding</li></ul><p>Requirements</p><ul><li>High school diploma or equivalent; additional education in health information management is a plus.</li><li>Proven experience managing medical records or similar administrative duties in a healthcare setting.</li><li>Working knowledge of ICD-10 coding</li><li>Strong understanding of medical terminology and healthcare practices.</li><li>Proficiency in electronic health record (EHR) systems and other relevant software applications.</li><li>Excellent organizational skills and attention to detail, with the ability to manage multiple tasks effectively.</li><li>Strong communication skills&mdash;both written and verbal&mdash;demonstrating professionalism and discretion.</li><li>Ability to work independently and as part of a team, showcasing a proactive approach to problem-solving.</li></ul><p><b>Summary of Benefits: </b>We are proud to offer our staff low monthly premium payments for employees and dependents will be as follows: <b>Medical, Dental, Vision401(k) plan with employer matchGenerous paid time off for vacation accruing at 4 hours a month,</b> <b>48 FT or 40 PT annually recurring sick day hours prorated based on hire date, and 7 paid Holidays each year.</b></p><p>Job Type: Full-time</p><p>Pay: $21.00 - $36.00 per hour</p><p>Ability to Commute:</p><ul><li>Murfreesboro, TN 37129 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Murfreesboro, TN 37129: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Medical Records LPN

MRO Corporation

<div><div>The ROI Specialist &ndash; Local Travel is responsible for providing support at various client sites for the Release of Information (ROI) requests for patient medical record requests*</div><div></div><div><b><i><br>
This position requires travel between West Chester, PA and Norristown, PA</i></b></div><br>
<ul><li>
Determines records to be released by reviewing requestor information in accordance with HIPAA guidelines and obtaining pertinent patient data from various sources, including electronic, off-site, or physical records that match patient request.</li><li>
Answer phone calls concerning various ROI issues.</li><li>
If necessary, responds to walk-in customers requesting medical records and logs information provided by customer into ROI On-Line database.</li><li>
If necessary, responds and processes requests from physician offices on a priority basis and faxes information to the physician office.</li><li>
Logs medical record requests into ROI On-Line database.</li><li>
Scans medical records into ROI On-Line database.</li><li>
Complies with site facility policies and regulations.</li><li>
At specified sites, responsible for handling and recording cash payments for requests.</li><li>
Other duties as assigned.</li></ul><br>
<ul><li>
Demonstrates proficiency using computer applications. One or more years experience entering data into computer systems. Experience using the internet is required.</li><li>
Demonstrates the ability to work independently and meet production goals established by MRO.</li><li>
Strong verbal communication skills; demonstrated success responding to customer inquiries.</li><li>
Demonstrates success working in an environment that requires attention to detail.</li><li>
Proven track record of dependability.</li><li>
High School Diploma/GED.</li><li>
Demonstrated proficiency using computer applications. One or more years experience entering data into computer systems. Experience using the internet is required.</li><li>
Strong verbal communication skills; demonstrated success responding to customer inquiries.</li><li>
Demonstrated success working in an environment that requires attention to detail.</li><li>
Proven track record of dependability.</li><li>
Prior work experience in Release of Information is a plus.</li><li>
Knowledge of medical terminology is a plus.</li><li>
Knowledge of HIPAA regulations is preferred.</li><li>
Ability to travel between facilities.</li><li>
Driver&rsquo;s License Required.</li><li><br>
<b>This job description reflects management&rsquo;s assignment of essential functions. It does not prescribe or reflect the tasks that may be assigned.</b></li></ul><div></div><div><br>
MRO&rsquo;s employees work at client facilities throughout the United States. We are proud of the culture we create for our employees and offer an outstanding work environment. We strive to match the right applicant to the right position. To learn more about us, visit www.mrocorp.com. MRO is an Equal Opportunity Employer.</div><div></div><div><br>
INDMP</div></div>

ROI Medical Records Specialist - Local Travel

US Department of Veterans Affairs

Medical Records Administrator (Chief Health Information Management)

Torrance Memorial Medical Center

<div><div><div>Under direct supervision, the Medical Records Clerk I performs tasks listed below in order to maintain medical record integrity through scanning and retrieval of confidential patient records.</div></div><br>
<div><div><h3 class="jobSectionHeader"><b>
Core Competencies</b></h3></div><div><br>
Receives and responds to phone calls from outside medical offices and internal departments requesting Medical Records information.<br>
<ul><li>
</li>
Scans and files all consults and hospital reports in appropriate sections within the EMR system following departmental procedure.<br>
<li>
</li>
Retrieves charts and matches to fee tickets/encounter forms for next day&rsquo;s appointments.<br>
<li>
</li>
Logs Requests for and Release of Medical Records correspondence and ensures correct patient authorization forms are completed accurately.<br>
<li>
</li>
Retrieves patient information from computerized hospital records&rsquo; systems (eg Medi-Tech).<br>
<li>
</li>
Provides coverage for scheduling Representatives as needed.<br>
<li>
</li>
Maintains safe/clean work environment according to hospital safety and security guidelines.<br>
<li>
</li>
Assists with orientation and training of new employees and volunteers as assigned.<br>
<li>
</li>
Utilizes effective communication in all interpersonal interactions including follow-up.<br>
<li>
</li><li>
Understands basic computer programs.</li></ul></div></div><p></p><div><div><h3 class="jobSectionHeader"><b><br>
Department Specific Competencies</b></h3></div></div><p></p><div><div><div><b><br>
Additional Information</b></div></div><br>
<br>
</div><div></div><div><div><h3 class="jobSectionHeader"><b>
Experience</b></h3></div><div><div><b><br>
Additional Information</b></div></div><br>
<div><div>
One year work experience. Ability to file alphabetically and numerically. PC literate.</div></div><br>
<div><div><br>
<b>
Compensation Range</b><br>
$24.00 - $26.72 / Hour</div></div></div></div>

Medical Records Clerk I - FT Days

Department of Veteran's Affairs

<p><b>Summary</b></p><p>This position is in the Health Information Management (HIM) Service at the Department of Veterans Affairs Finger Lakes Healthcare system. Medical Records Administration Specialist (MRAS) in Veterans Health Administration perform work concerned with the management of a health record program or the provision of services related to medical record administration/health information services. MRAs manage, preserve, analyze, and supervise the use of diagnostic and therapeutic health records/health information management.</p><p><b>Work Schedule</b>: Monday-Friday 7:30am-4:00pm</p><p><b>Basic Requirements</b>:</p><ul><li><b>Citizenship.</b> Candidates must be a citizen] of the United States. Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with 38 U.S.C. &sect; 7407(a).</li><li><b>Education or Experience:</b></li></ul><p>(1) Experience. Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of [health] records and health information systems [demonstrating a knowledge of medical terminology, medical records [procedures, medical coding, or medical, administrative, and legal requirements of health care delivery] systems.<br/><b>OR,</b><br/>(2) <b>Education.</b> Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology.<br/><b>OR,</b><br/>(3) <b>Experience/Education Combination.</b> Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination.</p><p><b>Certification. </b>Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:</p><ul><li>(1) Coding Certification through AHIMA or AAPC.</li></ul><p><b>OR,</b></p><ul><li>(2) HIM Certification through AHIMA.</li></ul><p><b>OR,</b></p><ul><li>(3) Health Data Analyst Certification through AHIMA.</li></ul><p><b>GRADE REQUIREMENTS.</b></p><p><b>Grade Determinations. </b>In addition to the basic requirements for employment, the 5 following criteria must be met when determining the grade of candidates.</p><p><b>Medical Records Administration Specialist, GS-11</b></p><p><b>Experience. </b>One year of creditable experience equivalent to the next lower grade level that demonstrates all of the KSAs described at that level.<br/><b>OR,</b><br/><b>Education.</b> Education equivalent to three full years of progressively higher-level graduate education or a Ph.D., or equivalent doctoral degree from an accredited university or college in the field of health information management.<br/><b>AND</b><br/><b>Demonstrated Knowledges, Skills, and Abilities</b><br/>(a) Skill in performance and process improvement techniques to develop and implement new or improved solutions in health information management.<br/>(b) Ability to advise management and staff, at various levels, regarding health record documentation requirements and health information management practices based on current industry standards, policies, statues, laws, and regulations.<br/>(c) Ability to plan, justify, develop, evaluate, assess, monitor, and advise on current health information management processes and recommend changes in policies or procedures.<br/>(d) Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines and accrediting bodies, as they apply to health information management.<br/>(e) Ability to acquire, manage, analyze, interpret, and transform data into 8 accurate, consistent, and meaningful information.</p><p><b>Preferred Experience:</b> Mid-level experience in Health Information Management and Associates in HIM is preferred.</p><p>Pay: $75,202.00 - $97,767.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Medical Records Administration Specialist

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