meeting event planner

Bin Al Sheikh Holding

<p><b>Bin Al Sheikh Holding</b> is seeking a talented Event Planner to join our project THE VILLAGE in Muscat, Oman.In this role, you will oversee event planning, coordination, and execution while working closely with partners, vendors, and stakeholders to deliver memorable and engaging experiences. You&rsquo;ll have the opportunity to contribute creatively and operationally within a dynamic and collaborative environment.</p><p>Key Responsibilities:</p><p>Plan, organize, and execute events from concept to completion.</p><p>Coordinate with vendors, suppliers, and partners to ensure seamless event delivery.</p><p>Develop event timelines, budgets, and operational plans.</p><p>Ensure high-quality event execution aligned with project vision and standards.</p><p>Support marketing and promotional activities related to events.</p><p><b>Qualifications</b>:</p><p>Relevant experience in event planning and coordination.</p><p>Good understanding of the events landscape in the Sultanate of Oman.</p><p>Strong communication and organizational skills.</p><p>Ability to manage multiple tasks and adapt to changing project needs.</p><p>Team-oriented, proactive, and detail-focused mindset.Location:</p><p>Job Type: Full-time</p>

Event Planner

desingworkss

Key Responsibilities: 1. Plan, coordinate, and execute events, conferences, and meetings. 2. Develop and manage event budgets, timelines, and vendor contracts. 3. Collaborate with cross-functional teams, including marketing, communications, and executive leadership. 4. Coordinate logistics, including venue selection, catering, and audiovisual equipment. 5. Develop and implement event marketing strategies to drive attendance and engagement. 6. Manage event registration, ticketing, and attendee communication. 7. Conduct site visits and ensure event setup and teardown. Requirements: 1. Bachelor's degree in Hospitality, Event Management, or related field. 2. Advanced degree (e.g., MA) preferred. 3. Minimum 3 years of experience in event planning or a related field. 4. Professional certifications, such as CMP or CMM. 5. Strong organizational, communication, and interpersonal skills. 6. Ability to work in a fast-paced environment. 7. Proficiency in event management software, such as Eventbrite or Bizzabo. Nice to Have: 1. Experience with event design and decor. 2. Knowledge of event technology, including virtual and hybrid events. 3. Familiarity with sustainability and accessibility practices in event planning.

Pure Prestige Hotel Management LLC

<p>Job Summary</p><p>The Administrative Executive will provide administrative and operational support to the event management team. The role involves coordinating schedules, managing documentation, vendor communication, office administration, and ensuring smooth day-to-day operations before, during, and after events.</p><p>Key ResponsibilitiesAdministrative &amp; Office Support</p><ul><li>Handle day-to-day office administration and maintain records, files, and databases</li><li>Prepare letters, proposals, invoices, quotations, contracts, and reports</li><li>Manage office supplies, inventory, and equipment</li><li>Answer calls, emails, and client inquiries professionally</li></ul><p>Event Coordination Support</p><ul><li>Assist event managers with event planning and execution</li><li>Coordinate schedules, meetings, and timelines for events</li><li>Maintain event calendars and track deliverables</li><li>Support on-site event administration when required</li></ul><p>Vendor &amp; Client Coordination</p><ul><li>Liaise with vendors, suppliers, venues, and freelancers</li><li>Collect quotations, prepare comparison sheets, and assist in negotiations</li><li>Follow up on payments, contracts, and documentation</li><li>Maintain vendor and client databases</li></ul><p>Finance &amp; Documentation</p><ul><li>Assist with billing, invoices, purchase orders, and expense tracking</li><li>Maintain event budgets and payment schedules</li><li>Ensure proper filing of contracts, permits, and licenses</li></ul><p>HR &amp; Team Support (if applicable)</p><ul><li>Maintain attendance records and staff schedules</li><li>Coordinate freelance staff hiring and documentation</li><li>Assist with payroll and reimbursement processing</li></ul><p>Skills &amp; QualificationsRequired Skills</p><ul><li>Strong organizational and multitasking abilities</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Attention to detail and time management skills</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Event Management: 2 years (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul>

Admin/Event Coordinator

Pharmazone Kuwait

<p><b>Research, Analysis, and Planning:</b></p><ul><li>Research and select event management companies aligned with company strategy.</li><li>Evaluate the reputation and track record of event organizers.</li><li>Hold meetings, compare proposals, and assess feasibility based on target audience and event nature.</li><li>Choose suitable packages (gold, platinum, silver) based on company needs.</li><li>Develop a marketing plan, including collaboration opportunities for funding or partnerships.</li></ul><p><b>Event Objective Definition:</b></p><ul><li>Set primary event goals (e.g., product promotion, customer relationships, health awareness).</li><li>Determine ideal date, location, and confirm venue reservation.</li></ul><p><b>Budgeting and Supplier Coordination:</b></p><ul><li>Develop and manage the event budget, including advertising, entertainment, and promotional gifts.</li><li>Coordinate with senior management, accounting, marketing, and pharmacy departments to manage costs, review contracts, and plan promotional campaigns.</li></ul><p><b>On-Site Management:</b></p><ul><li>Supervise booth setup, ensure smooth event execution, and track event progress.</li><li>Manage the team, solve problems, and ensure operations run as planned.</li></ul><p><b>Post-Event Evaluation:</b></p><ul><li>Collect participant feedback and assess event success.</li><li>Prepare a comprehensive report with costs, outcomes, and feedback for future improvements.</li></ul><p><b>Qualifications</b></p><ul><li>Event Planning, Organization, and Execution skills</li><li>Budget Management and Vendor Coordination skills</li><li>Strong Communication and Interpersonal skills</li><li>Problem-solving and Decision-making abilities</li><li>Attention to Detail and Time Management skills</li><li>Ability to work well under pressure and meet deadlines</li><li>Relevant experience in event management or related field</li><li>Bachelor's degree in Event Management, Hospitality, Marketing, or related field</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What's your current salary ?</li></ul>

PR & Event manager

Deloitte

<p></p><div><div><div><div><div><div><div><div><p><b>MES Registration Specialist (Analyst)</b></p><p><b>
Meeting &amp; Event Services (MES) - Registration Team overview</b></p><p>
We are a team of professionals providing strategic end-to-end solutions for meeting and event needs within Deloitte. We collaborate with meeting planners to provide registration support for Learning, Non-learning, Client, and Global meetings held both at Deloitte University (DU) and outside of DU. The team creates registration websites and coordinates the attendee enrolment information and hotel reservations through an online registration system. We are also responsible for reporting and post-meeting reconciliation with a focus on quality and accuracy. The India team works closely with the US team and Deloitte University (DU) team and provides significant support in building and managing registration sites that are delivered at a national, regional, and global level. As one of the firm&rsquo;s shared services units, MES strives for optimal customer service and process excellence.</p><p><b>
Work you&rsquo;ll do (CL3 &ndash; Analyst):</b></p><ul><li>Manages the development, creation, and maintenance of registration sites.</li><li>Collaborates with meeting planners and internal clients to understand the meeting objectives and related registration requirements to effectively build registration sites with appropriate logic and questions. Responsible for analyzing the meeting details provided by the internal client to determine how the registration site should be built.</li><li>Delivers exceptional client service with a consultative, solutions-oriented approach.</li><li>Provides insight and recommendations on the development and design of registration sites to meeting planners and internal clients.</li><li>Interacts with internal clients at all levels.</li><li>Collaborates with planning team in handling housing &amp; special requests.</li><li>Required to extract the information from the registration system and then format the reports appropriately.</li><li>Responsible for creating customized reports as per the meeting requirements.</li><li>Responsible for handling financial chargebacks for no-shows, and cancellations.</li><li>Understand participant inquiries and exercise judgment in creating polite responses in a timely fashion.</li><li>Gain expertise with the registration applications and be able to use to troubleshoot participant inquiries.</li><li>Resolves issues for invitees and addresses complex issues and questions related to the registration site. (Customer service &ndash; housing, program, or technical questions).</li><li>Strict adherence to the registration process and brand standards.</li><li>Ability to work independently and successfully manage workload for multiple meetings in various stages simultaneously.</li></ul><p><b>
Key skills, capabilities, and competencies</b></p><ul><li>Any graduate with 2-3 years of related experience, preferably around meeting registration support, events &amp; campaigns, hospitality industry, knowledge management.</li><li>This position requires excellent judgment, responsiveness, and timely registration management.</li><li>Understand the different scenarios and handle special requests and respond to meeting attendees, adherence to timelines, housing deadlines, and reports.</li><li>Should have strong attention to detail, be independent, multitasking, highly organized, enthusiastic, process, and client oriented.</li><li>Collaborate and work with multiple teams (preferably US clients) and understand the business culture.</li><li>Excellent verbal and email communication skills in the English language to be able to comprehend and formulate responses to professionals at various levels within the firm.</li><li>Dedicated, acute awareness &amp; ability to manage deadlines and people.</li><li>Highly professional, process-centric approach in completing assignments.</li><li>Technical savviness around desktop applications such as MS Office and Internet browsers including an ability to learn new technologies.</li></ul><p></p><p><br>
Other Details</p><p>
Work Timings: 11AM to 8PM, or 2PM to 11PM</p><p>
work Location: Hyderabad, India</p></div><br>
</div><div><div><div><b>Our purpose</b></div><br>
<div></div>
Deloitte&rsquo;s purpose is to make an impact that matters for our people, clients, and communities. At Deloitte, purpose is synonymous with how we work every day. It defines who we are. Our purpose comes through in our work with clients that enables impact and value in their organizations, as well as through our own investments, commitments, and actions across areas that help drive positive outcomes for our communities.</div>
</div><div><div><div><b>Our people and culture</b></div><br>
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Our inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and perspectives, and bring more creativity and innovation to help solve our clients' most complex challenges. This makes Deloitte one of the most rewarding places to work.</div>
</div><div><div><div><b>Professional development</b></div><br>
<div></div>
At Deloitte, professionals have the opportunity to work with some of the best and discover what works best for them. Here, we prioritize professional growth, offering diverse learning and networking opportunities to help accelerate careers and enhance leadership skills. Our state-of-the-art DU: The Leadership Center in India, located in Hyderabad, represents a tangible symbol of our commitment to the holistic growth and development of our people. Explore DU: The Leadership Center in India.</div>
</div><div><div><b>Benefits to help you thrive</b><br>
</div><div>
At Deloitte, we know that great people make a great organization. Our comprehensive rewards program helps us deliver a distinctly Deloitte experience that helps that empowers our professionals to thrive mentally, physically, and financially&mdash;and live their purpose. To support our professionals and their loved ones, we offer a broad range of benefits. Eligibility requirements may be based on role, tenure, type of employment and/ or other criteria. Learn more about what working at Deloitte can mean for you.</div><div></div>
</div><div><div><b>Recruiting tips</b></div><br>
<div></div>
From developing a stand out resume to putting your best foot forward in the interview, we want you to feel prepared and confident as you explore opportunities at Deloitte. Check out recruiting tips from Deloitte recruiters.
</div></div></div></div></div></div><p></p><div><div><div><p>Requisition code: 301202</p></div></div></div></div>

Analyst - Meeting and Event Services - Meeting Registration

Astellas

Algemene informatie
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Vacatureadvertentie
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Admin & Event Coordinator - KSA & UAE
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Locatie
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Egypte
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Functie/Business Area
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Administration
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Werkcategorie
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Arbeidsovereenkomst voor onbepaalde tijd
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Functiebeschrijving
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Admin & Event Coordinator - KSA & UAE
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<b>About Astellas:</b><br>
At Astellas, experience is coupled energised with a relentless challenger spirit.
<br>Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
<br>We are unusual in our ability to combine the experience, expertise and resources of an established company with the agility, flexibility and tenacity of a start-up. Relentless curiosity and a hunger for discovery flows throughout our entire organisation.
<br>We harness the latest technology and insights from big data with our research expertise to create powerful solutions that could transform the way doctors and nurses treat and care for their patients. We are accelerating product development, driving operational efficiencies and gaining a better understanding of the needs of patients and their healthcare providers.
<br>We partner and collaborate with academic research institutes and biotechnology companies who share our passion for bringing breakthrough discoveries to patients.
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<b>The Opportunity:</b><br>
As the Admin & Event Coordinator, Saudi Arabia & UAE you will be reporting directly to the Associate, Office & Facilities, Saudi Arabia & UAE and be responsible for effective event planning, logistics and organizing processes in both Saudi & UAE with responsibility of and not limited to event creation steps, approvals on system and ensuring compliance of documentations in addition to some office related tasks.
<br>This opportunity is based in Cairo, Egypt and working within the Operations and Administration function.
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<b>Hybrid working:</b><br>
At Astellas we recognise that our employees enjoy having balance between their professional and home lives. We are proud of our hybrid approach which empowers you to have flexibility on whether to work from home or in the office.
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<b>Key Activities for this role:</b><br>
Handling Event creation end-end process.
<br>Adhere to Astellas policies and procedures for Event creation relating to Ethics and Compliance standards.
<br>Arrangement of Internal and External meetings (Ex. Launches, Cycle meetings, etc…).
<br>SCEB and DCT approvals if needed.
<br><b>Coordinate with Insurance Providers:</b> Act as a liaison between the organization and insurance providers to manage policies, negotiate terms, and ensure timely processing of employee benefits.
<br>Oversee facility contracts (lease & utilities).
<br>Assist with invoice processing, purchase orders, and vendor payments.
<br>Coordinate company events, meetings, and conferences.
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<b>Essential Knowledge & Experience:</b><br>
Proven experience in a similar role ideally with a global organization.
<br>Fluent in English/Arabic - written and orally.
<br>Extensive user knowledge of MS Office package (Excel, Power Point, Outlook).
<br>Able to work with deadlines, big scope of tasks and information.
<br>High standard of presentation and communication skills.
<br>Well-developed planning and coordination skills.
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<b>Preferred Knowledge & Experience:</b><br>
Able to take ownership with pro-active attitude.
<br>Ability to influence and work effectively within a matrix and multi-cultural environment.
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<b>Education:</b><br>
Education to University level or equivalent.
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<b>Additional information:</b><br>
This is a permanent, full time position.
<br>This position is based in Cairo, Egypt and will require online work supporting KSA &UAE.
<br>Candidates should be based in Egypt
<br>This position follows our hybrid working model. Role is blend of work from home and a minimum 4 days in Cairo office per week. Flexibility may be required in line with business need. Candidates must be located within a commutable distance of the office.
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<b>What We Offer:</b><br>
A challenging and diversified job in an international setting.
<br>Opportunity and support for continuous development.
<br>Inspiring work climate.
<br>We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
<br>Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
<br>#LI-Cairo #LI-Hybrid #LI-EN1

Admin & Event Coordinator - KSA & UAE

Alia Flowers W.L.L.

<p>Alia Flowers is looking for a talented Designer / Draftsman to join our Events Division.</p><p>This role is ideal for a creative professional with technical precision, a keen eye for detail, and a passion for transforming design concepts into exceptional event experiences.</p><p>Position Overview</p><p>You&rsquo;ll be responsible for designing carpentry solutions and supervising the full production process within our Carpentry Division. Working closely with the Carpentry Manager and project teams, you&rsquo;ll ensure all carpentry works are executed on time, to the highest quality standards.</p><p>Key Responsibilities</p><p>* Develop detailed 2D and 3D designs for carpentry works required across departments.</p><p>* Supervise production activities to ensure accuracy, quality, and adherence to schedules.</p><p>* Manage workflow, team assignments, and production resources efficiently.</p><p>* Conduct site measurements and prepare precise drawings for fabrication and installation.</p><p>* Maintain safety standards and adopt best practices in all stages of production.</p><p>* Coordinate with project managers and internal teams to optimize carpentry output and solve on-site challenges.</p><p>* Support training and development initiatives to elevate craftsmanship and team performance.</p><p>Job Type: Full-time</p><p>Location: Salmabad, Bahrain</p><p>If you&rsquo;re passionate about designing and bringing creative visions to life, we&rsquo;d love to hear from you. Please send your CV and portfolio to recruitmentbh@yahoo.com with the subject line Designer / Draftsman Application.</p><p>Job Type: Full-time</p>

Designer / Draftsman – Events Team

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