nonprofit bookkeeper

Food System Innovations

<div>
 
 Position Overview
 
 
 
 FSI seeks an experienced Part-Time Nonprofit Bookkeeper to support the Finance Department. Reporting to the Director of Finance &amp; HR, this non-exempt, fully remote role performs assigned bookkeeping and accounting support functions in QuickBooks Online (QBO) and supports accurate month-end reporting.
 
 
 FSI manages approximately $40M in assets and processes $24-30M annually in grants, expenses, and programmatic investments, including donated property, in-kind contributions, stock gifts, and real assets. This role provides critical execution-level support to ensure the accuracy, integrity, and audit-readiness of those records.
 
 
 Important note on system transition: FSI anticipates migrating to a new accounting system in the near future. This role will maintain continuity and data integrity in QBO during the transition period, then perform bookkeeping functions within the new system following implementation. Candidates should be comfortable with change, capable of adapting workflows, and willing to contribute actively to a successful migration. This is a meaningful added responsibility that is reflected in the compensation range.
 
 
 
 Schedule &amp; Flexibility
 
 
 
 This is a part-time role offering 10-20 hours per week with flexible scheduling coordinated within Eastern Time business hours. The position is well-suited for professionals who can commit to a consistent, predictable schedule and maintain reliable availability during agreed-upon hours&mdash;whether that's structured around personal commitments, a second role, or other priorities. Reliability and consistency are as important as flexibility.
 
 
 
 Key Responsibilities
 
 
 
 
 Bookkeeping &amp; Month-End Close Support
 
 
 
 <ul>
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 Assist with monthly close activities and reconciliation of bank, investment, PayPal, and Bill.com accounts as assigned
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 Support Accounts Payable (AP) and Accounts Receivable (AR) processing
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 Assist with tracking grants, donations, and outgoing payments including international contractor payments
 
 
 </li>
 </ul>
 
 Nonprofit Accounting
 
 
 
 <ul>
 <li>
 Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments
 </li>
 <li>
 Support classification of expenses by functional expense category: Program Services, Management &amp; General, and Fundraising
 </li>
 <li>
 Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds
 </li>
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 Support accurate tracking of donated property, in-kind contributions, stock gifts, and other non-cash assets as directed
 
 
 </li>
 </ul>
 
 Document Lifecycle Management (Bill.com &rarr; QBO)
 
 
 
 <ul>
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 Retrieve payment confirmations, check copies, and vendor information from Bill.com
 </li>
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 Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries
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 Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail
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 Flag incomplete documentation and coordinate follow-up with employees as needed
 
 
 </li>
 </ul>
 
 Credit Card Reconciliation
 
 
 
 <ul>
 <li>
 Review and match expense receipts to company credit card transactions, verifying Payee, Date, and Amount with absolute accuracy
 </li>
 <li>
 Attach verified receipts to the appropriate transactions in the accounting system
 </li>
 <li>
 Identify and escalate missing or inconsistent documentation
 
 
 </li>
 </ul>
 
 System Transition Support
 
 
 
 <ul>
 <li>
 Maintain accurate records and data integrity in QBO through the migration period
 </li>
 <li>
 Assist with reconciliation efforts and data validation during transition
 </li>
 <li>
 Perform assigned bookkeeping functions within the new system following implementation
 
 
 </li>
 </ul>
 
 Communication &amp; Accountability
 
 
 
 <ul>
 <li>
 Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance &amp; HR promptly
 </li>
 <li>
 Maintain a clear and traceable digital audit trail
 </li>
 <li>
 Provide regular updates on completed work and outstanding items
 </li>
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 Adhere strictly to established SOPs and internal controls
 
 
 </li>
 </ul>
 
 Location &amp; Employment Eligibility
 
 
 
 This position is fully remote and open to candidates located within the Eastern Time Zone. FSI is currently able to employ individuals in Maine, New York, Maryland, and North Carolina. Employment is contingent upon FSI's ability to lawfully employ the selected candidate in their state of residence.
 
 
 FSI participates in E-Verify and will provide the federal government with information from each new employee's Form I-9 to confirm work authorization. All new hires must be authorized to work in the United States and must complete Form I-9 employment eligibility verification upon hire. FSI does not sponsor employment visas at this time.
 
 
 
 Our Commitment to Inclusion and Equal Opportunity
 
 
 
 FSI believes that a wide range of perspectives, experiences, and backgrounds strengthens our organization and advances our mission. We are committed to fostering a workplace culture grounded in respect, professionalism, collaboration, and equal opportunity.
 
 
 FSI is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local law. We welcome and encourage applicants from diverse backgrounds and lived experiences to apply.
 
 
 
 Requirements
 
 
 
 
 Job Requirements
 
 
 
 <ul>
 <li>
 3+ years of nonprofit bookkeeping experience
 </li>
 <li>
 Strong working knowledge of QuickBooks Online (QBO) and Bill.com
 </li>
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 Experience with temporarily restricted fund accounting and functional expense classification
 </li>
 <li>
 Familiarity with journal entries for payroll allocation, fringe benefits, and multi-department cost center coding
 </li>
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 Experience supporting month-end close processes
 </li>
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 Strong attention to detail with the ability to identify minor discrepancies in dates, amounts, reference numbers, or payee information
 </li>
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 Comfortable performing both analytical accounting tasks and high-volume documentation work with sustained focus
 </li>
 <li>
 Reliable high-speed internet connection; company computer will be provided
 </li>
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 Candidate must be located and able to work in the Eastern Time Zone
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
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 Experience in a small or mid-sized nonprofit organization
 </li>
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 Audit support experience
 </li>
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 Familiarity with non-cash asset recording (in-kind donations, stock gifts, donated property)
 </li>
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 Experience supporting or participating in an accounting system migration
 </li>
 <li>
 Associate's or Bachelor's degree in Accounting or a related field
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Classification: Part-Time, Non-Exempt Employee
 
 
 Hours: 10-20 hours per week
 
 
 Reports To: Director of Finance &amp; HR
 
 
 Hourly Pay Range: $26-$30 per hour
 
 
 Actual compensation will be determined based on experience, skills, and internal equity, consistent with applicable federal and state pay transparency laws. Candidates with exceptional qualifications may be considered at the higher end of the range; strong foundational candidates may be considered at the lower end. This position is eligible for overtime pay in accordance with applicable law. Benefits eligibility, if applicable, will be discussed during the hiring process.
</div>

Part-Time Nonprofit Bookkeeper

GORDIE'S FOUNDATION

JOB DESCRIPTIONBookkeeper / Accounting SpecialistGordies Foundation, Chicago, IllinoisOrganization:Gordies FoundationPosition Title:Bookkeeper / Accounting SpecialistLocation:6430 S. Ashland Ave., Chicago, ILEmployment Type:Full-TimeWork Schedule:Telework and Hybrid Work Available (Based on Organizational Need)Reports To:Chief Financial Officer / Chief Data OfficerFLSA Status:Non-ExemptAbout Gordies FoundationGordies Foundation is a Chicago-based nonprofit organization committed to supporting reentry, workforce development, and community empowerment on the South Side of Chicago. Funded in part through the Illinois Criminal Justice Information Authority (ICJIA) R3 Program, the Foundation manages multiple grant-funded programs serving individuals impacted by violence, incarceration, and economic disinvestment. We are seeking a detail-oriented, mission-driven Bookkeeper to join our team and ensure the financial integrity of the organization.Position SummaryThe Bookkeeper / Accounting Specialist is responsible for managing the day-to-day financial operations of Gordies Foundation, including full-cycle bookkeeping, payroll processing, accounts payable, grant fund accounting, and financial reporting. This position requires a high degree of accuracy, sound accounting judgment, and a thorough understanding of nonprofit and grant compliance requirements. The Bookkeeper will work closely with the CFO/CDO and Executive Director to ensure all financial records are accurate, current, and audit-ready.Essential Duties and ResponsibilitiesGeneral Ledger &amp; Journal Entries<ul><li>Prepare, post, and reconcile journal entries on a timely basis in accordance with generally accepted accounting principles (GAAP).</li><li>Maintain and update the General Ledger (GL) to ensure accuracy and completeness of all financial transactions.</li><li>Perform month-end and year-end close procedures, including accruals and adjusting entries.</li><li>Identify and correct GL discrepancies; escalate material issues to the CFO/CDO.</li></ul>Bank Reconciliation <ul><li>Perform monthly reconciliations of all organizational bank and financial accounts.</li><li>Investigate and resolve reconciling items promptly, ensuring all transactions are properly recorded.</li><li>Maintain documentation of reconciliation records for audit purposes.</li></ul>Payroll Processing &amp; Administration<ul><li>Process semi-monthly payroll for all full-time, part-time, and grant-funded employees in compliance with Illinois Wage Payment and Collection Act requirements.</li><li>Calculate and remit payroll taxes (federal, state, and local), and prepare and file quarterly Form 941 and annual W-2 and W-3 forms.</li><li>Maintain accurate payroll records, including time and attendance documentation, wage allocations across multiple funding sources, and benefit deductions.</li><li>Coordinate payroll corrections, adjustments, and W-2c amendments as needed.</li><li>Ensure proper FICA calculations and compliance with IRS payroll regulations.</li></ul>Accounts Payable &amp; Bill Management<ul><li>Manage all accounts payable functions, including receiving, reviewing, coding, and processing vendor invoices for payment.</li><li>Ensure bills are paid accurately and on time; maintain a bill payment calendar to prevent late payments or lapses in service.</li><li>Code all expenditures to the appropriate program, grant fund, and GL account.</li><li>Maintain organized vendor files and documentation to support audit and compliance reviews.</li><li>Obtain required approvals prior to payment processing in accordance with organizational policies.</li></ul>Grant Fund Accounting &amp; Compliance<ul><li>Maintain separate and distinct accounting records for each grant fund to ensure financial segregation and accountability.</li><li>Track grant expenditures against approved budgets by line item and funding period, providing regular variance reports to the CFO/CDO.</li><li>Prepare and support the compilation of Program Financial Reports (PFRs), budget modification requests, and reimbursement draw requests in compliance with funder requirements (including ICJIA and other federal and state grantors).</li><li>Ensure expenditures meet grant-specific allowability, allocability, and reasonableness standards under 2 CFR 200 (Uniform Guidance) and applicable grant terms and conditions.</li><li>Alert leadership to potential compliance concerns, unallowable expenditures, or budget variances in a timely manner.</li><li>Support preparation for grant audits and monitoring site visits; maintain organized grant files.</li></ul>Financial Statements &amp; Reporting<ul><li>Prepare and update standard nonprofit financial statements, including the Statement of Financial Position (Balance Sheet), Statement of Activities (Income Statement), and Statement of Cash Flows.</li><li>Generate budget-to-actual reports, fund-level expenditure reports, and other financial summaries for management and board review.</li><li>Assist the CFO/CDO in preparing the annual Form 990 and supporting schedules.</li><li>Prepare supporting documentation and schedules for external auditors; participate in the annual audit process.</li></ul>Additional Duties<ul><li>Maintain well-organized financial files and records in both physical and digital formats.</li><li>Assist with updating and maintaining the organizational Chart of Accounts.</li><li>Support budget development and forecasting as needed.</li><li>Participate in internal financial process improvement initiatives.</li><li>Perform other duties as assigned by the CFO/CDO or Executive Director.</li></ul>Minimum Qualifications<ul><li>Associate's degree in Accounting, Finance, Business Administration, or a related field required; Bachelor's degree preferred.</li><li>Minimum of 3 years of bookkeeping or accounting experience, with at least 1 year in a nonprofit or grant-funded environment strongly preferred.</li><li>Demonstrated proficiency in QuickBooks (Desktop or Online) or comparable accounting software.</li><li>Working knowledge of GAAP and nonprofit fund accounting principles.</li><li>Experience processing multi-employee payroll and filing federal/state payroll tax forms (941, W-2, W-3).</li><li>Familiarity with federal Uniform Guidance (2 CFR 200) and grant compliance requirements preferred.</li><li>Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and financial formulas.</li><li>Exceptional attention to detail, organizational skills, and commitment to accuracy.</li><li>Ability to handle confidential financial information with discretion and integrity.</li><li>Strong written and verbal communication skills; ability to explain financial data to non-financial stakeholders.</li></ul>Preferred Qualifications<ul><li>Experience working with ICJIA, Illinois state grants, or other government grant programs.</li><li>Certified Bookkeeper (CB), Certified Public Bookkeeper (CPB), or working toward CPA designation.</li><li>Experience supporting annual nonprofit audits (A-133 / Single Audit preferred).</li><li>Familiarity with case management or program financial reporting systems.</li></ul>Compensation &amp; BenefitsSalary:Commensurate with experience and qualificationsWork Arrangement:Full-Time | Telework and Hybrid options available based on organizational needPaid Time Off:Sick leave and paid vacation provided in accordance with industry standardsHealth Benefits:Medical and dental coverage currently unavailable; the organization is actively working to establish benefits in the near futureMission:Opportunity to contribute directly to community reentry, workforce development, and public safety initiatives on Chicago&rsquo;s South SideHow to ApplyQualified candidates should submit a resume, cover letter, and three professional references to Gordies Foundation. In your cover letter, please describe your experience with nonprofit bookkeeping, grant fund accounting, and payroll compliance. Applications will be reviewed on a rolling basis until the position is filled.Gordies Foundation | 6430 S. Ashland Ave., Chicago, IL Gordies Foundation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Pay: $52,000.00 - $58,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid sick time</li><li>Paid time off</li><li>Work from home</li></ul>Work Location: Hybrid remote in Chicago, IL 60636

Bookkeeper / Accounting Specialist

Snapbooks Bookkeeping

We are seeking a highly organized and detail-oriented Full Charge Bookkeeper with nonprofit experience to join our growing remote team. In this key role, you will oversee the day-to-day bookkeeping and accounting functions for a portfolio of clients, with a strong focus on nonprofit organizations as well as small businesses across other industries.The ideal candidate is confident managing full-cycle bookkeeping independently, understands nonprofit accounting concepts such as restricted funds, grants, classes, and board-ready reporting, and can keep multiple clients organized in a fast-paced environment. This is an excellent opportunity to join a growing firm that values accuracy, responsiveness, and strong client relationships.Duties<ul><li>Manage full-cycle bookkeeping for a portfolio of nonprofit and small business clients</li><li>Handle accounts payable, accounts receivable, invoicing, and monthly close processes</li><li>Reconcile bank, credit card, loan, and balance sheet accounts accurately and on time</li><li>Prepare and post journal entries within QuickBooks Online and other accounting platforms</li><li>Maintain clean and accurate charts of accounts</li><li>Prepare monthly financial reports including Profit &amp; Loss, Balance Sheet, Budget vs Actual, and custom reports as needed</li><li>Support nonprofit clients with fund tracking, grant activity, class/location tracking, and board reporting</li><li>Coordinate payroll processing and related bookkeeping entries</li><li>Assist with year-end close and provide organized records for tax preparers or auditors</li><li>Communicate directly with clients regarding questions, missing items, and recommendations</li><li>Help onboard new clients and support bookkeeping transitions from prior providers</li></ul>Requirements<ul><li>Proven experience as a Full Charge Bookkeeper managing books independently</li><li>Prior experience working with nonprofit organizations required</li><li>Strong QuickBooks Online experience required</li><li>Understanding of debits/credits, reconciliations, journal entries, and monthly close</li><li>Experience preparing accurate financial statements</li><li>Knowledge of payroll and basic sales tax / 1099 processes preferred</li><li>Highly organized with the ability to manage multiple clients and deadlines</li><li>Strong communication skills and professionalism with clients</li><li>Comfortable working in a fully remote environment</li></ul>Why Join Us<ul><li>100% remote role</li><li>Diverse client base with meaningful nonprofit work</li><li>Supportive and growing team environment</li><li>Opportunity for long-term growth and leadership</li></ul>If you take pride in clean books, strong client service, and keeping organizations financially organized, we&rsquo;d love to speak with you.Pay: $27.00 - $33.00 per hourWork Location: Remote

Full Charge Bookkeeper with Nonprofit Experience

Central Valley Gender Health & Wellness

Job DescriptionPay: $55.00 &ndash; $70.00 per hour (DOE)Position Title Nonprofit Finance &amp; Operations Systems Specialist Part-Time | Contract | RemoteJob DescriptionCentral Valley Gender Health &amp; Wellness (CVGHW) is a growing community-rooted nonprofit based in Stockton, California, advancing health equity through HIV prevention, overdose prevention, transgender health services, and youth wellness programming. Our work centers dignity, access, and culturally responsive care for underserved communities across the Central Valley.As CVGHW continues to expand its programs and organizational capacity, we are seeking an experienced nonprofit finance professional to help strengthen and formalize our financial and administrative systems.This role is ideal for someone with strong nonprofit accounting experience who can support financial recordkeeping, grant tracking, payroll documentation, and basic HR compliance systems while helping ensure our operational infrastructure remains organized, reliable, and scalable as the organization grows.This is a flexible, remote contractor role suited for an experienced professional who can work independently and collaborate with leadership to maintain strong financial and operational practices.KEY RESPONSIBILITIESFinancial &amp; Bookkeeping Systems<ul><li>Maintain and update financial records in QuickBooks Online</li><li>Perform monthly bank and credit card reconciliations</li><li>Track expenses by grant and funding source</li><li>Maintain clear coding structures for grants and program funding</li><li>Prepare monthly financial summaries for the Executive Director</li><li>Identify and flag unusual, missing, or uncoded transactions</li><li>Support financial documentation for audits and grant reporting</li></ul>Payroll Systems Support<ul><li>Review payroll reports for accuracy prior to processing</li><li>Maintain payroll documentation and reporting records</li><li>Support payroll record organization and tracking</li><li>Assist with year-end payroll documentation as needed</li></ul>HR Administrative Systems Support (Light)<ul><li>Maintain personnel files and onboarding records</li><li>Track completion of required employment forms (I-9, W-4, W-9)</li><li>Support onboarding and offboarding checklist management</li><li>Maintain basic HR compliance documentation systems</li></ul>MINIMUM QUALIFICATIONS<ul><li>3+ years nonprofit bookkeeping or nonprofit finance experience</li><li>Strong proficiency in QuickBooks Online (required)</li><li>Experience tracking expenses by grant or funding source</li><li>Familiarity with payroll systems (Gusto, OnPay, ADP, or similar)</li><li>High attention to detail and strong organizational skills</li><li>Ability to work independently and meet monthly deadlines</li></ul>PREFERRED QUALIFICATIONS<ul><li>Experience supporting small or growing nonprofits</li><li>Experience helping organizations strengthen financial or operational systems</li><li>Experience with California-based nonprofits</li><li>Prior fractional or contract bookkeeping experience</li><li>Familiarity with public health, nonprofit health services, or Medi-Cal programs (a plus)</li></ul>COMPENSATION &amp; SCHEDULE<ul><li>$55&ndash;$70 per hour (DOE)</li><li>Up to 10 hours per month</li><li>Fully remote, flexible schedule</li><li>Independent contractor position</li></ul>Applications will be reviewed on a rolling basis.To apply, please submit your resume, hourly rate, and a brief description of your nonprofit bookkeeping experience.Job Types: Part-time, ContractWork Location: RemotePay: $55.00 - $70.00 per hourWork Location: Remote

Nonprofit Finance & Operations Systems

WM Symposia, Inc.

IMMEDIATE OPENING: NON-PROFIT BOOKKEEPEROrganization: W M Symposia, Inc.Position Location: Phoenix, ArizonaReports To: Managing DirectorEmployment Type: Full-TimeAbout W M Symposia, Inc.W M Symposia, Inc., is the premier non-profit organization dedicated to providing education and information exchange on global radioactive waste management. We host the annual Waste Management Symposia in Phoenix, Arizona. Visit our website at wmsym.org.Position OverviewWM Symposia, Inc., a premier non-profit based in Phoenix, AZ, is seeking a full-time bookkeeper. Non-profit bookkeeping, accrual-based accounting, and auditing experience are required. Only residents of the greater Phoenix area will be considered. Must have the ability to work remotely and in the business office, as well as travel a few times a year. The Non-profit Bookkeeper is responsible for maintaining accurate and compliant financial records in accordance with nonprofit accounting regulations and standards. This role supports the organization&rsquo;s mission by ensuring proper stewardship of funds, accurate reporting to leadership, donors, and grantors, and compliance with federal and state regulations. This role manages day-to-day accounting transactions in an accrual-based system and provides reliable financial data to leadership and external partners.Key Responsibilities<ul><li>Maintain complete and accurate financial records in accordance with GAAP and nonprofit accounting standards in an accrual-based accounting system</li><li>Record daily financial transactions, including accounts payable, accounts receivable, and general ledger entries</li><li>Preliminary reconciliation of bank statements for the CPA</li><li>Monthly reconciliation of business credit card</li><li>Track restricted and unrestricted funds, ensuring proper classification and use</li><li>Support the preparation of monthly financial statements for management review</li><li>Support grant tracking, reporting, and compliance requirements</li><li>Process payroll and related filings, including payroll taxes and benefit deductions</li><li>Manage invoicing, donor acknowledgments, and contribution tracking</li><li>Assist with annual budget preparation and monitoring including estimates at complete</li><li>Support year-end close, audits, and preparation of Form 990</li><li>Maintain organized financial documentation and ensure confidentiality of records</li></ul>Qualifications<ul><li>Minimum of 5 years of bookkeeping or accounting experience, preferably in a nonprofit environment</li><li>Working knowledge of nonprofit accounting principles</li><li>Proficiency in QuickBooks Online accounting software and Microsoft Excel</li><li>Strong attention to detail and accuracy</li><li>Ability to meet deadlines and manage multiple priorities</li><li>Strong communication and collaboration skills</li><li>Must be able to pass a background/security check</li></ul>Education<ul><li>Associate or bachelor's degree in accounting preferred</li><li>501(c)(3) experienced preferred</li></ul>Work Environment<ul><li>Full time (40 hours)</li><li>Works in the business office as well as remotely</li><li>Ability to travel 2-3 times a year</li><li>Works closely with executive leadership, board members, and external accountants</li></ul>Compensation<ul><li>Competitive salary or hourly rate, commensurate with experience and qualifications</li><li>Competitive benefits package</li></ul>Why Join Us?WM is an equal opportunity employer, dedicated to providing educational assistance to support our value proposition of empowering minds. Here, you&rsquo;ll work with a team of professionals who value excellence, integrity, and teamwork&mdash;delivering outstanding results while changing lives for the better.Apply by March 30, 2026Only experienced and qualified applicants need apply.Send your resume to careers@wmsym.org, with subject line: Non-profit Bookkeeper &ndash; [your name].Benefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Non-Profit Bookkeeper

WeVote

<div>
 
 
 &nbsp;
 
 Volunteer Role:
 
 Bookkeeper&nbsp;
 
 
 Location:
 
 Remote within the US
 
 
 
 
 * Fraud and phishing warning *&nbsp;
 
 
 
 
 Please apply directly via our volunteering portal/ATS at&nbsp;https://wevote.applytojob.com/apply. Do not apply via any other job portals, aggregators, or sites, as your information may not be secure or the role may no longer be accepting applications. Thank you
 
 
 
 
 
 About Us
 
 
 
 WeVote is a nonpartisan get-out-the-vote nonprofit startup and a celebrated&nbsp;Fast Forward nonprofit technology grantee. WeVote is a movement of over 140 passionate volunteers (starting with the founders) who are building open-source mobile technologies that touch and mobilize millions of voters on Election Day. We observe that many voters are busy, distracted, and impatient. We have a goal of providing a complete voting experience in 8 minutes, including the download of our app ("WeVote Ballot Guide, @WeVote"). More information is at https://WeVote.US. See Twitter&nbsp;@WeVote. We are a 100% remote organization.
 
 &nbsp;
 
 
 
 
 
 
 
 Job overview
 
 
 
 
 
 
 
 
 
 
 
 
 
 We Vote is seeking a volunteer bookkeeper within our operations group to record and maintain financial transactions using Quickbooks.&nbsp; These financial transactions include purchases, expenses, revenue and transfers.&nbsp; From there, the bookkeeper can produce financial reports for the management team in order to run the organization efficiently.&nbsp;&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Role and responsibilities&nbsp;
 
 
 
 
 
 
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 Work with management team to understand the budget&nbsp;
 
 
 
 
 
 
 </li>
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 Enter financial transactions into Quickbooks monthly&nbsp;
 
 
 
 
 
 
 </li>
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 Produce monthly/quarterly and annual financial reports&nbsp;
 
 
 
 
 
 
 </li>
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 Provide financial data for tax filing&nbsp;
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Required knowledge and skills
 
 
 
 
 
 
 
 
 
 
 
 
 :
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 3-5 years of bookkeeping experience, preferably for a small business or non-profit&nbsp;
 
 
 
 
 
 
 </li>
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 Understanding of accounting principles and best practices&nbsp;
 
 
 
 
 
 
 </li>
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 Data entry&nbsp;
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Google sheets&nbsp;
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Quickbooks&nbsp;
 
 
 
 
 
 
 </li>
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 Account reconciliation&nbsp;
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Budget tracking&nbsp;
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Good communication skills
 
 
 
 
 
 
 </li>
 </ul>
 
 
 &nbsp;
 
 
</div>

Bookkeeper

Quest Counseling & Consulting Inc.

Quest Counseling &amp; Consulting, a private nonprofit located in Reno, Nevada, provides behavioral health services to children, adolescents and adults including substance abuse and/or mental health disorders treatment. We are currently seeking an Accounts Receivable/Billing Specialist!The Accounts Receivable / Billing Specialist is responsible for managing client and insurance billing processes to ensure timely and accurate payment collection. This position closely monitors aging accounts, manages self-pay and secondary insurance billings, reconciles payment records, resolves billing discrepancies, and provides high-quality customer service while maintaining strict client confidentiality.Essential Functions:<ul><li>Review and work aging reports in detail to ensure timely receipt of payments.</li><li>Identify, investigate, and resolve outstanding balances before they become unmanageable, including client copayments.</li><li>Monitor and ensure timely filing deadlines are met.</li><li>Maintain the self-pay aging report by formatting, reconciling individual accounts, and posting cash and credit card (VISA) payments.</li><li>Reconcile client accounts to ensure accurate balances.</li><li>Prepare and distribute monthly statements to clients with past-due balances via mail or email.</li><li>Document account notes to support front desk staff in collecting outstanding balances.</li><li>Respond to client inquiries regarding balances, payments, and refunds.</li><li>Contact clients by phone to collect past-due balances.</li><li>Review and reconcile accounts weekly and process refunds as needed.</li><li>Run client credit reports on a monthly basis.</li><li>Balance credit card receipts with the Global Payments report and provide documentation to the Bookkeeper.</li><li>Reconcile CCBHC aging for secondary insurance billing on a monthly basis.</li><li>Retrieve, review, and maintain Explanation of Benefits (EOBs) while ensuring client confidentiality.</li><li>Prepare and submit paper claims and electronic claims for secondary insurance.</li><li>Submit manual claims when required.</li><li>Assist with posting EOB payments to client accounts.</li><li>Research, correct, appeal, and reprocess rejected or denied claims as appropriate.</li><li>Perform other duties as assigned by the Executive Director, Director of Operations, Billing Manager, or Bookkeeper.</li></ul>Qualifications:<ul><li>Experience in bookkeeping, accounting, or general office procedures.</li><li>Strong mathematical skills with a high degree of accuracy.</li><li>Excellent organizational skills and strong attention to detail.</li><li>Ability to work independently and effectively prioritize multiple tasks.</li><li>Strong verbal and written communication skills.</li><li>Proficiency in Microsoft Word and Microsoft Excel.</li><li>Demonstrated ability to maintain client confidentiality at all times.</li></ul>Physical Demands The overall nature of the position is sedentary, requiring little physical effort and occasional light exertion. There is minimal exposure to environmental conditions such as heat, cold, and temperature changes.This is a 100% in-person position. Job Type: Full-timePay: $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Reno, NV 89519 (Required)</li></ul>Work Location: In person

Accounts Receivable/ Billing Specialist

Search 1028+ Nonprofit bookkeeper jobs near you this May. New roles added regularly across leading industries. Apply today.