nonprofit bookkeeper

Food System Innovations

<div>
 
 Position Overview
 
 
 
 FSI seeks an experienced Part-Time Nonprofit Bookkeeper to support the Finance Department. Reporting to the Director of Finance &amp; HR, this non-exempt, fully remote role performs assigned bookkeeping and accounting support functions in QuickBooks Online (QBO) and supports accurate month-end reporting.
 
 
 FSI manages approximately $40M in assets and processes $24-30M annually in grants, expenses, and programmatic investments, including donated property, in-kind contributions, stock gifts, and real assets. This role provides critical execution-level support to ensure the accuracy, integrity, and audit-readiness of those records.
 
 
 Important note on system transition: FSI anticipates migrating to a new accounting system in the near future. This role will maintain continuity and data integrity in QBO during the transition period, then perform bookkeeping functions within the new system following implementation. Candidates should be comfortable with change, capable of adapting workflows, and willing to contribute actively to a successful migration. This is a meaningful added responsibility that is reflected in the compensation range.
 
 
 
 Schedule &amp; Flexibility
 
 
 
 This is a part-time role offering 10-20 hours per week with flexible scheduling coordinated within Eastern Time business hours. The position is well-suited for professionals who can commit to a consistent, predictable schedule and maintain reliable availability during agreed-upon hours&mdash;whether that's structured around personal commitments, a second role, or other priorities. Reliability and consistency are as important as flexibility.
 
 
 
 Key Responsibilities
 
 
 
 
 Bookkeeping &amp; Month-End Close Support
 
 
 
 <ul>
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 Assist with monthly close activities and reconciliation of bank, investment, PayPal, and Bill.com accounts as assigned
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 Support Accounts Payable (AP) and Accounts Receivable (AR) processing
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 Assist with tracking grants, donations, and outgoing payments including international contractor payments
 
 
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 </ul>
 
 Nonprofit Accounting
 
 
 
 <ul>
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 Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments
 </li>
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 Support classification of expenses by functional expense category: Program Services, Management &amp; General, and Fundraising
 </li>
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 Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds
 </li>
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 Support accurate tracking of donated property, in-kind contributions, stock gifts, and other non-cash assets as directed
 
 
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 </ul>
 
 Document Lifecycle Management (Bill.com &rarr; QBO)
 
 
 
 <ul>
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 Retrieve payment confirmations, check copies, and vendor information from Bill.com
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 Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries
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 Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail
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 Flag incomplete documentation and coordinate follow-up with employees as needed
 
 
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 </ul>
 
 Credit Card Reconciliation
 
 
 
 <ul>
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 Review and match expense receipts to company credit card transactions, verifying Payee, Date, and Amount with absolute accuracy
 </li>
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 Attach verified receipts to the appropriate transactions in the accounting system
 </li>
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 Identify and escalate missing or inconsistent documentation
 
 
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 </ul>
 
 System Transition Support
 
 
 
 <ul>
 <li>
 Maintain accurate records and data integrity in QBO through the migration period
 </li>
 <li>
 Assist with reconciliation efforts and data validation during transition
 </li>
 <li>
 Perform assigned bookkeeping functions within the new system following implementation
 
 
 </li>
 </ul>
 
 Communication &amp; Accountability
 
 
 
 <ul>
 <li>
 Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance &amp; HR promptly
 </li>
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 Maintain a clear and traceable digital audit trail
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 Provide regular updates on completed work and outstanding items
 </li>
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 Adhere strictly to established SOPs and internal controls
 
 
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 </ul>
 
 Location &amp; Employment Eligibility
 
 
 
 This position is fully remote and open to candidates located within the Eastern Time Zone. FSI is currently able to employ individuals in Maine, New York, Maryland, and North Carolina. Employment is contingent upon FSI's ability to lawfully employ the selected candidate in their state of residence.
 
 
 FSI participates in E-Verify and will provide the federal government with information from each new employee's Form I-9 to confirm work authorization. All new hires must be authorized to work in the United States and must complete Form I-9 employment eligibility verification upon hire. FSI does not sponsor employment visas at this time.
 
 
 
 Our Commitment to Inclusion and Equal Opportunity
 
 
 
 FSI believes that a wide range of perspectives, experiences, and backgrounds strengthens our organization and advances our mission. We are committed to fostering a workplace culture grounded in respect, professionalism, collaboration, and equal opportunity.
 
 
 FSI is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local law. We welcome and encourage applicants from diverse backgrounds and lived experiences to apply.
 
 
 
 Requirements
 
 
 
 
 Job Requirements
 
 
 
 <ul>
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 3+ years of nonprofit bookkeeping experience
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 <li>
 Strong working knowledge of QuickBooks Online (QBO) and Bill.com
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 <li>
 Experience with temporarily restricted fund accounting and functional expense classification
 </li>
 <li>
 Familiarity with journal entries for payroll allocation, fringe benefits, and multi-department cost center coding
 </li>
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 Experience supporting month-end close processes
 </li>
 <li>
 Strong attention to detail with the ability to identify minor discrepancies in dates, amounts, reference numbers, or payee information
 </li>
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 Comfortable performing both analytical accounting tasks and high-volume documentation work with sustained focus
 </li>
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 Reliable high-speed internet connection; company computer will be provided
 </li>
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 Candidate must be located and able to work in the Eastern Time Zone
 
 
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 </ul>
 
 Preferred
 
 
 
 <ul>
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 Experience in a small or mid-sized nonprofit organization
 </li>
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 Audit support experience
 </li>
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 Familiarity with non-cash asset recording (in-kind donations, stock gifts, donated property)
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 Experience supporting or participating in an accounting system migration
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 Associate's or Bachelor's degree in Accounting or a related field
 
 
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 </ul>
 
 Benefits
 
 
 
 Classification: Part-Time, Non-Exempt Employee
 
 
 Hours: 10-20 hours per week
 
 
 Reports To: Director of Finance &amp; HR
 
 
 Hourly Pay Range: $26-$30 per hour
 
 
 Actual compensation will be determined based on experience, skills, and internal equity, consistent with applicable federal and state pay transparency laws. Candidates with exceptional qualifications may be considered at the higher end of the range; strong foundational candidates may be considered at the lower end. This position is eligible for overtime pay in accordance with applicable law. Benefits eligibility, if applicable, will be discussed during the hiring process.
</div>

Part-Time Nonprofit Bookkeeper

GORDIE'S FOUNDATION

JOB DESCRIPTIONBookkeeper / Accounting SpecialistGordies Foundation, Chicago, IllinoisOrganization:Gordies FoundationPosition Title:Bookkeeper / Accounting SpecialistLocation:6430 S. Ashland Ave., Chicago, ILEmployment Type:Full-TimeWork Schedule:Telework and Hybrid Work Available (Based on Organizational Need)Reports To:Chief Financial Officer / Chief Data OfficerFLSA Status:Non-ExemptAbout Gordies FoundationGordies Foundation is a Chicago-based nonprofit organization committed to supporting reentry, workforce development, and community empowerment on the South Side of Chicago. Funded in part through the Illinois Criminal Justice Information Authority (ICJIA) R3 Program, the Foundation manages multiple grant-funded programs serving individuals impacted by violence, incarceration, and economic disinvestment. We are seeking a detail-oriented, mission-driven Bookkeeper to join our team and ensure the financial integrity of the organization.Position SummaryThe Bookkeeper / Accounting Specialist is responsible for managing the day-to-day financial operations of Gordies Foundation, including full-cycle bookkeeping, payroll processing, accounts payable, grant fund accounting, and financial reporting. This position requires a high degree of accuracy, sound accounting judgment, and a thorough understanding of nonprofit and grant compliance requirements. The Bookkeeper will work closely with the CFO/CDO and Executive Director to ensure all financial records are accurate, current, and audit-ready.Essential Duties and ResponsibilitiesGeneral Ledger &amp; Journal Entries<ul><li>Prepare, post, and reconcile journal entries on a timely basis in accordance with generally accepted accounting principles (GAAP).</li><li>Maintain and update the General Ledger (GL) to ensure accuracy and completeness of all financial transactions.</li><li>Perform month-end and year-end close procedures, including accruals and adjusting entries.</li><li>Identify and correct GL discrepancies; escalate material issues to the CFO/CDO.</li></ul>Bank Reconciliation <ul><li>Perform monthly reconciliations of all organizational bank and financial accounts.</li><li>Investigate and resolve reconciling items promptly, ensuring all transactions are properly recorded.</li><li>Maintain documentation of reconciliation records for audit purposes.</li></ul>Payroll Processing &amp; Administration<ul><li>Process semi-monthly payroll for all full-time, part-time, and grant-funded employees in compliance with Illinois Wage Payment and Collection Act requirements.</li><li>Calculate and remit payroll taxes (federal, state, and local), and prepare and file quarterly Form 941 and annual W-2 and W-3 forms.</li><li>Maintain accurate payroll records, including time and attendance documentation, wage allocations across multiple funding sources, and benefit deductions.</li><li>Coordinate payroll corrections, adjustments, and W-2c amendments as needed.</li><li>Ensure proper FICA calculations and compliance with IRS payroll regulations.</li></ul>Accounts Payable &amp; Bill Management<ul><li>Manage all accounts payable functions, including receiving, reviewing, coding, and processing vendor invoices for payment.</li><li>Ensure bills are paid accurately and on time; maintain a bill payment calendar to prevent late payments or lapses in service.</li><li>Code all expenditures to the appropriate program, grant fund, and GL account.</li><li>Maintain organized vendor files and documentation to support audit and compliance reviews.</li><li>Obtain required approvals prior to payment processing in accordance with organizational policies.</li></ul>Grant Fund Accounting &amp; Compliance<ul><li>Maintain separate and distinct accounting records for each grant fund to ensure financial segregation and accountability.</li><li>Track grant expenditures against approved budgets by line item and funding period, providing regular variance reports to the CFO/CDO.</li><li>Prepare and support the compilation of Program Financial Reports (PFRs), budget modification requests, and reimbursement draw requests in compliance with funder requirements (including ICJIA and other federal and state grantors).</li><li>Ensure expenditures meet grant-specific allowability, allocability, and reasonableness standards under 2 CFR 200 (Uniform Guidance) and applicable grant terms and conditions.</li><li>Alert leadership to potential compliance concerns, unallowable expenditures, or budget variances in a timely manner.</li><li>Support preparation for grant audits and monitoring site visits; maintain organized grant files.</li></ul>Financial Statements &amp; Reporting<ul><li>Prepare and update standard nonprofit financial statements, including the Statement of Financial Position (Balance Sheet), Statement of Activities (Income Statement), and Statement of Cash Flows.</li><li>Generate budget-to-actual reports, fund-level expenditure reports, and other financial summaries for management and board review.</li><li>Assist the CFO/CDO in preparing the annual Form 990 and supporting schedules.</li><li>Prepare supporting documentation and schedules for external auditors; participate in the annual audit process.</li></ul>Additional Duties<ul><li>Maintain well-organized financial files and records in both physical and digital formats.</li><li>Assist with updating and maintaining the organizational Chart of Accounts.</li><li>Support budget development and forecasting as needed.</li><li>Participate in internal financial process improvement initiatives.</li><li>Perform other duties as assigned by the CFO/CDO or Executive Director.</li></ul>Minimum Qualifications<ul><li>Associate's degree in Accounting, Finance, Business Administration, or a related field required; Bachelor's degree preferred.</li><li>Minimum of 3 years of bookkeeping or accounting experience, with at least 1 year in a nonprofit or grant-funded environment strongly preferred.</li><li>Demonstrated proficiency in QuickBooks (Desktop or Online) or comparable accounting software.</li><li>Working knowledge of GAAP and nonprofit fund accounting principles.</li><li>Experience processing multi-employee payroll and filing federal/state payroll tax forms (941, W-2, W-3).</li><li>Familiarity with federal Uniform Guidance (2 CFR 200) and grant compliance requirements preferred.</li><li>Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and financial formulas.</li><li>Exceptional attention to detail, organizational skills, and commitment to accuracy.</li><li>Ability to handle confidential financial information with discretion and integrity.</li><li>Strong written and verbal communication skills; ability to explain financial data to non-financial stakeholders.</li></ul>Preferred Qualifications<ul><li>Experience working with ICJIA, Illinois state grants, or other government grant programs.</li><li>Certified Bookkeeper (CB), Certified Public Bookkeeper (CPB), or working toward CPA designation.</li><li>Experience supporting annual nonprofit audits (A-133 / Single Audit preferred).</li><li>Familiarity with case management or program financial reporting systems.</li></ul>Compensation &amp; BenefitsSalary:Commensurate with experience and qualificationsWork Arrangement:Full-Time | Telework and Hybrid options available based on organizational needPaid Time Off:Sick leave and paid vacation provided in accordance with industry standardsHealth Benefits:Medical and dental coverage currently unavailable; the organization is actively working to establish benefits in the near futureMission:Opportunity to contribute directly to community reentry, workforce development, and public safety initiatives on Chicago&rsquo;s South SideHow to ApplyQualified candidates should submit a resume, cover letter, and three professional references to Gordies Foundation. In your cover letter, please describe your experience with nonprofit bookkeeping, grant fund accounting, and payroll compliance. Applications will be reviewed on a rolling basis until the position is filled.Gordies Foundation | 6430 S. Ashland Ave., Chicago, IL Gordies Foundation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Pay: $52,000.00 - $58,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid sick time</li><li>Paid time off</li><li>Work from home</li></ul>Work Location: Hybrid remote in Chicago, IL 60636

Bookkeeper / Accounting Specialist

Imagine New, LLC

Part-Time Remote Bookkeeper (Nonprofit Focus)From $25 per hour | 10&ndash;12 hrs/week, fluctuates with client workload | Flexible weekday schedule (between 8am&ndash;4pm CST)We&rsquo;re a small, remote team supporting nonprofits with clear, reliable financials. We&rsquo;re looking for an experienced bookkeeper who can take ownership of client work and operate independently.For submissions to be considered (really): &rarr; Recent, current working knowledge of QBO is required&rarr; Screener questions must be completed&rarr; Availability during daytime business hours is required (this position isn&rsquo;t an evening/weekend/complete anytime position)&rarr; If not addressed elsewhere in your submission, tell us why you're applying. If your resume shows a full-time position and you're currently employed, for example, close the gap for us on why you're applying for a part-time position with daytime business hours.What this role looks likeThis is not a task-based support role. You&rsquo;ll manage a small portfolio of nonprofit clients and be responsible for the quality and accuracy of their books.What you&rsquo;ll do<ul><li>Manage full-cycle bookkeeping for multiple nonprofit clients in QuickBooks Online (QBO)</li><li>Keep the books clean and accurate by recording transactions, reconciling accounts, and staying on top of the general ledger</li><li>Work comfortably in QBO and other cloud tools to keep things moving smoothly day to day</li><li>Reconcile bank and credit card accounts regularly, catching and correcting anything that doesn&rsquo;t line up</li><li>Support payroll processing so everything is timely and accurate</li><li>Review accounts with a thoughtful eye, flagging anything that looks off and digging in to understand why</li><li>Prepare monthly financials (Balance Sheet, Income Statement, Budget vs. Actual)</li><li>Communicate directly with clients to clarify data and explain results</li><li>Maintain clean, accurate books and improve processes where needed</li></ul>What you&rsquo;ll need<ul><li>3+ years of bookkeeping or accounting experience</li><li>Strong, recent QuickBooks Online experience (required)</li><li>Experience managing multiple clients at the same time (required)</li><li>Comfort working independently in a fully remote environment</li></ul>Nonprofit experience is a plus, but not required.What we value<ul><li>Ownership. You notice issues and take action</li><li>Clear, professional communication with non-accountants</li><li>Ability to manage multiple clients without constant oversight</li><li>Comfort working in different QBO setups and structures</li><li>Calm, reliable follow-through</li></ul>Role details<ul><li>Part-time by design - This role typically averages around 10&ndash;12 hours per week. Some weeks may be lighter (closer to 7&ndash;8 hours), while others are closer to 15 depending on client needs and timing within the month.</li><li>100% remote, async-friendly</li><li>Small team, low-drama, high-trust environment</li></ul>How to applyPlease submit:<ul><li>Your resume</li><li>A short note on why this role fits what you&rsquo;re looking for - extra points if you Include a snack you will always say yes to in your response.</li></ul>Qualified candidates will be invited to complete a short questionnaire and a brief video response as the next step.Pay: $25.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Work from home</li></ul>Application Question(s):<ul><li>In the last 12 months, how many clients were you responsible for at once, and what were your monthly deliverables?</li><li>Have you used QuickBooks Online for work in the last 6 months? If yes, briefly describe how.</li><li>This role requires weekday (business hours) availability and is designed as a consistent part-time commitment. Can you share a bit about your current work situation and why you&rsquo;re pursuing a part-time role like this right now?</li></ul>Work Location: Remote

Bookkeeper - Remote, PT

Friends of Pullman National Historical Park

Part-time Bookkeeper PositionFriends of Pullman National Historical ParkAbout us: The Pullman story is an American one, steeped in the resiliency and ingenuity of its people and its built landscape. Its history is dotted with rail innovation, land both labor and civic movements that shaped the course of American history. In our role as the official Friends Group and Philanthropic Partner for Pullman National Historical Park, we raise funds to support PNHP priorities, augment their programs, and manage volunteers. We also continue the role we&rsquo;ve played since 1973, preserving the buildings, documents, and artifacts that tell the Pullman story now and for future generations.The RoleThis is a multi-faceted role responsible for the day-to-day financial management of the organization. You will handle everything from standard nonprofit fund accounting to tracking the &quot;nuts and bolts&quot; of our retail gift shop inventory. We estimate this will be approximately 10 to 15 hours per week.Key Responsibilities<ul><li>Core Bookkeeping: Maintain accurate financial records in QuickBooks, including accounts payable/receivable and bank reconciliations.</li><li>Nonprofit Compliance: Track restricted and unrestricted funds; assist in preparing financial reports for Board meetings and grant reporting.</li><li>Record Donations: Record donations and grants received.</li><li>Retail &amp; Inventory Management: * Record and reconcile daily sales from the gift shop.</li><li>Track inventory levels and assist in periodic physical audits.</li><li>Manage vendor payments and cost-of-goods-sold (COGS) reporting.</li><li>Payroll &amp; Taxes: Process bi-weekly payroll and ensure timely filing of sales tax and 1099s.</li></ul>Qualifications<ul><li>Experience: 2+ years of professional bookkeeping experience.</li><li>Tech Savvy: Advanced proficiency in QuickBooks is a must</li><li>Attention to Detail: Ability to reconcile physical inventory with digital records accurately.</li><li>Mission-Driven: A genuine interest in supporting a nonprofit environment.</li></ul>Why Join Us?<ul><li>Wonderful retirement role to share your experience with a small non-profit</li><li>Really interesting work with a National Park, the railroad industry and historic preservation</li><li>Flexible scheduling to fit your lifestyle.</li><li>The opportunity to support a meaningful cause.</li></ul>How to ApplyPlease send your resume and a brief note about why you&rsquo;re interested in this role to Pparfenoff@FriendsofPullman.com.Pay: $25.00 - $35.00 per hourWork Location: Hybrid remote in Chicago, IL 60628

Bookkeeper

Central Valley Gender Health & Wellness

Job DescriptionPay: $55.00 &ndash; $70.00 per hour (DOE)Position Title Nonprofit Finance &amp; Operations Systems Specialist Part-Time | Contract | RemoteJob DescriptionCentral Valley Gender Health &amp; Wellness (CVGHW) is a growing community-rooted nonprofit based in Stockton, California, advancing health equity through HIV prevention, overdose prevention, transgender health services, and youth wellness programming. Our work centers dignity, access, and culturally responsive care for underserved communities across the Central Valley.As CVGHW continues to expand its programs and organizational capacity, we are seeking an experienced nonprofit finance professional to help strengthen and formalize our financial and administrative systems.This role is ideal for someone with strong nonprofit accounting experience who can support financial recordkeeping, grant tracking, payroll documentation, and basic HR compliance systems while helping ensure our operational infrastructure remains organized, reliable, and scalable as the organization grows.This is a flexible, remote contractor role suited for an experienced professional who can work independently and collaborate with leadership to maintain strong financial and operational practices.KEY RESPONSIBILITIESFinancial &amp; Bookkeeping Systems<ul><li>Maintain and update financial records in QuickBooks Online</li><li>Perform monthly bank and credit card reconciliations</li><li>Track expenses by grant and funding source</li><li>Maintain clear coding structures for grants and program funding</li><li>Prepare monthly financial summaries for the Executive Director</li><li>Identify and flag unusual, missing, or uncoded transactions</li><li>Support financial documentation for audits and grant reporting</li></ul>Payroll Systems Support<ul><li>Review payroll reports for accuracy prior to processing</li><li>Maintain payroll documentation and reporting records</li><li>Support payroll record organization and tracking</li><li>Assist with year-end payroll documentation as needed</li></ul>HR Administrative Systems Support (Light)<ul><li>Maintain personnel files and onboarding records</li><li>Track completion of required employment forms (I-9, W-4, W-9)</li><li>Support onboarding and offboarding checklist management</li><li>Maintain basic HR compliance documentation systems</li></ul>MINIMUM QUALIFICATIONS<ul><li>3+ years nonprofit bookkeeping or nonprofit finance experience</li><li>Strong proficiency in QuickBooks Online (required)</li><li>Experience tracking expenses by grant or funding source</li><li>Familiarity with payroll systems (Gusto, OnPay, ADP, or similar)</li><li>High attention to detail and strong organizational skills</li><li>Ability to work independently and meet monthly deadlines</li></ul>PREFERRED QUALIFICATIONS<ul><li>Experience supporting small or growing nonprofits</li><li>Experience helping organizations strengthen financial or operational systems</li><li>Experience with California-based nonprofits</li><li>Prior fractional or contract bookkeeping experience</li><li>Familiarity with public health, nonprofit health services, or Medi-Cal programs (a plus)</li></ul>COMPENSATION &amp; SCHEDULE<ul><li>$55&ndash;$70 per hour (DOE)</li><li>Up to 10 hours per month</li><li>Fully remote, flexible schedule</li><li>Independent contractor position</li></ul>Applications will be reviewed on a rolling basis.To apply, please submit your resume, hourly rate, and a brief description of your nonprofit bookkeeping experience.Job Types: Part-time, ContractWork Location: RemotePay: $55.00 - $70.00 per hourWork Location: Remote

Nonprofit Finance & Operations Systems

WM Symposia, Inc.

IMMEDIATE OPENING: NON-PROFIT BOOKKEEPEROrganization: W M Symposia, Inc.Position Location: Phoenix, ArizonaReports To: Managing DirectorEmployment Type: Full-TimeAbout W M Symposia, Inc.W M Symposia, Inc., is the premier non-profit organization dedicated to providing education and information exchange on global radioactive waste management. We host the annual Waste Management Symposia in Phoenix, Arizona. Visit our website at wmsym.org.Position OverviewWM Symposia, Inc., a premier non-profit based in Phoenix, AZ, is seeking a full-time bookkeeper. Non-profit bookkeeping, accrual-based accounting, and auditing experience are required. Only residents of the greater Phoenix area will be considered. Must have the ability to work remotely and in the business office, as well as travel a few times a year. The Non-profit Bookkeeper is responsible for maintaining accurate and compliant financial records in accordance with nonprofit accounting regulations and standards. This role supports the organization&rsquo;s mission by ensuring proper stewardship of funds, accurate reporting to leadership, donors, and grantors, and compliance with federal and state regulations. This role manages day-to-day accounting transactions in an accrual-based system and provides reliable financial data to leadership and external partners.Key Responsibilities<ul><li>Maintain complete and accurate financial records in accordance with GAAP and nonprofit accounting standards in an accrual-based accounting system</li><li>Record daily financial transactions, including accounts payable, accounts receivable, and general ledger entries</li><li>Preliminary reconciliation of bank statements for the CPA</li><li>Monthly reconciliation of business credit card</li><li>Track restricted and unrestricted funds, ensuring proper classification and use</li><li>Support the preparation of monthly financial statements for management review</li><li>Support grant tracking, reporting, and compliance requirements</li><li>Process payroll and related filings, including payroll taxes and benefit deductions</li><li>Manage invoicing, donor acknowledgments, and contribution tracking</li><li>Assist with annual budget preparation and monitoring including estimates at complete</li><li>Support year-end close, audits, and preparation of Form 990</li><li>Maintain organized financial documentation and ensure confidentiality of records</li></ul>Qualifications<ul><li>Minimum of 5 years of bookkeeping or accounting experience, preferably in a nonprofit environment</li><li>Working knowledge of nonprofit accounting principles</li><li>Proficiency in QuickBooks Online accounting software and Microsoft Excel</li><li>Strong attention to detail and accuracy</li><li>Ability to meet deadlines and manage multiple priorities</li><li>Strong communication and collaboration skills</li><li>Must be able to pass a background/security check</li></ul>Education<ul><li>Associate or bachelor's degree in accounting preferred</li><li>501(c)(3) experienced preferred</li></ul>Work Environment<ul><li>Full time (40 hours)</li><li>Works in the business office as well as remotely</li><li>Ability to travel 2-3 times a year</li><li>Works closely with executive leadership, board members, and external accountants</li></ul>Compensation<ul><li>Competitive salary or hourly rate, commensurate with experience and qualifications</li><li>Competitive benefits package</li></ul>Why Join Us?WM is an equal opportunity employer, dedicated to providing educational assistance to support our value proposition of empowering minds. Here, you&rsquo;ll work with a team of professionals who value excellence, integrity, and teamwork&mdash;delivering outstanding results while changing lives for the better.Apply by March 30, 2026Only experienced and qualified applicants need apply.Send your resume to careers@wmsym.org, with subject line: Non-profit Bookkeeper &ndash; [your name].Benefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Non-Profit Bookkeeper

Big Thompson Watershed Coalition

JPosition OverviewBig Thompson Watershed Coalition (BTWC) is seeking a highly organized, detail-oriented individual with strong financial management and grant administration skills. This role will support our growing portfolio of restoration, forestry, and community engagement projects by managing daily bookkeeping, assisting with grant compliance, and improving internal systems for tracking deliverables and reporting. Ideal candidates will enjoy building structure, solving problems, and supporting mission-driven work.This position is a key part of BTWC&rsquo;s operations, helping ensure financial systems, grant compliance, and reporting remain accurate and well organized as the organization continues to grow. The ideal candidate is proactive, highly organized, and comfortable coordinating with staff to ensure financial records and grant documentation remain accurate and up to date. The position works closely with the Executive Director and program staff to support the financial and reporting needs of BTWC&rsquo;s restoration and forestry programs.Key Responsibilities<ul><li>Perform daily bookkeeping using QuickBooks Online, including accounts payable/receivable, expense coding, reconciliations, credit card management, and recurring transactions</li><li>Maintain accurate and timely financial records for multiple restricted and unrestricted funding sources</li><li>Assist with payroll processing and employee reimbursements</li><li>Support preparation of monthly financial statements, budget vs. actual reports, and grant-specific financial summaries</li><li>Ensure documentation standards align with audit and funder requirements</li><li>Provide administrative support for audits, financial reviews, and funder monitoring visits</li><li>Help staff align scopes of work, budgets, and reporting templates across funders</li><li>Contribute to process improvements that make BTWC&rsquo;s financial and reporting systems more efficient</li><li>Support other administrative and operational tasks as needed</li><li>Track deadlines, deliverables, and reporting requirements for all active grants</li><li>Maintain organized digital files for grant agreements, budgets, invoicing, match documentation, and progress reports</li><li>Support staff in developing quarterly and annual grant reports by assembling financial data</li><li>Assist in preparing reimbursement requests, budget amendments, and supporting documentation</li><li>Flag upcoming deadlines and work with staff to ensure all grant reporting and reimbursement materials are submitted on time</li></ul>Qualifications<ul><li>Experience in nonprofit bookkeeping using Quickbooks or QuickBooks Online</li><li>Working knowledge of grant management and Uniform Guidance</li><li>Familiarity with grants or contract administration (nonprofit, local government, or similar environment preferred)</li><li>Strong organizational skills with the ability to manage multiple deadlines and complex workflows</li><li>Excellent attention to detail and comfort working with financial data</li><li>Strong documentation habits and a compliance mindset to maintain organized financial and grant records across multiple funding sources</li><li>Interest in improving organizational systems and helping build clear internal processes for financial and grant tracking</li><li>Strong written communication skills for report drafting</li><li>Ability to manage recurring responsibilities with minimal oversight while coordinating with staff in a small, collaborative team</li><li>Ability to communicate proactively with staff to gather documentation, track deadlines, and support timely grant reporting</li><li>Commitment to BTWC&rsquo;s mission and interest in supporting collaborative watershed restoration and community resilience efforts</li></ul>Preferred Skills (not required)<ul><li>Experience with federal and state grants (e.g., NFF, CDPHE, CSFS, CWCB, USFS)</li><li>Experience with developing and/or managing project management tracking systems (e.g., Monday.com, Asana, etc.)</li><li>Familiarity with environmental restoration or natural resource management projects</li><li>Interest in building internal systems, improving workflows, or supporting cross-program coordination</li></ul>Working Conditions<ul><li>Able to work from home with minimal distraction, under standard office conditions; considerable sitting, standing, and viewing of computer</li></ul>CompensationHourly rate: $30&ndash;$40 per hour depending on experience (equivalent to approximately $55,000&ndash;$70,000 full-time).This position is expected to work approximately 15&ndash;25 hours per week depending on workload, grant reporting cycles, and organizational needs. BTWC is open to structuring the role as either a part-time hourly employee position or an independent contractor arrangement depending on candidate preference and qualifications. We do require availability during normal work hours.Equal Opportunity Employer:BTWC is an Equal Opportunity Employer. We don&rsquo;t discriminate against any otherwise-qualified individual on the basis of race, color, religion or religious affiliation, gender, gender identity, familial status, age, genetics, disability, sexual orientation, veteran status, or national origin in any phase of employment for this position.We encourage candidates to apply even if they do not meet every listed qualification, as relevant experience, transferable skills, and demonstrated ability to learn are also valued.BTWC recognizes the historical and ongoing stewardship of Indigenous peoples in the Big Thompson Watershed and is committed to inclusive, equitable restoration practices.Pay: $30.00 - $40.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Loveland, CO 80539

Finance & Grants Administrator

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