nonprofit bookkeeper

Food System Innovations

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 Position Overview
 
 
 
 FSI seeks an experienced Part-Time Nonprofit Bookkeeper to support the Finance Department. Reporting to the Director of Finance &amp; HR, this non-exempt, fully remote role performs assigned bookkeeping and accounting support functions in QuickBooks Online (QBO) and supports accurate month-end reporting.
 
 
 FSI manages approximately $40M in assets and processes $24-30M annually in grants, expenses, and programmatic investments, including donated property, in-kind contributions, stock gifts, and real assets. This role provides critical execution-level support to ensure the accuracy, integrity, and audit-readiness of those records.
 
 
 Important note on system transition: FSI anticipates migrating to a new accounting system in the near future. This role will maintain continuity and data integrity in QBO during the transition period, then perform bookkeeping functions within the new system following implementation. Candidates should be comfortable with change, capable of adapting workflows, and willing to contribute actively to a successful migration. This is a meaningful added responsibility that is reflected in the compensation range.
 
 
 
 Schedule &amp; Flexibility
 
 
 
 This is a part-time role offering 10-20 hours per week with flexible scheduling coordinated within Eastern Time business hours. The position is well-suited for professionals who can commit to a consistent, predictable schedule and maintain reliable availability during agreed-upon hours&mdash;whether that's structured around personal commitments, a second role, or other priorities. Reliability and consistency are as important as flexibility.
 
 
 
 Key Responsibilities
 
 
 
 
 Bookkeeping &amp; Month-End Close Support
 
 
 
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 Assist with monthly close activities and reconciliation of bank, investment, PayPal, and Bill.com accounts as assigned
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 Support Accounts Payable (AP) and Accounts Receivable (AR) processing
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 Assist with tracking grants, donations, and outgoing payments including international contractor payments
 
 
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 </ul>
 
 Nonprofit Accounting
 
 
 
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 Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments
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 Support classification of expenses by functional expense category: Program Services, Management &amp; General, and Fundraising
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 Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds
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 Support accurate tracking of donated property, in-kind contributions, stock gifts, and other non-cash assets as directed
 
 
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 </ul>
 
 Document Lifecycle Management (Bill.com &rarr; QBO)
 
 
 
 <ul>
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 Retrieve payment confirmations, check copies, and vendor information from Bill.com
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 Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries
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 Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail
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 Flag incomplete documentation and coordinate follow-up with employees as needed
 
 
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 </ul>
 
 Credit Card Reconciliation
 
 
 
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 Review and match expense receipts to company credit card transactions, verifying Payee, Date, and Amount with absolute accuracy
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 Attach verified receipts to the appropriate transactions in the accounting system
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 Identify and escalate missing or inconsistent documentation
 
 
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 </ul>
 
 System Transition Support
 
 
 
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 Maintain accurate records and data integrity in QBO through the migration period
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 Assist with reconciliation efforts and data validation during transition
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 Perform assigned bookkeeping functions within the new system following implementation
 
 
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 </ul>
 
 Communication &amp; Accountability
 
 
 
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 Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance &amp; HR promptly
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 Maintain a clear and traceable digital audit trail
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 Provide regular updates on completed work and outstanding items
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 Adhere strictly to established SOPs and internal controls
 
 
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 Location &amp; Employment Eligibility
 
 
 
 This position is fully remote and open to candidates located within the Eastern Time Zone. FSI is currently able to employ individuals in Maine, New York, Maryland, and North Carolina. Employment is contingent upon FSI's ability to lawfully employ the selected candidate in their state of residence.
 
 
 FSI participates in E-Verify and will provide the federal government with information from each new employee's Form I-9 to confirm work authorization. All new hires must be authorized to work in the United States and must complete Form I-9 employment eligibility verification upon hire. FSI does not sponsor employment visas at this time.
 
 
 
 Our Commitment to Inclusion and Equal Opportunity
 
 
 
 FSI believes that a wide range of perspectives, experiences, and backgrounds strengthens our organization and advances our mission. We are committed to fostering a workplace culture grounded in respect, professionalism, collaboration, and equal opportunity.
 
 
 FSI is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local law. We welcome and encourage applicants from diverse backgrounds and lived experiences to apply.
 
 
 
 Requirements
 
 
 
 
 Job Requirements
 
 
 
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 3+ years of nonprofit bookkeeping experience
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 Strong working knowledge of QuickBooks Online (QBO) and Bill.com
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 Experience with temporarily restricted fund accounting and functional expense classification
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 Familiarity with journal entries for payroll allocation, fringe benefits, and multi-department cost center coding
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 Experience supporting month-end close processes
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 Strong attention to detail with the ability to identify minor discrepancies in dates, amounts, reference numbers, or payee information
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 Comfortable performing both analytical accounting tasks and high-volume documentation work with sustained focus
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 Reliable high-speed internet connection; company computer will be provided
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 Candidate must be located and able to work in the Eastern Time Zone
 
 
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 </ul>
 
 Preferred
 
 
 
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 Experience in a small or mid-sized nonprofit organization
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 Audit support experience
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 Familiarity with non-cash asset recording (in-kind donations, stock gifts, donated property)
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 Experience supporting or participating in an accounting system migration
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 Associate's or Bachelor's degree in Accounting or a related field
 
 
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 </ul>
 
 Benefits
 
 
 
 Classification: Part-Time, Non-Exempt Employee
 
 
 Hours: 10-20 hours per week
 
 
 Reports To: Director of Finance &amp; HR
 
 
 Hourly Pay Range: $26-$30 per hour
 
 
 Actual compensation will be determined based on experience, skills, and internal equity, consistent with applicable federal and state pay transparency laws. Candidates with exceptional qualifications may be considered at the higher end of the range; strong foundational candidates may be considered at the lower end. This position is eligible for overtime pay in accordance with applicable law. Benefits eligibility, if applicable, will be discussed during the hiring process.
</div>

Part-Time Nonprofit Bookkeeper

Nonprofit Resources, LLC

Nonprofit Resources Position Description: Full-Charge BookkeeperThe Full-Charge Bookkeeper reports directly to the Finance Director. This role assists with the overall accounting functions of Nonprofit Resources and our nonprofit clients, often managing the books for multiple organizations simultaneously. The Full-Charge Bookkeeper prepares and maintains financial records to track clients' assets, liabilities, profits and losses, tax liabilities, and other related financial activities. Compensation for this position varies by experience level and tenure.This role may require physical presence in South Dakota several times a yearDuties may include, but are not limited to:<ul><li>Oversee, implement, and maintain accounting systems, procedures, and policies for multiple nonprofit clients.</li><li>Ensure accurate compilation, analysis, and reporting of accounting data, including fund accounting and nonprofit-specific financial reporting.</li><li>Act as a liaison between the company, partner clients, auditors, and grantors.</li><li>Compute, classify, and record financial data, including grant tracking and donor-restricted funds.</li><li>Perform routine calculating, posting, and verifying of financial transactions.</li><li>Use QuickBooks or other nonprofit accounting software to debit, credit, and total accounts on computer spreadsheets and databases.</li><li>Classify, record, and summarize financial data to compile financial records for multiple entities.</li><li>Monitor and review all records of assets, liabilities, and other transactions, ensuring compliance with nonprofit regulations.</li><li>Prepare and review financial statements, month-end closing, journal entries, general ledger maintenance, inventory roll forwards, fixed assets, and margin analysis.</li><li>Review, analyze, and reconcile general ledger accounts, investments, and grant activity.</li><li>Identify and resolve complex accounting problems, including those unique to nonprofit organizations.</li><li>Work with internal and client executives and leadership teams.</li><li>Learn and understand a variety of software programs.</li><li>Perform accurate data entry/maintenance in a variety of systems and tools.</li><li>Demonstrate punctuality.</li><li>Maintain finance-related digital backup files.</li><li>Prioritize projects and tasks, seeking clarification on priorities from the supervisor as needed.</li><li>Attend staff meetings and prepare information as requested.</li><li>Maintain daily online time-keeping records, categorized by client and project.</li><li>Other duties as assigned.</li></ul>Skills may include, but are not limited to:<ul><li>Ability to travel to work-related events and represent the client and/or company.</li><li>Ability to work independently with minimal supervision, knowing when to ask for help.</li><li>High attention to detail; ability to take direction, self-check, and follow up on work.</li><li>Ability to enter accurate financial/numerical data.</li><li>Strong analytic and critical problem-solving skills.</li><li>Ability to communicate professionally with clients, auditors, and team members.</li><li>Flexibility in work style; ability to shift gears and handle varied tasks in order of priority.</li><li>Ability to manage a virtual workload and drive forward without supervision.</li><li>Willingness to learn and grow in duties, skills, and responsibility.</li><li>Responsiveness: ability to track tasks and respond promptly to all communication.</li><li>Strong organizational skills to manage multiple clients and deadlines.</li><li>Familiarity with nonprofit accounting principles, grant tracking, and compliance requirements.</li></ul>Required Qualifications:<ul><li>Excellent digital and online platform skills, including MS Office, MS Teams, QuickBooks Online, Adobe, and other accounting software.</li><li>Proven experience doing full-charge bookkeeping.</li><li>Experience managing the books for multiple entities or clients simultaneously.</li><li>Ability to apply discretion and comply with confidentiality policies.</li><li>Understanding of, and ability to adhere to, generally accepted accounting principles (GAAP).</li><li>Familiarity with fund accounting and nonprofit-specific financial reporting.</li></ul>Tools &amp; Technology:We are a fully remote organization and utilize MacBook Pros as our standard hardware across the team. Proficiency with macOS is preferred, or a willingness to learn.Preferred Qualifications:<ul><li>Between 3-5+ years of accounting or bookkeeping experience.</li><li>Direct experience working with nonprofit organizations.</li><li>Experience with grant tracking, donor restrictions, and nonprofit compliance.</li><li>Proficiency with nonprofit accounting software (e.g., QuickBooks Nonprofit, Sage Intacct, Blackbaud, NetSuite)</li></ul>Job Type: Full-time Salary: $22-$26/hour, depending on experience, education, skills, and tenureBenefits:<ul><li>Health insurance</li><li>Paid time off and Sick time</li><li>Holiday Pay</li><li>Parental leave</li><li>Access to 401K and IRA accounts</li><li>Professional development assistance</li><li>Vision Insurance</li><li>Dental Insurance</li><li>Life Insurance</li><li>Supplemental Insurance</li></ul>Experience:<ul><li>GAAP: one year (preferred)</li><li>Professional accounting experience: one or more years of experience</li></ul>Work Location:<ul><li>Remote</li></ul>Job Type: Full-timePay: $22.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li><li>Work from home</li></ul>Work Location: Remote

Full Charge Bookkeeper

Prince of Peace Lutheran Church

Bookkeeper for Non-ProfitOrganization: Nonprofit OrganizationLocation: Dublin. OHStatus: Part-time (Can be remote but will require some on site time)Reports to: Executive LeadershipPosition SummaryThe Bookkeeper is a key staff position responsible for the financial operations of the organization. This role oversees payroll, accounting, fund tracking, and financial reporting for an annual budget of approximately $1.5 million. The successful candidate will be highly organized, self-directed, and comfortable balancing financial responsibilities.Financial &amp; Accounting Responsibilities<ul><li>Process payroll for approximately 30 employees, ensuring accuracy and compliance</li><li>Manage accounts payable and pay all organizational bills in a timely manner</li><li>Maintain financial records using fund-based accounting principles</li><li>Track and record donor contributions and designated funds</li><li>Maintain the general ledger</li><li>Manage and reconcile multiple bank accounts</li><li>Assist the Treasurer with:</li><li>Development of the annual budget</li><li>Preparation of monthly and annual Treasurer&rsquo;s reports</li><li>Support year-end financial processes and audits as needed</li></ul>Reconciliation<ul><li>Reconcile all bank accounts</li><li>Reconcile credit cards</li><li>Ensure records match bank statements monthly</li></ul>Financial ReportingPrepare monthly reports such as:<ul><li>Balance Sheet</li><li>Income Statement (by fund if needed)</li><li>Budget vs. Actual reports</li></ul>These reports usually go to executive leadership, finance committee, and treasurer.Payroll Responsibilities&middot; Process payroll or coordinate with a payroll provider&middot; Maintain payroll records&middot; Track payroll taxes and filingsWork EnvironmentThis is a stable, mission-driven organization with predictable financial rhythms. The Bookkeeper works in a collaborative environment with regular hours and clear annual cycles.Required Qualifications<ul><li>College degree in Accounting, Finance, or a related field or equivalent professional experience</li><li>Strong background in accounting and bookkeeping</li><li>Demonstrated experience with:</li><li>Payroll processing</li><li>Fund accounting</li><li>Financial reporting</li><li>Strong Excel skills, including spreadsheets, formulas, reconciliations, and reporting</li><li>High level of proficiency in Word, and database systems</li><li>Strong organizational skills and attention to detail</li><li>Ability to work independently and manage multiple responsibilities</li><li>Proven self-starter with good judgment and discretion</li></ul>Preferred Qualifications<ul><li>Experience working in a nonprofit or church setting</li><li>Familiarity with donor management or contribution tracking systems</li><li>Experience working with a Treasurer or finance committee</li></ul>Personal Attributes<ul><li>Professional, welcoming, and dependable</li><li>Trustworthy with confidential financial and personnel information</li><li>Comfortable interacting with the public</li><li>Clear communicator with both financial and non-financial colleagues</li><li>Willing to be flexible to meet the needs of a new position</li></ul>Pay: $30.00 - $35.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Work from home</li></ul>Work Location: Hybrid remote in Dublin, OH 43017

Bookkeeper for non-profit

Connolly Ranch Education Center

Job SummaryConnolly Ranch Education Center is seeking an organized, detail-oriented Office Manager/Bookkeeper to support the financial and administrative operations of our nature-based education nonprofit.This role is ideal for someone who enjoys combining bookkeeping, administrative systems, and community-facing support in a mission-driven environment. The Office Manager / Bookkeeper helps ensure the organization runs smoothly behind the scenes while supporting programs that connect thousands of children and families to nature each year.About Connolly Ranch Education CenterConnolly Ranch Education Center is a beloved community resource in Napa dedicated to connecting children, families, and schools to nature through discovery-based education. Each year, more than 5,000 community members participate in our field trips, homeschool enrichment, early childhood programs, summer camps, and community events.Our work inspires curiosity, environmental stewardship, and meaningful connections to the natural world.Position OverviewThe Office Manager / Bookkeeper supports the organization&rsquo;s bookkeeping, program enrollment systems, HR administration, and office operations. This position works closely with the Executive Director, program leadership, and external financial professionals to maintain accurate financial records and efficient administrative systems.ResponsibilitiesFinancial &amp; Bookkeeping<ul><li>Maintain financial records in QuickBooks or similar accounting software</li><li>Process accounts payable and receivable</li><li>Reconcile bank and credit card statements</li><li>Support the monthly financial close and documentation</li></ul>Program Enrollment &amp; Billing<ul><li>Manage program registration and billing systems for camps, outdoor education, and community programs</li><li>Process registrations, enrollment changes, and payments</li><li>Serve as an administrative contact for families regarding enrollment and billing</li></ul>HR &amp; Payroll Support<ul><li>Assist with employee onboarding and HR documentation</li><li>Support payroll administration through platforms</li><li>Maintain employee records and benefits documentation</li></ul>Office Operations<ul><li>Support daily office operations, including phones, filing systems, and administrative coordination</li><li>Maintain office supplies and organize administrative systems</li><li>Process accounts payable and receivable</li><li>Reconcile bank and credit card statements</li><li>Support the monthly financial close and documentation</li></ul>ExperienceRequired<ul><li>3&ndash;5 years of nonprofit bookkeeping, plus office management or administrative experience</li><li>Experience with QuickBooks or similar accounting software</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Excellent communication and customer service skills</li></ul>Preferred<ul><li>Experience working in a nonprofit environment</li><li>Experience with CRM or program registration systems</li><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Business Administration, or related field</li></ul>Compenstation<ul><li>$33&ndash;$38 per hour, depending on experience</li><li>Health, dental, and life insurance</li><li>Paid vacation, holidays, and sick time</li><li>Program discounts for children enrolled in Connolly Ranch programs</li><li>Hybrid work (Napa-based, 2 days/week in office after 3-month fully in-office trial period)</li></ul>Applications will be reviewed on a rolling basis until the position is filled.Connolly Ranch Education Center does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.Pay: $33.00 - $38.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Napa, CA 94558

Office Manager / Bookkeeper

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Part-Time Nonprofit Bookkeeper

Part-Time Nonprofit Bookkeeper

Part-Time Nonprofit Bookkeeper

Part-Time Nonprofit Bookkeeper

Full Charge Bookkeeper

Bookkeeper for non-profit

Office Manager / Bookkeeper