office assistant ii

CITY OF EMERYVILLE

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<div><p><b>About Emeryville</b></p><p>
Emeryville is a dynamic and compact city situated in the northwest corner of Alameda County, nestled along the eastern shore of the San Francisco Bay. Its strategic location, bordered by Oakland to the south and Berkeley to the north, and directly across the bay from San Francisco, has been a significant factor in its development. The town was officially incorporated in 1896</p><p>
Emeryville is a vibrant urban center known for its blend of residential, commercial, and industrial areas. Despite its small size (just over two square miles), it is a significant economic hub, home to major corporations such as Pixar Animation Studios, Peet's Coffee, Clif Bar, and the Center for Investigative Reporting. Its location at the intersection of major freeways and its accessibility via the Bay Bridge and Amtrak make it a key transportation gateway in the Bay Area.</p><p>
Emeryville offers a dense urban feel with a diverse population and a mix of housing options, from single-family homes to modern condominiums and lofts. Its convenient location, coupled with its amenities and ongoing development, makes it a desirable place to live and work in the San Francisco Bay Area.</p><b><br>
About the Community Services Department and Position</b><br>
The Community Services Department is comprised of three divisions: Community Services Administration, Youth and Adult Services, and the Child Development Center. As a department, we take pride in the quality and variety of services we provide to the community and seek individuals who can contribute. This position works at the Emeryville Child Development Center (ECDC) and works very closely with families and young children, teachers, and other center staff. To learn more about ECDC, visit https://www.emeryville.org/Recreation/Emeryville-Child-Development-Center-ECDC.<br>
<br>
DEFINITION<br>
Under general supervision to perform various and increasingly responsible clerical duties in providing supportive services to technical, administrative and management operations; performs related duties, as required.<br>
<br>
CLASS CHARACTERISTICS<br>
Office Assistant II is the journey level class of the Office Assistant series, fully competent to independently perform a variety of assignments within established policy and procedural guidelines with difficult problems or sensitive issues referred to appropriate staff.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div>
<p></p><div><p><i>The duties listed below are illustrative only.</i></p><ul><li>
Greets and assists visitors at assigned office area; responds to inquiries regarding City services..<br>
 Receives and directs phone calls, takes messages, and provides information regarding City activities, services, fees, programs.</li><li>
Develops and maintains a variety of reports, forms, and specialized documents.</li><li>
Proofreads and checks materials for accuracy and completeness, including grammar, punctuation and spelling.</li><li>
Processes data and prepares reports following established format; prepares a variety of reports which may involve arithmetic calculations; reviews reports for accuracy and makes corrections, as required.</li><li>
Processes purchase requisitions, vouchers and other financial, payroll or personnel forms; may gather, review for accuracy and forward payroll documentation.</li><li>
Establishes and maintains office files.</li><li>
Calculates fees and bills clients for services; issues receipts within established guidelines, accepts monies for city services, and records entries for reconciliation by Finance.</li><li>
Issues and receives various forms; opens and distributes departmental mail, orders and maintains inventory of office supplies.</li><li>
Provides backup relief for other office support staff.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><p><b>Education</b></p><p>
GED or High School Diploma required</p><p><b>
And</b></p><p><b>
Experience</b></p>
Two (2) years of increasingly responsible office clerical experience.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<p></p><div><p>Knowledge of modern office practices and procedures; the operation of standard office equipment; correct English usage including spelling grammar and punctuation, business letter writing and standard format for typed materials; effective methods of record keeping including filing, indexing, and cross referencing; personal and on-line computer systems and equipment; applicable rules, regulations, policies and procedures; operation of a municipal organization; effective methods of communication both verbally and in writing; business mathematics including addition, subtraction, multiplication, division, fractions and decimals; research methods and techniques.</p><p>
Ability to perform detailed clerical work quickly and accurately; organize and maintain accurate office files; compose routine correspondence from brief instructions, make accurate arithmetic calculations; code, enter, retrieve, and review entries within a computerized system; interpret and apply departmental and City rules and regulations, policies and procedures; research, compile and organize date for use in reports and special projects; prioritize work and coordinate several activities; understand and carry out oral and written instructions; establish and maintain effective working relations with the public, other agencies, City officials, and other City employees; operate standard office equipment including personal and on-line computer, centralized telephone equipment, calculators, and fax; type accurately at the rate of 40 net words per minute; follow oral and written instructions; communicate effectively both verbally and in writing; perform related duties as required.</p></div></div></div><p></p>

Office Assistant II

Nebraska State College System

<p></p><div><div><div><div><div><div><b>Nature of Work</b></div>
<div>This is an advanced classification that performs complex clerical and reception work involving common office practices and procedures and requiring knowledge of standardized policies and procedures and confidentiality in the disposition of work matters.<br>
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Work requires some independent judgment, problem solving, and minor decision making skills based on established policies and guidelines.<br>
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Performs varied tasks such as maintaining and processing employee or student records and information and reception and clerical support for the office or department. Work includes producing reports and documents from rough draft or verbal instruction; transcribing and distributing meeting minutes; and coordinating appointments, meetings and travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees.<br>
<br>
General supervision and oversight is provided to employees in this classification.</div>
</div><br>
<div><div><b>Examples of Work Performed</b></div>
<ul><li>Serve as the main and first point of contact for prospective students and their families</li>
<li>Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries, including electronic responses</li>
<li>Work closely with the Coordinator of Admission Services (Campus Visits) to establish schedules and visit appointments for prospective students (individual, groups, etc.)</li>
<li>Document and communicate actions, irregularities, and continuing needs to maintain the best customer service possible</li>
<li>Contribute to team effort when required</li>
<li>Operate telephone; answer and transfer calls when appropriate</li>
<li>Take messages and communicate them to appropriate enquirers</li>
<li>Handle outgoing mail; sort and distribute incoming mail</li>
<li>Responsible for the main admissions email inbox; including timely responses or the necessary forwarding of messages to the appropriate staff member</li>
<li>Responsible for basic data entry as assigned</li>
<li>Maintain, order, and stock basic office supplies</li>
<li>Responsible for operating and maintaining office machines, including printers, copiers, etc.</li>
<li>Ensure compliance with College rules and regulations in the reception area</li>
<li>Other duties as assigned</li>
</ul>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div>Graduation from High School or educational equivalent and related experience.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<ul><li>Ability to provide customer support in a prompt, friendly, and timely manner. Additionally, follow-up on a situation through to resolution</li>
<li>Ability to maintain composure in a high pressure and fast-paced environment</li>
<li>Ability to work both independently as well as in a team</li>
<li>Ability to actively listen to customers to determine real needs</li>
<li>Possess great oral communication skills to effectively communicate prospects interest, needs, and requests to Admissions leadership</li>
<li>Highly enthusiastic, respectful, and friendly; with a professional and welcoming presentation, and most importantly, possess a positive attitude at all times</li>
<li>Solid phone handling etiquette to respectfully engage with guests and customers; and to promptly and efficiently handle a multi-line telephone system</li>
<li>Strong interpersonal skills to relate easily with people of various backgrounds and personalities; help establish relationships and build rapport with prospective students and their families</li>
<li>Well-organized, detail-oriented, and multi-tasking, with the ability to effectively prioritize assignments. It is vital to adapt to change easily</li>
<li>Proficient with Windows operating systems, Microsoft Office, Outlook email, and have ease of use with other web based programs</li>
</ul>
</div><br>
<div><div><b>Physical Demands</b></div>
<div>N/A</div>
</div><br>
<div><div><b>License and Certification Requirements</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Other Requirements</b></div>
<div>Criminal Background Check</div>
</div><br>
<div><div><b>Salary Information</b></div> <div>Competitive, commensurate with qualifications and experience. Attractive and comprehensive benefit package. Annual starting salary is $36,670.</div>
</div><br>
<div><div><b>FTE</b></div>
<div>1.000</div>
</div><br>
<div><div><b>FLSA</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Union Status</b></div> <div>NAPE</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>PS1622P</div>
</div><br>
<div><div><b>Desired Start Date</b></div>
</div><br>
<div></div><div><div><b>Open Date</b></div> <div>03/09/2026</div>
</div><br>
<div><div><b>Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div>Wayne State College is seeking an Office Assistant II in Admissions. Start date will be no earlier than March 18, 2026.</div>
</div><br>
<div><div><b>General Information</b></div>
<div>Wayne State College serves as a model of success for regional public higher education. Investments in infrastructure and facilities, expanded academic programs and partnerships, a whole-campus approach to recruitment and retention, and a commitment to strategic planning position the College as a strong member of the Nebraska State College System. More than 4,500 students rely on Wayne State for access to graduate and undergraduate degree programs in more than 130 programs of study each year, a role the College has proudly filled since its founding in 1891. Our goals are clear: continually improve retention and graduation rates, provide high-quality academic programs and campus facilities, support workforce and economic development in the region, maintain affordability and access, and manage resources for sustainability. We invite qualified applicants to join us in our important work.<br>
</div>
</div><br>
<div><div><b>EEO Statement</b></div>
<div>The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges&rsquo; non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.</div>
</div><br>
<div><div><b>Veteran Statement</b></div> <div>This position is subject to Veterans Preference.</div></div></div></div></div></div>

Office Assistant II (Admissions)

MemorialCare

<div><div><p><b>Front Office Assistant II</b></p>
 - (MEM009591)</div><div><b>
Description</b><div></div><div><div><br>
Title: Front Office Assistant</div><div>
Location: Costa Mesa, CA</div><div>
Department: Pediatric and Adolescent Medicine</div><div>
Status: Part time</div><div>
Shift: Day shift, 12pm - 5pm Monday - Friday</div><div>
FOA Level 1 &ndash; 0 to 2 year of Experience Pay Range: $22.00/hr - $28.64/hr</div><div>
FOA Level 2 &ndash; 2+ years of Experience Pay Range: $22.25/hr - $30.08/hr</div><div></div><div><br>
MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups &ndash; consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.</div><div><b>
Position Summary</b></div><p>
Responsible for the front office duties in support of all medical practices as assigned utilizing the five (5) Simply Better steps with every patient and team member interaction.</p><div>
Essential Job Outcomes</div><ul><li>Ensure Pre-Arrival patient process is complete.</li><li>Assist new patients with Patient Information Forms.</li><li>Accurately verify patient registration data. Verify insurance eligibility prior to patient visit, collect and receipt payments accurately and follow through with all changes. Produce error-free batches which include counting and balancing in agreement with EHR.</li><li>Maintain knowledge of insurance requirements including patient financial obligations.</li><li>Demonstrate proficiency in computer management systems.</li><li>Knowledge of computer scheduling functions, using proper registration protocols with all new patients, editing existing patient data, and utilizing proper visit types.</li><li>Confirm and reschedule all appointments as directed. Reschedule any bumped appointments. Process arrived, cancelled, rescheduled, and no-show appointments per protocol.</li><li>Answer all calls within 3 rings. Screen and direct all incoming telephone calls in an efficient and professional manner.</li><li>Monitor lobby for prolonged patient waiting by notifying appropriate party (patient/provider/nurse) when extended waiting time occurs. Notify Management of patient issues.</li><li>Ensure patient areas are safe, clear, and free from hazards.</li><li>Identify improvement opportunities, implement countermeasures and escalate to appropriate management resource as needed.</li><li>Receive, file, sort, and distribute all incoming and outgoing materials appropriately.</li><li>Perform any additional or miscellaneous duties as requested by the management team within the scope of knowledge and ability.</li><li>&ldquo;Other duties as assigned&rdquo;.</li><li>Placement in the pay range is based on multiple factors including, but not limited to, relevant years 20 experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare&mdash;that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there&rsquo;s more...Check out our MemorialCare Benefits for more information about our Benefits and Rewards.</li></ul></div><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><br>
Experience</p><ul><li>Must have medical front office experience, urgent care preferred</li><li>EPIC experience highly preferred</li></ul><p>
Education</p><ul><li>High School graduate or equivalent required.</li><li>Medical Terminology Certificate preferred.</li><li>Current BLS for Healthcare Provider required</li></ul></div></div><div></div>

Front Office Assistant II

City of Dallas

<div>
 <strong>
  Position Purpose
  <br/>
  <br/>
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 The Office Assistant II performs intermediate to advanced level office support functions for various departments, maintains filing systems, and supports payroll functions. Performs clerical, bookkeeping, mail processing, payment processing, secretarial duties, and operation of office and related equipment.
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  Essential Functions
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 <strong>
  1
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 Performs a variety of office support duties including completing forms, maintaining logs, collecting money, preparing cash reports, and compiling and organizing data to facilitate routine paperwork processing; supports other Office Assistants and provides expertise in challenging situations.
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 <strong>
  2
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 Performs receptionist activities and communicates with a wide variety of people in person and by telephone including citizens, employees, agencies, other city departments, and vendors to provide information and direction; demonstrates excellent customer service skills.
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  3
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 Performs secretarial and clerical duties to support a manager or group of managers; answers telephone, takes messages, and schedules appointments.
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  4
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 Prepares, reviews, and proofreads correspondence, memos and reports to be signed by the supervisor to ensure accuracy; reviews, edits, and updates information and documents as needed; conducts training and development for newer Office Assistants to ensure efficiency and accuracy of work.
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  5
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 Performs a wide variety of office activities such as processing payment invoices, maintaining filing systems, tracking deadlines, attending meetings and taking minutes, making travel arrangements, processing mail, preparing payroll, handling petty cash and data entry to assist with office operations.
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 <strong>
  6
 </strong>
 Maintains daily report of activities performed and providing customer service through telephone; researches citizen complaints and amount of payment to ensure charges are accurate; makes various cash refunds according to department policies and procedures.
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 <strong>
  7
 </strong>
 Sorts, orders, and distributes all incoming inter-office and U.S. mail and processes all outgoing mail; picks up and/or delivers inter-office and outgoing mail at different city locations to ensure prompt mail distribution; sorts inter-office and incoming U.S. mail; operates reproduction equipment to make copies for those requesting copy services.
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 <strong>
  8
 </strong>
 Performs any and all other work as needed or assigned.
 <br/>
 <br/>
 <strong>
  Minimum Qualifications
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 </strong>
 <ul>
  <li>
   THERE IS AN ONLINE EXAM FOR THIS POSITION************************
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   <br/>
  </li>
 </ul>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or GED.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  EXPERIENCE:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   One (1) year general office administration experience.
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  </li>
 </ul>
 <strong>
  EQUIVALENCY:
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 </strong>
 <ul>
  <li>
   Associate degree (or higher) in any field will meet the education and experience requirements.
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   <br/>
  </li>
 </ul>
 <strong>
  PREFERENCES:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Spanish/English bilingual skills are a plus.
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   <br/>
  </li>
 </ul>
 <strong>
  Computer Based Exam Description
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  <br/>
 </strong>
 <ul>
  <li>
   Exam Covers: Language Arts, Mathematics, Numeric Filing, Proofreading, Customer Service Interaction and Windows 10.
  </li>
  <li>
   Time Limit: N/A
  </li>
  <li>
   PICTURE I.D. REQUIRED
   <br/>
   <br/>
  </li>
 </ul>
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  Supplemental Information
  <br/>
  <br/>
 </strong>
 <strong>
  1
 </strong>
 Knowledge of correct grammar, spelling, and punctuation.
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  2
 </strong>
 Ability to operate a computer with accuracy.
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  3
 </strong>
 Ability to attend to routine tasks and check paperwork for accuracy and errors.
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  4
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 Ability to use office machines including, copier, fax machine.
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  5
 </strong>
 Ability to maintain records journals and files.
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  6
 </strong>
 Ability to write, clear and accurate reports.
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  7
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 Ability to deal tactfully and courteously with the public and other city employees.
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  8
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 Ability to handle difficult and unusual situations.
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  9
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 Ability to use a computer.
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  10
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 Communicating effectively verbally and in writing.
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  11
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 Establishing and maintaining strong working relationships.
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  The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
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 For evaluation purposes, acceptable qualifying experience for all positions must have been in a paid capacity unless noted otherwise in the minimum qualifications for the posted position.
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 Additionally, 30+ hours per week will be counted as full-time employment and will receive full credit for the amount of time employed. A minimum of 15 through 29 work hours per week will be counted as part-time employment and will receive half credit for the amount of time employed.
</div>


Office Assistant II- Planning and Development

UPMC

<div><div><p>Responsible for making and scheduling patient appointments in an efficient and timely manner. Assists clients in person and on the phone, providing information and communicating with various departments. Obtains and enters complete demographic and insurance information.</p><ul><li><b>
Monday - Friday | No Weekends or Major Holidays
</b></li><li><b>Dayshift | 8:30 am - 5:00 pm</b></li></ul><p><b>
Responsibilities:</b></p><ul><li>
Verify necessary information and records in the medical record and computerized scheduling system. Prepare patient charts for upcoming appointments.</li><li>
Completes necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing. Maintain a clean, orderly waiting area including beverage area and reading materials.</li><li>
Greet and register patients in a polite, prompt, helpful manner. Answer questions regarding patient appointments and testing. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.</li><li>
Assist with inpatient billing process.</li><li>
Assist physicians with transcription and dictation issues/concerns, and review process for accuracy</li><li>
Process medical records release requests.</li><li>
Identify stock levels of office supplies and assist with ordering/inventory management.</li><li>
Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed. Answer telephone, screens calls, takes messages and provides information in a courteous manner.</li><li>
Schedule diagnostic testing and obtain insurance authorizations, verifications, and referrals in a timely fashion</li><li>
Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks. Schedule, coordinate and reschedule patient appointments. Relay necessary messages to staff and providers.</li><li>
Other duties as assigned.</li></ul></div><div><ul><li>
High school diploma or GED</li><li>
Three years of work experience, preferably in a medical office setting.</li><li>
Word processing and computer experience required.</li><li>
Knowledge of medical terminology preferred.</li></ul><p><b>
Licensure, Certifications, and Clearances:</b></p><ul><li>
Act 31 Child Abuse Reporting with renewal</li><li>
Act 33 with renewal</li><li>
Act 34 with renewal</li><li>
Act 73 FBI Clearance with renewal</li></ul><p><b>
UPMC is an Equal Opportunity Employer/Disability/Veteran</b></p></div></div>

Office Assistant II - Urology

1975

<p><b>Office Assistant I &ndash; Job Description</b></p><p><b>Position Summary</b></p><p>Office Assistant I is an <b>entry-level clerical classification</b> responsible for performing routine administrative and office support tasks. Employees work under close supervision while learning departmental procedures and office operations.</p><p><b>Essential Duties &amp; Responsibilities</b></p><ul><li>Perform routine clerical duties for the assigned department or program.</li><li>Type, proofread, and process basic documents including correspondence and forms.</li><li>Answer telephones and respond to inquiries from the public.</li><li>Provide information regarding department programs and procedures.</li><li>Issue and receive applications, permits, and other forms.</li><li>Assist with enrollment of participants in programs.</li><li>File, scan, copy, and maintain records and documents.</li><li>Enter and verify information in databases and records systems.</li><li>Sort and distribute incoming and outgoing mail.</li><li>Assist with meeting arrangements and office event preparation.</li><li>Maintain statistical records and assist with simple reports.</li><li>Perform other related clerical duties as assigned.</li></ul><p><b>Knowledge Requirements</b></p><ul><li>English grammar, spelling, punctuation, and basic writing skills.</li><li>Standard office procedures and equipment.</li><li>Basic arithmetic principles.</li></ul><p><b>Skills &amp; Abilities</b></p><ul><li>Perform routine clerical work including <b>filing, proofreading, and data entry</b>.</li><li>Verify and check records and data for accuracy.</li><li>Communicate clearly both orally and in writing.</li><li>Perform basic mathematical calculations.</li><li>Operate office equipment such as copiers, calculators, and fax machines.</li><li>Use computer software such as <b>word processing, spreadsheets, and databases</b>.</li><li>Build and maintain positive working relationships with coworkers and the public.</li></ul><p><b>Education &amp; Experience</b></p><p><b>Education:</b><br/>High school diploma, GED, or equivalent.</p><p><b>Experience:</b><br/>No prior experience required.</p><p><b>Office Assistant II &ndash; Job Description</b></p><p><b>Position Summary</b></p><p>Office Assistant II is the <b>journey-level classification</b> in the Office Assistant series. Employees perform the full range of clerical and administrative duties with <b>minimal supervision</b>. Positions are typically filled through promotion from Office Assistant I or by candidates with related experience.</p><p><b>Essential Duties &amp; Responsibilities</b></p><ul><li>Perform general clerical duties related to the assigned department.</li><li>Type, proofread, and process documents such as correspondence, memos, and statistical charts.</li><li>Answer telephones and provide information to the public regarding department programs and policies.</li><li>Assist with enrollment of participants in department programs.</li><li>Process applications, permits, licenses, and other forms.</li><li>Process bills, record payments, and issue delinquent notices.</li><li>Collect and process fees and charges for permits and services.</li><li>Register participants in city programs.</li><li>Schedule inspections and appointments.</li><li>Perform routine clerical tasks including <b>filing, copying, scanning, billing, and data entry</b>.</li><li>Maintain alphabetical and cross-referenced filing systems.</li><li>Maintain statistical records and prepare simple reports.</li><li>Track program transactions and administrative records.</li><li>Assist with financial processing and program management tasks.</li><li>Sort and distribute mail and manage postage logs.</li><li>Order office supplies and process expense claims.</li><li>Assist with meeting arrangements and special event setup.</li><li>Perform other related duties as assigned.</li></ul><p><b>Additional Duties (Records Management Assignment)</b></p><p>When assigned to records management, duties may include:</p><ul><li>Process records for <b>storage or destruction according to retention schedules</b>.</li><li>Maintain alphabetical and cross-referenced filing systems.</li><li>Track record retrieval requests and file movement.</li><li>Verify contents of records transferred for storage.</li><li>Input records information into the <b>Electronic Document Management System (EDMS)</b>.</li><li>Prepare documents for scanning and maintain scanning logs.</li><li>Perform quality checks on scanned documents.</li><li>Assist with troubleshooting records imaging systems.</li><li>Provide guidance to departments regarding records management procedures.</li></ul><p><b>Knowledge Requirements</b></p><p>In addition to Office Assistant I knowledge:</p><ul><li>Department procedures, operations, and program details.</li></ul><p><b>Skills &amp; Abilities</b></p><ul><li>Perform the <b>full range of office assistant duties independently</b>.</li><li>Use computers to produce <b>reports, charts, spreadsheets, and documents</b>.</li><li>Maintain databases and records systems.</li><li>Provide customer service to the public and internal staff.</li></ul><p><b>Education &amp; Experience</b></p><p><b>Education:</b><br/>High school diploma, GED, or equivalent.</p><p><b>Experience:</b><br/>One year of clerical or administrative experience similar to an Office Assistant I role.</p><p>Pay: $21.00 - $25.00 per hour</p><p>Application Question(s):</p><ul><li>Are you comfortable to do Mon-Thu 7:30AM- 6 PM Shift?</li></ul><p>Ability to Commute:</p><ul><li>Palmdale, CA 93550 (Required)</li></ul><p>Work Location: In person</p>

Office Assistant I/II

Kettering Health

<div>Responsibilities &amp; Requirements:
<div><b>
Job Summary</b></div><ul><li>
The Office Assistant provides reception, clerical and project management support to the office, answering phones, filing, managing schedules, greeting customers, preparing documents and tracking project performance and timelines. This individual takes care of office support functions; coordinating work assignments for leaders as needed, reviews work for accuracy, Coordinates, and organizes. Performs other duties as assigned.</li></ul><div><b>
Essential Functions</b></div><ul><li>
Managing and coordinating leadership calendars</li><li>
Overseeing Executive Giving Society program. Including creating solicitation lists, scheduling meetings, tracking progress, and creating reports</li><li>
Coordination of Gift Planning Continuing Education webinar series and annual meeting</li><li>
Answering phones, greeting visitors</li><li>
Serves in a leadership capacity on Employee Engagement Committee</li><li>
Coordinate project management spreadshets and reports</li></ul><div></div><div><b><br>
Job Requirements</b></div><ul><li>
High School diploma or equivalent</li><li>
3 years clerical experience</li><li>
Able to type 60 WPM</li><li>
Intermediate computer skills</li><li>
Knowledge and understanding of Microsoft office suite<br>
</li><li>
Project management
</li><li>Proficient in Microsoft Work, Excel and PowerPoint</li><li>
Ability to oversee leadership calendars</li></ul>
Overview:
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Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. We are committed to transforming the health care experience with high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it&rsquo;s by providing care in our facilities, training the next generation of health care professionals, or serving others through international outreach.</div></div><div></div>

Office Assistant II-Sleep Clinic

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