admin assistant Jobs in Al Khobar Saudi Arabia

admin assistant

administrative assistant Jobs in Al Khobar Saudi Arabia

administrative assistant

finance manager Jobs in Al Khobar Saudi Arabia

finance manager

office manager

KAFAAT Recruitment

<div>
 
 
 Job Summary
 
 
 
 One of our Clients are looking for Office Manager who is responsible for overseeing the daily operations of the office to ensure efficiency, productivity, and a positive working environment. This role manages administrative staff, coordinates office activities, and supports leadership by maintaining organizational systems, managing office resources, and ensuring smooth internal processes.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Oversee day-to-day office activities to ensure a smooth and efficient work environment.
 </li>
 <li>
 Maintain office supplies, equipment, and vendor relationships.
 </li>
 <li>
 Manage facility operations, including maintenance requests, office layout planning, and workspace organization.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Provide executive and team support, including scheduling, meeting coordination, and document preparation.
 </li>
 <li>
 Handle correspondence, incoming calls, mail, and inquiries.
 </li>
 <li>
 Manage and update company records, databases, and filing systems.
 </li>
 </ul>
 
 
 Financial &amp; HR Support
 
 
 <ul>
 <li>
 Assist with budgeting, invoicing, expense tracking, and financial reporting.
 </li>
 <li>
 Support HR processes such as onboarding, training coordination, timesheet management, and personnel file maintenance.
 </li>
 <li>
 Help manage payroll and benefits administration as needed.
 </li>
 </ul>
 
 
 Team &amp; Culture Management
 
 
 <ul>
 <li>
 Coordinate company events, meetings, and team-building activities.
 </li>
 <li>
 Foster a positive, organized, and supportive office culture.
 </li>
 <li>
 Act as a point of contact between employees and management.
 </li>
 </ul>
 
 
 Compliance &amp; Policies
 
 
 <ul>
 <li>
 Ensure office operations comply with organizational policies and procedures.
 </li>
 <li>
 Assist in developing and implementing administrative processes to improve efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proven experience as an Office Manager, Administrative Manager, or similar role.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 Proficiency in office software (Microsoft Office, Google Workspace, etc.).
 </li>
 <li>
 Ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Strong problem-solving skills and attention to detail.
 </li>
 </ul>
</div>

Office Manager

Linde

<div>Saudi Industrial Gas Company

Admin Manager

Dammam, Saudi Arabia | req26161
<div><div><div><div>What you will enjoy doing
<ul><li>You will oversee daily operations of all company facilities (offices, and accommodations) by coordinating maintenance requests, repairs, and preventive maintenance schedules</li><li>
Supervise cleaning, pest control, landscaping, and related facility services</li><li>
Also, you will manage facility-related inspections, approvals, and renewals</li><li>
This role is important to handle office supplies, utilities, and administrative purchase requests in coordination with procurement team</li><li>
Supervise company transportation schedules and vehicle usage</li><li>
Manage courier services, mail distribution, and general office communication systems</li><li>
Further, oversee staff accommodation assignments, contracts, and capacity planning, and ensure regular maintenance, cleanliness, and compliance with health and safety standards</li><li>
Coordinate with vendors for housekeeping, utilities, and transportation to/from accommodations</li><li>
Maintain documentation for facility licenses, inspection certificates, and safety compliance</li><li>
Support SHEQ and HR audits by providing admin/facility-related data and reports</li><li>
Your analysis skills will be required to prepare periodic reports on admin and facility performance indicators</li></ul>
What makes you great
<ul><li>You have a Bachelor&rsquo;s degree in Business Administration, Facility Management, or related field</li><li>
3&ndash;5 years of experience in administrative and facility operations</li><li>
Strong organizational and vendor management skills are required in this role</li><li>
Good knowledge of safety standards, maintenance procedures, and cost control</li><li>
Proficient in MS Office (Excel, Outlook, Word)</li><li>
You have the attention to detail and problem-solving skills</li><li>
Integrity and accountability in handling assets and budgets</li></ul> 

</div><div>Why you will love working with us
Thinking outside of the box, working on new topics and concepts, deliver great solutions to our internal customers is essential to bring success to our business. We will offer you a variety of possibilities to excel in your area of expertise. You will contribute towards making Linde an inclusive and diverse organization, creating innovative practices and fostering an environment that welcomes all differences &ndash; making Linde an employer of choice.
What we offer you!
At Linde, the sky is not the limit. If you&rsquo;re looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless. 
 
Working in Linde means to be in a workplace; where the safety is the first priority. Acting responsibly towards human, nature and society is our commitment. You will be surrounded by qualified teams which consist of experts and have many learning and development opportunities in every sense in an open communication culture.
Have we inspired you? Let&acute;s talk about it
We are looking forward to receiving your complete application (motivation letter, CV, certificates) via our online job market.
</div></div> 
</div></div>Any designations used of course apply to persons of all genders. The form of speech used here is for simplicity only. 
 
Saudi Industrial Gas Company acts responsibly towards its shareholders, business partners, employees, society and the environment in every one of its business areas, regions and locations across the globe. The company is committed to technologies and products that unite the goals of customer value and sustainable development.
 f</div>

Admin Manager

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader">Job Purpose</h3>
The Executive Secretary provides high-level administrative and executive support to senior management to ensure efficient office operations and effective decision-making. The role handles confidential information, manages executive schedules, coordinates communication, prepares reports, and supports daily business activities to enhance the overall productivity of the executive office<h3 class="jobSectionHeader">
Key Accountabilities</h3><h3 class="jobSectionHeader">
1. Executive Support</h3><ul>
<li>Manage executive calendars, appointments, meetings, and travel arrangements.
</li><li>Prepare meeting agendas, minutes, presentations, and follow-up action items.
</li><li>Handle confidential information with professionalism and discretion.
</li></ul><h3 class="jobSectionHeader">2. Office &amp; Administrative Management</h3><ul>
<li>Organize and maintain electronic and physical filing systems.
</li><li>Draft, review, and manage correspondence, memos, and reports.
</li><li>Monitor office supplies and coordinate with procurement when needed.
</li></ul><h3 class="jobSectionHeader">3. Communication &amp; Coordination</h3><ul>
<li>Act as the primary point of contact between executives and internal/external stakeholders.
</li><li>Maintain effective communication channels and ensure timely responses.
</li><li>Coordinate cross-departmental communication and follow-ups on pending tasks.
</li></ul><h3 class="jobSectionHeader">4. Documentation &amp; Reporting</h3><ul>
<li>Prepare and format documents, presentations, and executive reports.
</li><li>Ensure accuracy, completeness, and compliance with company standards.
</li><li>Collect data and compile status updates for management review.
</li></ul><h3 class="jobSectionHeader">5. Meeting &amp; Event Coordination</h3><ul>
<li>Arrange logistics for internal and external meetings and events.
</li><li>Coordinate venue bookings, travel, refreshments, and required materials.
</li><li>Ensure proper follow-up on decisions and meeting outcomes.
</li></ul><h3 class="jobSectionHeader">6. Executive Office Support</h3><ul>
<li>Support in policy, procedure, and workflow documentation.
</li><li>Assist in special assignments and projects as delegated by the executive.
</li><li>Maintain professionalism and confidentiality at all times.</li>
</ul>
Requirements<h3 class="jobSectionHeader">
Qualifications</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.
</li><li>Diploma in Office Administration or Secretarial Studies is an advantage.
</li></ul><h3 class="jobSectionHeader">Experience</h3><ul>
<li>3&ndash;5 years of experience as an Executive Secretary, Personal Assistant, or Administrative professional.
</li><li>Experience supporting senior management or C-level executives preferred.
</li></ul><h3 class="jobSectionHeader">Skills &amp; Competencies</h3><ul>
<li>Excellent verbal and written communication skills.
</li><li>Strong organizational and time management abilities.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Strong attention to detail and problem-solving skills.
</li><li>Professional demeanor and strong interpersonal skills.
</li><li>Ability to work under pressure and meet deadlines.
</li><li>High level of confidentiality and integrity.</li></ul></div>

Executive Secretary

Air Products

<div>At Air Products, our purpose is to bring people together to reimagine what&rsquo;s possible, collaborate and innovate solutions to the world&rsquo;s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.
Reimagine What&rsquo;s Possible
Principal Accountabilities:<ul><li>
Ensure the safety aspects for the position are executed by utilizing the BHIG Basic Safety Practice program, which includes office safety audits, safety work permits, management of change, etc.</li><li>
Comply with BHIG and local safety, health, and environment standards, to fulfil the mandatory safety requirement and activities for the front office.</li><li>
Manage the Site Leadership&rsquo;s calendars and their direct reports as required, schedule meetings, and take meeting minutes when required.</li><li>
Assist with daily, weekly, monthly, and yearly reports as required.</li><li>
Develop Excel, Power Point, and Word Documents for meetings and correspondence.</li><li>
Use SAP (or equivalent platform) for travel management, purchase requisitions, and timesheet management.</li><li>
Utilize Project Management skills to perform the tasks for the role.</li><li>
Prepare and control support of monthly expenses.</li><li>
Organize team events.</li><li>
Assist with booking reservations for new arrivals and visitors to the office and sites.</li><li>
Manage the contracts for support services, including reviewing the monthly invoices.</li><li>
Arrange and plan transportation for new employees and visitors.</li><li>
Supervise all company cars needs and activities:<ul><li>
Car Needs: Fuelling, cleaning, maintenance &amp; contracts.</li></ul></li><li>
Process gate passes per the individual site&rsquo;s work processes for the Operations and Maintenance Organization, visitors, and contractors.</li><li>
Coordinate with the Government Relations Office to insure site employee government documents are current.</li><li>
Managing and tracking of site consumable items.</li><li>
Managing and oversee the buildings for keeping buildings properly maintained, clean, and safe work environment. Ensure that a building's services meet the needs of the staffs it houses.</li></ul>
We are the world&rsquo;s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.
At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.</div>

Administrative Assistant

Central Ventilation Systems W.L.L. (Doha

Job SummaryThis role is tasked with the management and execution of HR and administration functions of the company working with management and all levels of staff and employees to build a team work environment with best practices and best possible organizational structure to execute the long-term goal of the company. This role will require development and execution of HR policy and procedure of the company. The employee is expected to oversee all HR and Administration functions such as labor hiring, on-boarding, training and development of employee potential as well as succession planning and exit of employees.Job Description<ul><li>Planning, development and documentation of company-wide organizational structure that is in line with the long-term strategic goals of the company and allows best possible functionality.</li><li>Developing, maintaining and updating HR policy and procedure documentation that is in line with local labor laws, and organizational structure and long terms goals of the company addressing the needs of the company as well as the employees.</li><li>Development and implementation of best practices at all levels of the organization encouraging employee growth, satisfaction and best outcomes.</li><li>Coordination of process of recruitment including: posting of relevant jobs, coordinating interviews, evaluations, on-boarding and necessary inductions, training and counseling&rsquo;s.</li><li>Providing necessary support for payroll processing.</li><li>Scheduling: Coordinate meetings, appointments, and travel arrangements for staff members. Manage calendars and set up conference calls.</li><li>Handle petty cash and reconcile financial discrepancies.</li><li>Closely work with PRO to handle all company and employee related documentation.</li><li>Document Handling: Prepare, review, and manage correspondence, reports, and other documents. Ensure accurate and timely filing and record-keeping.</li><li>Development of employee-oriented culture and maintain all practices for cost containment and effectiveness.</li><li>Overlooking all exit procedures, resolution of any grievances, conducting exit interviews, and reporting on necessary information for organization and employee to assist in future cases.</li><li>Continuous development of employee skills and engage in best practices and develop employee skills in line with best industry practices.</li><li>Office Management: Oversee daily office operations, including managing office supplies, equipment, and maintenance.</li><li>Monitor and advise Managers and department heads in the progressive disciple system of the company and engage with employees to improve performance.</li><li>Requirements:</li><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field is preferred.</li><li>Experience: Minimum of 2-3 years of experience in an administrative or office management role in Saudi Arabia; preferably in Dammam.</li><li>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office equipment (printers, fax machines, etc.) and basic IT troubleshooting.</li><li>Language Skills: Fluent in English and proficiency in Arabic is highly desirable.</li><li>Communication: Excellent verbal and written communication skills. Ability to interact professionally with colleagues, clients, and visitors.</li><li>Organizational Skills: Strong organizational and multitasking abilities. Ability to prioritize tasks and manage time effectively.</li><li>Attention to Detail: High level of accuracy and attention to detail in all administrative tasks.</li><li>Problem-Solving: Strong problem-solving skills with a proactive approach to identifying and addressing issues.</li><li>Adaptability: Flexibility to adapt to changing priorities and work demands. Ability to work independently and as part of a team.</li><li>Ability to exhibit composure, patience, and confidence when facing difficult situations</li><li>Self-starter with a proven track record of multi-tasking abilities</li><li>Hands on experience with various types of HR policies design and implementation.</li><li>Good knowledge of Saudi labor law and industry practices.</li></ul>Job Type: Full-timePay: From &#65020;3,000.00 per monthApplication Question(s):<ul><li>Reason to leave the job</li><li>Is the salary posted acceptable to you?</li><li>Rate your knowledge about the execution and implementation of Policies as per the Saudi Labor Law(1 being lowest and 10 being highest)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Employee Grievance handling: 2 years (Preferred)</li><li>HR and Admin in Saudi Arabia: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>License/Certification:<ul><li>Saudi Driving License (Required)</li></ul>Location:<ul><li>Dammam (Preferred)</li></ul>

Accounts cum Admin assistant

Envision HR

Role: Associate Business ManagerRelevant Experience: 1 &ndash; 3 YearsLocation: Abha/ Dammam/ Riyadh/Jeddah<ul><li>Bachelor&rsquo;s or master&rsquo;s degree in commerce or finance.</li></ul><ul><li>IT hardware distribution /partner management exposure.</li></ul><ul><li>Excellent verbal and written communication skills, good selling, and negotiation skills.</li></ul><ul><li>Experience in Partner management.</li></ul><ul><li>Experience in proactive lead generation techniques.</li></ul><ul><li>Accounting knowledge &amp; MS &ndash; Office skills.</li></ul><ul><li>Fair understanding of B2B purchasing behaviour and SME Operations.</li></ul><ul><li>Good understanding of the organization&rsquo;s policies and processes related to customer and partner.</li></ul>Job Types: Full-time, PermanentPay: &#65020;8,000.00 - &#65020;9,000.00 per month

Associate Business Manager

Steel Force Building Materials Trading

Job Title: Manager FinanceLocation: Head Office, KSACompany Overview:Join a prestigious group of companies engaged in trading building materials, hardware items, construction tools, and machine tools across the GCC region. We are committed to delivering exceptional quality and service in every market we serve.Job Summary:We are looking for an experienced Manager of Finance and Accounts to lead our financial strategy and operations. The role demands strong leadership to oversee financial reporting, compliance, and analysis, ensuring our continued success throughout the GCC.Key Responsibilities:<ul><li>Direct and manage the finance and accounts department across all company locations in the GCC.</li><li>Oversee preparation and presentation of comprehensive financial reports for senior management.</li><li>Ensure adherence to financial regulations and standards across accounts.</li><li>Develop and enforce strategic financial policies and procedures.</li><li>Lead budgeting, forecasting, and financial planning activities.</li><li>Manage cash flow, investment activities, and risk management.</li><li>Establish and maintain financial controls and compliance with tax laws.</li><li>Coordinate with external auditors and regulatory bodies as needed.</li><li>Engage in financial modeling and business performance analysis.</li><li>Mentor and develop a high-performing team.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, or a related discipline; MBA or relevant professional certification (CPA, CFA, or equivalent) is preferred.</li><li>Minimum of 7 years of management experience in finance and accounts, ideally in trading or related industries.</li><li>Deep understanding of financial regulations and tax laws in the GCC.</li><li>Proficiency in financial management software.</li><li>Strong strategic, analytical, and communication skills.</li><li>Immediate joiners preferred to ensure a smooth transition and operational continuity.</li></ul>Job Types: Full-time, PermanentPay: From &#65020;8,000.00 per month

Manager Finance

Explore 188+ Office manager in Al Khobar Saudi Arabia this December. Find roles across top companies and apply now to boost your career.