office operations coordinator

Cenith Innovations

<div>
 
 
 Company Description
 
 
 
 Cenith Innovations develops mission-specific planning tools and autonomous systems that address complex last-mile challenges. The company is dedicated to understanding the unique demands of each mission, providing tailored solutions to ensure effective and functional autonomy in the field. Cenith values innovation and hands-on problem-solving to deliver impactful results. Its dynamic environment fosters creativity and collaboration to tackle complex challenges head-on.
 
 
 
 
 
 
 Role Description
 
 
 
 The Office &amp; Operations Coordinator provides in-person hands-on support for the day-to-day needs of our Bend office/warehouse, as well as remote administrative support for our internal operations team. Responsibilities include assisting the Bend office and internal operations team with compliance tracking, purchasing, inventory coordination, and general office organization.
 
 
 The ideal candidate is detail-oriented, dependable, self-motivated, and comfortable working independently while also collaborating closely with multiple teams. Candidates with experience in a production environment and a production management role are preferred.
 
 
 This position is well-suited for someone eager to learn business operations and grow professionally.
 
 
 
 
 
 
 Primary Responsibilities
 
 
 
 
 Office Administration
 
 
 <ul>
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 Assist leadership with general administrative tasks
 
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 Support the day-to-day operations of a small office environment
 
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 Answer phones and route calls as needed
 
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 Sort and distribute packages; coordinate incoming shipments
 
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 Maintain office supply inventory and restock as needed
 
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 Coordinate basic office maintenance and service appointments
 
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 Keep shared spaces organized, professional, and compliant with safety regulations
 
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 </ul>
 
 Purchasing and Vendor Coordination
 
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 Assist with ordering office supplies, equipment, and operational materials
 
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 Obtain vendor quotes when requested
 
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 Track purchase orders and maintain expense records
 
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 Receive and process invoices for internal review
 
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 </ul>
 
 Inventory and Receiving
 
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 Receive and log incoming shipments
 
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 Verify received items against purchase orders
 
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 Assist with organizing and tracking inventory
 
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 Support periodic inventory counts and reconciliation
 
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 </ul>
 
 Compliance and Administrative Support
 
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 Track and monitor completion of required annual employee trainings
 
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 Maintain organized records of compliance documentation and certifications
 
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 Assist with maintaining state registrations, business licenses, and annual report tracking
 
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 Support compliance with state labor law requirements, including required notifications and postings within Gusto
 
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
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 High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree preferred
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 1&ndash;3 years of administrative, office, or operations experience preferred (internships acceptable)
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 Strong attention to detail and organizational skills
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 Comfortable working with spreadsheets and basic reporting
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 Proficiency in Microsoft Office or Google Workspace
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 Ability to manage multiple tasks and meet deadlines
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 Strong written and verbal communication skills
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 Self-motivated and able to take initiative
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 Works well in a team environment and takes direction effectively
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 Key Attributes for Success
 
 
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 Dependable and punctual
 
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 Proactive problem solver
 
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 Organized and process-oriented
 
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 Willingness to learn new systems and procedures
 
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 Maintains confidentiality with sensitive information
 
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</div>

Office & Operations Coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
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 Plan and execute meetings and events with some supervision.
 </li>
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 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
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 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
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 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
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 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
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 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
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 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
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 Assistance to the company employees with respect to various administrative tasks including:
 </li>
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 Travel arrangements i.e. flight, car rental, accommodation bookings
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 Processing and preparation of travel expenses
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 Tailoring/finalizing business presentations
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 Prepare meeting minutes
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 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
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 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
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 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
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 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
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 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
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 6 years of experience in similar role including executive experience.
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 Strong command of English, both written and verbal.
 </li>
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 Solid communication and interpersonal skills.
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 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
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 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
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 Previous experience in event coordination and booking management is preferred.
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 Quick learner with the ability to adapt to new absorb information within new fields.
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 Background in science or healthcare-related fields is a plus.
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 Completes tasks in resourceful and effective ways.
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 Ability to manage internal and external confidential information with utmost discretion.
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 Works autonomously within established procedures and practices.
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 Ability to work in a fast paced, dynamic work environment.
 </li>
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 Strict attention to detail.
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 Ability to interact professionally with all organizational levels.
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 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
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 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
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 Works well under pressure.
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 </ul>
</div>

Office Operations Coordinator

Kharon

<div>TL;DR Kharon is seeking a full-time, Denver-based Office Operations Coordinator. This role is expected to report to our Denver HQ location 5 days per week.
RESPONSIBILITIES:<ul><li>
Oversee inventory and procurement of office supplies, equipment, furniture, and snacks. Ensure we are always stocked and operational.</li><li>
Maintain a clean, organized, and professional office. Implement processes that ensure the workspace is conducive to productivity and adheres to health and safety standards.</li><li>
Manage all incoming/outgoing mail, packages, and deliveries. Oversee equipment functionality and assist with facilities management across multiple office locations.</li><li>
Assist with facilities management for our primary Denver location and provide remote support for satellite offices as required.</li><li>
Manage relationships with external office vendors (landlords, janitorial services, catering).</li><li>
Manage complex scheduling between the C-suite, the broader team, and external parties.</li><li>
Arrange seamless travel and accommodations (flights, lodging, and ground transport) for senior leadership and team members if needed.</li><li>
Provide as needed administrative support for various departments, including People Operations, Finance, Accounting, and Information Security.</li><li>
Partner with the People Team to create a &quot;Red Carpet&quot; onboarding experience for new hires, ensuring their desk, hardware, parking, and welcome materials are ready for a successful Day 1.</li><li>
Lead the logistics for company-wide events, including Sales Kickoffs (SKO), All-Hands meetings, Board meetings, and team summits.</li><li>
Assist with miscellaneous projects including scheduling and other cross-functional tasks.</li></ul>
QUALIFICATIONS:<ul><li>
1-3+ years in Office Management, Executive Assistant or Operations roles.</li><li>
Experience supporting a globally dispersed or hybrid workforce, preferred.</li><li>
Full proficiency in Microsoft Office, GSuite, Slack, and Zoom.</li><li>
Excellent oral and written communication skills with the ability to interact professionally with team members as high as C-level executives and external board members.</li><li>
A &quot;go-getter&quot; attitude. You are someone who notices what needs to be done and is proactive about it (no &ldquo;hand-holding&rdquo; needed!).</li></ul>
Kharon is a highly disruptive and incredibly innovative organization that navigates risk at the intersection of global security threats + international commerce.
What does that mean? Great question.
Operating at the nexus of global security, Kharon is on a mission to revolutionize the current landscape. We take really complex data as it relates to global security and empower our clients to not only understand the risk associated with their potential business relationships but to operationalize that data so that they can make the best and most informed decisions possible. From financial crimes and sanctions to export controls and threat identifications, our tools optimize protection against the types of risks that could otherwise be incredibly dangerous and excessively costly to any business. Serving many of today&rsquo;s leading global financial and multinational institutions, Kharon products are the most powerful in the space with a precision and depth that is absolutely unparalleled.
When you look at any major global crisis event, we&rsquo;re providing intelligence that&rsquo;s at the heart of those circumstances. We connect the dots in a way that&rsquo;s meaningful. Now, we&rsquo;re experiencing unprecedented growth. As the world continues to evolve in complexity, so too does the demand for our products. Given the significance of our work and the increasing global reliance on our insights, we are looking for an Office Manager to join us at our Denver HQ as we work to shape the way businesses perceive and navigate global risks.
To the right person, this will be the perfect kind of challenge. Our mission is compelling, our product is powerful and we&rsquo;re growing at a rate that makes us unstoppable. If you&rsquo;re looking to be surrounded by people who will inspire you to think and challenge you to grow then look no further. Our team is made up of some of the most visionary and uncompromising individuals you will ever encounter. We don&rsquo;t take ourselves seriously but we&rsquo;re serious about the work we do and there is absolutely no slowing us down.
BENEFITS AT KHARON:<ul><li>
Fully sponsored medical, dental, and vision insurances</li><li>
FSA program for both medical and dependent care</li><li>
Long term disability</li><li>
401k + Roth with matching and immediate vesting</li><li>
Generous paid time off + 11 paid holidays</li></ul>
If interested in pursuing this position, please visit www.kharon.com/careers to apply.
The base salary range at Kharon is set between $70,000 and $80,000. Please note that this figure does not necessarily include potential bonuses, commissions, benefits, or equity that may be part of the overall compensation package.
Kharon is an equal opportunity employer, committed to cultivating and maintaining a workplace that is free from harassment and discrimination. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ethnicity, gender, gender identity or expression, sexual orientation or identity, neurodiversity, appearances, age, protected veteran status, or status as a qualified individual with disability.</div>

GoodWork Environmental Jobs

<div>
 Job Opportunity
 
 
 
 Title:
 
 Executive Assistant &amp; Office Operations Coordinator
 
 
 
 Organization:
 
 Centre for Land Conservation
 
 
 
 Location:
 
 Hybrid, Preference for GTA based candidates
 
 
 
 Salary Range:
 
 $50,000 - $65,000 per annum
 
 
 The Centre for Land Conservation (CLC) is a national nonprofit that supports and advances private land conservation across Canada. Through collaboration, capacity-building, and sector leadership, CLC works to strengthen a connected and effective land conservation community.
 
 
 The Centre for Land Conservation operates as a primarily remote organization; however, team members regularly come together for strategy sessions, sector events, and Board meetings. Occasional travel is required. Preference will be given to candidates based in the Greater Toronto Area (GTA).
 
 
 
 JOB PROFILE
 
 
 
 The Executive Assistant &amp; Office Operations Coordinator plays a central role in supporting the effectiveness of the CLC, with primary responsibility as Executive Assistant to the Executive Director (ED).
 
 
 The Executive Assistant and Office Operations Coordinator is a trusted partner to the ED and takes on responsibility for coordinating day-to-day office operations and administrative systems to ensure the organization runs efficiently in a primarily remote environment.
 
 
 The Executive Assistant &amp; Office Operations Coordinator acts as a key liaison between the Executive Director, staff, Board members, and external stakeholders. The role requires a high degree of professionalism, discretion, and judgment, as well as the ability to manage multiple priorities and adapt in a dynamic, fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 Executive support to the Executive Director
 
 
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 Calendar management
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 Coordinate travel arrangements
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 Maintain up to date electronic files
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 Support document formatting and development
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 Coordinate internal and external meetings
 
 
 </li>
 </ul>
 Governance administration/coordination
 
 
 <ul>
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 Coordinate scheduling of Centre for Land Conservation Board meetings and related committee meetings (electronic and in-person)
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 Prepare, coordinate, collate and circulate governance meeting materials
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 Attend Board and Committee meetings as to document outcomes and provide tech support.
 </li>
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 Track progress on action registries
 
 
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 </ul>
 Financial Management
 
 
 <ul>
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 Track and maintain accurate records of all incoming donations, ensuring timely issuance of donation receipts in compliance with organizational and regulatory requirements.
 </li>
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 Collect and coordinate expenses and receipts
 
 
 </li>
 </ul>
 Office Management/Ad Hoc Administrative Tasks
 
 
 <ul>
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 Track all incoming mail/correspondence
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 Maintain current office files
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 Oversee the operations of our developing CRM platform
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 Support employee onboarding
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 Respond to general inquiries via general inbox
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 Provide support for events, celebrations and supports implementation of teamwide training (group personal development)
 </li>
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 Complete annual filing via Corporations Canada
 </li>
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 Perform ad hoc admin duties such as setting up &amp; renewing licenses for association (i.e. Microsoft 365, MS SharePoint, ADONIS, Kobo Toolbox, HubSpot, Asana)
 </li>
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 Undertake special assignments/projects as needed
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 Employee benefits management
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Considerable experience providing administrative support at the senior executive level
 
 
 </li>
 </ul>
 
 Key Skills And Competentices
 
 
 
 <ul>
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 A passion for land conservation and the environment!
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 Experience in Microsoft 365
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 Demonstrates initiative; self-motivated; reliable
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 Flexible, agile, open to change
 </li>
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 Ability to prioritize tasks and work within deadlines
 </li>
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 Strong verbal and written communication skills
 </li>
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 Strong interpersonal skills
 </li>
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 Demonstrates attention to detail and good judgement
 </li>
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 Technically proficient (MS tools, MailChimp, SurveyMonkey, Wordpress etc.)
 </li>
 <li>
 Able to manage web content through a standard website CMS
 </li>
 <li>
 Bilingualism (English/French), an asset
 
 
 </li>
 </ul>
 
 EDUCATION
 
 
 
 <ul>
 <li>
 College diploma, Post secondary degree
 </li>
 <li>
 Project management experience an asset
 
 
 </li>
 </ul>
 
 To Apply
 
 
 
 Please submit your cover letter and resume as one document in PDF format by email to info@centreforlandconservation.org with job title in subject line.
 
 
 Please mention you saw this at
 
 GoodWork.ca
 
 .
 
 
 CLOSING DATE: 14 May 2026 at 11:59 pm ET
</div>

Executive Assistant & Office Operations Coordinator

SP Technology Group

Executive Assistant / Office Operations Coordinator On-Call Part-Time Hybrid PositionWe are seeking a dependable, highly organized Executive Assistant / Office Operations Coordinator for an on-call, part-time hybrid role with primarily remote responsibilities and occasional in-office support. This position offers long-term growth potential and is ideal for someone who is proactive, detail-oriented, responsive, and capable of supporting executive, administrative, sales, and office operations needs.Position Overview This role will support daily business operations, including organizing paperwork, digital documents, schedules, workflows, social content, sales activity, and general business processing. The ideal candidate will be highly organized, professional in communication, and able to work independently while helping maintain structure, consistency, and efficiency across the business.Core Responsibilities<ul><li>Organize paperwork, office files, digital documents, calendars, and workflows</li><li>Support general executive and administrative needs</li><li>Assist with business processing, follow-up, and operational coordination</li><li>Respond professionally to inquiries, solicitations, emails, and other communications</li><li>Support sales-related administration, tracking, lead follow-up, and coordination</li><li>Help organize social content, communication materials, and internal business assets</li><li>Maintain office purchasing orders, vendor coordination, and supply management</li><li>Help maintain a clean, orderly, and professional office/workspace environment</li></ul>Required Skills and Qualifications<ul><li>Strong organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Experience with executive assistance, office coordination, administrative support, or similar responsibilities</li><li>Sales support, business processing, or related experience</li><li>Proficiency with Microsoft Office and general digital tools</li><li>Familiarity with social media platforms and online communication</li><li>Ability to work independently, stay responsive, and manage priorities with minimal supervision</li><li>Dependable, detail-oriented, and capable of maintaining a professional and organized work environment</li></ul>Preferred Qualifications<ul><li>Experience with document organization, CRM systems, workflow tools, or office systems</li><li>General understanding of computers, software applications, and cloud-based business tools</li><li>Experience supporting content organization, marketing coordination, or social media administration</li><li>Strong discretion and professionalism when handling business information and communications</li></ul>Candidate Requirements<ul><li>Must live within reasonable driving distance of the office, ideally approximately 15 to 30 miles from the location</li><li>Must be available for occasional in-office responsibilities as needed</li><li>Must submit a resume with application</li><li>Must include LinkedIn profile and/or links to other relevant public professional or work-related social profiles with submission</li></ul>Compensation Pay Range: $22 to $28 per hour to start, based on experienceApplication Instructions To apply, please submit your resume along with your LinkedIn profile and/or links to other relevant public professional or work-related social profiles.Location Hybrid / Remote with occasional in-office work in Union, NJIf you want, I can also turn this into a tighter Indeed version with stronger hiring language and cleaner formatting.Job Types: Part-time, ContractPay: From $22.00 per hourExpected hours: 20.0 per weekWork Location: In person

Executive Assistant - Office Operations Coordinator - In Office and Remote

Jeb Air Solutions

Office Assistant / Operations Coordinator &ndash; Growing HVAC Company13100 Wortham Center Dr Suite 300, Houston, TX 77065, United StatesHorizon Air Solutions is a fast-growing HVAC company seeking a highly organized and dependable Office Administrator / Operations Coordinator to support daily operations as we continue to scale.This is a critical behind-the-scenes role focused on coordination, administrative support, and ensuring smooth execution from sale to installation.Key Responsibilities<ul><li>Manage administrative tasks and job-related documentation</li><li>Coordinate installation schedules with crews and confirm logistics</li><li>Communicate with customers before and after installations</li><li>Assist with financing documentation and ensure all required paperwork is complete</li><li>Maintain organized and up-to-date job files, invoices, and records</li><li>Support internal operations to ensure jobs transition efficiently from sale to installation</li></ul>Compensation<ul><li>$18&ndash;$25 per hour, depending on experience</li><li>Full-time position</li><li>Opportunities for growth as the company expands</li></ul>Requirements<ul><li>Strong organizational skills and attention to detail</li><li>Excellent communication skills (phone, text, and email)</li><li>Ability to manage multiple tasks and meet deadlines consistently</li><li>Comfortable using office software (training provided)</li><li>Reliable and consistent; this role is essential to daily operations</li></ul>Why Join UsHorizon Air Solutions is building a scalable home services company in Houston with strong growth plans. This role offers the opportunity to grow within the company and take on increased responsibility over time.LocationHouston, TX (in-person)Apply NowIf you are organized, dependable, and interested in growing with a fast-paced company, we encourage you to apply.Job Type: Full-timePay: From $18.00 per hourWork Location: In person

Office Assistant / Operations Coordinator – Growing HVAC Company

noon

<div>
 
 
 About noon
 
 
 
 noon, the region's leading consumer commerce platform. On December 12th, 2017, Noon launched its consumer platform in Saudi Arabia and the UAE, expanding to Egypt in February 2019. The noon ecosystem of services now includes marketplaces for food delivery, quick-commerce, fintech, and fashion. Noon is a work in progress; we&rsquo;re six years in, but only 5% done. Noon&rsquo;s mission: every door, every day.
 
 
 
 
 
 
 What you'll do:
 
 
 
 The Facilities Coordinator will support the Facilities Manager in overseeing daily office operations, ensuring a seamless, safe, and highly functional workplace. This role involves managing a variety of soft and hard services, coordinating corporate travel, and assisting with the strategic fit-out and relocation to a new office space.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 1. Maintenance &amp; Housekeeping:
 
 <ul>
 <li>
 Conduct daily floor walks to identify and log maintenance issues (furniture, plumbing, electrical).
 </li>
 <li>
 Coordinate with technicians and contractors to ensure all repairs are completed with minimal disruption.
 </li>
 <li>
 Supervise the housekeeping team to maintain high standards of cleanliness in all workspaces, kitchens, and restrooms.
 </li>
 </ul>
 
 
 
 
 2. Security &amp; Safety:
 
 <ul>
 <li>
 Assist in monitoring CCTV systems and implementing office security protocols.
 </li>
 <li>
 Maintain the office "Lost &amp; Found" log and manage employee access cards.
 </li>
 <li>
 Ensure all health and safety regulations are met and fire safety equipment is regularly inspected.
 </li>
 </ul>
 
 
 
 
 3. Logistics &amp; Event Management:
 
 <ul>
 <li>
 Oversee the setup of meeting rooms and event spaces for large-scale corporate gatherings.
 </li>
 <li>
 Manage buffet supplies, catering deliveries, and pantry inventory.
 </li>
 <li>
 Coordinate internal company events, ensuring all logistical needs are met on time.
 </li>
 </ul>
 
 
 
 
 4. Travel Management:
 
 <ul>
 <li>
 Handle all employee and executive travel bookings, including flights, hotels, and ground transportation (Uber).
 </li>
 <li>
 Reconcile travel expenses and ensure compliance with company travel policies.
 </li>
 </ul>
 
 
 
 
 5. Office Fit-out &amp; Relocation (Special Project)
 
 <ul>
 <li>
 Support the Facilities Manager in the new office site selection and fit-out process.
 </li>
 <li>
 Act as a point of contact for contractors during the construction/design phase.
 </li>
 <li>
 Assist in the physical transfer of assets and employees to the new location to ensure a smooth transition.
 </li>
 </ul>
 
 
 
 
 
 Who will excel?
 
 
 
 We&rsquo;re seeking driven, resourceful individuals who thrive in a fast-paced startup environment and embrace problem-solving with a bias for action. We value clear, honest communication and expect a strong commitment to high standards holding yourself and others to a level of excellence in everything you do. Every hire should elevate the talent bar, contributing to a culture built on transparency, accountability, and a consistent focus on quality. If you're someone who speaks up, challenges the norm, and is committed to building something meaningful, you&rsquo;ll thrive here.
 
</div>

Facilities Coordinator

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10000 office operations coordinator jobs Near Me

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Office Assistant / Operations Coordinator – Growing HVAC Company

Facilities Coordinator