office services associate

RR Donnelley

<div>Company Description 
RRD provides marketing, packaging, print, and business services to the world&rsquo;s most respected brands. The company&rsquo;s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. 
Job Description 
Position summary
The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics (copy) and mail services in both physical and digital environments, with support for services in hospitality, facilities, audio/visual, reception, and other Williams Lea service lines as needed.
Position summary
The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics (copy) and mail services in both physical and digital environments, with support for services in hospitality, facilities, audio/visual, reception, and other Williams Lea service lines as needed.
Job duties
(* denotes an &ldquo;essential function&rdquo;)<ul><li><ul><li>Utilize appropriate logs for all office services work.</li><li>Ensure that job tickets are properly filled out before beginning work.</li><li>Perform work in office services, primarily reprographics, mail and intake functions according to established procedures.</li><li>Follow procedures to run jobs in proper order.</li><li>Communicate with supervisor or client on job or deadline issues.</li><li>Meet contracted deadlines for accepting, completing, and delivering all work.</li><li>Troubleshoot basic equipment problems.</li></ul></li><li>
Be able to lift up to 50 lbs. on a regular basis.</li><li>
Prioritize workflow.</li><li>
Performs Quality Assurance on own and work of others.</li><li>
Load machines with various paper, toner, supplies.</li><li>
Answer telephone, emails, and place service calls when needed.</li><li>
Interact with clients in person, over the phone or electronically.</li><li>
Adhere to Williams Lea policies in addition to client site policies.</li><li>
Use equipment and supplies in a cost-efficient manner.</li></ul>
Working conditions<ul><li>
Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.</li><li>
Ability to work overtime as needed.</li><li>
Work is performed in a professional work environment.</li><li>
Professional attire required.</li><li>
Hazards include working with office machines (copiers, faxes, scanners, bindery equipment, paper cutters) and cleaning supplies and toner.</li><li>
Must be able to work standing up all or most of the time</li></ul> 

Qualifications 
Job qualifications<ul><li>
High school diploma or equivalent.</li><li>
Minimum (1) year office services experience preferably in a legal, banking or large corporate environment.</li><li>
Skilled in the use of mail, phone, email, digital reprographics and mail equipment.</li><li>
Familiar with general back office procedures to meet and maintain client satisfaction.</li><li>
Proven customer service skills are required in order to create, maintain and enhance customer relationships.</li><li>
Good written and verbal communication skills, including professional telephone and email etiquette.</li><li>
Attention to detail with good organizational skills.</li><li>
Must be able to meet deadlines and complete all projects in a timely manner.</li><li>
Ability to handle sensitive and/or confidential documents and information.</li><li>
Able to make independent decisions that conform to business needs and policy.</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.</li><li>
Must work well in a team environment.</li><li>
Must be able to interact effectively with multi-functional and diverse backgrounds.</li><li>
Ability to work in a fast-paced environment.</li><li>
Must be self-motivated with positive can-do attitude.</li></ul> 

Additional Information 
The rate of pay for this role at the noted RRD location is $20/ hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
Shift: M-F, 11:00am to 8:00pm
#GOC
#LI-0925
#li-onsite
#WLNAT<div></div>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans</div>

Office Services Associate

Servco Pacific Inc.

<div>The part-time Office Associate at Servco Leeward will handle cashiering in the customer service lounge and provide administrative support to the dealership&rsquo;s business office.
Responsibilities:<ul><li>
Collect and process customer payment transactions for the parts and service departments</li><li>
Responsible for the daily cash balancing and handling daily bank deposits</li><li>
Process any check requests for customers regarding refunds, cancellations or overpayment</li><li>
Ensure timely and accurate posting of all payment transactions</li><li>
Process purchase orders for vendor payments</li><li>
Post third party warranty claim payments weekly and process invoices for final closing</li><li>
Responsible for filing and maintenance of records log, as well as managing supply inventory</li><li>
Assist customers inquires on the phone and redirect calls to appropriate department.</li><li>
Assist the Business Office Manager with various clerical needs</li></ul>
Requirements:<ul><li>
High school graduate or equivalent</li><li>
Cashiering experience</li><li>
Accounts payable work experience preferred</li><li>
Able to type minimum of 25 wpm and operate ten-key by touch</li><li>
Experience with Microsoft Word, Excel and Access</li><li>
Excellent communication and customer relations skills</li><li>
Detail oriented</li><li>
Must be able to multi-task and adapt to change</li><li>
Must be available to work a flexible schedule; work hours can be Monday - Saturday between 6:30am - 6:00pm</li></ul>
Cashier &ndash; Administrative Assistant &ndash; Accounts Payable &ndash; Bank Teller &ndash; Clerical
At Servco, we&rsquo;re committed to providing valuable mobility solutions to empower people through the freedom of movement and opportunity. From Australia to California, and of course, Hawaii, Team Servco is a collective of over 2,000 like-minded individuals guided by our four Core Values of Respect, Service, Teamwork, and Innovation. For over 100 years, we have been dedicated to superior service, to both our customers and team members. We look forward to helping you create Life: Moments that matter to you.
Interested?
Visit www.servco.com/careers to apply online or email us at careers@servco.com.
Equal Opportunity Employer and Drug-Free Workplace
Pay Range: $17.41 - $21.73 per hour</div>

Office Associate

NetCo Logistics LLC

We are looking for a competent Office Associate to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.Responsibilities<ul><li>Organize office and assist associates in ways that optimize procedures</li><li>Sort and distribute communications in a timely manner</li><li>Create and update records ensuring accuracy and validity of information</li><li>Resolve office-related malfunctions and respond to requests or issues</li><li>Coordinate with other departments to ensure compliance with established policies</li><li>Maintain trusting relationships with suppliers, customers and colleagues</li></ul>Skills and Qualifications<ul><li>Proven experience as a back-office assistant, office assistant, or in another relevant administrative role</li><li>Ability to thrive in a fast-paced environment</li><li>Organized &amp; detail oriented; able to keep sight of multiple deadlines &amp; responsibilities</li><li>Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially during important deadline periods such as month-end closing</li><li>Working knowledge of office equipment</li><li>Thorough understanding of office management procedures</li><li>Excellent organizational and time management skills</li><li>Analytical abilities and aptitude in problem-solving</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office - excellent Excel skills required</li><li>Proficiency in QuickBooks is preferred</li></ul>Job Type: Full-timePay: $16.00 - $18.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Business Office Associate

The Irvine Company

<div><div><div><div><h2 class="jobSectionHeader">Position Summary:</h2></div><div>
Supports the operations management leadership team (Senior Manager, Manager and Assistant Manager) by performing administrative and reporting functions, integral to the day to day management of assigned office properties. Exhibits superior customer service in all communication with customers as the initial point of contact.<div> 
</div></div></div><div><div><h2 class="jobSectionHeader">
Key Responsibilities:</h2></div><div><ul><li>
Resolve customer service calls and requests; escalate requests that are above scope to Senior Associate.</li><li>
Answer phone, distribute mail and prepare email and regular mail.
</li><li>Verify phone and voice mail systems are working properly.</li><li>
Activate and deactivate access cards and order keys.</li><li>
Maintain a key sign-in/out log for outside vendors.</li><li>
Ensure that the management office is presentable at all times (high rise).</li><li>
Maintain all office/kitchen supplies and inventory, including printers and copier if needed (high rise); issue purchase orders.</li><li>
Maintain and distribute nightly security passdown logs (high rise).</li><li>
Maintain and distribute janitorial logs (high rise).</li><li>
Create general notices and communications to customers.</li><li>
Monitor all customer service requests to ensure timely and efficient resolution.</li><li>
May support Senior Associate with accounts payable and accounts receivable.</li><li>
Coordinate with service providers as needed to ensure top quality work is performed in a timely manner.</li><li>
Complete all general filing (electronic or paper).</li><li>
Coordinate Conference Center usage.</li><li>
Assist with move-ins and move-outs.</li><li>
Update various databases, spreadsheets, and directories.</li><li>
May review, audit, collect customer insurance certificates, and maintain compliance.</li><li>
Maintain vacant suites and marketing materials.</li><li>
May manage the new and existing employee hiring process to include, but not limited to, phone, computer, signage, and business cards (high rise).</li><li>
Assist operations management team in facilitating customer events.</li><li>
Provide administrative support to operations team as needed.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Minimum Qualifications / Other Expectations:</h2></div><div><ul><li>
Bachelor's degree preferred</li><li>
Professional appearance and demeanor</li><li>
Business writing capability</li><li>
Organized and self-motivated</li><li>
Calm in emergency situations</li><li>
Ability to thrive and multi-task in fast-paced environment</li><li>
Punctual with attendance and dependable work ethic</li><li>
Zero to two years of relevant work experience</li><li>
Proficient in Word, Excel and Outlook</li><li>
Detail oriented and able to prioritize tasks</li><li>
Customer service focused</li></ul>
This position, depending on physical location, may require:<ul><li>
Valid California driver&rsquo;s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company&rsquo;s MVR policy, and is part of the essential duties of this position.)</li></ul></div></div></div>
Compensation:
Base Pay Range: $26.54 - $34.52 
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits. 
About Us: 
Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York. 
 
We&rsquo;ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community. 
 
We take as much pride in our employee community as we do the communities we create. It&rsquo;s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities. 
 
Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles. 
 
Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#LI-Onsite</div>

Associate - Office ($26.54 - $34.52)

UMB Financial Corporation

<div><div><div>The Securities Services Operations Associate is a part of the Trust &amp; Custody Operations team that supports the Corporate Trust and Institutional Custody divisions. Within the Operations environment, this team interacts with various UMB clients and internal partners to evaluate and process requests that could include cash processing, trade execution, new security establishment, or applying dividend income. With our robust training to provide extensive UMB and financial knowledge, the Trust Operations team provides trading support for our custody and trust customers.
The Securities Services Operations Associates have a specific and impactful function for our clients and UMB to ensure accurate processing. The Trust Operations associates are the subject matter expert in operational processes for our clients and internal partners.
This position assists clients with any questions and issues they may face while creating an unparalleled client experience. You will analyze reports, process transactions, apply income or incoming payments, or initiate outgoing cash payments. You are also cross-trained amongst other team members responsibilities for backup when needed. You can expect a fast-paced environment with unpredictable scenarios while maintaining flexibility and adaptability to client needs. Our Securities Services Operations Associates are motivated to be self-driven and enjoy the challenge of learning new skills while controlling their career progression.
The Trust Operations team is about creating strong connections amongst its associates to develop and maintain a positive working experience. You are valued for who you are in a fun, professional setting. It is a smaller team that works closely together to ensure everyone's success. Associates are supported and encouraged to work with their manager to develop roadmaps for opportunities within Operations and beyond.
How you&rsquo;ll spend your time:<ul><li>
You will use problem-solving skills to determine what action needs to be taken when processing client requests.</li><li>
You will need strong communication skills to make a positive client experience.</li><li>
You must have strong attention to detail to ensure correct processing.</li></ul>
We&rsquo;re excited to talk with you if:<ul><li>
2 years of financial services experience OR Associates Degree
</li><li>OR Bachelors Degree
</li></ul></div></div>Compensation Range:
$29,530.00 - $56,950.00
The posted compensation range on this listing represents UMB&rsquo;s standard for this role, but the actual compensation may vary by geographic location, experience level, and other job-related factors. In addition, this range does not encompass the full earning potential for this role. Please see the description of benefits included with this job posting for additional information
UMB offers competitive and varied benefits to eligible associates, such as Paid Time Off; a 401(k) matching program; annual incentive pay; paid holidays; a comprehensive company sponsored benefit plan including medical, dental, vision, and other insurance coverage; health savings, flexible spending, and dependent care accounts; adoption assistance; an employee assistance program; fitness reimbursement; tuition reimbursement; an associate wellbeing program; an associate emergency fund; and various associate banking benefits. Benefit offerings and eligibility requirements vary.
Are you ready to be part of something more? 
You're more than a means to an end&mdash;a way to help us meet the bottom line. UMB isn't comprised of workers, but of people who care about their work, one another, and their community. Expect more than the status quo. At UMB, you can expect more heart. You'll be valued for exactly who you are and encouraged to support causes you care about. Expect more trust. We want you to do the right thing, no matter what. And, expect more opportunities. UMBers are known for having multiple careers here and having their voices heard.
UMB and its affiliates are committed to inclusion and diversity and provide employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin, age, disability, military service, veteran status, genetic information, or any other status protected by applicable federal, state, or local law. If you need accommodation for any part of the employment process because of a disability, please send an e-mail to talentacquisition@umb.com to let us know the nature of your request.
If you are a California resident, please visit our Privacy Notice for California Job Candidates to understand how we collect and use your personal information when you apply for employment with UMB.</div>

Securities Services Operations Associate

Wismettac Asian Foods Inc

Work Schedule: 9:00 AM to 6:00 PM Monday to Friday
 Office Associate 1 contributes to the efficient operation of a branch office and will be responsible for ensuring it by providing administrative support. The job performs a range of general and specific office/clerical tasks including but not limited to entering data, maintaining customer records, sorting and distributing incoming/outgoing mail, answering phones, and filing. This position is entry-level and works under general supervision. Because this role provides general office support, duties vary from day to day. The core of the job is ensuring that offices run efficiently and can provide excellent service to clients and customers.
 
Essential Job Functions: 
<ul>
<li>Ensure that each employee, customer, clients, and vendor receive outstanding customer service by providing a friendly environment which includes greeting and assisting everyone by maintaining outstanding product knowledge and all other components of customer service related to the office operation.</li>
<li>Process Sales Orders and/or Purchase Orders using Oracle.</li>
<li>Review sales or purchase orders and ensure that orders are processed through the order processing system without issues.</li>
<li>Use the customer inquiry function for accounts receivable (A/R) questions and reply to customers or sales reps.</li>
<li>Process checks and cash received from customers.</li>
<li>Prepare payment orders for invoices from vendors and suppliers.</li>
<li>Check inventory to determine the availability of requested merchandise.</li>
<li>File documents according to company standard operation procedure (SOP) and able to retrieve it upon sales or customers’ request.</li>
<li>Supports office staff, sales, and warehouse and acts as an assistant on various tasks.</li>
<li>Organize delivery and receiving related documents and maintain logs.</li>
<li>Have effective communication with sales associates, warehouse, and office personnel.</li>
<li>Receive calls, takes and relay messages, and respond to requests for information: Provide information to direct the caller to the appropriate individual.</li>
<li>Provide excellent service to customers and suppliers by communicating to expedite the resolution of problems/complaints with Corporate Finance whenever necessary.</li>
<li>Assist with the quarterly physical inventory (PI) which may be conducted during weekends.</li>
<li>Understand PI processes and be able to enter data without errors.</li>
<li>Understand and follow company SOPs and know how to find necessary SOPs when needed.</li>
<li>Reception duties include greeting and announcing visitors, accepting deliveries, etc.</li>
<li>Perform other related duties as required</li>
</ul>
Knowledge, Skills and Ability: 
<ul>
<li>Organize and prioritize numerous tasks and complete them under various time constraints.</li>
<li>Require computer skills, including proficiency with Microsoft word, excel, PowerPoint, and Outlook software, as well as other general office skills;</li>
<li>Knowledge of general office operation.</li>
<li>Data entry keyboarding skills without error at a moderate rate of speed.</li>
<li>Effective communication skills internally and externally via phone, email, and in person.</li>
<li>Ability to speak clearly, concisely, and effectively.</li>
<li>Ability to listen to, and understand, information and ideas as presented verbally.</li>
<li>Ability to assemble, sort, and file documents.</li>
<li>Ability to organize and prioritize tasks to meet cut-offs.</li>
<li>Ability to speak, write and read English.</li>
</ul>
Benefits*: Wismettac offers competitive benefits, which include:
 <ul>
<li>Health Insurance</li>
<li>Vision Insurance</li>
<li>Dental Insurance</li>
<li>Life & accident insurance</li>
<li>Pet Insurance</li>
<li>401(k) with company matching</li>
<li>19 days of paid time off</li>
<li>Wellness program and EAP assistance</li>
<li>and much more!</li>
<li>Most benefits require employee contribution</li>
</ul>
Pre-employment Drug testing is required.
 Must be authorized to work in the United States on a full-time basis for any employer.
 Principals only. Recruiters, please do not contact this job posting.

The SSA Group

Office Associate
 
Who are we: 
For more than 50 years, SSA has partnered with cultural attractions to design the hospitality experience journey, freeing our partners to remain mission-focused. We bring together admissions, culinary, and retail with innovation and human connection to shape a seamless guest journey.
 
Our focus is on people, innovation, and operational intelligence as a means to create special moments with lasting impact. We call it 452 Hospitality, the foundation of how we serve our partners and their communities.
 
Position Title: Office Associate
 Reports to: Office Supervisor(s) and Administrative Operations Manager
 
Responsibilities: 
<ul>
<li>Live out 452 Hospitality by delivering warm, welcoming, and memorable experiences for every guest and client</li>
<li>Assist operational managers and park staff as needed, as delegated by the Administrative Operations Manager.</li>
<li>Support recruiting efforts and onboarding of new employees.</li>
<li>Maintain a clean, safe, and organized work environment.</li>
<li>Uphold company policies and procedures.</li>
<li>Provide administrative support, including answering phones and word processing.</li>
<li>Communicate documentation on discrepancies to the Administrative Operations Manager and other responsible staff.</li>
<li>Maintain and secure the cash room, ensuring limited access and adherence to company policies.</li>
<li>Issue and check in all banks, ensuring all paperwork and daily closing sheets are completed.</li>
<li>Assist with uniform handling in the absence of the Administrative Operations Manager.</li>
<li>Perform cash pick-ups, change orders, and reconcile daily receipts as needed.</li>
<li>Manage I-9 forms and employee file maintenance.</li>
<li>Contribute to community efforts through hiring, engagement activities, and opportunities for giving back.</li>
<li>Perform other tasks as deemed necessary.</li>
</ul>
Job Requirements: 
<ul>
<li>Strong interpersonal and communication skills.</li>
<li>Ability to read, count, and write to accurately complete all documentation and daily paperwork.</li>
<li>Exceptional problem-solving and decision-making skills, with strong organizational abilities.</li>
<li>Demonstrated financial management, analytical, and planning skills.</li>
<li>Thrive in a team environment while working independently, showing flexibility in a fast-paced setting.</li>
<li>Proficient in office functions, including online cash management systems, POS systems, and Excel.</li>
<li>Physical ability to lift and move boxes (10-35 lbs), and stand for extended periods as required.</li>
<li>Ability to work varied hours, including nights, weekends, and holidays, as needed.</li>
</ul>
IDEA + Belonging: 
<ul>
<li>Promote inclusivity and support within the team and across all units.</li>
<li>Focus on removing barriers and empowering team members at all levels.</li>
<li>Lead by example through sustainability and conservation efforts, teaching unit staff as necessary.</li>
<li>Engage with SSA and the community through hiring efforts, engagement activities, and initiatives focused on giving back.</li>
</ul>
Previous Experience
 
<ul>
<li>Two-three years cash handling experience.</li>
<li>Two years administrative experience preferred.</li>
<li>All education backgrounds accepted.</li>
</ul>
This is by no means an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job description. The Company reserves the right to revise the job description or to require that other or different tasks are performed when circumstances change (i.e. emergencies, changes in personnel, workload, rush jobs or technological developments)
 
Compensation and Benefits
 
<ul>
<li>Eligible for overtime pay.</li>
<li>On-Demand Pay Program: Get access to a portion of earned wages before payday.</li>
<li>Meal Plan & Employee Discounts at applicable locations.</li>
<li>Participation in a 401(k) program with a 15% company match (must be 21 years or older, eligible after one year of employment with 1,000 hours worked, available to enroll during Open Enrollment Periods).</li>
<li>Tuition Discount through Partnership College.</li>
<li>Up to 8 hours of Bereavement Leave</li>
<li>Holiday pay of 1.5× the regular rate is provided for hours worked on Christmas Day and Thanksgiving Day.</li>
<li>Paid sick leave is provided in accordance with applicable state and local laws. Accrual rates, caps, and usage rules vary by location.</li>
</ul>
Locations include: Arizona, California, Chicago, Pittsburgh, Connecticut, Illinois, Massachusetts, Michigan, Minnesota, Missouri, New Mexico, New York, Rhode Island, Washington, D.C.. Colorado: Employees accrue 1 hour of paid sick leave for every 30 hours worked, up to 48 hours per year, under the Healthy Families and Workplaces Act (HFWA). Maryland: Employees accrue at least 1 hour of paid sick and safe leave for every 30 hours worked, up to 40 hours per year, as required under the Maryland Healthy Working Families Act. Washington: Employees accrue 1 hour of paid sick leave for every 40 hours worked, in accordance with the Seattle Paid Sick and Safe Time.
 
SSA Holdings and its affiliated companies, including SSA Group, A&F Souvenir, Cinchio Solutions, and Behavioral Essentials, are equal opportunity employers. We are committed to diversity and inclusion in our hiring practices and welcome applicants from all backgrounds. A diverse team strengthens our collective impact.
 
All California Residents: By submitting your job application, you agree you have reviewed the SSA Group California Consumer Privacy Act (CCPA) Candidate and Employee Privacy Notice ("Notice").
 
San Francisco Residents: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please see the "Fair Chance Ordinance - Know Your Rights" document for more information. By submitting your job application, you agree you have reviewed the "Fair Chance Ordinance - Know Your Rights" document.
 
OFFICE USE ONLY: 
#LI-DNI

Office - Associate

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