office support specialist

Digital Foundation Corporation

One Federal Solution (OFS) is looking for a detail-oriented and dependable Office Support Specialist to assist our Federal Government client with a variety of administrative and case management duties. This role involves maintaining organized files, handling documentation, and supporting daily office operations to ensure smooth and efficient workflow.Responsibilities<ul><li>Create and maintain organized filing systems for both digital and physical records.</li><li>Manage incoming and outgoing case materials and ensure proper documentation procedures are followed.</li><li>Review forms, records, and data for accuracy, completeness, and compliance.</li><li>Input and update information in databases; generate reports as needed.</li><li>Gather supporting information from partner agencies or internal databases.</li><li>Track and log petitions, requests, and related documentation.</li><li>Identify and resolve inconsistencies in data or file records.</li><li>Prepare and compile case-related documents or administrative packets.</li><li>Verify that case files and tracking systems remain up to date.</li><li>Prepare summaries and reports for management or program oversight.</li><li>Receive and distribute official correspondence, including court documents.</li><li>Assist senior staff in obtaining or reviewing information needed to complete case files.</li><li>Provide general administrative support to various teams, including communication with law enforcement agencies and other government offices.</li><li>Draft, edit, and finalize documents, spreadsheets, and correspondence.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree preferred (or equivalent work experience).</li><li>Strong attention to detail with the ability to manage multiple tasks effectively.</li><li>Comfortable handling sensitive information and maintaining confidentiality.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Strong organizational, written, and verbal communication skills.</li><li>Experience maintaining digital and paper filing systems.</li><li>Ability to learn new databases and follow established procedures.</li><li>English language proficiency required.</li></ul>Note: Parking is not covered for this position.About One Federal Solution One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.Job Types: Full-time, ContractPay: $20.00 - $23.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Office Support Specialist

Cass County Government

<div>CLOSING DATE: 11/12/2025 at 5:00 pm

SALARY: $41,407 - $45,032 *Additional salary growth available through regular increases within the classification up to $55,907 


Application Procedure: Apply at www.casscountynd.gov.

The Cass County State&rsquo;s Attorney&rsquo;s Office performs many duties including prosecuting crimes within the county. This position is a member of a four-person team supporting the Assistant State's Attorneys, Legal Assistants, Victim Witness Coordinators, Restitution Coordinator, and Office Manager.

MINIMUM QUALIFICATIONS, EDUCATION, EXPERIENCE NEEDED
<ul><li>Secretarial work experience or experience in an office setting; college coursework in an administrative support program may substitute for the experience requirement if it provides the knowledge and skills required for the duties of this position;</li>
<li>Excellent telephone, communication, organizational and problem-solving skills;</li>
<li>Competent in the use of computers and have excellent keyboarding skills to include a strong working knowledge of Microsoft Office and the ability to quickly and efficiently learn various law enforcement software programs;</li>
<li>Able to handle a very demanding workload with the ability to work at a fast pace with high accuracy;</li>
<li>Able to successfully handle and prioritize multiple tasks;</li>
<li>Produce a concise work product with moderate supervision;</li>
<li>Satisfactory performance in prior employment.</li>
</ul>
DESIRED AND/OR PREFERRED
<ul><li>Previous work experience in a legal setting:</li>
<li>Criminal justice experience to include basic knowledge of court and legal terminology;</li>
<li>Able to work for numerous people;</li>
<li>Customer service and multi-line telephone experience;</li>
<li>Able to quickly and efficiently learn various software programs.</li>
</ul>
JOB DUTIES
<ul><li>Answer and distribute in-coming telephone calls;</li>
<li>Assist people as they enter the office;</li>
<li>Data entry for case management;</li>
<li>Intake for law enforcement investigations reports including time sensitive matters;</li>
<li>Run criminal histories and driving abstracts;</li>
<li>Close files and transmit fingerprint cards to BCI;</li>
<li>Draft and file documents for traffic/non-criminal files;</li>
<li>Miscellaneous clerical duties as assigned by the State's Attorney;</li>
<li>File room duties as needed.</li>
</ul>
Timely and regular attendance is required as is the ability to interact productively with co-workers, court staff, law enforcement, and members of the public. 


Cass County Government is an Equal Opportunity and At Will Employer.<h4 class="jobSectionHeader">
Experience</h4>
Preferred<ul><li>
Criminal justice experience to include basic knowledge of court and legal terminology</li><li>
Secretarial work experience or experience in an office setting</li><li>
Previous work experience in a legal setting</li></ul><h4 class="jobSectionHeader">
Education</h4>
Preferred<ul><li>
Some college or better in Business Administration or related field</li></ul>
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

University of Illinois

<div><div><div><div>Office Support Specialist, Extension - State 4-H Office
University of Illinois Extension - State 4-H Office 
WE TRANSFORM LIVES. 
 
Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence. 
 
Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign. 
Job Summary
Serves as a member of a four-person team supporting approximately 20 academic professionals. Provides administrative and event support for distribution of Illinois 4-H programs statewide, guided by the needs of Extension Specialists and Educators.
Duties &amp; Responsibilities
Administrative<ul><li>
Primary point of contact for the State 4-H Office greeting visitors, answering and directing incoming calls, relaying messages, and respond to unit staff inquiries on Microsoft Teams.</li><li>
Compose correspondence requiring the use of judgement and a knowledge of Extension activities, programs, and university policy and procedure.</li><li>
Prepare reports and agendas, attends meetings, transcribes and distributes meeting minutes and agendas to participants.</li><li>
Update and maintain shared Microsoft Teams calendars to support office workflow and event coordination, requiring proficiency in Microsoft Teams and other collaboration tools.</li><li>
Coordinate and verify office and IT inventory, including supply closets, promotional materials, loaner equipment, and storage areas.</li><li>
Support biennial inventory and ensure materials are properly distributed and returned.</li><li>
Develop and maintain complex databases, records and filing systems.</li><li>
Manage incoming and outgoing mail and deliveries by sorting, distributing, and processing bulk mailings, applying postage, and delivering to distribution centers.</li><li>
Responsible for general office environment by keeping reception areas, storage spaces, supply closets, and copier areas organized and operational.</li></ul>
Event Support
<ul><li>Independently manage awards distribution and mailings.</li><li>
Responsible for timely creation and distribution of state fair volunteer W-9 and contract distribution.
</li><li>Responsible for preparing event materials.
</li><li>Set up and maintain program registrations on ZSuite and track payments.</li><li>
Responsible for TED data entry and training student workers on program.
</li></ul>Fiscal Support
<ul><li>Independently prepare statements of expenditures, review expense reports for accuracy, and prepare deposits.</li><li>
Responsible for office purchases and travel logistics in compliance with university policies, including ordering supplies, booking travel, and maintaining accurate records and reconciliations through university systems.</li></ul>
Other<ul><li>
Perform other related clerical duties as assigned to ensure the smooth operation of the State 4-H Office.</li></ul><ul><li>
Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work.</li></ul> 
 
Additional Physical Demands
To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver&rsquo;s license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting hr@aces.illinois.edu.
Minimum Qualifications
High school diploma or equivalent. 
Any one or combination totaling two (2) years (24 months) from the categories below:
 
College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
 
30 semester hours equals one (1) year (12 months)
 
Associate&rsquo;s Degree (60 semester hours) equals eighteen months (18 months) 
90 semester hours equals two (2) years (24 months)
 
Bachelor&rsquo;s Degree (120 semester hours) equals three (3) years (36 months) 
Work experience performing office/clerical activities, including the use of computer systems. 
One (1) year (12 months) of work experience comparable to the second level of this series.
Knowledge, Skills and Abilities<ul><li>
Knowledge of general office practices and procedures, including filing, correspondence, recordkeeping, and scheduling to ensure smooth daily operations.</li>
<li>Skill in performing professional administrative and secretarial duties, such as preparing documents, managing calendars, coordinating meetings, and maintaining organized records with a high degree of accuracy.</li>
<li>Ability to communicate effectively and professionally in person, by phone, and in writing to support staff, clientele, and the public.</li>
<li>Strong organizational and time management skills with the ability to prioritize multiple tasks, meet deadlines, and adapt to changing office needs.</li>
<li>Proficiency with Microsoft Office Suite and collaboration tools (e.g., Microsoft Teams) to maintain office workflow and support project coordination.</li>
<li>Commitment to providing reliable, consistent administrative support as a valued member of the office team, contributing to long-term operational stability.</li></ul>

Appointment Information

This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is $42,872.70.
 
 
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures &amp; Deadline Information

Applications must be received by 6:00 pm (Central Time) on November 21, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact skpttrsn@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver&rsquo;s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Sponsorship for work authorization is not available for this position.
<div></div>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility &amp; Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.
<div></div>
Requisition ID: 1032972 
Job Category: Off-Campus 
Apply at: https://jobs.illinois.edu</div></div></div></div>

Office Support Specialist, Extension - State 4-H Office

Activ8 Chicago

A global power distribution company is currently searching for a bilingual (Korean/English) HR General Affairs Specialist to join their Human Resources department in the Buffalo Grove, IL area. The ideal candidate has previous office support or receptionist experience in an industrial environment, and a positive, team-oriented mindset.This is a full-time, direct hire position with a comprehensive benefits package.HR General Affairs Specialist Responsibilities Include:<ul><li>General clerical duties, including but not limited to: scheduling, records management, data entry, handling general phone inquiries about the company, and greeting visitors on arrival and directing them appropriately</li><li>Provide administrative support to the HR department at large by assisting with onboarding paperwork, training schedules, and maintaining personnel files</li><li>Schedule travel, appointments, and meetings for executive managers and external visitors, and track / submit expense reports</li><li>Monitor inventory levels and coordinate with purchasing departments to procure materials for the office as well as production</li><li>Act as an intermediary between office management and production teams, facilitating effective communication</li><li>Assist with analysis of department functions and participate in improvement initiatives</li><li>Other duties as assigned</li></ul>HR General Affairs Specialist Requirements Include:<ul><li>High school diploma or GED</li><li>Previous office support/receptionist experience, ideally within the manufacturing industry</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Familiar with ERP software or data entry systems</li><li>Business-level Korean language ability, including reading, writing, speaking and listening</li><li>Excellent interpersonal skills, including written and verbal communication, and a customer service demeanor</li></ul>Direct applicants only. We do not accept any resumes from any third-party organizations or other recruiters. -------------------------------------------------------------------------Activ8 Recruitment &amp; Solutions / Renaissance Resources Inc. has been one of the leading recruiting firms in North America when it comes to working with Japanese Businesses for over 25 years. Our services are based on the needs of our clients, and we connect them with qualified candidates in the Automotive, Electronics, Food &amp; Beverage, Logistics, Manufacturing, and Oil &amp; Gas industries. We like to take the approach of working one on one with each of you to ensure that we have the best understanding of your background and what it is you are looking for in a career.We screen ALL Candidates to verify the validity of each applicant with criminal background / Social Security verification. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.Job Type: Full-timePay: $45,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Language:<ul><li>Korean (Required)</li></ul>Ability to Commute:<ul><li>Buffalo Grove, IL 60089 (Required)</li></ul>Work Location: In person

HR & General Affairs Specialist - Korean/English Bilingual (35255)

Heart of Ohio Family Health Centers

<div>Summary: This position supports the Organization in the following manner:
Maintain and verify purchase orders, and maintain, reconcile, and order medical, janitorial, and office supplies inventory at all Heart of Ohio locations.
Perform any combination of routine clerical and support duties to assure continuity within the Finance Department.
Backup support to Accounting Specialist.
Reports to: Finance Manager
Supervises: N/A
Dress Requirement: Business casual in accordance with Heart of Ohio Family Health Centers dress code policy
Work Schedule: This is a full-time position consisting of 40 hours per week during the standard business hours of Monday to Friday. Times are subject to change due to business necessity
Non-Exempt
Job Duties: These are considered essential to the successful performance of this position:<ul><li><div><ul><li>
Weekly maintaining inventory count on hand and fulfilling orders as needed and approved.</li><li>
Month-End inventory count at all locations.</li><li>
Responsible for reviewing purchase orders for accuracy and appropriate signatures.</li><li>
Credit card reconciliations</li><li>
Code documents according to company procedures.</li><li>
Answer employee and vendor inquiries as needed.</li><li>
Enter data in the accounting software system.</li><li>
Create and run reports as requested</li><li>
Weekly bank deposits and front desk cash receipt pick-ups.</li><li>
Filing, general clerical duties, and support to Finance Department</li><li>
Back-up to Accounting Specialist (specifically accounts payable)</li><li>
Adhere to all the Organization&rsquo;s policies and procedures, especially the hazardous, health and safety procedures</li><li>
Multi-task, work under time constraints and meet deadlines.</li><li>
Ability to thrive in a fast-paced environment.</li><li>
Ability to lift and move large packages up to 25lbs.</li><li>
Ability to work at multiple locations.</li><li>
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.</li></ul></div></li></ul>
Facility Environment:
Heart of Ohio Family Health operates in multiple locations, in the Columbus, OH area. All facilities have a medical office environment with front-desk reception area, separate patient examination rooms, nursing stations, pharmacy stock room, business offices, hallways and private toilet facilities. All clinical facilities are ADA compliant.
Physical Demands and Requirements: these may be modified to accurately perform the essential functions of the position:<ul><li>
Mobility = ability to easily move without assistance</li><li>
Bending = often bending from the waist and knees</li><li>
Reaching = often reaching no higher-than-normal arm stretch</li><li>
Lifting/Carry = ability to lift and carry packages up to 25lbs</li><li>
Pushing/Pulling = ability to push or pull a normal office environment</li><li>
Dexterity = ability to handle and/or grasp, use a keyboard, calculator, and other office equipment accurately and quickly</li><li>
Hearing = ability to accurately hear and react to the normal tone of a person&rsquo;s voice</li><li>
Visual = ability to safely and accurately see and react to factors and objects in: a normal setting</li><li>
Speaking = ability to pronounce words clearly to be understood by another</li></ul>
Job Qualifications: (Experience, Knowledge, Skills and Abilities)<ul><li>
High School diploma</li><li>
3 years of office experience.</li><li>
Intermediate skill level in Excel.</li><li>
Intermediate skill level in other Microsoft office</li><li>
Ability to communicate (orally and in writing) in a professional manner.</li><li>
Ability to work independently or as a team member.</li><li>
Ability to maintain an established work schedule to ensure dependability, accuracy of work quality, and a harmonious, consistent work environment</li></ul></div>

Inventory/Purchasing Specialist

Carolina Therapy Connection

<div>Description:

Our Mission: &ldquo;Informing families, enriching lives, changing futures&rdquo;
The Office Support Specialist ensures that the administrative activities within our agency are run efficiently by providing support to the team and clients we serve. The Office Support Specialist is also responsible for optimizing our office systems and processes so we may carry out our mission efficiently. The Office Support Specialist builds and supports the relationships between our referral sources, our clients/families and our team to enable us to carry out our mission of serving others efficiently.
*MUST be able to work Monday-Friday 8am to 5pm; 1 hour break daily.*
Serve your team members and set them up for success.
Support the daily needs of team members by:
scheduling and rescheduling of clients (only treatments)
obtaining/sending medical history and additional information needed to conduct thorough and excellent therapy services
As needed monitor and enter insurance authorizations for Medicaid (Choice PA, HealthyBlue, UHC, AmeriHealth and Wellcare) and private insurances as necessary.
Engage your team members with respect and patience while leaning into their communication/personality style.
Communicate schedule changes with team members clearly and timely.
Manage the schedule deliberately to maintain productivity of team members.
Maintain Electronic Health Records
Send/receive faxes
Monitor cancellations and no-shows to help increase client accountability and the productivity of team members.
Collection of copays and monitor patient balances
Deliver an amazing experience for clients and referral sources.
Greet all clients and answer all incoming calls with a smile : )
Follow up with clients to confirm their appointments on a daily/weekly/monthly basis.
Have an understanding of collecting daily co-pays and patient balances and record in Fusion.
Wow the client with excellent communication and follow through.
Take time to develop a personal connection with our clients and referral sources in ways that are meaningful to them.
Maintain and deliver all client forms for compliance with insurance and clinic procedures.
Create new client files as needed with detailed information for therapists.
Maintain a fun and efficient clinic environment for staff and clients/families.
Housekeeping tasks to maintain a clean and efficient clinic environment.
Disinfect work spaces daily
Organize clinic space
Complete laundry and dishwasher tasks as needed
Develop and implement strategies for efficient documentation/paperwork flow.
Maintain the systems and processes around you; fix them when they don&rsquo;t work, update them when outdated, and eliminate them when not needed.
Ensure compliance with insurance regulations in order to maintain the integrity of our company.
Obtain necessary doctor&rsquo;s orders and documentation necessary to conduct therapy services (IFSP, ISP, etc.).
Enter in initial authorizations to Medicaid and other insurances and monitor authorizations on a daily basis.
Communicate status of authorizations to therapists.
Contact referral sources to follow up on MD orders.
Follow up with patients and referral sources when unable to contact for services (within 14 days).
Key Performance Indicators:
Customer service rating scale/Employee Rating Scale &gt; than 66
All co-pays and payments are accounted for in Fusion with 100% accuracy
Faxes are worked within 12 hours of receiving
Insurance authorizations are checked on a daily basis, entered into the system with 100% accuracy, and completed within 24 hours of receiving MD signature
Clinic organization is maintained on a daily basis
Assist in confirming clients for their appointments (every client is called on holidays-even those with text/email reminders)
Appointment changes are communicated with therapists within 1 hour of occurring
Monday meeting goals are achieved each week
Requirements:

Skills and Qualifications
Administrative Skills<ul><li>Strong organizational skills for managing schedules, insurance authorizations, and patient records.</li><li>Proficiency in using Electronic Health Records (EHR) systems.</li><li>Ability to multitask and prioritize tasks efficiently.</li></ul>
Customer Service<ul><li>Excellent interpersonal skills to build relationships with clients, referral sources, and team members.</li><li>Strong verbal and written communication skills for clear and professional interaction.</li><li>A positive and patient demeanor, ensuring a welcoming experience for clients.</li></ul>
Technical Skills<ul><li>Familiarity with fax machines, scheduling software, and office equipment.</li><li>Basic knowledge of social media platforms and marketing tools for content creation and reviews.</li></ul>
Insurance and Compliance Knowledge<ul><li>Understanding of insurance processes, including Medicaid and private insurance authorizations.</li><li>Familiarity with documentation requirements for medical and therapy services.</li></ul>
Problem-Solving and Adaptability<ul><li>Ability to develop and implement systems to enhance efficiency.</li><li>Adaptable to changing schedules and clinic needs while maintaining professionalism.</li></ul>
Team Collaboration<ul><li>A supportive and respectful attitude toward team members.</li><li>Willingness to assist in creating a fun, organized, and efficient clinic environment.</li></ul>
Education and Experience<ul><li>High school diploma or equivalent required; post-secondary education or certification in office administration or healthcare management preferred.</li><li>Experience in an administrative or customer service role, ideally within a healthcare or therapy clinic setting.</li></ul>
Physical Requirements<ul><li>Ability to perform light housekeeping tasks such as organizing, disinfecting, and completing laundry.</li><li>Comfortable working in a dynamic, fast-paced environment.</li></ul>
Performance Expectations<ul><li>Uphold the clinic&rsquo;s mission: &ldquo;Informing families, enriching lives, changing futures.&rdquo;</li><li>Meet key performance indicators such as client satisfaction, timely documentation, and accurate billing.</li><li>Ensure daily operational goals, including appointment confirmations and insurance compliance, are met.</li></ul>
Workplace Culture<ul><li>Be an ambassador of the clinic&rsquo;s values by fostering meaningful connections with clients and colleagues.</li><li>Participate in team events and contribute to a supportive and collaborative work environment.</li></ul></div>

Administration Staff

State of Nebraska

<div>The work we do matters!
Hiring Agency:
Correctional Services - Agency 46 
 
Location:
Lincoln, NE 
 
Hiring Rate:
$17.254 
 
Job Posting:
JR2025-00020738 Office Specialist &ndash; Purchasing &ndash; Central Office (Open) 
 
Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
11-25-2025 
 
Job Description:
Nebraska Department of Correctional Services (NDCS) is seeking a new teammate to join its highly motivated, detail-oriented, efficiency-driven mission, which is to keep our staff and facilities safe and well-supplied. Our team encourages teammates to have a positive impact on our agency and programs.
 
 
The State of Nebraska can offer you:
 
<ul><li>13 paid holidays
</li><li>Vacation and sick leave (24 days your first year, accruing immediately)
</li><li>Military leave
</li><li>156% state-matched retirement
</li><li>Tuition reimbursement
</li><li>Employee assistance program
</li><li>79% employer paid health insurance plans
</li><li>Dental and vision insurance plans
</li><li>Employer-paid $20,000 life insurance policy
</li><li>Public Service Loan Forgiveness Program (PSLF) eligible through the federal government
</li><li>Wide variety and availability of career advancement
</li><li>Meaningful public service - service with a purpose!
</li><li>Numerous training and development opportunities
</li></ul> 
For more information call 402-471-2654. For Americans with Disabilities Act (ADA) accommodations, please contact Megan Jones at megan.jones@nebraska.gov 
 
DUTIES:
<ul><li>Provide a variety of procurement support functions to NDCS facilities and other teammates.
</li><li>Enter, track and receive purchase orders using the State of Nebraska&rsquo;s Payroll and Financial Center (PFC).
</li><li>Interact with NDCS Accounting and other customers (internal and external) to ensure a seamless acquisition and payment experience.
</li><li>Assist with compliance and transparency protocols, reporting, and system research for problem resolution.
</li><li>Maintain files, both hard copy and electronic.
</li><li>Perform various tasks to assist with document preparation.
</li><li>Deliver quality administrative support while following proper procedures and policies.
</li><li>Work independently in a fast-paced environment with sharp attention to detail and accuracy.
</li>Provide excellent customer service and rapport with NDCS teammates and other staff through clear and effective communication. 
<li>
</li></ul> 
Requirements/Qualifications
Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers, software and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in office support services or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers, software and office equipment.
Preferred Qualifications: Experience with Microsoft Office applications, minimum two years&rsquo; experience/training/education in administrative/office/secretarial support function, excellent communication and customer service skills.
Other: Applicants accepting a job offer must pass the following pre-employment exams in this order: physical exam/screening, and at a randomly announced time, pass a drug test. Once at the Staff Training Academy, must successfully complete the fully paid Nebraska Department of Correctional Services Training Program. 
 
<h2 class="jobSectionHeader"> 
Benefits
</h2>We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
 
 
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.</div>

Office Specialist – Purchasing – Central Office

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HR & General Affairs Specialist - Korean/English Bilingual (35255)

Inventory/Purchasing Specialist

Administration Staff

Office Specialist – Purchasing – Central Office