operations administrative assistant

Projectile Tube Cleaning

<p><b>Position Summary:</b></p><p>This position is responsible for providing support for the manufacturing, equipment, safety, and field operations as well as responsibilities assigned by the Operations/Safety Manager with support of the company President and Vice President for Projectile Tube Cleaning, Inc. This individual must have strong organizational and communication skills with the ability to multi-task and work independently to meet deadlines. Experience with project management and/or safety-related tasks is preferred. This position requires confidentiality.</p><p><b>Job Functions:</b></p><p>&middot; General:</p><p>o Draft and organize documents, memos, forms, and reports. Maintain filing systems, both digital and physical, to ensure quick retrieval.</p><p>o Assist with the onboarding of new hires and helping to resolve personnel questions regarding company policy.</p><p>o Manage/update job, safety, and personnel information in company database.</p><p>o Support administrative and additional activities as needed based on management&rsquo;s input and/or manpower deficiencies.</p><p>o Assist with identifying areas to improve processes and efficiency.</p><p>&middot; Field/In-House:</p><p>o Assist with planning and scheduling work/crews based on job schedule and client requirements to ensure efficient utilization of personnel and equipment.</p><p>o Communicate with personnel for scheduling, to address information, or to coordinate activities.</p><p>o Support field/in-house operations through the purchase, repair, and/or staging of equipment and materials needed for jobs.</p><p>o Monitor and maintain inventories for equipment and materials to support field operations.</p><p>o Coordinate and/or conduct periodic equipment checks and audits.</p><p>o Identify/recommend tasks to the Operations/Safety Manager and oversee the completion of tasks when they are determined necessary.</p><p>o May be required to work out in the field performing services such as Tube Cleaning, Leak Detection, etc. on occasion to support manpower deficiencies.</p><p>&middot; Manufacturing:</p><p>o Assist with work assignments to support orders and/or inventory needs as well as ensuring the completion of the assignments in a timely fashion.</p><p>o Assist with product flow throughout the manufacturing process and communicate adjustments/needs when necessary.</p><p>o Operate manufacturing equipment as volume dictates or when specific expertise is required.</p><p>&middot; Safety:</p><p>o Assist with providing and maintaining a safe work environment by explaining, monitoring, and enforcing company safety programs and compliance to OSHA requirements.</p><p>o Coordinate, recommend, schedule, and/or conduct safety training for personnel to ensure compliance with company, client, and OSHA requirements.</p><p>o Manage/maintain job and personnel safety records including updates in the company database.</p><p>o Manage/update client safety portals to maintain compliance with client requirements and to assign/document client training requirements.</p><p>o Assist with third party safety audits.</p><p><b>Job Requirements:</b></p><p>&middot; High School Diploma or equivalent is required.</p><p>&middot; The ability to multi-task and work independently is required.</p><p>&middot; Good communication and organizational skills are required.</p><p>&middot; Self-motivated and efficient problem solver preferred.</p><p>&middot; Proficiency in using computer-based software to generate documents, spreadsheets, email, etc. is preferred.</p><p>&middot; A mechanical background and the ability to build/assemble equipment is preferred.</p><p>&middot; Valid Driver&rsquo;s License with no DUIs in the past three (3) years is required.</p><p>&middot; Physical:</p><p>o Sit for extended periods of time, stand, walk, push, pull, reach overhead, and bend to the floor.</p><p>o Exert 20 to 50 pounds of force occasionally to move objects.</p><p>o Exert 10 to 20 pounds of force frequently to move objects.</p><p>o Exert up to 10 pounds of force constantly to move objects.</p><p><b>Working Conditions:</b></p><p>&middot; Skin exposures to oil, cutting fluids, etching solutions, dirt, etc.</p><p>&middot; Excessive noise levels from manufacturing equipment.</p><p>&middot; Possible inhalation of fumes, dust, and mist.</p><p>&middot; Possible hazards from equipment operation and product handling.</p><p>The position may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.</p><p>Pay: $17.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Operations Administrative Assistant

Texas Disposal Systems

<p></p><div><p><b>ON-SITE, NO REMOTE WORK</b></p><p><b>
SCHEDULE: 10 HR SHIFTS WEDNESDAY - SATURDAY (OFF: SUNDAY - TUESDAY)</b></p><p></p><p><b><br>
JOB SUMMARY</b></p><p>
The Administrative Assistant - Georgetown assists with maintaining site reports in compliance with city, state, and federal regulations, processes driver paperwork, and handles cash reconciliation and bank deposits for the gatehouse and Gardenville. This position works with the Safety Department to process uniform orders for all Operations and Maintenance employees at the Georgetown site, updates payroll and human resources information, as directed, and serves as the point of contact for anyone inquiring about Georgetown operations. The Administrative Assistant - Georgetown is a hybrid role and will serve as a Gatehouse agent every Saturday and occasional weekdays as needed.</p><p></p><p><b><br>
CORE RESPONSIBILITIES</b></p><ul><li>
Maintains site reports in compliance with city, state and federal regulations pertaining to the transfer station.</li><li>
Maintains a filing system for documents and personnel files.</li><li>
Processes, distributes and files confidential and sensitive documents.</li><li>
Drafts routine reports, e.g. free dump day, total COSA tonnage YTD, yard and container inventory.</li><li>
Obtains purchase orders (PO) approvals when needed.</li><li>
Assist with processing driver paperwork.
</li><li>Collects payments from customers via mail, scale house and drop offs, and updates accounts and transports deposits to the bank.</li><li>
Operates office equipment, including but not limited to a PC, scanner, copier, fax machine, tablets, two-way radios, video monitors, and multi-line phone system.</li><li>
Orders and assigns work uniforms for employees at the facility.</li><li>
Maintains inventory and safety supplies for the office.</li><li>
Assures that tablets, phone, two-way radios are functioning, updated, and issued correctly.</li><li>
Checks on routing, route statuses, work orders, and tickets as needed by drivers and management.</li><li>
Assists drivers with questions on routes, check for pictures, pull up notes or maps for accounts.</li><li>
Prints route sheets and makes temporary route changes when suggested by the Facility Manager or supervisor.</li><li>
Works in the Gatehouse as a Gatehouse attendant every Saturday.</li><li>
Updates payroll when the Facility Manager is out.</li><li>
Maintains spreadsheets such as gate codes and trash limits, employee contact information, container inventory control and others.</li><li>
Relieves the scale house attendant, as needed.</li><li>
Attends monthly safety meetings and weekly site meetings.</li><li>
Monitors and responds to &ldquo;Georgetown Operations&rdquo; emails.</li><li>
Answers incoming phone calls.</li><li>
Report operations issues to the Facility Operations Manager and Site Director.</li><li>
Monitors video surveillance at the site.</li><li>
Maintains the HR &ldquo;Health Board.&rdquo;</li><li>
Other duties as assigned.</li></ul><p></p><p><b><br>
REQUIRED SKILLS &amp; QUALIFICATIONS</b></p><ul><li>
High school diploma or its equivalent</li><li>
At least three years&rsquo; experience doing clerical or administrative work.</li><li>
Working knowledge of office administration practices and the ability to use standard office equipment &ndash; phone, computer, scanner, fax machine.</li><li>
Ability to work independently with minimal or no supervision</li><li>
Basic math skills</li><li>
Ability to follow instructions</li><li>
Able to work independently, manage priorities and workload</li><li>
Proficiency with the Microsoft Office suite</li><li>
Professional phone and personal etiquette</li><li>
Verbal and written fluency in English</li></ul><p></p><p><b><br>
LICENSES &amp; CERTIFICATIONS</b></p><ul><li>
Valid Class C driver&rsquo;s license</li><li>
Safe driving record for the last 3 years.</li></ul></div><p></p>

ADMIN ASSISTANT - OPERATIONS (GEORGETOWN)

PRYPCO

<div>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 We are seeking a highly organised and proactive Operations Assistant to provide essential support to our operations team. This role is ideal for someone who thrives in a fast-paced environment is confident working with data and systems and is comfortable travelling between locations when required.
 <br/>
 <br/>
 The successful candidate will be detail-oriented, self-motivated and capable of managing a varied workload with minimal supervision.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 Administrative Support
 <br/>
 <br/>
 <ul>
  <li>
   Provide day-to-day administrative support to the operations team and management.
  </li>
  <li>
   Manage correspondence and prepare documents, reports and presentations.
  </li>
  <li>
   Maintain organised filing systems both digital and physical.
  </li>
  <li>
   Handle incoming enquiries and direct them to the appropriate team members.
   <br/>
   <br/>
  </li>
 </ul>
 Data &amp; Systems Management
 <br/>
 <br/>
 <ul>
  <li>
   Create, update, and maintain Excel spreadsheets, trackers and databases.
  </li>
  <li>
   Produce regular operational reports and performance dashboards using Excel.
  </li>
  <li>
   Accurately perform data entry, validation and reconciliation tasks.
  </li>
  <li>
   Use advanced Excel functions, including VLOOKUPs, pivot tables and formulas to analyse and present data.
  </li>
  <li>
   Support the implementation, maintenance and improvement of internal systems and tools.
   <br/>
   <br/>
  </li>
 </ul>
 Operations Coordination
 <br/>
 <br/>
 <ul>
  <li>
   Liaise with vendors, suppliers and internal departments to ensure smooth day-to-day operations.
  </li>
  <li>
   Support logistics coordination, including medical scheduling and updating customers on the status of their applications where required.
  </li>
  <li>
   Assist with operational projects and ad hoc tasks as directed by management.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 Essential
 <br/>
 <br/>
 <ul>
  <li>
   Proven experience in an administrative, coordination or operations support role.
  </li>
  <li>
   Strong proficiency in Microsoft Excel, including formulas, pivot tables, data formatting, and VLOOKUPs.
  </li>
  <li>
   Excellent organisational skills and strong attention to detail.
  </li>
  <li>
   Ability to manage multiple priorities and work effectively under pressure.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   Valid driver's licence and access to a reliable personal vehicle.
   <br/>
   <br/>
  </li>
 </ul>
 Desirable
 <br/>
 <br/>
 <ul>
  <li>
   Experience using CRM, operations or project management software (e.g. Salesforce).
  </li>
  <li>
   Experience working in a facilities management, logistics or field operations environment.
  </li>
  <li>
   Knowledge of basic financial administration, including purchase orders and invoicing.
   <br/>
   <br/>
  </li>
 </ul>
 Skills &amp; Personal Attributes
 <br/>
 <br/>
 <ul>
  <li>
   Self-motivated with the ability to take initiative and see tasks through to completion.
  </li>
  <li>
   Positive team player with a proactive, can-do attitude.
  </li>
  <li>
   Professional and discreet when handling sensitive or confidential information.
  </li>
  <li>
   Adaptable and comfortable working in a changing environment.
  </li>
  <li>
   Reliable, punctual and dependable.
   <br/>
   <br/>
  </li>
 </ul>
 What We Offer
 <br/>
 <br/>
 <ul>
  <li>
   Competitive salary commensurate with experience.
  </li>
  <li>
   Mileage reimbursement for work-related travel.
  </li>
  <li>
   Opportunities for career growth and professional development.
  </li>
  <li>
   Collaborative and supportive team environment.
  </li>
 </ul>
</div>


Operations Assistant

Nord Anglia Education

<p></p><div><div><div><div><div><b>Job Posting Date: </b>1 Jun 2026
</div></div></div></div><div><div><div><div><b>Location:
</b>Al Khor, QA
</div></div></div></div><div><div><div><div><b>Job ID: </b>9633
</div></div></div></div><div><div><div><div><b>School: </b>Nord Anglia International School Al Khor
</div></div></div></div><div><div><div><div><b>Company: </b>Nord Anglia Education
</div></div></div></div><div><div><div><div><div>Nord Anglia International School Al Khor is looking to appoint an outstanding <b>Operations Assistant</b> to join a well-established, supportive team in a highly successful and expanding school.</div><br>
<div>
</div><p><b>About our school</b></p>
<div>
Nord Anglia International School Al Khor (NAISAK) is a 3-18 through school with more than 1350+ pupils currently on roll. Our school resides in the town of Al Khor, 25 minutes north of Doha (the capital of Qatar). We educate both local and expat students through a bespoke and engaging Primary curriculum which draws on the English National Curriculum as well as Qatar&rsquo;s Ministry of Education curriculum.</div><br>
<div></div>
<p><b>
About the role</b></p>
<div>
The <b>Operations Assistant</b> will support the daily operational functions of the international school, ensuring the smooth and efficient running of administrative, health and safety, policy implementation, and transport coordination activities. The role involves preparing and maintaining operational documents, developing and updating policies and SOPs, coordinating transportation logistics, and ensuring compliance with safety standards.</div><br>
<div></div>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Assist in the preparation, review, and updating of operational documents and reports.</li>
<li>Support the development, implementation, and review of school policies, including health and safety policies.</li>
<li>Prepare and maintain Standard Operating Procedures (SOPs) related to school operations and safety protocols.</li>
<li>Coordinate transportation services, including scheduling, liaising with transport providers, and ensuring safety compliance.</li>
<li>Support in the organization of health and safety drills, inspections, and related documentation.</li>
<li>Collaborate with various departments to ensure operational efficiency and compliance.</li>
<li>Maintain records of operational activities and ensure documentation is up-to-date and accurate.</li></ul><br>
<div></div>
<p><b>
Skills and Competencies</b></p>
<p><b>
Minimum Qualification Requirements:</b>
</p><ul><li>Bachelor's degree in Business Administration, Management, Hospitality, Science or Commerce
</li><li>Strong organizational and coordination skills.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and document management systems.</li>
<li>Ability to work independently and collaboratively in a dynamic environment.</li>
</ul>
<p><b>Additional Desirable Attributes:</b>
</p><ul><li>Experience working in an international or multicultural environment.</li>
<li>Prior experience (1-3 years) in school operations, facilities management, or a similar environment preferred.</li>
<li>Knowledge of health and safety standards and policies applicable to educational institutions.</li>
<li>Familiarity with policy development, SOP writing, and document preparation.</li>
<li>Knowledge of local transportation regulations and safety standards.</li>
<li>Understanding of compliance standards for health, safety, and operational policies.</li>
<li>Ability to handle confidential information responsibly.</li></ul><br>
<div><br>
<b>To apply</b></div>
<p>
Please apply for this vacancy using our recruitment portal.</p>
<p>
Online applications should contain a CV and the details of three professional references.</p>
<div>
The closing date for application is <b>18th June 2026.</b></div><br>
<p>
</p><p>Start Date:<b> 21st June 2026.</b></p>
<p><b>
Selection process</b></p>
<p>
Long-listed candidates will be contacted as soon as possible, with initials interviews taking place.
</p><p>At Nord Anglia Education we are committed to providing a world class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils irrespective of race, ability, religion, gender or culture.</p>
<p>
All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both Country of residence/birth and any Country of residence within the last 10 years.</p></div></div></div></div></div><p></p>

CITY OF MODESTO

<div><div><div><h2 class="jobSectionHeader"><b>The Position</b></h2></div>
<p></p><div><div>Join the City of Modesto as an Administrative Office Assistant III and make a difference in your community! We're looking for dedicated journey-level clerical professionals ready to contribute to essential city operations. Enjoy competitive benefits, a supportive work environment, and the opportunity to grow your career while serving the public.<br>
</div><div><b>
Upcoming Salary Increases and Incentives:</b><br>
3% COLA effective 7/1/2026</div><div>
2.5% Education Incentive - Bachelor's Degree</div><div>
5% Education Incentive - Master's Degree</div><div><b>
Application Process</b></div><div>
Applicants will be assessed on the application submitted. Due to the volume of applications received, resumes will not be screened for the purpose of determining who is the most qualified to compete in the testing process. It is the applicant's responsibility to fill out the &quot;Education&quot; and &quot;Work Experience&quot; sections of the application with complete information and adequate detail. Do not substitute any part of the application with the words &quot;SEE RESUME.&quot;</div><div>
Applicants considered to be the most qualified will be invited to continue in the testing process. The Human Resources Department reserves the right to revise the testing process to best meet the needs of the City.</div><div><b>
Tentative Testing Schedule</b><br>
</div><div>
Online Exam</div><div>
July 1, 2026 - July 8, 2026</div><br>
The City of Modesto is an equal opportunity employer. We are committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. A City application is required, including Supplemental Questionnaire. The City of Modesto does not sponsor H-1B Visas. Salary offered depends on candidate&rsquo;s experience.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential and Marginal Function Statements</b></h2></div>
<p></p><div><div><i>Essential and other important responsibilities and duties may include, but are not limited to, the following:</i></div><div></div><div><b><br>
Essential Functions</b><b>:</b></div><div></div><div><br>
Research and assemble moderately complex information from a variety of sources for the completion of forms or the preparation of reports.</div><div></div><div><br>
Perform various technical processing, generating, and collecting of forms, applications, permits, payments, invoices, refunds, or procedures requiring in-depth knowledge of the department's functions.</div><div></div><div><br>
Provide lead direction, training, and work review to administrative support staff; set priorities, assign, and monitor task completion to ensure coordination and completion of assigned work.</div><div></div><div><br>
Make arithmetical or routine statistical computations that may include payroll preparation; may serve as timekeeper and review timecards for accuracy.</div><div></div><div><br>
Answer questions and provide information to the public, outside agencies, and City staff requiring the use of judgment in the application of policies, rules, or procedures.</div><div></div><div><br>
Schedule, maintain calendars, prepare agendas, attend, and take minutes of a variety of internal and external meetings.</div><div></div><div><br>
Perform a variety of support duties related to the work unit to assist management staff in complex clerical office activities; schedule and track trainings.</div><div></div><div><br>
Assist in the administration of applicable programs as needed; assist in resolving issues and implementing necessary changes.</div><div></div><div><br>
Establish, organize, and maintain complex departmental filing systems; maintain administrative records for assigned programs.</div><div></div><div><br>
Type complex and sensitive correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions; may compose routine correspondence and brief reports.</div><div></div><div><br>
Type, proofread, review, and process various documents and materials, including for accuracy, completeness, and compliance with departmental policies and regulations.</div><div></div><div><br>
Collect, compile, and enter data from computer systems, including generating reports, advising others on routine system operations, and tracking projects.</div><div></div><div><br>
May assist with tracking, monitoring, and verifying the accuracy of expenditures.</div><div></div><div><br>
Attend to a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.</div><div></div><div><br>
May act as a receptionist, receiving, screening and directing callers, and making appointments.</div><div></div><div><br>
Review reports for accuracy and make corrections.</div><div></div><div><br>
Operate a wide variety of standard office equipment.</div><div></div><div><br>
Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.</div><div></div><div><br>
Observe and maintain a safe working environment in compliance with established safety programs and procedures.</div><div></div><div><br>
Marginal Functions:</div><div></div><div><br>
Performs related duties as assigned.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><div><b>Knowledge of:</b></div><div><br>
Principles and practices of administrative support activities.</div><div><br>
Practices and procedures of filing systems management.</div><div><br>
Formats and materials for typed materials.</div><div><br>
Basic business arithmetic, including percentages and decimals.</div><div><br>
Correct English usage, including spelling, grammar, and punctuation.</div><div><br>
Policies, procedures, processes, and forms related to the department to which assigned.</div><div><br>
Applicable programs, processes, and workflows.</div><div><br>
Pertinent federal, state, and local laws, codes, rules, and regulations.</div><div><br>
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.</div><div><b><br>
Ability to:</b></div><div><br>
Provide training and lead direction to others.</div><div><br>
Organize, prioritize, and coordinate work activities.</div><div><br>
Read and apply laws, codes, rules, regulations, policies, and procedures.</div><div><br>
Determine appropriate communications and forms to ensure compliance with applicable regulations and procedures.</div><div><br>
Organize, research, and maintain office files.</div><div><br>
Respond tactfully and effectively with those contacted in the course of the work.</div><div><br>
Make and interpret arithmetical calculations and formulas with speed and accuracy.</div><div><br>
Compose routine correspondence from brief instructions.</div><div><br>
Use initiative and sound independent judgment within established guidelines.</div><div><br>
Maintain awareness of issues and record and communicate issues to various departments and management staff.</div><div><br>
Type or perform word processing at speed necessary for successful job performance.</div><div><br>
Collect, compile, run, and interpret pertinent reports and data.</div><div><br>
Research and resolve errors and report discrepancies</div><div>
.</div><div>
Communicate clearly and concisely, both orally and in writing.</div><div><br>
Establish and maintain effective working relationships with those contacted in the course of work.</div><div><br>
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.</div><div><b><br>
Experience and Training Guidelines:</b></div><div><i><br>
Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:</i></div><div><b><br>
Experience:</b></div><div><br>
Two years of general clerical experience of which one year must have been at the journey level;</div><div><b>
or</b></div><div><br>
One year of experience with the City of Modesto as an Administrative Office Assistant II.</div><div><b><br>
Training:</b></div><div><br>
High School diploma or GED equivalency.</div><div><br>
Completion of vocational or college level course work in business administration or a related field is desirable.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Physical and Mental Requirements</b></h2></div>
<p></p><div><div><b>Mobility</b>: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. <b>Lifting</b>: frequently up to 10 pounds; occasionally up to 25 pounds. <b>Vision</b>: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. <b>Dexterity</b>: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. <b>Hearing/Talking</b>: frequent hearing and talking, in person and on the phone. <b>Emotional/Psychological</b>: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. <b>Environmental</b>: frequent exposure to noise.</div><div><b><br>
WORKING CONDITIONS</b></div><div></div><div><br>
Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment. Some positions may be assigned to remote locations. Positions may require occasional overtime or weekend work and travel is rare.</div></div></div></div><p></p>

Administrative Office Assistant III

CURSOR

<div><p>Operations &middot; Full-time &middot; San Francisco</p><br>
<div><div><p>Our mission is to automate coding. The first step in our journey is to build the best tool for professional programmers, using a combination of inventive research, design, and engineering. Our organization is very flat, and our team is small and talent dense. We particularly like people who are truth-seeking, passionate, and creative. We enjoy spirited debate, crazy ideas, and shipping code.</p><p><b>
About the role</b></p><p>
We&rsquo;re hiring an Executive Assistant to support our Head of User Operations and two other executives across the operations function.
</p><p>This is a high-impact role focused on enabling clarity, efficiency, and execution across a fast-moving User Operations org. The ideal candidate is highly organized, an excellent business writer, and confident enough to actively manage competing priorities across complex calendars and workflows. This person will need to be full time in our SF office.
</p><p><b>What you&rsquo;ll do
</b></p><p><b>Calendar &amp; Meeting Management</b></p><ul><li><p>
Own complex scheduling across multiple senior leaders and stakeholders</p></li><li><p>
Prioritize ruthlessly to ensure time aligns with business impact</p></li><li><p>
Push back when needed to protect focus and optimize leadership bandwidth</p></li></ul><p><b>
Travel &amp; Expenses</b></p><ul><li><p>
Coordinate domestic and international travel logistics</p></li><li><p>
Manage expenses through Ramp with accuracy and timeliness</p></li></ul><p><b>
Business Writing</b></p><ul><li><p>
Draft, edit, and refine internal communications, presentations, and leadership updates</p></li><li><p>
Help leaders articulate strategy, summarize meetings, and drive follow-ups</p></li><li><p>
Bring structure and clarity to ambiguous inputs and fast-moving discussions</p></li></ul><p><b>
GTM Operating Rhythm Support</b></p><ul><li><p>
Help keep key meetings, planning cycles, and cross-functional touchpoints on track</p></li><li><p>
Partner closely with Recruiting to ensure interview days run smoothly and efficiently</p></li><li><p>
Support offsite planning for the GTM teams, including venue sourcing, hotel contract negotiations, and travel coordination</p></li><li><p>
Oversee event catering and restaurant reservations, managing budgets and vendor relationships to deliver seamless team-building experiences.</p></li></ul><p><b>
You may be a fit if</b></p><p><b>
Core Experience</b></p><ul><li><p>
6+ years of experience in an Executive Assistant or similar role</p></li><li><p>
Experience supporting senior leaders in a fast-paced, tech-forward environment</p></li></ul><p><b>
Skills &amp; Traits</b></p><ul><li><p>
Exceptional business writing skills</p></li><li><p>
Strong judgment and prioritization&mdash;knows what matters and acts accordingly</p></li><li><p>
Assertive and confident; willing to push back to improve outcomes</p></li><li><p>
Highly organized with strong attention to detail</p></li></ul><p><b>
Working Style</b></p><ul><li><p>
Slack-native and comfortable operating in fast, async environments</p></li><li><p>
AI-forward&mdash;uses modern tools (e.g., ChatGPT, Notion AI, etc.) to move faster and produce higher-quality work</p></li><li><p>
Growth mindset with a willingness to continuously improve systems and processes</p></li></ul><p><b>
Nice to Have</b></p><ul><li><p>
Experience supporting go-to-market (Sales, CS, RevOps, or Field Engineering) teams</p></li></ul></div></div></div><p></p>

Executive Assistant, User Operations

TTP Inc

<p><b>NOW HIRING: Seasonal Executive Assistant / Event Coordinator Support</b><br/><i>Seasonal Opportunity | Administrative &amp; Event Operations Support | Immediate Hiring</i></p><p>A fast-paced organization is seeking a highly organized and detail-oriented Seasonal Executive Assistant to support administrative operations and event logistics throughout the season. This is an excellent opportunity for someone who enjoys a mix of office administration, data management, and hands-on event coordination.</p><p>We're looking for a proactive professional who can keep projects organized, manage details efficiently, and help ensure events run smoothly from planning through execution.</p><p><b>Position Type:</b> Seasonal / Temporary<br/><b>Schedule:</b> Full-Time, Including Some Event-Related Hours as Needed<br/><b>Start Date:</b> Immediate</p><p>What You'll Do</p><ul><li>Provide administrative support to management and event leadership teams</li><li>Perform data entry, record management, and database updates</li><li>Assist with event planning, coordination, and logistics</li><li>Prepare spreadsheets, reports, schedules, and event documents</li><li>Track registrations, vendor information, and event-related details</li><li>Coordinate communication with vendors, staff, and event participants</li><li>Assist with event setup, breakdown, and on-site support as needed</li><li>Manage calendars, appointments, and administrative projects</li><li>Maintain organized files and accurate records</li><li>Support day-to-day office operations and special projects</li></ul><p>What We're Looking For</p><ul><li>Previous administrative, executive assistant, office support, or event coordination experience preferred</li><li>Strong data entry and computer skills</li><li>Proficiency with Microsoft Office, Google Workspace, and spreadsheets</li><li>Excellent organizational and time management abilities</li><li>Strong attention to detail and accuracy</li><li>Professional communication and customer service skills</li><li>Ability to multitask and adapt in a fast-paced environment</li><li>Dependable, proactive, and able to work independently</li><li>Willingness to assist with both office and event-related responsibilities</li></ul><p>Why Apply?</p><ul><li>Exciting seasonal opportunity supporting special events and operations</li><li>Variety of responsibilities with both office and event experience</li><li>Dynamic and team-oriented work environment</li><li>Opportunity to develop administrative and event management skills</li><li>Work closely with leadership and event professionals</li><li>Immediate interviews and quick start dates</li></ul><p>Apply today &mdash; we're looking for organized and motivated professionals ready to make an impact during a busy and exciting season.</p><p>Executive Assistant, Administrative Assistant, Event Coordinator, Event Planning, Event Support, Office Administrator, Administrative Support, Data Entry, Office Assistant, Project Coordination, Event Logistics, Calendar Management, Microsoft Office, Google Workspace, Vendor Coordination, Event Operations, Seasonal Employment, Administrative Professional, Special Events, Immediate Hire</p><p>Pay: $25.00 - $29.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Do you currently live within the work area? Where do you currently reside? (Candidate must reside in the work area to be considered for this position)</li><li>Do you consent to text messaging regarding your job application?</li><li>Please provide the best email &amp; phone number we can reach you</li></ul><p>Location:</p><ul><li>Aspen, CO 81611 (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Aspen, CO 81611 (Preferred)</li></ul><p>Work Location: In person</p>

Executive Assistant

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