operations administrative assistant

Blue Star Manufacturing (Pvt) Limited

Experience: 2&ndash;3 Years Location: Johar Town, Lahore Shift Timings: 12:00 PM to 09:00 PMJob SummaryThe Assistant Operations will provide administrative, secretarial, and operational support to ensure smooth day-to-day functioning of the department. The role involves managing documentation, coordinating with internal teams, scheduling tasks, and assisting the Operations Manager in executing operational activities.Key Responsibilities1. Administrative &amp; Secretarial Support<ul><li>Manage daily administrative tasks including filing, documentation, and correspondence.</li><li>Draft, format, and prepare official letters, reports, and meeting minutes.</li><li>Handle incoming calls, emails, and inquiries professionally.</li><li>Maintain calendars, appointments, and schedule meetings for the Operations Manager.</li></ul>2. Operational Assistance<ul><li>Assist in coordinating operational activities with different departments.</li><li>Support in preparation of daily task updates, operational reports, and follow-ups.</li><li>Ensure timely communication of updates, issues, and operational delays to the relevant teams.</li><li>Maintain records, databases, and logs as required by the operations team.</li></ul>3. Coordination &amp; Communication<ul><li>Serve as a point of contact between the Operations department and other teams.</li><li>Follow up on pending tasks, deadlines, and operational requirements.</li><li>Coordinate interdepartmental communication to ensure workflow efficiency.</li></ul>4. Document &amp; Data Management<ul><li>Maintain organized digital and physical documentation for easy retrieval.</li><li>Assist in preparing operational presentations, summaries, and reports.</li><li>Ensure confidentiality and secure handling of all internal documents.</li></ul>5. Support to Operations Manager<ul><li>Assist the manager in planning, monitoring, and executing operational tasks.</li><li>Provide reminders, updates, and support for day-to-day management activities.</li><li>Conduct basic research and gather information required for operational decisions.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience in a secretarial, administrative, or operations support role.</li><li>Strong communication and coordination skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Excellent organizational and time management abilities.</li><li>Ability to multitask and work under minimal supervision.</li><li>Professional behavior, confidentiality, and positive attitude.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you explain your experience in handling administrative and secretarial tasks?</li><li>What is your current salary?</li><li>What is your expected salary?</li><li>If selected than how soon you could be able to join?</li><li>How much experience you have as a assistant?</li></ul>Work Location: In person

Assistant Operations (Secretarial Role)

Hilton

<div>
 A Hotel Operations Coordinator Assistant plays a pivotal role in supporting the daily functions of various hotel departments, ensuring seamless operations and exceptional guest experiences. Below is an overview of the key responsibilities and duties associated with this role across different departments:
 
 
 <ul>
 <li>
 Front Office:
 </li>
 <li>
 Guest Services: Assist in administration for front desk operations, ensuring accuracy and adherence to hotel policies and procedures.
 </li>
 <li>
 Guest Relations: Develop guest services to enhance the guest experience.
 </li>
 <li>
 Housekeeping:
 </li>
 <li>
 Administrative Support: Provide administrative assistance to the housekeeping department, including meeting minutes and maintaining operational records.
 </li>
 <li>
 Communication: Serve as a liaison between housekeeping and other departments to ensure guest satisfaction and operational efficiency.
 </li>
 <li>
 Engineering:
 </li>
 <li>
 Maintenance Coordination: Assist in scheduling and tracking maintenance tasks, ensuring that all hotel facilities are in optimal working condition.
 </li>
 <li>
 Record Keeping: Maintain logs of maintenance activities, equipment status, and service requests.
 </li>
 <li>
 Food and Beverage:
 </li>
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 Event Support: Provide administrative support for food and beverage operations, including event planning, menu coordination, and liaising between operational departments.
 </li>
 <li>
 Inventory Management: Assist in tracking inventory levels, ordering supplies, and ensuring compliance with health and safety standards.
 </li>
 <li>
 Kitchen:
 </li>
 <li>
 Administrative Assistance: Support kitchen operations by managing administration requirements, ensuring accuracy and adherence to hotel policies and procedures.
 </li>
 <li>
 Compliance Monitoring: Ensure adherence to food safety regulations and assist in maintaining cleanliness and organization within the kitchen.
 </li>
 <li>
 Recreation and Animation:
 </li>
 <li>
 Program Coordination: Assist in planning and organizing recreational activities and entertainment programs for guests.
 </li>
 <li>
 Guest Engagement: Promote and manage guest participation in various activities, ensuring a memorable experience.
 </li>
 <li>
 Hygiene:
 </li>
 <li>
 Compliance Monitoring: Assist in monitoring that all hotel areas adhere to hygiene and cleanliness standards.
 </li>
 <li>
 Security:
 </li>
 <li>
 Safety Protocols: Assist in monitoring security measures to ensure the safety of guests and staff.
 </li>
 <li>
 Incident Reporting: Help in documenting and reporting security incidents, coordinating with law enforcement when necessary.
 </li>
 <li>
 Director of Operations:
 </li>
 <li>
 Administrative Support: Provide comprehensive administrative assistance to the Director of Operations, including scheduling, reporting, and communication with department heads.
 </li>
 <li>
 Project Coordination: Assist in coordinating special projects, operational improvements, and strategic initiatives across departments.
 
 
 
 </li>
 </ul>
 In summary, the Hotel Operations Administration Assistant is integral to the smooth functioning of hotel operations, providing essential support across various departments to ensure guest satisfaction and operational excellence.
 
 
 
 Qualifications - Internal
 
 
 
 Qualifications - Internal
 
 
 
 What are we looking for?
 
 
 
 An Operation Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent administration and IT skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous administrative experience in a fast paced environment
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Hurghada Plaza
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Operation Coordinator

Controls, Service & Engineering Co., Inc.

<div>Operations Assistant 
Controls, Service &amp; Engineering Co., Inc. (CSE) based in New Cumberland, a family owned and operated business for over 50 years, is Central PA's best kept secret in the HVAC/Plumbing industry. CSE provides high quality service and installations to the top industrial, medical &amp; commercial buildings in the area. Our cultural norms include:<ul><li>
Above and beyond</li><li>
Choose your attitude</li><li>
Open communication</li><li>
Intentionally build connection</li><li>
Own it</li><li>
Improve and grow/always pursue better</li><li>
I show gratitude&hellip;practice generosity&hellip;and apply grace!</li></ul>
Operations Assistant&ndash; Kickstart Your Career With a Team That Helps You Grow 
 
Are you looking to build your administrative career in a role where every day brings something new? Join our team as an Operations Assistant and play a key part in keeping our functions running smoothly&mdash;from the office to the warehouse and everything in between. 
 
This onsite role is perfect for someone who enjoys variety, likes learning how different parts of a business work, and wants hands-on experience across accounting, operations, logistics, and office support. 
 
What You&rsquo;ll Be Doing (and learning!) 
 
In this role, you&rsquo;ll get to:<ul><li>
Learn our workflow start to finish by entering customer work orders into our software system.</li><li>
Support our Accounts Payable team with data entry, investigating vendor questions, and help process invoices and cash receipts.</li><li>
Be part of receiving operations as you receive shipments, verify inventory, and support our tool room (including tracking tool repairs and calibrations).</li><li>
Help keep the company moving by managing vehicle registrations and our EZ Pass program.</li><li>
Become the &ldquo;go-to&rdquo; for supplies&mdash;office, cleaning, safety, and anything else the team needs.</li><li>
Coordinate travel arrangements for technicians and help ensure they have everything needed for jobs.</li><li>
Support our uniform program, including rentals and purchases.</li><li>
And of course, pitch in with other tasks that keep our operations running efficiently.</li></ul> 
You&rsquo;ll gain experience in multiple departments, giving you a strong foundation for future growth in operations, finance, logistics, or office management. 
 
What You Bring 
 
We&rsquo;re looking for someone who:<ul><li>
Has at least 1 to 2 years of administrative experience (service industry experience is a plus).
</li><li>Is comfortable working with computers and Microsoft Office.</li><li>
Loves accuracy, organization, and paying attention to the little things.</li><li>
Communicates clearly&mdash;both verbally and in writing.</li><li>
Can work independently and as part of a team.</li><li>
Doesn&rsquo;t mind splitting time between office tasks and occasional receiving work.</li><li>
Is able to meet deadlines and lift up to 35 pounds when needed.</li></ul> 
If you&rsquo;re reliable, detail-oriented, and eager to learn, you&rsquo;ll thrive here. 
 
Compensation &amp; Benefits<ul><li>
Pay: $19&ndash;$23 per hour (based on experience)</li><li>
Benefits:
<ul><li>Medical, Dental and Vision
</li><li>Short &amp; long-term disability,
</li><li>401(k) and other voluntary benefits</li><li>
Paid vacation, sick time, and holidays</li></ul></li><li>
Environment: A supportive team that values growth, cross-training, and work-life balance</li></ul> 

8UTFa2brOA</div>

Operations Assistant

Solomon People Soluitons

Candidates with Own Visa / Dependent Visa only apply.Job Description: Operations AssistantPosition OverviewThe Operations Assistant will support the day-to-day operations of the Training and Development division, ensuring smooth coordination across multiple functions including content development, trainer management, AI-assisted design, IT administration, CRM operations, and digital media production. This role requires a proactive, tech-savvy individual who can multitask effectively in a fast-paced training business environment.Key Responsibilities<ul><li>Assist in managing end-to-end training operations, including scheduling, trainer coordination, and logistics.</li><li>Support training content development using AI tools and applications such as ChatGPT, Canva, and PowerPoint.</li><li>Coordinate with external trainers and manage trainer onboarding, contracts, and documentation.</li><li>Support IT functions including management of hardware, software, and troubleshooting basic system issues.</li><li>Assist in Microsoft 365, Azure, and SharePoint setup, user access, and file organization.</li><li>Manage data entry, follow-ups, and reporting through Zoho CRM for sales and client tracking.</li><li>Coordinate graphic design and infographics creation for marketing and course materials.</li><li>Oversee digital printing, binding, and physical material preparation for workshops and events.</li><li>Maintain accurate records, documentation, and reports related to operational and administrative functions.</li><li>Collaborate cross-functionally with sales, trainers, and management to streamline workflows and ensure timely delivery of outputs.</li></ul>Qualifications and Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Information Technology, or a related field.</li><li>Minimum 2&ndash;4 years of experience in operations, preferably within the training, consulting, or education sector.</li><li>Hands-on experience with AI tools (e.g., ChatGPT, Canva), Microsoft 365, SharePoint, and CRM systems (preferably Zoho).</li><li>Basic knowledge of IT systems (hardware, software installation, troubleshooting).</li><li>Experience in graphic design, infographics, or content development will be an added advantage.</li></ul>Skills and Competencies<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and coordination skills.</li><li>Proficient in Microsoft 365 Suite, SharePoint, and Azure environment.</li><li>Familiarity with AI-based content and visual creation tools.</li><li>Attention to detail and ability to manage documentation accurately.</li><li>Proactive problem-solver with a positive, service-oriented attitude.</li><li>Ability to work collaboratively with cross-functional teams.</li></ul>Reporting StructureThe Operations Assistant will report directly to the Operations Manager or Managing Director and will coordinate closely with the Training Coordinator, IT Support, and Sales teams.Please apply with CV and picturesJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,500.00 - AED2,750.00 per month

Blue Group Of Companies

We are looking for a detail-oriented and proactive Operations Assistant to support daily business operations. The ideal candidate will assist in administrative tasks, coordinate with departments, manage documents, and ensure smooth workflow across the organization.Key Responsibilities:<ul><li>Assist in day-to-day operational activities.</li><li>Maintain employee records, documents, and files.</li><li>Coordinate with HR, Accounts, and other departments for operational requirements.</li><li>Prepare reports, summaries, and spreadsheets as needed.</li><li>Manage office supplies, inventory, and procurement assistance.</li><li>Support in scheduling meetings, interviews, and internal communication.</li><li>Handle data entry, documentation, and follow-up tasks.</li><li>Assist in vendor coordination and basic logistics tasks.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business, HR, or related field).</li><li>Fresh to 1 year experience (HR/Operations background preferred).</li><li>Good communication and coordination skills.</li><li>Strong proficiency in MS Office (Excel, Word, PowerPoint).</li><li>Ability to multitask and manage time effectively.</li><li>Attention to detail and problem-solving skills.</li></ul>Skills:<ul><li>Organizational skills</li><li>Communication &amp; teamwork</li><li>Reporting skills</li><li>Basic HR/Accounts knowledge (optional)</li><li>Professional attitude</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary based on experience</li><li>Performance-based bonuses</li><li>Friendly work environment</li><li>Growth opportunities</li></ul>Job Type: Full-timePay: Up to Rs50,000.00 per monthWork Location: In person

Hirestaff.ai

<div>
 
 
 About the Role
 
 
 
 We are looking for a detail-oriented and proactive
 
 Operations Assistant
 
 to support our US Healthcare Revenue Cycle Management (RCM) operations. This role plays a vital part in ensuring smooth coordination between teams, maintaining accurate documentation, and assisting with day-to-day operational workflows related to referrals, billing processes, scheduling, and other administrative tasks for psychiatry and behavioral health services.
 
 
 
 
 
 This is a full-time
 
 onsite
 
 position requiring strong communication, organizational skills, and the ability to work efficiently in a fast-paced, night-shift environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 RCM Operations Support
 
 
 <ul>
 <li>
 Assist with daily RCM functions including referrals, eligibility verification, authorization submission, and follow-ups.
 </li>
 <li>
 Support processes for billing, payment posting, claim tracking, denial follow-ups, and collections.
 </li>
 <li>
 Coordinate with internal teams to ensure timely updating of patient information, encounter details, and required documents.
 </li>
 <li>
 Maintain accuracy in data entry across RCM platforms, EHR systems, and billing software.
 </li>
 </ul>
 
 
 Administrative &amp; Operational Coordination
 
 
 <ul>
 <li>
 Support day-to-day back-office operations, ensuring smooth workflow and timely task execution.
 </li>
 <li>
 Maintain logs, trackers, and reports for tasks such as referrals, patient scheduling updates, claim progress, and operational KPIs.
 </li>
 <li>
 Assist managers with documentation preparation, dashboards, and performance summary reports.
 </li>
 <li>
 Coordinate communication between team members, supervisors, and US-based stakeholders when required.
 </li>
 </ul>
 
 
 Process Monitoring &amp; Quality
 
 
 <ul>
 <li>
 Ensure tasks are completed according to standard operating procedures (SOPs).
 </li>
 <li>
 Identify errors or inconsistencies in documentation and escalate them to the supervisor.
 </li>
 <li>
 Maintain confidentiality and compliance with HIPAA and company policies.
 </li>
 </ul>
 
 
 Team Collaboration
 
 
 <ul>
 <li>
 Support cross-functional teams involved in RCM, scheduling, billing, and patient communication.
 </li>
 <li>
 Participate in team meetings, contribute to process improvements, and assist with operational problem-solving.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or a related field (preferred).
 </li>
 <li>
 Prior experience in RCM, medical billing, referrals, or US healthcare administration is an advantage.
 </li>
 <li>
 Strong English communication (written &amp; verbal).
 </li>
 <li>
 Proficient in MS Excel, Google Sheets, and documentation tools.
 </li>
 <li>
 Excellent organizational skills, attention to detail, and ability to multitask.
 </li>
 <li>
 Ability to work night shift (7 PM&ndash;4 AM PKT) on-site.
 </li>
 </ul>
 
 
</div>

Eddie Kane Steel Products

Eddie Kane Steel Products has been a family owned and operated business providing exceptional service in the steel industry for over 25 years. The company motto has always been to &quot;Treat others as you would have them treat you&quot; and we are in search of a full time Operations Administrative Assistant at our location in Bridgewater, New Jersey.Hours: Monday-Friday 7:00 AM to 3:30 PM with a half hour lunchGeneral Description: Responsible for daily facilitation of necessary paperwork needed to maintain efficiency and production flow of work throughout the shop floor.Duties and Responsibilities:<ul><li>Generate all paperwork (copy of the order, instructions, prints, traceability sheets, pallet labels, etc.) for the job packets to go to the production floor via email from Sales Services.</li><li>Communicate to Sales Services if any necessary information is missing and update job packet before issuing it to the floor.</li><li>Update issued production paperwork as communicated by Sales Services.</li><li>Place newly generated job packets in their respective file boxes in the production area.</li><li>Pickup completed job packets from the file boxes, check them to ensure all paperwork is completed correctly by the operators and deliver them to the Transportation Administrator.</li><li>Record new jobs on job schedules</li><li>Collecting and ensuring all shipping/receiving documents are filled out correctly before delivering them to the Transportation Administrator.</li><li>Enter new jobs on the operations schedule after an estimated job completion time has been established.</li><li>Assist with light Human Resource as needed</li><li>Be able to perform other office duties as required.</li><li>Performs all duties as assigned</li></ul>Skills:<ul><li>Must be extremely organized in a fast-paced environment</li><li>Advanced user in Excel is a must</li><li>Must be able to effectively communicate on multiple organizational levels</li><li>Have strong MS Office background</li><li>Basic reading and mathematical skills (addition, subtraction, multiplication, division)</li><li>Good oral &amp; written communication skills</li><li>Good interpersonal skills and the ability to work well with others</li></ul>Education/Experience:High School Diploma or EquivalentThe health and safety of our Eddie Kane Steel Products employees is of the utmost importance to us and ensure that we have all PPE (Personal Protective Equipment) and hand sanitizer available to our employees, take employee, visitor and vendor temperatures, disinfect all common areas, practice social distancing and washing hands throughout the day to maintain a safe and healthy work environment!**NO AGENCIES ** NO RELOCATION ** NO CALLS ** NO WALK INS**Job Type: Full-timePay: $23.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What are your salary requirements?</li></ul>Experience:<ul><li>Administrative: 3 years (Preferred)</li><li>Data entry: 3 years (Preferred)</li><li>operations: 3 years (Preferred)</li><li>Manufacturing: 3 years (Preferred)</li><li>Light Human Resources: 2 years (Preferred)</li></ul>Work Location: In person

Admin Assistant - Operations

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