operations administrative assistant

Hilton

<div>Operation Administrative Assistant
A Hotel Operations Administration Assistant plays a pivotal role in supporting the daily functions of various hotel departments, ensuring seamless operations and exceptional guest experiences. Below is an overview of the key responsibilities and duties associated with this role across different departments:
1. Front Office:<ul><li>
Guest Services: Assist in administration for front desk operations, ensuring accuracy and adherence to hotel policies and procedures.</li><li>
Guest Relations: Develop guest services to enhance the guest experience.</li></ul>
2. Housekeeping:<ul><li>
Administrative Support: Provide administrative assistance to the housekeeping department, including meeting minutes and maintaining operational records.</li><li>
Communication: Serve as a liaison between housekeeping and other departments to ensure guest satisfaction and operational efficiency.</li></ul>
3. Engineering:<ul><li>
Maintenance Coordination: Assist in scheduling and tracking maintenance tasks, ensuring that all hotel facilities are in optimal working condition.</li><li>
Record Keeping: Maintain logs of maintenance activities, equipment status, and service requests.</li></ul>
4. Food and Beverage:<ul><li>
Event Support: Provide administrative support for food and beverage operations, including event planning, menu coordination, and liaising between operational departments.</li><li>
Inventory Management: Assist in tracking inventory levels, ordering supplies, and ensuring compliance with health and safety standards.</li></ul>
5. Kitchen:<ul><li>
Administrative Assistance: Support kitchen operations by managing administration requirements, ensuring accuracy and adherence to hotel policies and procedures.</li><li>
Compliance Monitoring: Ensure adherence to food safety regulations and assist in maintaining cleanliness and organization within the kitchen.</li></ul>
6. Recreation and Animation:<ul><li>
Program Coordination: Assist in planning and organizing recreational activities and entertainment programs for guests.</li><li>
Guest Engagement: Promote and manage guest participation in various activities, ensuring a memorable experience.</li></ul>
7. Hygiene:<ul><li>
Compliance Monitoring: Assist in monitoring that all hotel areas adhere to hygiene and cleanliness standards.</li></ul>
8. Security:<ul><li>
Safety Protocols: Assist in monitoring security measures to ensure the safety of guests and staff.</li><li>
Incident Reporting: Help in documenting and reporting security incidents, coordinating with law enforcement when necessary.</li></ul>
9. Director of Operations:<ul><li>
Administrative Support: Provide comprehensive administrative assistance to the Director of Operations, including scheduling, reporting, and communication with department heads.</li><li>
Project Coordination: Assist in coordinating special projects, operational improvements, and strategic initiatives across departments.</li></ul>
In summary, the Hotel Operations Administration Assistant is integral to the smooth functioning of hotel operations, providing essential support across various departments to ensure guest satisfaction and operational excellence.
What are we looking for? 
An Operation Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Excellent verbal and written communication skills</li><li>
Excellent administration and IT skills</li><li>
Committed to delivering a high level of customer service, both internally and externally</li><li>
Flexibility to respond to a range of different work situations</li><li>
Ability to work under pressure</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous administrative experience in a fast paced environment</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Operation Administrative Assistant

Special Food Restaurants Management

Position: Administrative AssistantReports To: HR Coordinator / General ManagerResponsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Additional Requirements:<ul><li>Male</li><li>Must have own car</li></ul>Job Types: Full-time, PermanentPay: From AED4,000.00 per monthExperience:<ul><li>Operations: 2 years (Required)</li></ul>License/Certification:<ul><li>Driving license (Required)</li></ul>

Operations Assistant

Intelligent Outsource Ltd

Job Title: Operations AssistantCompany: TaskalerLocation: Pakistan, Lahore, Model TownJob Type: Full-TimeCompany Overview: Taskaler is a leading offshore outsourcer offering end-to-end retail-driven services. We provide our brands with a wide range of bespoke retail and eCommerce solutions, including customer experience, back office, and digital support. We are committed to operational excellence and exceptional client experiences. As a growing company, we are seeking an Operations Assistant to join our talented team.Job Summary: Taskaler is seeking a proactive and detail-oriented Operations Assistant to support the daily operations, cross-departmental coordination, and strategic planning. The ideal candidate will be an organized multitasker with strong communication, analytical, and problem-solving skills, capable of handling dynamic business requirements effectively.Key Responsibilities:Purchase Order (PO) Management:<ul><li>Create, issue, and track purchase orders for all supply chain categories, including raw materials, packaging, consumables (e.g., cups), coffee beans, and equipment (e.g., coffee machines).</li><li>Ensure POs are accurately aligned with forecasts, budgets, and internal requirements.</li><li>Maintain PO logs and status reports for visibility and updates to internal stakeholders.</li></ul>Supplier Coordination:<ul><li>Liaise with suppliers to confirm order details, lead times, delivery schedules, and documentation requirements.</li><li>Follow up on delayed or missing deliveries and escalate to the Supply Chain Analyst as needed.</li></ul>Inventory and Delivery Support:<ul><li>Collaborate with warehouse and logistics teams to coordinate incoming raw material deliveries and ensure receipt documentation is accurate.</li><li>Update internal systems with delivery confirmations and discrepancies.</li></ul>Data Entry and Reporting:<ul><li>Maintain accurate records of procurement activities in software.</li><li>Generate weekly and monthly procurement reports for the Supply Chain Analyst.</li><li>Support the preparation of performance dashboards and KPIs as needed.</li></ul>Administrative and Compliance Tasks:<ul><li>Support supplier onboarding with documentation collection and system input.</li><li>Ensure all procurement activities adhere to internal compliance standards and documentation protocols.</li><li>Assist in audit preparation by organising and providing required documentation.</li></ul>Continuous Improvement:<ul><li>Identify and suggest improvements to PO processes, templates, or communication flows to improve efficiency and accuracy.</li><li>Assist in documentation of standard operating procedures (SOPs) related to administrative procurement functions.</li></ul>Requirements:<ul><li>Strong organisational, scheduling, and planning skills.</li><li>Proven experience of 2 Years as an Operations Assistant or in a similar role, preferably in the e-commerce or retail industry.</li><li>Excellent verbal and written English communication and relationship management skills.</li><li>Proficiency in MS Office (Excel, Word, PowerPoint).</li><li>Analytical and detail-oriented mindset with strong problem-solving abilities.</li><li>Ability to manage sensitive and confidential information with discretion.</li><li>Strong interpersonal skills to collaborate effectively across teams and with senior management.</li></ul>Perks &amp; Benefits:<ul><li>At Taskaler, we want you to be well and thrive. Our global benefits package includes</li><li>Fuel Allowance</li><li>Outpatient (Self, Spouse, Children &amp; Parents)</li><li>Insurance Coverage</li><li>Leave encashment</li><li>Development plan - Inhouse Courses/Certifications</li><li>Nurturing environment where you can learn and grow yourself..</li></ul>Why Join Us: At Taskaler, we offer a dynamic and collaborative work environment where your contributions are valued. As part of our team, you will have the opportunity to make a meaningful impact on our operations department and be involved in exciting projects that drive our business forward.We would love to hear from you if you are passionate about this role and making a difference in a fast-growing company. Join us in shaping the future of Taskaler!Job Type: Full-timeApplication Question(s):<ul><li>Are you comfortable communicating fluently in English (spoken and written)?</li></ul>Experience:<ul><li>Operations: 2 years (Preferred)</li></ul>Work Location: In person

Oli Oli

Overview Position: Admin & Operations AssistantLocation: Dubai, UAEExecutive SummaryJoin a amazing group of people at OliOli and help them to achieve their mission to deliver exciting, joyful, differentiated, world-class, and incredibly fun experiences to children that nurture their innate sense of curiosity and exploration.OliOli (means joy in the Hawaiian language) is a multiple award-winning contemporary childrens museum that opened to rave reviews in Dubai in 2017 and in Doha in 2022. Founded by a group of parents who are passionate about open-ended, non-judgmental play, OliOli entails interactive galleries comprising hands-on exhibits.The Admin & Operations Assistant will provide comprehensive administrative support across multiple functions, including HR administration, procurement, cafe & inventory, corporate affairs, and office.Founders backgroundWe are young parents who have been blessed to follow our dream. Our dream is for children to be happier, more creative, more imaginative, more informed, inspired, aware, balanced, and amazed. We aim to see the joy on the faces of children. Responsibilities Key duties & responsibilities:Procurement Support:<ul><li>Vendor relations: review vendor contracts, create and maintain strong and effective relationships with vendors/suppliers, negotiate prices, ensure timely deliveries and quality standards</li><li>Procurement planning: develop purchasing plans for equipment, services, and supplies</li><li>Maintain updated contact list of vendors and suppliers, their qualifications, delivery times, and potential future development</li><li>Maintain records of purchases, pricing, and other important data</li><li>Assist in maintaining accurate inventory records, tracking stock levels, and placing orders when necessary to ensure products and supplies are readily available</li><li>Order and manage office supplies, ensuring all necessary materials are readily available, efficiently organized and stored</li></ul>Corporate Administration & Office Support:<ul><li>Provide administrative support to the Finance Team on a wide variety of tasks, including documentation management</li><li>Assist with petty cash management, expense tracking and invoice processing</li><li>Assist with meetings scheduling and internal communications</li><li>IT Coordination: oversee the office IT environment and liaise with external IT service provider as required</li><li>Event and Project support: work with colleagues across all departments to proactively contribute to the success of internal and external events, programs and special projects and activities that contribute to the achievement of OliOli objectives</li></ul>HR Administration:<ul><li>Assist in processing paperwork related to benefits, onboarding, offboarding and other employee transactions</li><li>Employee Records Compliance: maintain and update employee records, liaise with external PRO office to ensure that all employee documentation meets regulatory standards</li><li>Insurance coordination: liaise with insurance provider to manage member additions, deletions, and any other insurance-related matters</li></ul> Qualifications <ul><li>Bachelors degree in business administration, Finance, Computer Applications, or a related field</li><li>Proven experience in administrative support, ideally in a multi-functional role</li><li>Experience in procurement, inventory management or corporate affairs is a plus</li><li>Familiarity with Procurement systems and software</li><li>Familiarity with UAE MOHRE & Visa processes</li><li>Familiarity with Human Resources Information Systems (HRIS)</li><li>Tech-savvy with advanced experience with Microsoft 365 tools and features</li><li>Knowledge of HR systems, procurement platforms, or inventory management software would be an advantage</li><li>Self-starter and self-motivated, with a proactive approach, thrives in a team-oriented and collaborative environment</li><li>Strong organizational skills with the ability to multitask, prioritize, and manage time efficiently</li><li>Ability to handle sensitive and confidential information with discretion</li><li>Ability to work well with management and staff at all levels</li></ul><img src="https://www.jobg8.com/Tracking.aspx?%2fh34g3pSz%2f75jczzp3GnEA5x3UjJ%2fwlSp" width="0" height="0" />

OliOli Dubai Admin and Operations Assistant

Applied Research in Acoustics LLC

ARiA applies broad interdisciplinary expertise in acoustics, machine learning, modeling &amp; simulation, and signal processing toward innovative science and engineering research and development for a diverse set of government and corporate clients. Partnering with government, industry, and academia, ARiA solves critical challenges.ARiA is a small business where you can make a big difference.ARiA: Real Research. Real World.TMFor more information, visit www.ariacoustics.com.Position DescriptionARiA is looking for a highly motivated self-starter and low-ego team player to join our team as the Operations Assistant, working at our Central Virginia headquarters. This position offers significant potential for advancement as ARiA continues our historical pattern of significant year-on-year growth. The successful candidate will be an integral part of our team, working in close coordination with members of the of the accounting, security, technical, and executive staff, and supporting our continued growth and success.The Operations Assistant will report to the Managing Member and will support the day-to-day operations of ARiA, including:Operations<ul><li>Monitor, schedule, and guide through completion over the contract lifecycle: (1) internal documentation and mandated filings with government agencies for onboarding and closeout of contracts and (2) electronic submission of cost vouchers/invoices prepared by the accounting staff, deliverables prepared by technical staff, periodic compliance filings, and verifications of required training</li><li>Guide through completion and ensure timely submission of compliant proposal documents</li><li>Manage external-facing communications (phone and email)</li><li>Prepare filings for review in compliance with all applicable federal, state, and local rules and regulations including permits, representations, and certifications</li><li>Assist in maintaining and updating company policies and manuals in accordance with governing rules and regulations</li><li>Monitor and guide through completion submissions of employee travel requests and expense claims in coordination with the accounting staff, ensuring compliance with travel regulations</li><li>Assist in monitoring and renewing insurance coverage and prepare and submit for review all associated filings</li><li>Assist the managing member with various operational and administrative tasks, including external-facing communications, scheduling, and arranging travel</li></ul>Office Management<ul><li>Hire, manage, and schedule all nontechnical (e.g., facility maintenance) vendors and service-providers</li><li>Manage and schedule regular meetings and communications within ARiA</li><li>Receive and process incoming and outgoing mail and shipments</li><li>Order and track inventory of supplies</li><li>Maintain and update inventories of ARiA assets</li><li>Monitor and schedule registration and maintenance associated with ARiA assets</li></ul>Human Resources<ul><li>Ensure compliance and timely reporting from staff for time card submissions, leave requests, and telework records</li><li>Support ARiA&rsquo;s hiring process by posting available positions and coordinating and scheduling the interview process</li><li>Schedule and guide through completion the onboarding process for new staff including</li><li>Benefits enrollment</li><li>Ordering and distribution of equipment</li><li>Distribution and documentation of completion of required training</li><li>Assist in administration of employee benefit programs</li></ul>RequirementsApplicants must be U.S. citizens and must meet eligibility requirements for access to sensitive information. Those selected for employment will be subject to a security investigation.<ul><li>Bachelor&rsquo;s degree in a relevant field or equivalent professional experience</li><li>Superb attention to detail and independent problem-solving skills</li><li>Strong Proficiency with Microsoft Office and Google Workspace</li><li>Excellent oral and written communication skills and professional manner</li><li>Proven self-starter with the ability to manage multiple priorities and consistently deliver excellence in a deadline-intensive environment</li></ul>Desirable Skills, Qualifications, and Experience<ul><li>Prior experience with requirements and standards for Federal and U.S. Department of Defense contracting</li><li>Experience managing compliance with government regulations</li></ul>To apply submit cover letter and resume/CV to hr@ariacoustics.comJob Type: Full-timePay: $45,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Relocation assistance</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>This position requires compliance with Federal drug laws, even if such substances are legal in your state. Will you comply with Federal drug laws?</li><li>Due to the nature of the information required to perform this job, U.S. Citizenship is required for this position. Are you a citizen of the United States?</li></ul>Location:<ul><li>Madison, VA 22727 (Preferred)</li></ul>Ability to Commute:<ul><li>Madison, VA 22727 (Required)</li></ul>Work Location: In person

We PeeJay BuildTec Pvt Ltd

Job Title: Operations AssistantJob Summary:The Operations Assistant will support daily plant operations, production coordination, logistics, and documentation activities for the Ready Mix Concrete (RMC) unit. The role involves assisting in scheduling, dispatch coordination, raw material tracking, and ensuring smooth operational flow between production, quality, and sales teams.Key Responsibilities:<ul><li>Assist in planning and monitoring daily RMC production and delivery schedules.</li><li>Coordinate with batching plant operators, site engineers, and transport teams to ensure timely dispatch.</li><li>Maintain records of raw material receipts, cement stock, aggregates, admixtures, and diesel usage.</li><li>Support documentation related to plant operations, vehicle logbooks, weighbridge entries, and trip sheets.</li><li>Track material consumption, RMC delivery slips, and customer acknowledgment copies.</li><li>Follow up with suppliers and contractors for material availability and delivery updates.</li><li>Assist in maintaining safety, housekeeping, and compliance records for plant operations.</li><li>Generate daily production, dispatch, and stock reports for management review.</li><li>Support coordination between operations, maintenance, quality control, and accounts teams.</li><li>Ensure timely communication and resolution of operational issues.</li><li>Assist Operations Manager in day to day activities</li></ul>Skills &amp; Competencies:<ul><li>Strong coordination and follow-up skills.</li><li>Basic knowledge of RMC operations, batching, and logistics preferred.</li><li>Proficiency in MS Excel, Word, and data entry.</li><li>Good communication and record-keeping ability.</li><li>Team player with attention to detail and accuracy.</li></ul>Qualification &amp; Experience:<ul><li>Diploma / Graduate in Engineering, Logistics, or Commerce preferred.</li><li>1&ndash;3 years of experience in plant operations, preferably in RMC / construction materials / manufacturing.</li></ul>Work Schedule:<ul><li>Full-time, 8:00 AM to 6:00 PM (as per plant shift requirements).</li><li>Sunday / Holiday duties on rotation if required.</li></ul>Job Type: Full-timePay: &#8377;18,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Food provided</li></ul>Work Location: In person

Abiya industries

We are seeking a motivated Operations Assistant to help oversee logistics, factory scheduling, and coordination of daily workflows in our production facility.Responsibilities:<ul><li>Assist in managing production schedules and staff coordination.</li><li>Track orders, materials, and job progress.</li><li>Support reporting and documentation of operations KPIs.</li><li>Liaise between departments to ensure efficient workflows.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

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