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administration coordinator, facility & administration

operations coordinator

Ecolab

<div>
 
 Join Ecolab&rsquo;s industry-leading Finance team as Finance Coordinator in Egypt. We&rsquo;re growing and need talented people like you to help us continue to protect the world&rsquo;s most vital resources.
 
 
 
 
 
 In this role, you will responsible
 
 
 <ul>
 <li>
 Collect and consolidate contractual information from key stakeholders, including the Sales Team, to maintain and enhance the customer database.
 </li>
 <li>
 Assist in key projects focused on data consolidation and reconciliation to ensure the accuracy and integrity of financial data.
 </li>
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 Support the preparation and refresh of reports, delivering visibility and actionable insights to the Finance Team and decision-makers.
 </li>
 <li>
 Collaborate with team members to identify opportunities for process improvement and efficiency in financial operations.
 </li>
 </ul>
 
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree in finance, Accounting, Business, or a related field.
 </li>
 <li>
 Skills: Strong analytical skills, excellent communication abilities, and proficiency in financial modelling and forecasting tools.
 </li>
 </ul>
 
 
</div>

Finance Operations Coordinator

TÜV SÜD

<div>
 T&Uuml;V S&Uuml;D &ndash; A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.
 
 
 Established more than 150 years ago in Germany, T&Uuml;V S&Uuml;D is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. T&Uuml;V S&Uuml;D offers a wide range of testing &amp; product certification, inspection, auditing &amp; system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.
 
 
 
 Your Tasks
 
 
 
 <ul>
 <li>
 Coordinates with the Sales team, clients and inspectors to schedule a job on time.
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 Request and follow up the LPOs from clients.
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 Monitors and checks time sheets received daily and keeping a file (soft copy) in the system.
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 Submitting the time sheets with LPOs to the accounts for invoicing.
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 Attends client&rsquo;s daily inquiries and requests for job.
 </li>
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 Maintains the time sheet registry and invoices received from Accounts Dept.
 </li>
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 Monitors &amp; controls time sheet books/stickers.
 </li>
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 Provide administrative support when necessary.
 </li>
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 Encode, Print, and Ensure that the ID Corresponds to the Certificates.
 </li>
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 Final preparation for the training certificates such as lamination, compilation and creating acknowledgment papers.
 </li>
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 Ensures that return acknowledgments are Scanned and Filed for Quick Access.
 </li>
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 Arrange gate pass and necessary documents for audits to ensure renewal of the same.
 </li>
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 Act as the point of contact and communicate project status to all the stakeholders.
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 Weekly /monthly reporting in terms of jobs performed, certificates printed, rejections, etc
 </li>
 <li>
 Register and follow customer&rsquo;s complaints as per approved procedure
 
 
 </li>
 </ul>
 
 Your Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (Engineering degree is preferred)
 </li>
 <li>
 Minimum 3 years of total industrial work experience
 </li>
 <li>
 Strong knowledge of MS. Office and ERP software
 </li>
 <li>
 SAP Module preferable
 </li>
 <li>
 Strong analytical, reporting, and problem-solving skills.
 </li>
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 Ability to work independently as well as in a team-oriented environment.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 Competitive compensation package.
 
 
 Paid vacation and leave benefits.
 
 
 
 Additional Information
 
 
 
 <ul>
 <li>
 Don&rsquo;t meet every single requirement? No problem &ndash; if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.
 
 
 </li>
 </ul>
 We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are T&Uuml;V S&Uuml;D.
 
 
 Work Area: Corporate Functions &amp; Business Support
 
 
 Country/Region: Egypt
 
 
 Job Location: Cairo
 
 
 Working Model : Onsite
 
 
 Employment Type: Full time / regular
 
 
 Company: TUV SUD ME Abu Dhabi
 
 
 
 Org Unit Code
 
 
 
 Requisition ID: 2531
</div>

Operations Coordinator

<div>
 
 
 Job Title
 
 : Talent Acquisition &amp; Operations Coordinator
 
 
 
 Job Location
 
 : Cairo, Egypt
 
 
 
 Working Model
 
 : Onsite
 
 
 
 
 
 
 About the job
 
 
 
 Are you ready to embark on an exciting professional journey where innovation, collaboration, and excellence are at the heart of everything we do? Look no further! We are seeking passionate individuals like you to join our dynamic team.
 
 
 
 
 
 
 Your Tasks
 
 
 <ul>
 <li>
 Recruitment: End-to-end hiring for freelancers &amp; contractors&rsquo; positions.
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 Contract Management: Provides support documents and coordinates with relevant project teams and employees for contract-related requirements.
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 Compliance: Ensures project compliance and supports documentation requirements.
 </li>
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 Onboarding &amp; Offboarding: Manages onboarding and offboarding for all project hires.
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 Social Insurance: Coordinates with project team and employees to provide necessary documents for social insurance registration.
 </li>
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 Payroll: Support documentation and other necessary information for payroll.
 </li>
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 Health Insurance: Support documentation and other necessary information for health insurance.
 </li>
 <li>
 General HR Operations: Supports project-specific HR needs.
 </li>
 </ul>
 
 
 
 
 
 Your Qualifications And Skills
 
 
 <ul>
 <li>
 Bachelor's / master&rsquo;s degree in business administration or relevant field.
 </li>
 <li>
 Minimum 5 years of experience in project-based recruitment and operations management.
 </li>
 <li>
 Excellent in Documentation and MS office products.
 </li>
 <li>
 Excellent English language skills.
 </li>
 <li>
 In personal and management skills.
 </li>
 </ul>
 
 
 
 
 TUV SUD is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Join us on this incredible journey of transformation!
 
 
 
 
 
 For more company information, please visit our webpage
 
 www.tuvsud.com
 
 
</div>

Talent Acquisition & Operations Coordinator

Breadfast

<div>
 
 
 Role Objectives:
 
 
 
 The Operations Facilities Coordinator is responsible for coordinating and overseeing facility-related operations to ensure a safe, functional, and efficient workplace. This role includes managing service requests, liaising with vendors, and supporting the implementation of maintenance and improvement projects.
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 <ul>
 <li>
 Oversee the day-to-day operations of facility management, ensuring cleanliness, safety, and functionality.
 </li>
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 Coordinate maintenance requests and ensure timely resolution of issues.
 </li>
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 Monitor building systems, including HVAC, plumbing, electrical, and security systems.
 </li>
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 Schedule and supervise facility inspections, maintenance, and repairs.
 </li>
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 Maintain records of all facility operations, including maintenance logs and compliance documents.
 </li>
 <li>
 Work with vendors and contractors, ensuring quality service and adherence to contracts.
 </li>
 <li>
 Manage inventory of office and maintenance supplies, reordering as needed.
 </li>
 <li>
 Assist in budget planning and monitoring for facility-related expenses.
 </li>
 <li>
 Ensure compliance with health and safety standards and regulations.
 </li>
 </ul>
 
 
 
 
 
 Required Education, Knowledge, and Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in facility management, business administration, or a related field.
 </li>
 <li>
 Minimum of 3 years of experience in facilities management or coordination.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Familiarity with facility systems and maintenance procedures.
 </li>
 <li>
 Proficiency in Microsoft Office and facility management software.
 </li>
 <li>
 Knowledge of safety regulations and compliance standards.
 </li>
 </ul>
 
 
</div>

Operations Facilities Coordinator

naqla

<div>
 <ul>
 <li>
 
 Receive truck and driver data from the Fleet Coordinator and schedule daily trips according to operational plans.
 
 
 </li>
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 Coordinate with drivers and monitor truck movements to ensure adherence to schedules and on-time delivery.
 
 
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 Communicate with customers to confirm pickup and delivery times, resolving any delays or issues promptly.
 
 
 </li>
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 Track trips using monitoring systems or daily reports and prepare operational performance reports for management.
 
 
 </li>
 <li>
 
 Troubleshoot and resolve operational challenges (delays, breakdowns, or road disruptions) in coordination with drivers and the Fleet Coordinator to maintain service levels.
 
 
 </li>
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 Provide regular updates to management and customers regarding trip status and key operational insights.
 
 
 </li>
 <li>
 
 Act as a key liaison between customers, drivers, and internal teams to ensure smooth operations and high customer satisfaction.
 
 
 </li>
 <li>
 
 Contribute to improving daily operational procedures to enhance efficiency and reduce costs.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 
 
 
 
 Qualifications and Experience
 
 
 
 &bull; Bachelor&rsquo;s degree in Logistics, Supply Chain Management, or a related field (preferred).
 
 &bull; 1-3 years of experience in logistics, transportation, or a similar role, ideally within a trucking/transportation environment.
 
 &bull; Strong proficiency in Microsoft Office applications (Excel, Word, PowerPoint, etc.).
 
 &bull; Familiarity with logistics management systems or transportation software is an advantage.
 
 
 
 Key Skills
 
 
 
 &bull; Strong organizational and multitasking abilities.
 
 &bull; Excellent problem-solving and communication skills.
 
 &bull; Ability to work effectively under pressure and meet deadlines.
 
 &bull; Detail-oriented mindset with a focus on delivering exceptional service.
 
 
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 Social Insurance
 
 </li>
 <li>
 Medical Insurance
 
 </li>
 <li>
 Life Insurance
 
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 Quarterly Bonus
 
 </li>
 </ul>
</div>

Logistics Coordinator - Operations

Hilton

<div>
 A Talent Acquisition Coordinator ensures a seamless recruitment experience. A Talent Acquisition Coordinator will manage end-to-end recruitment operations &mdash; from opening new positions to onboarding new hires &mdash; while actively contributing to employer branding and recruitment initiatives. This role is responsible for delivering an excellent recruitment experience while working with internal and external stakeholders on recruitment needs and ensuring employee and prospect documentation is in order.
 
 
 
 What will I be doing?
 
 
 
 <ul>
 <li>
 Manage the full recruitment coordination process, including creating job requisitions, posting openings, and updating position statuses.
 </li>
 <li>
 Source and screen candidates through Taleo, databases, referrals, and social media.
 </li>
 <li>
 Conduct initial candidate assessments and pre-screening interviews.
 </li>
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 Schedule and coordinate interviews with hiring managers, ensuring timely communication and a positive candidate experience.
 </li>
 <li>
 Prepare and share candidate summary profiles with hiring managers and guide them on completing them.
 </li>
 <li>
 Ensure all recruitment documentation (applications, interview notes, evaluations) is accurate and complete.
 </li>
 <li>
 Maintain and update the recruitment tracking system and candidate database.
 </li>
 <li>
 Manage candidate communication throughout the recruitment process, ensuring professionalism and consistency.
 </li>
 <li>
 Conduct reference checks and prepare offer letters and employment documents.
 </li>
 <li>
 Guide selected candidates through medical checkups, onboarding formalities, and joining logistics.
 </li>
 <li>
 Serve as the point of contact for under-hiring providing clear guidance on hiring and onboarding procedures.
 </li>
 <li>
 Provide recruitment updates, and ensure timely closures with hiring managers.
 </li>
 <li>
 Advise hiring managers on interview best practices and selection processes.
 </li>
 <li>
 Follow up regularly to ensure smooth progress of all open positions.
 </li>
 <li>
 Support and execute employer branding initiatives across social media and professional platforms.
 </li>
 <li>
 Capture and curate engaging visual content (photos, short videos) to promote company culture and employee stories.
 </li>
 <li>
 Coordinate participation in recruitment events, career fairs, and campus hiring activities.
 </li>
 <li>
 Draft and update job descriptions to ensure alignment with organizational needs and brand tone.
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Talent Acquisition Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Highly organized, proactive, and people-oriented.
 </li>
 <li>
 Fluent in English, native Arabic speaker.
 </li>
 <li>
 1&ndash;3 years of experience in recruitment coordination, HR operations, or talent acquisition support.
 </li>
 <li>
 Passionate about finding talents and shaping the hotel's culture
 </li>
 <li>
 Strong organizational and multitasking skills with excellent attention to detail.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Creative mindset with an interest in employer branding, photography, and social media engagement.
 </li>
 <li>
 Discretion and professionalism in handling confidential information.
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Experience in recruitment.
 </li>
 <li>
 Experience in Human Resources.
 </li>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Heliopolis
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Talent Acquisition Coordinator

<div>
 A Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management.
 
 
 
 What will I be doing?
 
 
 
 The Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Coordinates projects and activities and projects, as assigned. Provides clerical and office support and assistance to department management
 </li>
 <li>
 Maintain communication with departments involved in the assigned project/activity
 </li>
 <li>
 Route incoming mail, faxes, and packages
 </li>
 <li>
 Answer telephone and assist internal and external guests with requests
 </li>
 <li>
 Writes correspondence on behalf of the department
 </li>
 <li>
 Makes copies, send/distributes outgoing mail
 </li>
 <li>
 Uses email system to deliver and accept emails
 </li>
 <li>
 Greet internal and external customers when entering the department
 </li>
 <li>
 Assist with a variety of requests
 </li>
 <li>
 Maintains detailed filing system for department
 </li>
 <li>
 Maintain office supplies for department
 </li>
 <li>
 Report all unsafe conditions immediately
 </li>
 <li>
 Attend all mandatory meetings
 </li>
 <li>
 Follow and know emergency procedures as needed
 </li>
 <li>
 Keep work area clean and organized
 </li>
 <li>
 Maintain a good working relationship with other department, employees, and guess
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Human Resources Coordinator serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in or equivalent role
 </li>
 <li>
 Positive attitude
 </li>
 <li>
 Excellent communication and people skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Excellent grooming standards
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Ability to work on their own or in teams
 </li>
 <li>
 Experience with MS Office applications and Outlook
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Knowledge of hospitality
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Ramses
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Human Resources Coordinator

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