payroll tax specialist

Kenan Advantage Group

Overview Join our dynamic team as a Payroll Specialist and become a vital part of our financial operations! In this energetic role, you will manage payroll processes with precision, ensuring employees are paid accurately and on time. Your expertise will support our commitment to compliance, data integrity, and efficient payroll management across diverse organizational needs. This position offers an exciting opportunity to apply your technical skills and contribute to a thriving, mission-driven environment.Responsibilities<ul><li>Process payroll using leading software platforms such as Workday, ADP, Paychex, UltiPro, Kronos, or Ceridian, ensuring accuracy and timeliness.</li><li>Perform detailed data entry and account reconciliation to maintain precise payroll records.</li><li>Manage benefits administration and coordinate with HRIS systems to streamline employee information updates.</li><li>Conduct general ledger reconciliation and prepare journal entries related to payroll transactions.</li><li>Handle tax calculations, deductions, and compliance requirements in accordance with federal, state, and local regulations.</li><li>Support non-profit accounting functions including accounts payable and receivable related to payroll activities.</li><li>Analyze payroll data to identify discrepancies or errors and implement corrective actions promptly.</li></ul>Requirements<ul><li>Proven experience with payroll management software such as Workday, ADP, Paychex, or UltiPro.</li><li>Strong knowledge of accounting principles including double entry bookkeeping, debits &amp; credits, and general ledger accounting.</li><li>Familiarity with financial concepts related to payroll processing, benefits administration, and governmental reporting.</li><li>Proficiency in accounting software like QuickBooks or similar financial tools; experience with HRIS systems is highly desirable.</li><li>Excellent data entry skills with high accuracy (10 key typing); ability to perform account reconciliation efficiently.</li><li>Understanding of tax regulations and experience handling tax-related payroll processes.</li><li>Strong analysis skills for identifying issues within payroll or financial data; ability to perform journal entries and bookkeeping tasks confidently.</li><li>Effective communication skills in human resources procedures and cross-department collaboration. Embark on a rewarding career where your expertise drives operational excellence! We value energetic professionals eager to grow their skills in a fast-paced environment dedicated to integrity and innovation.</li></ul>Pay: $26.60 - $32.03 per hourWork Location: Remote

Payroll Specialist

Alkami Technology

<div>Alkami is the digital sales and service platform provider for U.S. banks and credit unions. Our unified Platform integrates onboarding, digital banking, and data and marketing&mdash;each solution can stand alone, but together they deliver more&mdash;to help institutions onboard, engage, and grow relationships. As the future shifts toward Anticipatory Banking, we help data-informed bankers meet the moment with technology that drives action. 
Founded in 2009, we continue to be recognized for our intentional culture and tremendous growth (Best Place to Work in Fintech; Best &amp; Brightest to Work For Nationally; and Comparably&rsquo;s Best Company Culture, Best Career Growth, Best Engineering Team, and Best Places to Work in Dallas, among others). We&rsquo;re building a culture where each Alkamist can perform to their highest potential, and we&rsquo;re always on the lookout for the best and brightest minds. If you&rsquo;re ready to experience the power of alchemy - transforming the ordinary into the extraordinary - come join one of the fastest growing SaaS companies in the U.S. 
As a remote-first company, most of our positions can be remote in the US, except for key roles, which will be indicated in the Job Title. 
Follow us on Glassdoor and LinkedIn!
The Tax &amp; Payroll Specialist will handle all payroll tax related functions and research, as well as completing any tasks necessary for monitoring and overseeing the company's payroll tax process utilizing a 3rd party vendor. This position will also be responsible for processing biweekly and off cycle payrolls in a multi-state environment utilizing a 3rd party vendor.
Key Responsibilities &amp; Duties:<ul><li>
Maintain current tax accounts, registration of new tax accounts, closing inactive tax accounts and management of POA and TPA assignments</li><li>
Create and monitor tax cases with payroll vendor</li><li>
Maintain up-to-date SUI rates</li><li>
Work with federal, state and local tax agencies or internal partners regarding tax inquiries, audit requests, reporting and detailed analysis</li><li>
Assist in month end, quarter end and year end processes, reconciliations and reporting and collaborate with Accounting to ensure accurate reporting of payroll to the GL</li><li>
Process garnishments, tax levies and child support orders and handle agency correspondences</li><li>
Key contributor to year end reconciliation and W2/W2C preparation</li><li>
Complete annual CA Pay Data Reporting and assist with 401k and WC audits</li><li>
Process biweekly and offcycle payrolls in Workday</li><li>
Review timesheets for accuracy and completeness</li><li>
Upload EIBs in Workday for commissions, bonuses, fringe benefits, etc.</li><li>
Review, identify and make recommendations for system and process improvements</li><li>
Assist and backup team members as needed</li><li>
Other duties as assigned</li></ul>
Qualifications:<ul><li>
5+ years recent experience processing full cycle payroll and managing payroll tax utilizing a 3rd party vendor</li><li>
Extensive hands-on experience processing payroll in Workday Payroll and ADP SmartCompliance.</li><li>
Familiarity with payroll practices, processes, and related regulatory requirements and knowledge of reciprocity and local tax rules (specifically Pennsylvania and Ohio locals)</li><li>
Must have strong organizational skills, detail oriented and deadline driven</li><li>
Proficiency in Excel to include V-Lookups and Pivot Tables</li><li>
Bachelor&rsquo;s degree or equivalent experience in Payroll and Payroll Tax</li></ul>
Desired Skills:<ul><li>
Experience using ADP and Workday</li><li>
Experience with implementation of payroll to new system</li></ul>
The salary range for this position is: $76,800 - $96,000<h1 class="jobSectionHeader">
Cool Things to Know</h1>
Not Just Any Company: Alkami has an awesome diverse and inclusive environment. We have a FUN culture and offer great benefits, including remote-first environment, unlimited paid time off, 401(k) with employer match, and more.
Work Authorization: We cannot offer employment sponsorship at this time. Candidates must be eligible to work in the US for full-time employment.
Recruiters: We are not looking for outside recruiting firms to help us in this search. Thank you for understanding.
Pay Transparency: As of January 1, 2023, new states and locales have enacted pay equity laws that require more pay transparency by employers in the following states: California, Colorado (effective January 1, 2021), Connecticut, Maryland, Nevada, New Jersey, New York, Ohio, Rhode Island and Washington.
<h1 class="jobSectionHeader">The Important Stuff</h1>
Alkami Technology is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Alkami is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Alkami are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Alkami will not tolerate discrimination or harassment based on any of these characteristics. Alkami encourages applicants of all ages.
#LI-REMOTE</div>

Tax & Payroll Specialist

DaVita

<div>Posting Date
06/12/2026
3201 S 323rd St, Federal Way, Washington, 98001-5023, United States of America
GENERAL PURPOSE OF THE JOB
This position assists the payroll tax team to ensure our systems are updated and accurate for teammate tax set up. This includes performing daily tax audits, completing tax registrations and responding to teammate tax questions.
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
Daily tax audits and update of TM taxes
<ul><li>Perform daily tax audits to identify teammate taxes that need to be updated</li><li>
Troubleshoot teammate tax withholding issues as needed and respond to teammate tax questions</li><li>
Input tax set-up and adjustments into Workday for accurate teammate tax withholding</li></ul>
Provide tax deposit amounts to Corporate Treasury as scheduled
Facilitate new tax filings and registrations
<ul><li>Verify and ensure that the company is registered in all tax jurisdictions where teammates are located<ul><li>
Ensure new payroll companies are added to the payroll tax vendor system and that all tax jurisdictions are accounted for</li><li>
Verify that all teammates are taxed in the correct jurisdiction(s)</li></ul></li><li>
Ensure acquired facilities are registered to do business in tax jurisdictions; coordinate as necessary with the Corporate Tax department</li></ul>
Administrative tasks
<ul><li>distributing tax mail</li><li>
maintaining tax logs of open tax filing notices, reporting action items and resolutions to management at regular intervals</li><li>
documenting processes</li></ul>
Respond to teammate tax questions
Other duties as assigned<ul><li>
Potential for working overtime with little or no notice as needed</li><li>
Attend team meetings, phone conferences, and training as needed</li><li>
Know, understand, and follow teammate guidelines, employment policies, and department or company procedures</li></ul>
EDUCATION AND EXPERIENCE
Required
0-2 years of experience
High school diploma
Intermediate computer skills and proficiency in MS Excel, MS Word and Outlook
Preferred
Bachelor&rsquo;s degree in related area
One year payroll experience
One year of Workday Payroll System
CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification)
TRAVEL AND TIME REQUIREMENTS
Travel: Extremely limited
Work Schedule: Ability to flex schedule (work hours) to support business need, including the ability to work occasional nights, early mornings and weekends.
Overtime: On occasion as needed up to 5%
What We&rsquo;ll Provide:
More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.<ul><li>
Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out</li><li>
Support for you and your family: Family resources, EAP counseling sessions, access Headspace&reg;, backup child and elder care, maternity/paternity leave and more</li><li>
Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita&rsquo;s online training platform StarLearning.</li></ul>
#LI-KM4
At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as &quot;a place where I belong.&quot; Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.
This position will be open for a minimum of three days.
The Wage Range for the role is $22.50 - $28.50/hour.
If a candidate is hired, they will be paid at least the minimum wage according to their geographical jurisdiction and the exemption status for the position.
Washington Exempt: $80,168.40/year Washington Non-exempt: Bellingham: $19.13/hour, Burien: $21.63/hour, Everette: $20.77/hour, Unincorporated King County: $20.82/hour, Renton: $21.57/hour, Seattle: $21.30/hour, Tukwila: $21.65/hour, Remainder of Washington state: $17.13/hour<div>
For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates</div>
Compensation for the role will depend on a number of factors, including a candidate&rsquo;s qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits
Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.
Beware of Recruitment Fraud
DaVita will never ask for payment or personal financial information at any point in the hiring process, nor will we ever communicate with you using email addresses outside of the DaVita secure network. If you receive a request like this, it is not legitimate. Do not share your information.</div>

Specialist I, Payroll Tax

Progress

<div><div>We are Progress (Nasdaq: PRGS) - the trusted provider of software that enables our customers to develop, deploy and manage responsible, AI-powered applications and experiences with agility and ease.</div><div>
</div><div>
We&rsquo;re proud to have a diverse, global team where we value the individual and enrich our culture by considering varied perspectives because we believe people power progress. Join us a Payroll Specialist and help us do what we do best: propelling business forward. This will be a role working out of your home office in the United States.</div><div> 
We are seeking a Payroll Specialist to support the accurate and timely processing of payroll for a multistate workforce. This role is ideal for a detail-oriented professional who is building deeper expertise in payroll operations and compliance.</div><div>
</div><div>
The Payroll Specialist will perform core payroll functions using established procedures, contribute to data accuracy and audit readiness, and collaborate with cross-functional teams. This role operates with moderate guidance and solves a range of straightforward payroll issues while continuing to build expertise in payroll systems, processes, and regulations.</div><div>
In this role, you will:<ul><li>
Process payroll transactions, including regular pay, overtime, bonuses, commissions, and deductions, in accordance with established timelines and procedures</li><li>
Review and validate payroll data for accuracy; identify and resolve discrepancies using standard practices</li><li>
Maintain employee payroll records and ensure data integrity across systems</li><li>
Support compliance with federal, state, and local payroll regulations by applying established policies and guidelines</li><li>
Partner with HR, Finance, and IT to support payroll-related processes and data alignment</li><li>
Respond to employee inquiries regarding payroll in a timely and service-oriented manner</li><li>
Assist with payroll audits, reporting, and documentation requests</li><li>
Support year-end payroll activities (e.g., W-2 preparation) under guidance</li><li>
Contribute to process improvements by identifying inefficiencies and recommending enhancements within defined scope</li></ul></div><div>
Your background:<ul><li>
2&ndash;4 years of payroll or related experience (accounting, HR operations, or finance preferred)</li><li>
Bachelor&rsquo;s degree or equivalent experience</li><li>
Experience with payroll systems such as ADP Workforce Now, Workday, or similar</li><li>
Proficiency in Microsoft Excel and data validation techniques</li><li>
Foundational understanding of payroll processes and basic compliance requirements</li><li>
Familiarity with multistate payroll concepts preferred but not required</li><li>
Strong attention to detail and commitment to accuracy</li><li>
Effective problem-solving using established procedures</li><li>
Clear communication skills for responding to employee and stakeholder inquiries</li><li>
Ability to manage multiple priorities and meet deadlines</li><li>
High level of discretion with sensitive employee data</li></ul>
 
Base Salary Range: $70,000 - $84,000 
This position is also eligible to participate in our performance-based annual corporate bonus plan. Final base compensation is determined by a number of factors, including but not limited to job-related skills, education, demonstrable experience, and allowance for future and continued salary growth. We also offer a robust benefits package, with details below.</div><div></div><div> 
If this sounds like you and fits your experience and career goals, we&rsquo;d be happy to chat.
What we offer in return is the opportunity to experience a great company culture with wonderful colleagues to learn from and collaborate with and also to enjoy:<ul><li>
Medical, dental, vision, life &amp; disability, and financial benefits (including 401(k) retirement savings plan. Tuition Reimbursement program. Additional voluntary benefits including crucial illness/hospital indemnity, identity theft protection, auto &amp; home insurance, legal, and pet insurance.</li><li>
Competitive salary, bonus, and best-in-class Employee Stock Purchase Program (ESPP) with a 27-month lookback</li><li>
Flexible paid vacation time, paid day off for your birthday, and company holidays. A variety of leave plans, including Parental Leave.</li><li>
Employee Assistance Program (EAP) and an employee well-being program focusing on physical, mental, and financial health.</li></ul></div><div>
</div><div>
Apply Now!</div><div>
</div><div>
#LI-remote</div></div>

Purdy Powers & Company

Accounting Specialist / Senior Accounting SpecialistPurdy Powers &amp; Company &ndash; Portland, MainePurdy Powers &amp; Company is a premier accounting, tax, and business advisory firm serving mid-size companies, as well as individuals with sophisticated tax lives throughout Maine and beyond. Our mission is to help clients reach their full potential by delivering services that drive meaningful results.We are seeking a detail-oriented and service-minded Accounting Specialist or Senior Accounting Specialist to join our Client Accounting &amp; Advisory Services (CAAS) team. This full-time role provides outsourced accounting and bookkeeping support to business clients, including day-to-day accounting functions, reconciliations, client communication, and accounting system support.This position may be filled at either the Accounting Specialist or Senior Accounting Specialist level depending on the selected candidate&rsquo;s experience, technical skills, independence, client service capabilities, and ability to support more complex client assignments. The ideal candidate is organized, adaptable, and committed to delivering accurate, timely, and professional client service.Position LevelWe are open to hiring at either the Accounting Specialist or Senior Accounting Specialist level and will tailor the final title and scope to the selected candidate&rsquo;s experience, strengths, and ability to work independently.At the Accounting Specialist level, this is a great opportunity for someone who enjoys hands-on accounting work, client service, and building experience across a variety of outsourced accounting and bookkeeping functions. This level is well-suited for candidates who are detail-oriented, organized, comfortable managing recurring accounting tasks, and eager to continue developing their technical and client-service skills.At the Senior Accounting Specialist level, this role offers the opportunity to take on more complex client work, serve as a resource to other team members, and play a larger role in improving processes and supporting client relationships. Senior-level candidates should bring prior experience in a similar role, strong independent problem-solving skills, and the ability to train, coach, or supervise others, including both internal team members and clients.Key Responsibilities<ul><li>Provide outsourced accounting and bookkeeping support to business clients in a timely, accurate, and professional manner</li><li>Assist with or lead monthly, quarterly, and annual accounting tasks for assigned clients, depending on experience level</li><li>Process accounts payable, accounts receivable, bill payments, invoicing, cash receipts, payroll, and sales tax functions, as assigned</li><li>Prepare and maintain accurate accounting records and supporting documentation</li><li>Perform bank account and general ledger reconciliations and identify discrepancies for follow-up</li><li>Support client onboarding activities, including assistance with accounting system setup and process implementation</li><li>Communicate effectively with clients and coworkers regarding questions, deadlines, assigned work, and accounting processes</li><li>Assist clients with accounting-related requests and provide support on processes and systems, as needed</li><li>Support or lead more complex client assignments, depending on experience level</li><li>Train and coach clients on accounting processes, systems, and best practices, as appropriate</li><li>Train, coach, or supervise other team members, as appropriate for the Senior Accounting Specialist level</li><li>Use accounting software and related technology tools to complete work efficiently and accurately</li><li>Maintain confidentiality of client and Firm information</li><li>Organize and prioritize multiple assignments while meeting established deadlines</li><li>Contribute to a team-oriented environment and provide support on additional projects or duties, as assigned</li></ul>QualificationsThe ideal candidate will bring:<ul><li>Associate&rsquo;s or bachelor&rsquo;s degree in Accounting, Business, or a related field preferred; an Accounting Certificate combined with a bachelor&rsquo;s degree in another field may also be considered</li><li>Prior bookkeeping, payroll, accounts payable, accounts receivable, general accounting, or client accounting support experience</li><li>Experience with Microsoft Office applications, including Excel and Outlook</li><li>Familiarity with QuickBooks or similar accounting software preferred</li><li>Demonstrated ability to perform work accurately, maintain organized records, and manage multiple assignments within established deadlines</li><li>Ability to learn new systems, processes, and technology in a fast-paced environment</li><li>Effective verbal and written communication skills, with the ability to interact professionally with clients and coworkers</li><li>Ability to work independently while recognizing when to seek guidance</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Strong attention to detail, organizational skills, and customer service orientation</li><li>QuickBooks certification or other relevant accounting software training is a plus</li></ul>Senior-level candidates should also bring:<ul><li>Experience in a similar client accounting, bookkeeping, or outsourced accounting role</li><li>Ability to work on and lead more challenging or complex assignments</li><li>Strong independent problem-solving skills and sound judgment</li><li>Experience training, coaching, or supervising other employees</li><li>Ability to train and coach clients on accounting processes, systems, and best practices</li></ul>Compensation &amp; BenefitsPurdy Powers &amp; Company offers a competitive compensation package and a comprehensive suite of benefits, including:<ul><li>Summer Schedule: Enjoy paid Fridays off between Memorial Day and Labor Day</li><li>Comprehensive Benefits: 401(k) with Profit Sharing, Health, Dental, and Vision Insurance, Section 125 Plan, Life Insurance, Short- and Long-Term Disability, Parental Leave, Paid Holidays, and generous PTO</li><li>Financial Flexibility: FSA and HSA options available</li><li>Professional Growth: Educational reimbursement and ongoing learning opportunities</li><li>Work Flexibility: Hybrid and remote work options by mutual agreement</li><li>Added Perks: Free onsite parking in Portland, plus team lunches and social events</li></ul>Final title and compensation will be based on experience, qualifications, technical skills, independence, client service capabilities, and ability to perform the responsibilities required at the applicable level.Equal Employment Opportunity StatementPurdy Powers &amp; Company is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position.Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Specialist / Senior Accounting Specialist

Superior Insurance Partners/Risk Averse Insurance

Payroll AdministratorAt Superior Insurance Partners, our mission is to improve the lives of our Agency Partners by supporting their personal, professional, and financial goals. As we continue to grow, the Payroll Administrator will play a key role in ensuring our employees receive an exceptional payroll experience while supporting the financial and operational excellence of the organization.Position SummaryThe Payroll Administrator is responsible for ensuring the accurate and timely processing of payroll for employees across the organization. This role plays a critical part in maintaining employee trust, supporting compliance efforts, and ensuring payroll operations run efficiently and accurately.The ideal candidate is highly detail-oriented, customer-service focused, and experienced in managing complex payroll processes. This individual will partner closely with Human Resources, Finance, and employees to ensure payroll accuracy, regulatory compliance, and a positive employee experience.Key ResponsibilitiesPayroll Processing &amp; Administration<ul><li>Process bi-weekly and/or semi-monthly payroll accurately and on schedule.</li><li>Calculate and process wages, salaries, overtime, commissions, bonuses, incentive payments, and other compensation adjustments.</li><li>Ensure accurate payroll deductions including taxes, benefits, retirement contributions, garnishments, and other withholdings.</li><li>Manage payroll changes related to new hires, terminations, promotions, salary adjustments, leaves of absence, and benefit elections.</li></ul>Compliance &amp; Risk Management<ul><li>Maintain compliance with federal, state, and local payroll regulations and tax requirements.</li><li>Monitor payroll practices to ensure adherence to wage and hour laws and company policies.</li><li>Prepare and submit payroll tax filings and related reporting requirements.</li><li>Stay current on payroll legislation, tax updates, and compliance requirements.</li></ul>Employee Support<ul><li>Serve as the primary point of contact for employee payroll inquiries.</li><li>Research and resolve payroll discrepancies in a timely and professional manner.</li><li>Educate employees on payroll-related matters including tax withholdings, direct deposits, deductions, and year-end tax forms.</li></ul>Reporting &amp; Reconciliation<ul><li>Generate payroll reports for Finance, HR, leadership, and external auditors.</li><li>Reconcile payroll accounts, benefit deductions, tax liabilities, and payroll-related general ledger accounts.</li><li>Support month-end, quarter-end, and year-end close processes.</li><li>Assist with budgeting, workforce planning, and compensation analysis by providing payroll-related data and reporting.</li></ul>Systems &amp; Process Improvement<ul><li>Maintain payroll system accuracy, employee data integrity, and security protocols.</li><li>Troubleshoot payroll system issues and partner with vendors when necessary.</li><li>Identify opportunities to improve payroll processes, controls, and efficiencies.</li><li>Assist with payroll-related system implementations, upgrades, and testing.</li></ul>Audit &amp; Year-End Support<ul><li>Support internal and external payroll audits by providing documentation and reporting.</li><li>Prepare annual payroll reconciliations and year-end processing activities.</li><li>Ensure timely and accurate issuance of W-2s and other required tax documents.</li></ul>QualificationsRequired<ul><li>5+ years of payroll administration experience.</li><li>Strong knowledge of multi-state payroll processing and payroll compliance requirements.</li><li>Experience managing payroll in a fast-paced, multi-location organization.</li><li>Advanced proficiency in Microsoft Excel.</li></ul>Preferred<ul><li>Experience with Paylocity or comparable payroll/HRIS platforms.</li><li>Associate's or Bachelor's degree in Accounting, Business Administration, Human Resources, Finance, or a related field.</li><li>Certified Payroll Professional (CPP) designation is a plus.</li><li>Insurance industry experience is preferred but not required.</li></ul>Technical Skills<ul><li>Payroll systems administration (Paylocity preferred)</li><li>Advanced Excel skills including formulas, pivot tables, and data analysis</li><li>Payroll accounting and general ledger reconciliation</li><li>Tax reporting and compliance</li><li>Payroll audits and controls</li><li>HRIS and benefits administration systems</li><li>Reporting and workforce analytics</li></ul>Core Competencies<ul><li>Exceptional attention to detail and accuracy</li><li>High level of integrity and confidentiality</li><li>Strong customer service orientation</li><li>Excellent verbal and written communication skills</li><li>Problem-solving and analytical thinking</li><li>Organizational and time-management skills</li><li>Ability to prioritize multiple deadlines in a fast-paced environment</li><li>Continuous improvement mindset</li></ul>Pay: $75,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Prescription drug insurance</li><li>Professional development assistance</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Chicago, IL 60601

Payroll Administrator

Coldwell Banker Crown Realtors

About the RoleWe are launching a growing accounting and bookkeeping agency designed to serve small business owners with dependable, accurate, and timely financial support. We are seeking a detail-oriented, self-driven Client Accounting Specialist to become one of the first key hires on our team.This role will support multiple small business clients by managing core bookkeeping and accounting functions, including accounts payable, accounts receivable, payroll support, bank and credit card reconciliations, journal entries, and monthly financial reporting.The ideal candidate is organized, trustworthy, comfortable learning new systems, and able to work independently while also communicating clearly with business owners, internal leadership, and outside accounting or tax professionals.Key ResponsibilitiesBookkeeping &amp; Financial Records<ul><li>Maintain accurate and up-to-date financial records for multiple client accounts.</li><li>Record and categorize daily transactions, including income, expenses, transfers, deposits, and payments.</li><li>Prepare and post journal entries as needed.</li><li>Maintain organized digital records, supporting documentation, and accounting files.</li></ul>Accounts Payable<ul><li>Enter, code, and process vendor bills.</li><li>Help manage approval workflows and payment schedules.</li><li>Reconcile vendor statements and follow up on discrepancies.</li><li>Maintain accurate vendor records and documentation.</li></ul>Accounts Receivable<ul><li>Prepare and send customer invoices.</li><li>Record customer payments and deposits.</li><li>Monitor outstanding receivables and assist with follow-up on past-due accounts.</li><li>Reconcile customer accounts and resolve payment discrepancies.</li></ul>Payroll Support<ul><li>Process or assist with payroll for multiple client accounts.</li><li>Ensure payroll data is accurate, including hours, wages, deductions, reimbursements, and employee changes.</li><li>Submit or coordinate required payroll documentation and reports.</li><li>Work with payroll platforms and outside providers as needed.</li></ul>Reconciliations &amp; Month-End Close<ul><li>Reconcile bank accounts, credit cards, loan accounts, and other balance sheet accounts.</li><li>Review transaction activity for accuracy and proper classification.</li><li>Identify and resolve discrepancies in a timely manner.</li><li>Assist with monthly close processes and preparation of client reporting packages.</li><li>Month-end close commonly includes reviewing transactions, reconciling accounts, preparing entries, and producing financial statements or reports.</li></ul>Financial Reporting<ul><li>Prepare basic financial reports, including profit and loss statements, balance sheets, cash flow summaries, and other client-specific reports.</li><li>Run and review accounting system reports to ensure financial data is complete and accurate.</li><li>Help clients and internal leadership understand financial information in a clear, practical way.</li></ul>Client &amp; Team Communication<ul><li>Communicate professionally with clients regarding missing information, transaction questions, payroll needs, invoices, and reporting.</li><li>Coordinate with client tax preparers, CPAs, payroll providers, banks, and software vendors when needed.</li><li>Help build repeatable systems, checklists, and workflows as the agency grows.</li></ul>Qualifications<ul><li>Associate degree in Accounting, Bookkeeping, Business, Finance, or a related field preferred.</li><li>Equivalent hands-on bookkeeping or accounting experience will be considered.</li><li>Prior experience with accounts payable, accounts receivable, payroll, reconciliations, and financial reporting required.</li><li>Experience supporting multiple companies, departments, entities, or clients is strongly preferred.</li><li>Comfortable learning and working in multiple accounting platforms.</li><li>QuickBooks Online experience strongly preferred.</li><li>Experience with payroll systems, bill pay platforms, spreadsheets, and cloud-based document systems preferred.</li></ul>Skills &amp; Strengths<ul><li>Excellent attention to detail.</li><li>Strong organizational and time management skills.</li><li>Ability to manage multiple client accounts and deadlines.</li><li>Strong analytical and problem-solving ability.</li><li>Comfortable working independently with limited supervision.</li><li>Clear written and verbal communication skills.</li><li>High level of confidentiality and professionalism.</li><li>Flexible, adaptable, and willing to help build systems as the company grows.</li><li>Able to identify errors, ask good questions, and resolve issues proactively.</li></ul>Ideal CandidateThe right person for this role enjoys bringing order to financial information. They are not just entering numbers; they understand that accurate bookkeeping helps small business owners make better decisions.They are comfortable working in a growing business where processes may still be developing. They can follow systems, but they can also help improve them. They are dependable, curious, and take pride in doing the details correctly.Compensation &amp; Schedule<ul><li>Part-time position (option to grow to full time).</li><li>Compensation based on experience.</li><li>Potential for growth as the agency expands.</li><li>Hybrid or remote flexibility may be considered depending on experience, systems, and client needs.</li></ul>Pay: $22.00 - $25.00 per hourBenefits:<ul><li>401(k) matching</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Alexandria, MN 56308

Client Accounting Specialist

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