personal assistant to ceo

Solectra SM Solar Pvt Ltd

Job Title: Personal Assistant to CEOLocation: LahoreEmployment Type: Full TimeGender: Male/FemaleJob SummaryWe are seeking a highly organized Personal Assistant to support our CEO in day-to-day operations. This role involves managing schedules, coordinating travel and visa arrangements, handling confidential communications and ensuring the CEO&rsquo;s time is optimized for strategic priorities.Key Responsibilities&middot; Manage and maintain the CEO&rsquo;s calendar including meetings, appointments and events&middot; Coordinate travel itineraries including flights, accommodations and ground transportation&middot; Handle visa applications and ensure compliance with international travel requirements&middot; Screen and prioritize emails, calls and other communications&middot; Prepare reports, presentations and meeting materials&middot; Maintain confidentiality and handle sensitive information with discretion.&middot; Organize and manage documentation, filing systems and expense reports&middot; Assist in planning and executing company events or off-site meetings&middot; Provide personal support as needed including scheduling personal appointmentsRequirements&middot; Bachelor&rsquo;s degree in Business Administration, Communications or related field&middot; 3&ndash;5 years of experience as a PA or Executive Assistant preferably supporting C-level executives&middot; Proven experience in managing international travel and visa processes&middot; Excellent organizational and multitasking skills&middot; Strong written and verbal communication abilities&middot; High level of integrity and professionalism&middot; Proficiency in Microsoft Office and scheduling toolsWhat We Offer:- Competitive salary and performance-based incentives.- Professional growth and career development opportunities.- A collaborative and innovative work environment.How to Apply:If you are ready to take the next step in your career and join a company that values your expertise, please submit your resume to:hr@solectra.coJob Type: Full-timeApplication Question(s):<ul><li> 3&ndash;5 years of experience as a PA or Executive Assistant preferably supporting C-level executives</li></ul>Proven experience in managing international travel and visa processesEducation:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Personal Assistant to CEO

Matica Technologies FZE

We are a family-owned, fast-growing global company headquartered in Switzerland, with an office in Dubai, specializing in cutting-edge solutions in the fields of digital identity, secure identity documents, and payment products. Our mission is to enable trust in an increasingly digital world by providing secure, innovative, and reliable technologies. We are currently looking for a highly dedicated and exceptionally skilled Personal Assistant to the CEO to join our dynamic team.This is not a traditional assistant role. We are looking for someone who is proactive, intuitive, and able to anticipate the needs of a fast-moving, visionary CEO. The ideal candidate is someone who can &ldquo;think around the corner,&rdquo; take ownership of tasks without hesitation, and execute them with speed, precision, and discretion. The CEO travels extensively across the globe, often working across multiple time zones, so flexibility and availability even outside of standard working hours are essential.The Personal Assistant will play a important role in both the CEO&rsquo;s professional and personal life. Key responsibilities include managing a complex international calendar, coordinating global travel arrangements, handling email correspondence, and acting as a point of contact for clients and internal stakeholders. In addition, the role involves supporting, organizing and quickly managing personal matters.An interest in the field of secure identity and technology is highly desirable, as is the ability to understand and navigate sensitive legal or contractual documents. A background in law or legal administration would be considered a strong asset.Fluency in both Italian and English is mandatory, german appreciated and the role requires excellent communication skills, cultural awareness, and the ability to handle confidential information with the utmost professionalism. The position is based in Dubai or Italy. Occasional travel may be required.We are looking for a highly competent and trustworthy individual who thrives in dynamic, high-responsibility environments and brings a positive, can-do attitude to every task. In return, we offer a unique opportunity to work alongside a passionate team at the forefront of secure digital innovation, in a role that offers both impact and growth potential.If you are ready to bring structure to complexity, thrive under pressure, and take ownership with confidence and discretion, we look forward to receiving your applicationJob Type: Full-timePay: AED280,000.00 - AED300,000.00 per yearLanguage:<ul><li>Italien or German (Required)</li></ul>

ICB LABS FZCO

ICB Labs is a dynamic blockchain ecosystem integrating NFTs, DeFi, and metaverse technologies to revolutionize how businesses and individuals interact with the digital world. ICB Labs is more than just a blockchain company, it is a visionary hub where traditional industries seamlessly connect with Web3 technologies. We believe in the power of decentralization to foster innovation, transparency, and financial inclusivity. Our ecosystem is designed to empower users with accessible, efficient, and future-ready blockchain solutions.Job SummaryWe are looking for a highly skilled and proactive Personal Assistant to the CEO to support daily executive operations. The ideal candidate must be exceptionally organized, detail-oriented, and capable of handling multiple high-priority tasks simultaneously. This individual will be responsible for managing the CEO&rsquo;s calendar, attending meetings, documenting minutes, tracking action items, handling expense reporting, and ensuring follow-ups are completed efficiently. Additionally, they must be available to travel with the CEO and act as the primary liaison with top-level management.Key Responsibilities<ul><li>Calendar Management: Organize and prioritize the CEO&rsquo;s schedule, coordinate meetings, and ensure efficient time management.</li><li>Meeting Attendance &amp; Documentation: Attend all meetings with the CEO, take detailed Minutes of Meeting (MoM), and track action items.</li><li>Task &amp; Project Follow-Up: Assign tasks to relevant stakeholders, follow up on progress, and ensure timely completion of deliverables.</li><li>Stakeholder Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring smooth communication.</li><li>Travel Coordination: Arrange travel logistics for the CEO, including flights, accommodations, and itineraries for international and domestic trips.</li><li>Expense Reporting: Track and manage CEO-related expenses, ensuring accurate reporting and financial accountability.</li><li>Confidentiality &amp; Discretion: Handle sensitive company information with a high level of discretion and professionalism.</li><li>Technology &amp; Task Management Tools: Utilize software such as Microsoft Office, , Asana, Trello, or similar platforms for scheduling, documentation, and task tracking.</li></ul>Skills &amp; Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field (preferred).</li><li>Minimum of 5 years of experience in a similar executive support role.</li><li>Strong organizational and multitasking skills, with the ability to prioritize tasks efficiently.</li><li>Excellent verbal and written communication skills in English.</li><li>High level of attention to detail and ability to anticipate needs before they arise.</li><li>Proficiency in Microsoft Office, , and project management tools.</li><li>Ability to work under pressure and meet tight deadlines in a fast-paced environment.</li><li>Willingness to travel internationally with the CEO when required.</li><li>Strong problem-solving skills and the ability to work independently with minimal supervision.</li><li>Experience handling expense reporting and financial tracking.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per month

Pinbest Real Estate LLC

Only Chinese Female nationals are eligible to applyWe are seeking a highly organized and proactive Personal Assistant to support our CEO in a fast-paced real estate company. This role requires discretion, excellent communication skills, and the ability to manage both professional and personal tasks efficiently.Responsibilities:<ul><li>Provide full administrative support to the CEO</li><li>Manage calendars, appointments, and travel arrangements</li><li>Handle calls, emails, and confidential correspondence</li><li>Prepare reports, presentations, and documents</li><li>Assist with personal errands and ad-hoc tasks as required</li><li>Coordinate with internal teams, clients, and partners</li><li>Ensure smooth daily operations for the CEO</li></ul>Requirements:<ul><li>Chinese National (mandatory)</li><li>Proven experience as a Personal Assistant, preferably to senior executives or CEOs</li><li>Strong organizational, multitasking, and problem-solving skills</li><li>Excellent communication skills (Chinese language &amp; English preferred)</li><li>High level of discretion and confidentiality</li><li>Proficient in MS Office and digital communication tools</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

GULF DIGITAL LLC

Personal Assistant to the CEO &ndash; Job Description2-4 years Dubai- UAE experience The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the CEO&rsquo;s day-to-day operations run smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The PA serves as a gatekeeper and liaison between the CEO and internal/external stakeholders, maintaining a high degree of professionalism and confidentiality at all times.Key Responsibilities:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Handle incoming communications (calls, emails, messages), prioritize them, and respond or redirect as necessary.</li><li>Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Organize and manage complex travel itineraries, including accommodations, transportation, and logistics.</li><li>Act as a liaison between the CEO and senior executives, clients, partners, and staff.</li><li>Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.</li><li>Assist in personal tasks and errands, as required, to support the CEO's ability to focus on strategic priorities.</li><li>Monitor deadlines and ensure the CEO is well-prepared for all engagements and commitments.</li><li>Conduct research, compile data, and prepare briefing materials as needed.</li></ul>Skills &amp; Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant to C-level executives.</li><li>Excellent organizational and time-management skills with strong attention to detail.</li><li>Outstanding verbal and written communication abilities.</li><li>High level of integrity, discretion, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li><li>Ability to multitask, work under pressure, and meet tight deadlines.</li><li>Discreet, proactive, and resourceful with a problem-solving mindset.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Experience in a corporate or fast-paced business enviroment</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per month

GLOSSY LOUNGE

Job Summary:We are seeking a highly organized, proactive, and resourceful Personal Assistant (PA) to the CEO to provide high-level administrative and personal support. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is SHE/HER detail-oriented, anticipates needs, and thrives on helping the CEO operate efficiently and effectively.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s calendar: scheduling meetings, appointments, and events</li><li>Coordinate international and domestic travel, including itineraries, accommodations, and logistics</li><li>Serve as gatekeeper and first point of contact for internal and external communication</li><li>Handle confidential documents and sensitive information with integrity and discretion</li><li>Prepare briefing materials, agendas, reports, and presentations for meetings</li><li>Take minutes and follow up on action items from meetings and calls</li><li>Liaise with executive team members, board members, clients, and partners</li><li>Organize personal errands, tasks, and occasional event planning</li><li>Monitor and manage incoming emails, messages, and requests for the CEO</li><li>Help streamline workflows and improve day-to-day efficiency</li></ul>Qualifications:<ul><li>Proven experience as a PA, Executive Assistant, or similar role supporting C-suite executives</li><li>Excellent organizational and time management skills</li><li>Strong written and verbal communication in [English and other languages, if relevant]</li><li>High proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools</li><li>Ability to multitask, prioritize, and maintain calm under pressure</li><li>Absolute discretion, professionalism, and a proactive mindset</li><li>Flexible availability, including occasional after-hours support</li><li>Bachelor&rsquo;s degree preferred but not required</li></ul>What We Offer:<ul><li>Competitive salary and performance-based bonuses</li><li>Opportunity to work closely with executive leadership</li><li>A dynamic and supportive team culture</li><li>Growth opportunities and professional development</li></ul>To Apply: Please send your resume and a short cover letter outlining your relevant experience and availability to - ralph@glossylounge.comJob Type: Full-timePay: AED4,000.00 per monthApplication Question(s):<ul><li>Are you a female?</li><li>Can you fill this position immediately?</li></ul>

Eva Interiors

<div>
 
 
 Position Purpose
 
 
 
 The Personal Assistant to the CEO provides high-level administrative, organizational, and strategic support to ensure the CEO&rsquo;s office operates smoothly and efficiently. The role requires exceptional professionalism, discretion, and attention to detail, acting as a trusted partner to the CEO in managing priorities, communications, and business commitments.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, and travel arrangements.
 </li>
 <li>
 Prepare meeting agendas, take minutes, and follow up on action items.
 </li>
 <li>
 Handle correspondence, reports, and presentations on behalf of the CEO.
 </li>
 <li>
 Prioritize and screen calls, visitors, and requests for the CEO&rsquo;s attention.
 </li>
 </ul>
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Act as the first point of contact for the CEO with internal teams and external stakeholders.
 </li>
 <li>
 Draft, edit, and proofread documents, reports, and presentations.
 </li>
 <li>
 Maintain strict confidentiality and represent the CEO&rsquo;s office with professionalism.
 </li>
 </ul>
 
 
 Project &amp; Task Coordination
 
 
 <ul>
 <li>
 Monitor key projects, deadlines, and deliverables for the CEO.
 </li>
 <li>
 Conduct research, compile information, and prepare executive summaries.
 </li>
 <li>
 Coordinate with departments to ensure timely submission of required reports.
 </li>
 </ul>
 
 
 Administrative Management
 
 
 <ul>
 <li>
 Organize travel itineraries, visas, accommodation, and logistics.
 </li>
 <li>
 Maintain structured filing systems (digital and physical).
 </li>
 <li>
 Process expense reports and manage budgets related to the CEO&rsquo;s office.
 </li>
 </ul>
 
 
 Strategic Support
 
 
 <ul>
 <li>
 Anticipate the CEO&rsquo;s needs and proactively provide solutions.
 </li>
 <li>
 Ensure optimal use of the CEO&rsquo;s time by prioritizing and streamlining tasks.
 </li>
 <li>
 Support board meetings and executive sessions with accurate documentation.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Minimum 5 years&rsquo; proven experience as a Personal Assistant or Executive Assistant at C-suite level.
 </li>
 <li>
 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and collaboration tools.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 <li>
 Ability to work in a fast-paced, dynamic environment with changing priorities.
 </li>
 </ul>
 
 
 Preferred Profile
 
 
 <ul>
 <li>
 Previous experience supporting CEOs or senior executives in multinational or high-growth companies.
 </li>
 <li>
 Strong business acumen and ability to handle sensitive and confidential matters.
 </li>
 <li>
 Proactive, detail-oriented, and solution-focused professional.
 </li>
 </ul>
 
 
</div>

Personal Assistant

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