personal assistant to ceo

GULF DIGITAL LLC

Job description:Personal Assistant to the CEO &ndash; Job Description2-4 years Dubai- UAE experienceThe Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the CEO&rsquo;s day-to-day operations run smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The PA serves as a gatekeeper and liaison between the CEO and internal/external stakeholders, maintaining a high degree of professionalism and confidentiality at all times.Key Responsibilities:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Handle incoming communications (calls, emails, messages), prioritize them, and respond or redirect as necessary.</li><li>Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Organize and manage complex travel itineraries, including accommodations, transportation, and logistics.</li><li>Act as a liaison between the CEO and senior executives, clients, partners, and staff.</li><li>Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.</li><li>Assist in personal tasks and errands, as required, to support the CEO's ability to focus on strategic priorities.</li><li>Monitor deadlines and ensure the CEO is well-prepared for all engagements and commitments.</li><li>Conduct research, compile data, and prepare briefing materials as needed.</li></ul>Skills &amp; Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant to C-level executives.</li><li>Excellent organizational and time-management skills with strong attention to detail.</li><li>Outstanding verbal and written communication abilities.</li><li>High level of integrity, discretion, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li><li>Ability to multitask, work under pressure, and meet tight deadlines.</li><li>Discreet, proactive, and resourceful with a problem-solving mindset.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Experience in a corporate or fast-paced business enviroment</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Personal Assistant to CEO

Trivium Group

<div>
 
 Life Manager / Executive Assistant to Entrepreneur
 
 
 
 
 📍
 
 Location:
 
 Miami (Hybrid)
 
 💰
 
 Compensation:
 
 $5,000 - $7,000/month + bonuses
 
 🕘
 
 Schedule:
 
 Generally 8AM-6PM with flexibility
 
 
 We're looking for a
 
 highly organized Life Manager / Executive Assistant
 
 to support a fast-moving entrepreneur based in
 
 Miami
 
 .
 
 
 This role goes far beyond traditional executive support. You will act as the
 
 right hand to the founder
 
 , helping manage daily operations, personal logistics, and key administrative tasks so the founder can stay focused on high-impact work.
 
 
 If you love
 
 organization, solving problems, and operating in a dynamic entrepreneurial environment
 
 , this could be a great fit.
 
 
 
 What You'll Do
 
 
 
 
 &bull; Manage and optimize the founder's calendar and daily schedule
 
 &bull; Coordinate meetings, reservations, and appointments
 
 &bull; Organize domestic and international travel (flights, hotels, itineraries)
 
 &bull; Manage inbox organization and key communications
 
 &bull; Conduct research on mentors, advisors, and opportunities
 
 &bull; Coordinate personal logistics (appointments, errands, shopping, etc.)
 
 &bull; Assist with spreadsheets and organizational systems
 
 &bull; Help manage important reminders such as birthdays, health appointments, and commitments
 
 &bull; Support occasional household logistics and vendor coordination
 
 
 
 
 Requirements
 
 
 
 
 Who You Are
 
 
 
 
 ✔ Extremely organized and detail-oriented
 
 ✔ Strong critical thinker with common sense
 
 ✔ Proactive and able to work independently
 
 ✔ Confident communicator who isn't afraid to speak up
 
 ✔ Resourceful and solution-oriented
 
 ✔ Outgoing personality with high emotional intelligence
 
 
 Bonus if you have experience supporting
 
 entrepreneurs, founders, or executives
 
 .
 
 
 
 Ideal Background
 
 
 
 
 &bull; 3-5+ years in an Executive Assistant, Personal Assistant, or Life Manager role
 
 &bull; Strong calendar and travel coordination experience
 
 &bull; Comfortable supporting both
 
 personal and professional responsibilities
 
 
 &bull; Tech-savvy (Google Workspace, Slack, spreadsheets, etc.)
 
 
 
 
 Benefits
 
 
 
 
 Additional Details
 
 
 
 
 📍 Hybrid role in
 
 Miami
 
 
 💰 $5K-$7K/month depending on experience
 
 💸 Performance bonuses available
 
 🐶 Dog-friendly candidate preferred
 
 
 You'll be working with a
 
 friendly, ambitious entrepreneurial couple in a fast-paced environment
 
 , with opportunities to grow and take on more responsibility over time.
 
</div>

<div>
 
 
 
 Job Description
 
 
 
 
 Life Manager / Founder's Right Hand
 
 
 
 
 Location: Miami (Primary) | UK (Grimsby) travel required
 
 Work Model: In-person, high-touch support
 
 Employment: Full-time
 
 Compensation: $60,000-$70,000 + performance bonus + relocation support
 
 
 
 
 About the Employer
 
 
 
 Cameron England is a founder and operator in the marketing and consulting space, leading a fast-moving, systems-driven business supporting online companies globally. The environment is entrepreneurial, performance-oriented, and execution-focused.
 
 
 This role is designed to function as an extension of the founder &mdash; someone who removes friction, owns execution, and ensures both personal and business operations run seamlessly.
 
 
 The Role
 
 
 
 
 We are hiring a high-ownership Life Manager to act as the founder's right hand across business, personal, and operational domains.
 
 
 This is not a traditional Executive Assistant role. The person in this position will operate as a trusted operator &mdash; managing logistics, building systems, coordinating people and vendors, and proactively driving execution without needing direction.
 
 
 Success in this role means the founder's time is fully protected, operations run smoothly, and nothing falls through the cracks.
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Operational Support
 
 
 
 <ul>
 <li>
 Own calendar, scheduling, and time optimization
 </li>
 <li>
 Manage inbox and communications follow-through
 </li>
 <li>
 Prepare meetings, agendas, and briefing notes
 </li>
 <li>
 Coordinate stakeholders, contractors, and vendors
 </li>
 <li>
 Track projects and ensure execution and completion
 </li>
 <li>
 Implement systems to manage tasks and priorities (Notion-based tracking)
 </li>
 </ul>
 
 Travel &amp; Logistics
 
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel
 </li>
 <li>
 Handle full travel logistics, bookings, and advance setup
 </li>
 <li>
 Accompany the founder when needed and manage on-site coordination
 </li>
 </ul>
 
 Personal &amp; Lifestyle Operations
 
 
 
 <ul>
 <li>
 Coordinate personal staff (chef, cleaners, hairdresser, etc.)
 </li>
 <li>
 Manage appointments, errands, and personal logistics
 </li>
 <li>
 Oversee household operations, maintenance, and vendors
 </li>
 <li>
 Ensure the home environment is organized and operational at all times
 </li>
 </ul>
 
 Events &amp; Projects
 
 
 
 <ul>
 <li>
 Own event coordination from planning through execution
 </li>
 <li>
 Manage logistics, vendors, and on-site delivery
 </li>
 <li>
 Ensure seamless execution and post-event follow-through
 </li>
 </ul>
 
 Financial &amp; Administrative Oversight
 
 
 
 <ul>
 <li>
 Manage expenses, reimbursements, and documentation
 </li>
 <li>
 Implement monthly financial audit processes
 </li>
 <li>
 Track personal and business accounts and flag anomalies
 </li>
 <li>
 Connect and manage banking/investment tracking systems
 </li>
 </ul>
 
 Systems &amp; Execution
 
 
 
 <ul>
 <li>
 Build and maintain a follow-through system ensuring nothing is missed
 </li>
 <li>
 Implement workflows that reduce manual involvement for the founder
 </li>
 <li>
 Take ownership of recurring responsibilities and optimize processes over time
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 5+ years in a high-level Executive Assistant, Life Manager, Chief of Staff, or private support role
 </li>
 <li>
 Experience supporting founders, entrepreneurs, or high-net-worth individuals
 </li>
 <li>
 Background in fast-paced, operationally complex environments
 </li>
 </ul>
 
 Core Traits
 
 
 
 <ul>
 <li>
 Extreme ownership and accountability
 </li>
 <li>
 Proactive, autonomous, and execution-driven
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Resourceful and decisive
 </li>
 <li>
 Discreet, loyal, and trustworthy
 </li>
 <li>
 Comfortable operating across both personal and business domains
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Calendar, travel, and operational management expertise
 </li>
 <li>
 Strong project execution and follow-through
 </li>
 <li>
 Vendor and stakeholder coordination
 </li>
 <li>
 Financial organization and administrative oversight
 </li>
 <li>
 Systems mindset and process improvement capability
 </li>
 </ul>
 
 Tools &amp; Systems
 
 
 
 <ul>
 <li>
 G-Suite
 </li>
 <li>
 Notion
 </li>
 <li>
 Monday.com or similar workflow tools
 </li>
 <li>
 Event coordination platforms (bonus)
 </li>
 <li>
 Content coordination experience (bonus)
 </li>
 </ul>
 
 Work Style &amp; Expectations
 
 
 
 <ul>
 <li>
 In-person, high-touch support role
 </li>
 <li>
 Flexible schedule across time zones
 </li>
 <li>
 Availability during travel and critical periods
 </li>
 <li>
 High level of discretion and confidentiality required
 </li>
 <li>
 Ability to operate independently without supervision
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Salary: $60K-$70K
 </li>
 </ul>
 <ul>
 <li>
 Performance bonus tied to efficiency and cost savings
 </li>
 <li>
 Health benefits
 </li>
 <li>
 PTO
 </li>
 <li>
 Relocation and housing support
 </li>
 <li>
 Lifestyle and wellness perks
 </li>
 </ul>
</div>

Coach Transformation Academy

Core Responsibilities1. Strategic Operations &amp; Travel<ul><li>Managing Director Support: Coordinating high-priority board meetings, client dinners, and internal briefings.</li><li>Complex Travel Logistics: Full-cycle management of frequent domestic and international travel, ensuring the MD has a seamless &quot;mobile office&quot; environment at all times.</li><li>Business Correspondence: Managing the MD's professional communications, ensuring a high level of responsiveness and filtering for priority business opportunities.</li></ul>2. Social Media &amp; Thought Leadership<ul><li>Brand Development: Managing and growing the MD&rsquo;s professional presence on LinkedIn, X, and Instagram.</li><li>Real-time Content Capture: Accompanying the MD to conferences and site visits to capture high-quality photo and video content.</li><li>Digital Editing &amp; Posting: Drafting insightful captions and editing short-form video (Reels/Shorts) that reflects the MD&rsquo;s leadership style and industry expertise.</li><li>Community Management: Monitoring industry trends and engaging with key stakeholders on social platforms on behalf of the MD.</li></ul>3. Logistics &amp; Technical Support<ul><li>Mobile Efficiency: Ensuring all technical assets (presentation gear, media equipment, and connectivity tools) are operational during transit.</li><li>Physical Presence: Managing corporate luggage and equipment; providing a polished, professional presence as the MD&rsquo;s &quot;right hand&quot; in high-level business settings.</li></ul>Requirements &amp; Profile<ul><li>Preference: Male candidate preferred (due to intensive travel logistics and shared professional contexts).</li><li>Corporate Acumen: Understanding of business hierarchy and the ability to interact confidently with other C-suite executives and Managing Directors.</li><li>Media Skills: Proficiency in mobile video editing (CapCut, Canva) and a strong eye for professional photography/framing.</li><li>Travel Flexibility: Must be willing to travel 60%&ndash;80% of the time, often on short notice, with a valid passport.</li><li>Discretion: Absolute adherence to non-disclosure and confidentiality regarding sensitive company data and the MD&rsquo;s professional network.</li></ul>Performance Success Factors<ul><li>Zero Friction: The MD&rsquo;s travel and schedule move flawlessly without their direct intervention.</li><li>Brand Growth: Measurable increase in social media engagement and follower quality for the MD&rsquo;s professional accounts.</li><li>Reliability: The ability to predict the MD's needs before they are voiced, particularly during high-stress travel periods.</li></ul>Job Type: Full-timePay: From AED3,000.00 per month

Responsibilities<ul><li>Manage CEO&rsquo;s calendar, meetings, and appointments</li><li>Coordinate internal and external communications</li><li>Prepare reports, presentations, and meeting materials</li><li>Maintain confidentiality and handle sensitive information</li><li>Follow up on tasks and support executive priorities</li></ul>Fresh candidates are encouraged to applyRequirements<ul><li>Excellent organizational and communication skills</li><li>Strong attention to detail and multitasking ability</li><li>Proficiency in Microsoft Office/Excel/ Google Workspace</li><li>Professional, discreet, and proactive personality</li></ul>Location: Gulshan-e-Iqbal, KarachiDays: Monday to SaturdayTimings: 9am-6:30pmJob Types: Full-time, FresherPay: Rs35,000.00 - Rs40,000.00 per monthWork Location: In person

Persian Horizon - FZCO

The Personal Assistant to the CEO provides comprehensive administrative, organizational, and operational support to ensure the CEO&rsquo;s schedule, communications, and priorities are managed efficiently. This role requires exceptional organizational skills, discretion, and the ability to handle confidential matters while coordinating across departments and external stakeholders.Key ResponsibilitiesExecutive Support<ul><li>Manage and maintain the CEO&rsquo;s calendar, appointments, and travel arrangements.</li><li>Screen and prioritize emails, phone calls, and correspondence.</li><li>Prepare reports, presentations, meeting agendas, and documents for the CEO.</li><li>Coordinate meetings, conferences, and executive events.</li></ul>Communication &amp; Coordination<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Liaise with senior management and departments on behalf of the CEO.</li><li>Follow up on action items and ensure deadlines are met.</li></ul>Administrative Duties<ul><li>Organize and maintain confidential files, documents, and records.</li><li>Take meeting minutes and track decisions and action plans.</li><li>Handle expense reports, invoices, and administrative tasks.</li></ul>Project &amp; Task Management<ul><li>Assist the CEO with special projects and strategic initiatives.</li><li>Conduct research and compile data for decision-making.</li><li>Monitor project timelines and provide progress updates.</li></ul>Travel &amp; Event Management<ul><li>Arrange domestic and international travel, accommodation, and itineraries.</li><li>Coordinate executive meetings, board meetings, and events.</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>3&ndash;7 years experience as an Executive Assistant or Personal Assistant supporting senior executives.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication (English and Persian)</li><li>High level of confidentiality and professionalism.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office tools.</li><li>Ability to multitask and work under pressure.</li><li>Strong problem-solving and decision-making skills.</li></ul>Preferred Skills<ul><li>Experience supporting C-level executives.</li><li>Project management experience.</li><li>Familiarity with calendar management tools, CRM systems, or task management software.</li><li>Female Candidates prefered.</li></ul>Key Competencies<ul><li>Discretion and trustworthiness</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you an immediate joiner?</li></ul>Experience:<ul><li>Executive Assistant: 3 years (Required)</li></ul>Language:<ul><li>Persian (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Dubai (Dubai) (Required)</li></ul>Work Location: In person

Personal Assistant to CEO - Persian Speaker

Aston Gate Real Estate Inc. Brokerage

ob Title: CEO Sales Assistant (Client-Facing) &ndash; Real EstateLocation: Dubai (On-site + Field) Job Type: Full-time Compensation: base + commission (OTE AED 12,000&ndash;15,000/month for strong performers including commission)The RoleWe&rsquo;re hiring a client-facing Sales Assistant to work directly with the CEO in a high-performance real estate environment. This is not a back-office admin role. You will be speaking with clients, managing follow-ups, attending viewings, supporting negotiations, and learning the real estate business at speed.If you are sharp, confident, presentable, and hungry to grow into a serious real estate career, this role is for you.What You&rsquo;ll Do<ul><li>Speak with new and existing clients (calls, WhatsApp, meetings)</li><li>Qualify leads and book meetings/viewings for the CEO</li><li>Attend property viewings and client meetings when required</li><li>Follow up consistently and keep leads warm until closing</li><li>Support deal flow: coordination, reminders, client updates, next steps</li><li>Keep communication professional, fast, and organized</li><li>Learn the market and build the skills to progress into a higher role</li></ul>Who We Want<ul><li>Strong communication and confidence speaking with clients</li><li>Presentable, mature, and professional attitude</li><li>Highly organized with fast response time and clean follow-up habits</li><li>Ambitious: you want to grow in real estate, not &ldquo;just a job&rdquo;</li><li>Comfortable with targets and performance-based earnings</li><li>Dubai real estate experience is a plus (not required if you learn fast)</li></ul>What You Get<ul><li>Direct mentorship and exposure to real deals with the CEO</li><li>Base salary + commission structure with clear earning potential</li><li>Growth path into Sales / Portfolio / Client Advisory roles based on performance</li><li>A role where your income increases as your skills and conversions increase</li></ul>ScheduleFull-time, 6 days/week (typical real estate schedule). Some flexibility based on client meetings.Job Type: Full-timePay: AED4,000.00 - AED15,000.00 per monthWork Location: In person

Personal Assistant to CEO - Real Estate

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