personal assistant to ceo

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Job Title: Personal Assistant to CEO (Remote)Job Type: Remote | Full-Time / Part-Time (Flexible)Role OverviewAs the Personal Assistant to the CEO, you will act as a key support partner, ensuring smooth day-to-day operations. You will handle administrative, strategic, and communication tasks, allowing the CEO to focus on high-impact business decisions and growth.Key Responsibilities<ul><li>Manage CEO&rsquo;s calendar, meetings, and appointments across time zones</li><li>Handle emails, correspondence, and follow-ups on behalf of the CEO</li><li>Coordinate internal and external meetings, including preparing agendas and minutes</li><li>Assist in project management and track progress of key initiatives</li><li>Conduct research and prepare reports, presentations, and briefs</li><li>Act as a communication bridge between CEO and teams/stakeholders</li><li>Maintain confidentiality of sensitive business information</li><li>Support in business operations, hiring coordination, and vendor management</li><li>Identify opportunities to improve efficiency and streamline processes</li></ul>Requirements<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time management skills</li><li>Strong written and verbal communication skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>High level of discretion and confidentiality</li><li>Proactive mindset with strong problem-solving abilities</li><li>Proficiency in tools like Google Workspace, Microsoft Office, Slack, Notion, etc.</li><li>Comfortable working remotely with global teams</li></ul>Preferred Qualifications<ul><li>Experience working directly with CEOs, founders, or senior executives</li><li>Background in startups, digital businesses, or fast-growing companies</li><li>Familiarity with project management tools</li><li>Basic understanding of business operations, marketing, or sales</li></ul>Job Types: Full-time, Part-timeWork Location: Remote

Personal Assistant to CEO

Confidential Company

<div>
 
 
 Personal Assistant to CEO
 
 
 
 
 Global Entertainment Company | New York, NY | Onsite
 
 
 
 A global entertainment company is seeking a
 
 Personal Assistant to support the CEO
 
 in its Midtown NYC office.
 
 
 This is a great opportunity to join a fast-growing entertainment organization producing and distributing high-caliber content. The New York office is a small, collaborative team (about 10 people), and this role will work closely with a
 
 team of assistants across multiple offices
 
 supporting a dynamic CEO with a fast-paced schedule.
 
 
 This role is ideal for someone who wants to
 
 build a long-term career supporting senior leadership in the entertainment industry
 
 and thrives in a high-energy, no-ego environment.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage a complex, fast-moving CEO calendar
 </li>
 <li>
 Coordinate domestic and international travel (commercial and private aviation)
 </li>
 <li>
 Handle high-volume calls and communications
 </li>
 <li>
 Assist with both professional and personal tasks including appointments, errands, gifting, and family logistics
 </li>
 <li>
 Liaise with internal teams and external partners across offices in LA, Texas, NYC, and London
 </li>
 <li>
 Support general administrative and operational needs as priorities shift
 </li>
 <li>
 Provide occasional driving support for meetings, airports, productions, and events
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Highly organized, proactive, and resourceful
 </li>
 <li>
 Comfortable supporting both professional and personal needs for an executive and family
 </li>
 <li>
 Strong discretion and sound judgment
 </li>
 <li>
 Valid passport and willingness to travel as needed
 </li>
 <li>
 Valid driver&rsquo;s license
 </li>
 </ul>
 
 
 Details
 
 
 <ul>
 <li>
 Onsite
 
 5 days/week &ndash; Midtown West
 
 </li>
 <li>
 Hours typically
 
 9am&ndash;7pm
 
 with flexibility as needed
 </li>
 <li>
 
 $22&ndash;25/hour + overtime
 
 (flexible for exceptional candidates)
 </li>
 </ul>
 
 
 
 
 A great opportunity to join a respected entertainment company with strong culture, excellent tenure, and exposure to a dynamic CEO.
 
</div>

ViTO Energy, Engineering & Construction

<div>
 
 ViTO Energy Engineering and Construction, a wholly owned subsidiary of ViTO Group, is an integrated EPC services provider for industrial projects. We have a dedicated sector focus on executing turn-key projects in the oil &amp; gas and power sectors. Achieving great results and added value for our clients through the use of modern technology, techniques, our Group is currently active with its offices in Qatar, India, United Arab Emirates and Germany.
 
 
 &nbsp;
 
 
 We are looking for a highly motivated &ldquo;
 
 Personal Assistant
 
 &rdquo; who will provide top-level assistance for our CEO in our &Idot;stanbul Head Office,Vadistanbul.
 
 
 &nbsp;
 
 
 
 PERSONAL ASSISTANT TO CEO
 
 
 
 
 &nbsp;
 
 
 
 
 Main Responsibilities:
 
 
 
 &nbsp;
 
 <ul>
 <li>
 Assisting our CEO and carrying out all personal assistant duties and responsibilities successfully,
 </li>
 <li>
 Preparing presentations and reports,
 </li>
 <li>
 Filing and archiving all correspondences and documentation in an organized and consistent manner,
 </li>
 <li>
 Undertaking the tasks of receiving calls, taking messages and routing correspondences,
 </li>
 <li>
 Maintaining diary, arrange meetings and appointments and provide reminders,
 </li>
 <li>
 Organizing travel and accommodation arrangements,
 </li>
 <li>
 Maintaining confidentiality and uses a high degree of discretion.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Knowledge &amp; Experience:
 
 
 
 &nbsp;
 
 <ul>
 <li>
 University Degree in related field,
 </li>
 <li>
 Minimum 7-8 years of proven experience as an Executive &amp; Personal Assistant to top level of management,
 </li>
 <li>
 Excellent verbal and written communications skills both in Turkish and English,
 </li>
 <li>
 Advanced computer skills including MS Office Applications,
 </li>
 <li>
 Ability to organize a daily workload by priorities,
 </li>
 <li>
 Able to meet deadlines in a fast-paced quickly changing environment,
 </li>
 <li>
 Self-disciplined, proactive, dynamic, eager to learn and to take on new challenges,
 </li>
 <li>
 Team player, result-oriented with strong planning and organization skills,
 </li>
 <li>
 Exceptional interpersonal communication skills,
 </li>
 <li>
 Being flexible in working hours.
 </li>
 </ul>
</div>

PERSONAL ASSISTANT to CEO

Hunch

<div>
 We are looking for an
 
 Executive &amp; Personal Assistant
 
 to manage and assist our CEO of Somish Solutions Limited in executing his professional and personal responsibilities.
 
 
 Location: The job location is
 
 Dubai
 
 , so the candidate should be in Dubai / open to relocate. We will provide relocation &amp; visa support.
 
 
 
 Key Responsibilities
 
 
 
 
 Professional &amp; Corporate Support
 
 
 
 <ul>
 <li>
 Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments.
 </li>
 <li>
 Email Management: Managing multiple email accounts for the CEO, including outreach, data extraction, and correspondence as needed.
 </li>
 <li>
 Event Management: Coordinating with multiple vendors, sourcing resources, and managing company and personal events
 </li>
 <li>
 Salary Approvals: Coordinating and preparing salary approvals for the CEO.
 </li>
 <li>
 Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping, income tax returns, and NRI day calculations.
 </li>
 <li>
 Team Coordination: Liaising with internal team members to support the CEO&rsquo;s requirements and directives.
 </li>
 <li>
 Project Coordination &amp; Follow-ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks.
 </li>
 <li>
 Finance Coordination: Working closely with the finance team for payments, invoicing, and budgeting activities.
 </li>
 <li>
 Office Management: Dubai office management
 
 
 </li>
 </ul>
 
 Personal &amp; Lifestyle Management
 
 
 
 <ul>
 <li>
 Medical &amp; Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals.
 </li>
 <li>
 Travel Arrangements: Handling visas, tickets, hotels, and transportation for the CEO, family members, and others as instructed.
 </li>
 <li>
 Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
 </li>
 <li>
 House Management: Managing personal staff salaries, advance accounts, and insurance and visa renewals for domestic employees.
 </li>
 <li>
 Banking &amp; Financial Coordination: Liaising with UAE and Indian banks, managing personal and company accounts, and approving vendor payments.
 </li>
 <li>
 Payments &amp; Financial Tracking: Handling EMI schedules, credit card summaries, school fees, memberships, utility bills, and other personal payments.
 </li>
 <li>
 Property &amp; Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors.
 </li>
 <li>
 Documentation &amp; Administrative Work: Managing documents for personal and company needs, including loan applications and official paperwork.
 </li>
 <li>
 Insurance Management: Maintaining vehicle, health, and life insurance policies for the CEO and family (India and UAE).
 </li>
 <li>
 Personal Assistance: Managing personal errands and ad hoc requests as required.
 
 
 </li>
 </ul>
 
 Soft Skills Required For This Role
 
 
 
 <ul>
 <li>
 Note-Taking Expertise: You should be skilled at capturing detailed notes efficiently &mdash; whether shorthand or fast typing. The CEO will delegate once, and it&rsquo;s your job to document accurately and share back for approval.
 </li>
 <li>
 High Availability, Flexible Location: The CEO maintains an intense schedule (up to 16 hours a day) and values an EA who&rsquo;s dependable, responsive, and adaptable when needed. While these high-demand moments aren&rsquo;t daily, your availability during such times is crucial.
 </li>
 <li>
 Facetime with CEO: The CEO is based in Dubai and travels to Delhi once a month. You may be required to travel or meet in either city.
 </li>
 <li>
 Strong Communication Skills: Excellent English, both written and verbal, is critical. Your ability to communicate effectively will directly help in reducing the CEO&rsquo;s workload and maintaining clarity across all interactions.
 </li>
 <li>
 Tech-Savvy: Proficiency in working on Google / excel sheets is a must. Should preferably have adequate proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and comfort with modern tools and platforms are must-haves.
 </li>
 <li>
 Internet Fluency: You should be adept at online research, comfortable navigating internet culture, and a regular user of apps and digital platforms.
 
 
 </li>
 </ul>
 
 Attitude Required
 
 
 
 <ul>
 <li>
 Positive and Composed: The CEO operates in a high-pressure environment, so a calm, cheerful demeanor is vital.
 </li>
 <li>
 Ownership Mindset: Take full accountability. Anticipate needs, act proactively, and execute tasks seamlessly without requiring reminders or follow-ups.
 </li>
 <li>
 Work-Driven Ethic: The CEO lives by &ldquo;work is worship,&rdquo; and expects the same dedication and drive toward scaling the business.
 </li>
 <li>
 Extreme Attention to Detail: Be hyper-organized, observant, and detail-oriented. Notice what others might miss, and take initiative to address gaps before they turn into problems.
 </li>
 <li>
 Fast Learner, Action-Oriented: Adapt quickly and resolve challenges with a solution-focused mindset.
 
 
 </li>
 </ul>
 
 Experience Requirements
 
 
 
 <ul>
 <li>
 Previous experience in high-growth, fast-paced organizations.
 </li>
 <li>
 5+ years of experience supporting founders, CXOs, or senior executives.
 
 
 </li>
 </ul>
 
 Key Deliverables
 
 
 
 <ul>
 <li>
 Develop a deep understanding of the CEO&rsquo;s priorities and manage their time effectively.
 </li>
 <li>
 Oversee the CEO&rsquo;s calendar, schedule meetings, prepare agendas, capture minutes, and ensure follow-ups are tracked to completion.
 </li>
 <li>
 Communicate on behalf of the CEO with internal teams and external stakeholders.
 </li>
 <li>
 Prioritize competing requests, resolve issues proactively, and meet deadlines consistently.
 </li>
 <li>
 Coordinate and manage recruitment logistics when required.
 </li>
 <li>
 Assist the CEO with strategic and ad hoc projects, including planning and executing team activities.
 </li>
 <li>
 Manage complex travel arrangements &mdash; both domestic and international &mdash; including itineraries, agendas, and meeting documentation.
 </li>
 <li>
 Anticipate and prepare for all pre- and post-travel or meeting requirements.
 </li>
 <li>
 Ensure smooth operational execution of the CEO&rsquo;s initiatives. Act as the bridge between ideas and action &mdash; making sure key projects move forward.
 </li>
 <li>
 Collaborate cross-functionally to ensure alignment with organizational goals.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive pay along with an annual performance-linked incentive (PLI)
 </li>
 <li>
 Employee benefits like Medical Insurance
 </li>
 <li>
 Work Visa sponsorship for Dubai under our company
 </li>
 </ul>
</div>

Trivium Group

<div>
 
 Life Manager to Ardi
 
 
 
 📍 Miami, Florida (In-Person)
 
 
 🕒 Full-Time | High-Impact Role
 
 
 
 Compensation: 70,000 to 90,000 USD
 
 
 
 
 About The Role
 
 
 
 We are seeking an exceptional Life Manager / Executive &amp; Personal Operations Partner to support Ardalan Safi's, a fast-moving entrepreneur operating multiple businesses and projects.
 
 
 This role is far beyond a traditional Executive Assistant position. You will serve as the central nervous system of Ardi's professional and personal life, ensuring everything runs smoothly despite constant change, high expectations, and a fast-paced environment.
 
 
 You will manage logistics, travel, personal operations, scheduling, research, coordination, and task execution across multiple domains while maintaining complete discretion and trust within Ardi's household.
 
 
 This is a role for someone who thrives in high-pressure, high-ownership environments, enjoys solving complex logistical challenges, and can stay organized while managing many moving parts simultaneously.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Business Support
 
 
 
 <ul>
 <li>
 Manage Ardi's calendar, priorities, and daily workflow to maximize productivity
 </li>
 <li>
 Track requests from internal teams and ensure Ardi reviews and acts on key items
 </li>
 <li>
 Act as Ardi's operational filter, ensuring tasks are prioritized and executed efficiently
 </li>
 <li>
 Maintain communication with internal stakeholders to ensure projects and approvals move forward
 </li>
 <li>
 Prepare and maintain task lists, hit lists, and priority trackers
 
 
 </li>
 </ul>
 
 Travel &amp; Logistics Management
 
 
 
 Travel coordination is a major component of this role.
 
 
 Responsibilities include:
 
 
 <ul>
 <li>
 Planning and booking complex international travel for Ardi and his partner
 </li>
 <li>
 Managing multi-week personal trips, retreats, and unique travel experiences
 </li>
 <li>
 Researching destinations, logistics, activities, and experiences
 </li>
 <li>
 Coordinating flights, hotels, transport, itineraries, and reservations
 </li>
 <li>
 Managing travel documents, confirmations, and scheduling
 </li>
 <li>
 Coordinating with family members and travel companions when required
 </li>
 <li>
 Preparing detailed travel planning documents and logistics trackers
 
 
 </li>
 </ul>
 
 Personal Operations &amp; Household Management
 
 
 
 <ul>
 <li>
 Coordinate household logistics including vendors, cleaners, and service providers
 </li>
 <li>
 Manage grocery orders, household requests, and daily operational needs
 </li>
 <li>
 Support health and lifestyle routines when required
 </li>
 <li>
 Coordinate gifts, events, and personal projects
 </li>
 <li>
 Work closely with Ardi's partner to ensure personal priorities are addressed
 
 
 </li>
 </ul>
 
 Research &amp; Special Projects
 
 
 
 <ul>
 <li>
 Conduct research across a wide range of topics, including:
 </li>
 <ul>
 <li>
 Travel
 </li>
 <li>
 Health and lifestyle services
 </li>
 <li>
 Vendors and services
 </li>
 <li>
 Personal purchases
 </li>
 </ul>
 <li>
 Execute ad-hoc projects quickly and efficiently
 </li>
 <li>
 Track outstanding requests and ensure nothing falls through the cracks
 </li>
 </ul>
 
 Organization &amp; Systems
 
 
 
 <ul>
 <li>
 Build and maintain operational trackers, SOPs, and task systems
 </li>
 <li>
 Use spreadsheets and productivity tools to track projects and workflows
 </li>
 <li>
 Maintain documentation of vendors, recurring tasks, and processes
 </li>
 <li>
 Continuously improve systems to increase efficiency and visibility
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Ideal Candidate Profile
 
 
 
 We are looking for a high-ownership operator who can thrive in a fast-paced environment.
 
 
 
 Core Traits
 
 
 
 <ul>
 <li>
 Extremely organized and detail-oriented
 </li>
 <li>
 Comfortable working in high-pressure environments
 </li>
 <li>
 Able to handle rapid task switching
 </li>
 <li>
 Highly trustworthy and discreet
 </li>
 <li>
 Emotionally resilient with thick skin
 </li>
 <li>
 Comfortable giving structured feedback and setting boundaries
 </li>
 <li>
 Proactive and solution-oriented
 
 
 </li>
 </ul>
 
 Key Skills
 
 
 
 <ul>
 <li>
 Exceptional task and time management
 </li>
 <li>
 Strong calendar and priority management
 </li>
 <li>
 Advanced travel planning and logistics coordination
 </li>
 <li>
 Strong research and problem-solving ability
 </li>
 <li>
 Excellent communication and follow-through
 </li>
 <li>
 Ability to handle multiple tasks without losing track of details
 </li>
 <li>
 Strong Google Sheets / spreadsheet skills
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 3+ years supporting a founder, CEO, or high-net-worth individual
 </li>
 <li>
 Experience managing complex personal and professional logistics
 </li>
 <li>
 Experience coordinating international travel
 </li>
 <li>
 Strong operational mindset and ability to create systems
 
 
 </li>
 </ul>
 
 What Success Looks Like
 
 
 
 Success in this role means:
 
 
 <ul>
 <li>
 Ardi's schedule and priorities are organized and optimized
 </li>
 <li>
 Tasks are tracked and completed without reminders
 </li>
 <li>
 Travel logistics are seamless and stress-free
 </li>
 <li>
 Household and personal operations run smoothly
 </li>
 <li>
 Ardi has more time to focus on high-impact work
 
 
 </li>
 </ul>
 
 Important Notes About the Role
 
 
 
 This is a high-trust, high-responsibility position that requires:
 
 
 <ul>
 <li>
 Complete discretion and confidentiality
 </li>
 <li>
 Flexibility and adaptability
 </li>
 <li>
 Comfort working in a dynamic and sometimes chaotic environment
 
 
 </li>
 </ul>
 Candidates who succeed in this role are typically those who enjoy solving problems, managing complexity, and operating at a high level of ownership.
 
 
 
 Benefits
 
 
 
 
 Compensation: 70,000 to 90,000 USD
 
</div>

<div>
 
 Job Title: Life Manager &amp; Executive Assistant
 
 
 Principal: Tayvon Jackson
 
 
 Location: Washington, D.C. (On-site / DMV Area)
 
 
 Compensation: $50,000 - $60,000 (Contractor)
 
 
 About the Employer
 
 
 
 
 Tayvon Jackson is a high-profile author, financial advisor, and former Division 1 basketball standout based in the DMV area. As the founder of New Perspective Financial Solutions and a contributor to Forbes and CBS's Great Day Washington, Tayvon manages a diverse portfolio including multiple companies, a basketball team, and various real estate properties.
 
 
 We are seeking a high-energy, "high-drive" Life Manager to act as the central hub for Tayvon and his fianc&eacute;e's personal and professional lives. This is a role for an operator who thrives in a fast-paced environment and is ready to own the day-to-day execution of a multifaceted lifestyle.
 
 
 The Role
 
 
 
 
 This is not a traditional administrative role. You will be a "right-hand" partner stationed close to the principal's residence, serving as a dedicated personal and executive assistant. Success in this role means the principals are fully optimized, their properties are managed with precision, and their personal logistics run seamlessly in the background. We are looking for a candidate with the drive and energy to "buy back" Tayvon's time so he can focus on his various ventures and public presence.
 
 
 Top Priorities&nbsp;
 
 
 
 <ul>
 <li>
 Household &amp; Staff Management: Full ownership of household logistics, including coordinating the chef, meal services, and dog care.
 </li>
 <li>
 Financial &amp; Property Operations: Managing bill payments for multiple properties and maintaining strict proficiency in budgeting and Microsoft Excel.
 </li>
 <li>
 Logistics Mastery: Executing end-to-end planning for high-end travel, restaurant reservations, and comprehensive trip itineraries.
 </li>
 <li>
 Communication Triage: Managing and filtering personal emails, providing daily check-ins, and handling replies.
 </li>
 <li>
 Schedule Optimization: Setting proactive reminders for the couple to ensure personal and professional commitments are met without friction.
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 
 Personal Operations &amp; Household Management
 
 <ul>
 <li>
 Directly support Tayvon and his fianc&eacute;e in all household management tasks.
 </li>
 <li>
 Coordinate on-site vendors, staff, and errands within the D.C. area.
 </li>
 <li>
 Manage property-related payments and financial tracking.
 </li>
 <li>
 Handle shopping, personal reminders, and lifestyle coordination.
 </li>
 </ul>
 
 Logistics &amp; Travel
 
 <ul>
 <li>
 Plan and manage complex travel itineraries (no travel required for the assistant).
 </li>
 <li>
 Handle high-level restaurant bookings and social engagements.
 </li>
 </ul>
 
 Executive Support
 
 <ul>
 <li>
 Filter personal and business emails to ensure visibility on high-priority items.
 </li>
 <li>
 Support business tasks related to Tyvon's companies as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Experience &amp; Education
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant and Personal Assistant.
 </li>
 <li>
 Experience in a high-growth, entrepreneurial, or high-profile environment.
 </li>
 <li>
 Bachelor's degree (preferred).
 </li>
 </ul>
 
 Core Traits &amp; Skills
 
 <ul>
 <li>
 High Energy &amp; Drive: A proactive mindset that anticipates needs before they are articulated.
 </li>
 <li>
 On-site Availability: Must be based in Washington, D.C., with a valid driver's license and a reliable car to run errands.
 </li>
 <li>
 Availability: Must be accessible around the clock to handle rapid task-switching and emergencies.
 </li>
 </ul>
 
 Technical Savvy: Proficient in Microsoft Excel (budgeting), GSuite, and email management.
 
 
 
 
 Benefits
 
 
 
 
 Compensation &amp; Benefits
 
 
 
 <ul>
 <li>
 Salary: $50,000 - $60,000 (Contractor basis).
 </li>
 <li>
 Schedule: Monday - Friday, 9:00 AM - 5:00 PM (plus on-call availability).
 </li>
 </ul>
 <ul>
 <li>
 Probation: 30-day initial probation period.
 </li>
 </ul>
</div>

<div>
 
 
 
 Job Description
 
 
 
 
 Life Manager / Founder's Right Hand
 
 
 
 
 Location: Miami (Primary) | UK (Grimsby) travel required
 
 Work Model: In-person, high-touch support
 
 Employment: Full-time
 
 Compensation: $60,000-$70,000 + performance bonus + relocation support
 
 
 
 
 About the Employer
 
 
 
 Cameron England is a founder and operator in the marketing and consulting space, leading a fast-moving, systems-driven business supporting online companies globally. The environment is entrepreneurial, performance-oriented, and execution-focused.
 
 
 This role is designed to function as an extension of the founder &mdash; someone who removes friction, owns execution, and ensures both personal and business operations run seamlessly.
 
 
 The Role
 
 
 
 
 We are hiring a high-ownership Life Manager to act as the founder's right hand across business, personal, and operational domains.
 
 
 This is not a traditional Executive Assistant role. The person in this position will operate as a trusted operator &mdash; managing logistics, building systems, coordinating people and vendors, and proactively driving execution without needing direction.
 
 
 Success in this role means the founder's time is fully protected, operations run smoothly, and nothing falls through the cracks.
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Operational Support
 
 
 
 <ul>
 <li>
 Own calendar, scheduling, and time optimization
 </li>
 <li>
 Manage inbox and communications follow-through
 </li>
 <li>
 Prepare meetings, agendas, and briefing notes
 </li>
 <li>
 Coordinate stakeholders, contractors, and vendors
 </li>
 <li>
 Track projects and ensure execution and completion
 </li>
 <li>
 Implement systems to manage tasks and priorities (Notion-based tracking)
 </li>
 </ul>
 
 Travel &amp; Logistics
 
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel
 </li>
 <li>
 Handle full travel logistics, bookings, and advance setup
 </li>
 <li>
 Accompany the founder when needed and manage on-site coordination
 </li>
 </ul>
 
 Personal &amp; Lifestyle Operations
 
 
 
 <ul>
 <li>
 Coordinate personal staff (chef, cleaners, hairdresser, etc.)
 </li>
 <li>
 Manage appointments, errands, and personal logistics
 </li>
 <li>
 Oversee household operations, maintenance, and vendors
 </li>
 <li>
 Ensure the home environment is organized and operational at all times
 </li>
 </ul>
 
 Events &amp; Projects
 
 
 
 <ul>
 <li>
 Own event coordination from planning through execution
 </li>
 <li>
 Manage logistics, vendors, and on-site delivery
 </li>
 <li>
 Ensure seamless execution and post-event follow-through
 </li>
 </ul>
 
 Financial &amp; Administrative Oversight
 
 
 
 <ul>
 <li>
 Manage expenses, reimbursements, and documentation
 </li>
 <li>
 Implement monthly financial audit processes
 </li>
 <li>
 Track personal and business accounts and flag anomalies
 </li>
 <li>
 Connect and manage banking/investment tracking systems
 </li>
 </ul>
 
 Systems &amp; Execution
 
 
 
 <ul>
 <li>
 Build and maintain a follow-through system ensuring nothing is missed
 </li>
 <li>
 Implement workflows that reduce manual involvement for the founder
 </li>
 <li>
 Take ownership of recurring responsibilities and optimize processes over time
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 5+ years in a high-level Executive Assistant, Life Manager, Chief of Staff, or private support role
 </li>
 <li>
 Experience supporting founders, entrepreneurs, or high-net-worth individuals
 </li>
 <li>
 Background in fast-paced, operationally complex environments
 </li>
 </ul>
 
 Core Traits
 
 
 
 <ul>
 <li>
 Extreme ownership and accountability
 </li>
 <li>
 Proactive, autonomous, and execution-driven
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Resourceful and decisive
 </li>
 <li>
 Discreet, loyal, and trustworthy
 </li>
 <li>
 Comfortable operating across both personal and business domains
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Calendar, travel, and operational management expertise
 </li>
 <li>
 Strong project execution and follow-through
 </li>
 <li>
 Vendor and stakeholder coordination
 </li>
 <li>
 Financial organization and administrative oversight
 </li>
 <li>
 Systems mindset and process improvement capability
 </li>
 </ul>
 
 Tools &amp; Systems
 
 
 
 <ul>
 <li>
 G-Suite
 </li>
 <li>
 Notion
 </li>
 <li>
 Monday.com or similar workflow tools
 </li>
 <li>
 Event coordination platforms (bonus)
 </li>
 <li>
 Content coordination experience (bonus)
 </li>
 </ul>
 
 Work Style &amp; Expectations
 
 
 
 <ul>
 <li>
 In-person, high-touch support role
 </li>
 <li>
 Flexible schedule across time zones
 </li>
 <li>
 Availability during travel and critical periods
 </li>
 <li>
 High level of discretion and confidentiality required
 </li>
 <li>
 Ability to operate independently without supervision
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Salary: $60K-$70K
 </li>
 </ul>
 <ul>
 <li>
 Performance bonus tied to efficiency and cost savings
 </li>
 <li>
 Health benefits
 </li>
 <li>
 PTO
 </li>
 <li>
 Relocation and housing support
 </li>
 <li>
 Lifestyle and wellness perks
 </li>
 </ul>
</div>

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