personal assistant to ceo

GULF DIGITAL LLC

<p><b>Personal Assistant to the CEO &ndash; Job Description</b></p><p><b>2-4 years Dubai- UAE experience </b></p><p>The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the CEO&rsquo;s day-to-day operations run smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The PA serves as a gatekeeper and liaison between the CEO and internal/external stakeholders, maintaining a high degree of professionalism and confidentiality at all times.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Handle incoming communications (calls, emails, messages), prioritize them, and respond or redirect as necessary.</li><li>Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Organize and manage complex travel itineraries, including accommodations, transportation, and logistics.</li><li>Act as a liaison between the CEO and senior executives, clients, partners, and staff.</li><li>Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.</li><li>Assist in personal tasks and errands, as required, to support the CEO's ability to focus on strategic priorities.</li><li>Monitor deadlines and ensure the CEO is well-prepared for all engagements and commitments.</li><li>Conduct research, compile data, and prepare briefing materials as needed.</li></ul><p><b>Skills &amp; Qualifications:</b></p><ul><li>Proven experience as an Executive Assistant or Personal Assistant to C-level executives.</li><li>Excellent organizational and time-management skills with strong attention to detail.</li><li>Outstanding verbal and written communication abilities.</li><li>High level of integrity, discretion, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li><li>Ability to multitask, work under pressure, and meet tight deadlines.</li><li>Discreet, proactive, and resourceful with a problem-solving mindset.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Experience in a corporate or fast-paced business enviroment</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p>

Personal Assistant to CEO

V I P & Protocol Events Management

<p><b>Job Overview:</b></p><p>We are looking for a proactive and highly organized Personal Assistant to provide executive and personal support in a fast-paced environment. The ideal candidate should be creative, detail-oriented, and tech-savvy, with excellent time management skills.</p><p><b>Key Responsibilities:</b></p><ul><li>Social media management: Capture and edit photos, videos, and reels for social media</li><li>Create and develop creative content</li><li>Manage daily schedules, appointments, and meetings efficiently</li><li>Handle administrative tasks, including email correspondence and document preparation</li><li>Proficiency in Microsoft Office, Canva, Mailchimp, and AI tools for content, and business support</li><li>Work independently and collaboratively to meet tight deadlines</li><li>Maintain confidentiality and professionalism at all times</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree</li><li>Strong English skills: Arabic is a plus</li><li>At least 2 years of experience as a Personal Assistant</li><li>Strong communication, time management, negotiation, and attention to detail</li><li>Ability to adapt to a fast-paced work environment and flexible working hours</li><li>Leadership skills &amp; creativity in problem-solving and task execution</li></ul><p><b>Education:</b></p><p>Bachelor's (Preferred)</p><p><b>Experience:</b></p><ul><li>Microsoft Office: 5 years (Preferred)</li><li>Social Media: 2 years (Preferred)</li><li>Personal Assistant: 2 years (Preferred)</li></ul><p><b>How to Apply:</b></p><p>Interested candidates should send their CV and a brief introduction to:</p><p><b>Job Type: </b>Full-time</p><p><b>Pay: </b>From AED4,000.00 - 5,000 per month</p><p><b>Accommodation: </b>Live-in</p><p><b>Location: </b>Al Barsha South</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p>

Cube Discipline

<ul><li>Manage the <b>CEO&rsquo;s calendar</b>, schedule meetings, and coordinate appointments.</li><li>Handle <b>emails, correspondence, and phone calls</b> professionally.</li><li>Prepare <b>presentations, reports, and meeting documents</b> as required.</li><li>Coordinate <b>travel arrangements</b>, itineraries, and accommodation.</li><li>Maintain confidentiality and ensure smooth communication between the CEO and internal/external stakeholders.</li><li>Assist in tracking projects, follow-ups, and meeting deadlines.</li><li>Perform general office management and administrative duties as assigned.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree (Master&rsquo;s preferred) in <b>Business Administration</b>, <b>Management</b>, or related field.</li><li><b>3&ndash;6 years</b> of experience as an <b>Executive Assistant / PA</b> at senior management or C-level.</li><li>Excellent command of <b>English (spoken &amp; written)</b> &mdash; A-Level background preferred.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in <b>MS Office</b>, <b>Google Workspace</b>, and <b>calendar management tools</b>.</li><li>Professional demeanor with excellent communication and interpersonal skills.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Experience in managing confidential information.</li><li>Ability to work flexible hours and adapt to changing priorities.</li><li>High level of integrity, discretion, and professionalism.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Personal Assistant to CEO (A level remote)

Segrex Development LLC

<div><div><div><div><br> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div>We Are Hiring: Personal Assistant to the CEO   Segrex Development (Dubai)<br>Segrex Development is looking for a highly organized, proactive, and reliable Personal Assistant to provide direct support to our CEO.<br>This is a pivotal role for someone who thrives in a fast-paced, high-growth environment and can manage complex priorities with discretion, efficiency, and sound judgment.</div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>rovide comprehensive executive support to the CEO</li> <li>Manage calendars, meetings, travel arrangements, and daily communication</li> <li>Assist in project coordination and follow-ups across departments (including taking meeting notes)</li> <li>Prepare reports, presentations, and confidential correspondence</li> <li>Ensure smooth internal and external communication</li> <li>Anticipate the CEO s needs and proactively provide solutions</li> </ul> </div> </div> <div> <div><b>Responsibilities</b></div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>Exceptional organizational and time-management skills</li> <li>Strong communication and problem-solving abilities</li> <li>Full-time availability and flexibility, including occasional after-hours support</li> <li>Proven experience in a similar executive support role</li> <li>Background in real estate or development industry is a strong advantage</li> <li>Fluency in English is required (Russian or Arabic is a bonus)</li> </ul> </div> </div> <div> <div><br></div></div></div></div></div>

Personal Assistant to the CEO

Wealthin Properties

<p>We are seeking a highly organized Personal Assistant to support the CEO of a growing real estate company. The ideal candidate will be efficient, reliable, and able to handle fast-paced responsibilities with discretion and professionalism. This role requires full-time availability with flexibility to attend to the CEO&rsquo;s needs as they arise.</p><p><b>Key Responsibilities</b></p><ul><li>Manage the CEO&rsquo;s daily schedule, appointments, and calendar coordination</li><li>Organize meetings, prepare agendas, and take minutes when required</li><li>Handle business correspondence (emails, calls, messages) on behalf of the CEO</li><li>Arrange travel, accommodation, and logistics</li><li>Maintain confidential files, contracts, and real estate documents</li><li>Coordinate with internal departments, clients, and partners</li><li>Follow up on pending tasks, deadlines, and business initiatives</li><li>Assist with presentations, reports, and proposals</li><li>Handle personal errands and ad-hoc tasks as assigned</li><li>Ensure smooth daily workflow and support CEO in decision-making tasks</li></ul><p><b>Requirements (High Priority)</b></p><ul><li>Valid UAE driving license (mandatory)</li><li>Own car (preferred)</li><li>Ability to work full-time with flexible timing based on CEO requirements</li></ul><p><b>Other Requirements</b></p><ul><li>Previous experience as a Personal Assistant, Executive Assistant, or Office Manager (real estate experience is a plus)</li><li>Strong communication skills (English required; Arabic is an advantage)</li><li>Excellent organizational and multitasking abilities</li><li>Proficient in MS Office, email management, and digital scheduling tools</li><li>Ability to work under pressure and maintain confidentiality</li><li>Professional appearance, attitude, and work ethics</li></ul><p><b>Key Skills</b></p><ul><li>Time management</li><li>Communication &amp; coordination</li><li>Problem-solving</li><li>Attention to detail</li><li>Discretion &amp; confidentiality</li><li>Initiative and follow-through</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Have you worked in a real estate company before? If yes, what was your role?</li><li>Have you ever handled documents like MOUs, tenancy contracts, title deeds, or Form A/B/F?</li><li>Do you have experience coordinating with property developers, landlords, or investors?</li><li>Are you familiar with Ejari, RERA forms, and basic Dubai real estate procedures?</li><li>Can you follow up with clients, brokers, or agencies on behalf of the CEO?</li><li>Have you ever assisted in preparing presentations, proposals, or reports for property deals?</li><li>Have you managed confidential documents or client information in real estate transactions?</li></ul>

Booknrent

<p><b>Location:</b> Kalma Chowk Gulberg III, Lahore</p><p><b>Duty Timing:</b> 9 working hours</p><p><b>What we are looking for:</b></p><p><b>Preference for FAST, LUMS, LSE, NUST or BNU Alumni</b></p><p>We are seeking a highly organized, proactive, and discreet <b>Personal Assistant (PA)</b> to provide comprehensive administrative, logistical, and personal support to our <b>Chief Executive Officer (CEO)</b>. The ideal candidate will be a meticulous planner, an excellent communicator, and possess the ability to handle a wide range of tasks and confidential information with the utmost professionalism. This role requires flexibility, exceptional time management skills, and the capacity to anticipate needs and operate with minimal supervision.</p><p><b>Key Responsibilities:</b></p><p><b>Administrative &amp; Executive Support</b></p><ul><li><b>Manage and maintain the CEO's complex calendar</b>, including scheduling internal and external meetings, conferences, and appointments, ensuring no conflicts and providing all necessary materials in advance.</li><li><b>Handle all correspondence</b>&mdash;including emails, phone calls, and physical mail&mdash;prioritizing, drafting responses, and ensuring timely follow-up.</li><li><b>Coordinate detailed travel arrangements</b> (domestic and international), including flights, accommodations, ground transportation, and creating comprehensive itineraries.</li><li><b>Prepare and edit documents</b>, presentations, reports, and correspondence, often dealing with highly sensitive and confidential information.</li><li><b>Organize and maintain filing systems</b> (both digital and physical) for easy retrieval of documents.</li><li><b>Process and track expense reports</b> and invoices, ensuring accuracy and timely submission.</li><li>Act as a <b>gatekeeper</b> and <b>liaison</b> between the CEO and internal staff, external partners, and high-profile clients.</li></ul><p><b>Meeting &amp; Event Coordination</b></p><ul><li><b>Coordinate logistics for executive and other important meetings</b>, including reserving rooms, setting up necessary technology, and distributing materials when and wherever required.</li><li>Attend meetings as needed to <b>take minutes or represent him in his absence</b>, track action items, and ensure timely follow-up.</li><li>Assist in planning and executing <b>corporate events</b> and <b>personal engagements</b> as requested.</li><li>Handle sensitive and <b>confidential personal information</b> with absolute discretion.</li></ul><p><b>Qualifications</b></p><p><b>Required</b></p><ul><li>Proven experience (typically 3+ years) as an Executive Assistant, Personal Assistant, or similar role supporting a C-level executive.</li><li>Exceptional proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.</li><li>Superior <b>organizational and time management skills</b>, with a demonstrable ability to multitask, prioritize, and meet deadlines in a fast-paced environment.</li><li>Proficiency in English language, excellent written and verbal <b>communication skills</b> with a polished and professional demeanor.</li><li>Demonstrated ability to handle confidential information with <b>impeccable discretion</b> and integrity.</li><li>Proactive, resourceful, and capable of anticipating needs without explicit direction.</li></ul><p><b>Preferred</b></p><ul><li>4 years Bachelor's degree or equivalent professional qualification from reputable institutions.</li><li>Familiarity with various travel booking platforms and global time zones.</li><li><b>Preference for FAST, LUMS, LSE, NUST or BNU Alumni</b></li></ul><p><b>Work Environment &amp; Benefits</b></p><ul><li><b>Location:</b> Lahore. This is primarily an in-office role.</li><li><b>Hours:</b> <b>Standard Business Hours, M-S, 9:00 AM - 6:00 PM</b>. <b>Flexibility</b> to work outside of standard hours and be on call for urgent matters is required and expected.</li><li><b>Compensation:</b> Competitive salary commensurate with experience.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs80,000.00 - Rs90,000.00 per month</p><p>Work Location: In person</p>

Schools Siksha Parivaar

<p>Our CEO manages the strategic direction and daily operations of both fast-paced businesses. We are seeking a highly organized, trustworthy, and proactive HR professional &amp; Personal Assistant to provide comprehensive executive and administrative support, acting as the CEO's right hand.</p><p><b>Position Summary</b></p><p>The Personal Assistant to the CEO is a critical role requiring exceptional multitasking, discretion, and communication skills. You will be responsible for managing the CEO's professional schedule, handling complex administrative tasks, and facilitating smooth communication.</p><p>In addition to executive support, this role will be pivotal in managing key HR administrative functions for both business units, including attendance, leave, and payroll coordination. The ideal candidate is a master organizer, a resourceful problem-solver, and capable of handling confidential information with the utmost integrity.</p><p><b>Key Responsibilities</b></p><p><b>Executive &amp; Administrative Support:</b></p><ul><li><b>Calendar &amp; Schedule Management:</b> Proactively manage and maintain the CEO's complex diary and schedules, booking all appointments, meetings, and managing conflicts.</li><li><b>Communication &amp; Correspondence:</b> Act as the primary point of contact for the CEO. Answer, screen, and prioritize all incoming calls and emails. Handle dictation, transcribing, and oversee all office correspondence.</li><li><b>Travel &amp; Logistics:</b> Arrange all aspects of domestic and international travel, including booking flights, accommodations, transfers, and preparing detailed travel itineraries.</li><li><b>Meeting &amp; Event Coordination:</b> Organize and attend meetings; prepare agendas, take accurate minutes, and follow up on action items. Plan and coordinate internal/external events, seminars, and conferences as directed by the CEO.</li><li><b>Reporting &amp; Documentation:</b> Type, prepare, collate, and file reports, presentations, and briefs. Develop and maintain efficient documentation, databases, and filing systems (both physical and digital).</li><li><b>Stakeholder Liaison:</b> Liaise professionally with internal staff, clients, students, university partners, and other business guests.</li><li><b>Office Administration:</b> Manage, collate, and file expense reports. Source and maintain office supplies and ensure the smooth running of the CEO's office.</li></ul><p><b>HR &amp; Administrative Coordination:</b></p><ul><li>Manage and maintain accurate daily attendance and leave records for all staff (including administrative staff and faculty).</li><li>Prepare and verify monthly attendance summaries for payroll processing, ensuring all deductions and additions are accurate.</li><li>Assist the CEO and finance department in processing monthly payroll by providing correct employee data.</li><li>Coordinate the full recruitment cycle: post job openings, screen resumes, schedule interviews, and communicate with candidates.</li><li>Manage the onboarding process for new hires, including all joining formalities, documentation, and induction scheduling.</li><li>Maintain confidential employee files, contracts, and records in an organized manner.</li><li>Serve as the first point of contact for staff queries regarding attendance, leave, payroll, and basic HR policies.</li></ul><p><b>Required Skills &amp; Qualifications</b></p><ul><li><b>Experience:</b> Proven experience as a Personal Assistant, Executive Assistant, or an HR Administrator with PA duties.</li><li><b>Organization:</b> Exceptional organizational, planning, and time-management skills with the ability to prioritize a heavy workload and meet deadlines.</li><li><b>Communication:</b> Excellent verbal and written communication skills, with a professional and articulate demeanor.</li><li><b>Tech-Savvy:</b> High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and calendar management tools. Experience with attendance or HRMS software is a plus.</li><li><b>Discretion &amp; Confidentiality:</b> Proven ability to handle confidential information (both personal and financial) with the utmost discretion and integrity.</li><li><b>Problem-Solving:</b> Strong problem-solving skills and a proactive, &quot;can-do&quot; attitude.</li><li><b>Attention to Detail:</b> Excellent attention to detail, especially when dealing with data, payroll, and records.</li><li><b>Education:</b> Bachelor's degree preferred.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: &#8377;10,238.36 - &#8377;29,816.14 per month</p><p>Benefits:</p><ul><li>Health insurance</li></ul><p>Work Location: In person</p>

HR Assistant

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Personal Assistant to CEO

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Personal Assistant to the CEO

HR Assistant