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Armador Maritime Services

Job Title: Personal Secretary to Managing Director (Shipping / Maritime)Location: Dubai, UAE Industry: Shipping / Maritime Reporting To: Managing Director (MD) Employment Type: Full-Time Joining: Within 1 Month (Immediate / Short Notice Preferred)Job DescriptionWe are seeking a highly organized, professional, and discreet Personal Secretary to the Managing Director for our shipping / maritime company based in Dubai. The ideal candidate will provide comprehensive administrative and secretarial support to the MD, ensuring smooth day-to-day operations and effective communication.Key Responsibilities<ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Handle confidential correspondence, emails, and documents with discretion</li><li>Prepare reports, presentations, meeting agendas, and minutes</li><li>Act as a point of contact between the MD and internal/external stakeholders</li><li>Coordinate with departments to follow up on tasks and deadlines assigned by the MD</li><li>Organize meetings, board discussions, and business travel logistics</li><li>Maintain proper filing systems (physical and digital)</li><li>Assist with personal and professional administrative tasks as required</li></ul>Required Skills &amp; Qualifications<ul><li>Proven experience as a Personal Secretary / Executive Secretary / PA to Senior Management</li><li>Experience in the shipping or maritime industry is highly preferred</li><li>Excellent written and verbal communication skills in English (additional languages are a plus)</li><li>Strong organizational, multitasking, and time-management skills</li><li>High level of professionalism, confidentiality, and integrity</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work independently and under pressure</li></ul>Experience<ul><li>Minimum 3&ndash;5 years of relevant experience supporting senior management</li><li>Prior experience reporting directly to a Managing Director / CEO is preferred</li></ul>Location &amp; Availability<ul><li>Based in Dubai or willing to relocate</li><li>Available to join within one month</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Stable and professional working environment</li><li>Opportunity to work closely with top management</li><li>Long-term career growth within the organization</li></ul>How to ApplyInterested candidates who meet the above requirements are encouraged to apply with their updated CV.Job Type: Full-time

Personal Secretary

Elbirg

Looking for personal assistant who will help out with two small startup businesses. This is an office job.Requirements:- fluent in English (written and spoken)- Personal assistant experience- Customer service experienceResponsibilities: - Organizing schedules - Answering customer inquiries (webshop, social media, email) - Checking for orders on the websites - Packing orders - Managing the logistics of the officePreferred:- Driving license (company car will be provided)Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>personal assistant: 5 years (Required)</li></ul>Language:<ul><li>English fluently? (Required)</li></ul>License/Certification:<ul><li>driving license? (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant/Secretary

Adel Alghafri Advocates & Legal Consultants L.L.C

We are a law firm seeking a Professional Personal Assistant who must be able to speak Tagalog to provide dedicated support to one of our partners.Key Responsibilities:&middot; Manage the partner&rsquo;s schedule, appointments, and correspondence efficiently.&middot; Handle emails, calls, and client communications with professionalism.&middot; Maintain high attention to detail in documents, reports, and daily tasks.&middot; Assist with organizing meetings and other professional commitments.&middot; Ensure smooth workflow and prioritize tasks effectively to support the partner&rsquo;s work.Requirements:&middot; Proven experience as a Personal Assistant or Secretary role.&middot; Excellent verbal and written communication skills in English.&middot; Strong organizational, multitasking, and time-management abilities.&middot; Professional appearance and well-groomed.&middot; High level of discretion and confidentiality.&middot; Dynamic and energetic candidates preferred (24&ndash;30 years old).Interested candidates are invited to send their CV to: ailyn.etakar0312@gmail.comJob Type: Full-timePay: AED4,000.00 per monthWork Location: In person

Personal Assistant

Sparein Automotive LLC

Key ResponsibilitiesA personal secretary in a travel-intensive role will have duties extending beyond traditional office administration:<ul><li>Travel Management: Arranging all aspects of international travel, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.</li><li>Documentation: Ensuring all necessary travel documents (visas, passports, etc.) are organized, current, and ready for both the executive and themselves.</li><li>Calendar and Schedule Management: Coordinating complex business and personal calendars across multiple time zones.</li><li>Logistical Support Overseas: Providing seamless support during travel, which might include managing logistics, coordinating meetings with global clients, and handling unexpected barriers.</li><li>Confidentiality and Discretion: Handling highly confidential personal and business information with professionalism and discretion.</li><li>Ad-hoc Duties: Assisting with a variety of personal and professional tasks as required by the principal, which can range from event coordination to managing personal errands.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per month

Female Personal Assistant

UAS Global PVT Ltd

Position: Personal Assistant Location: Dubai, UAE Company: Fast-Growing Technology Firm Languages Required: Basic Arabic, Basic English Gender: Male Age: 25-35OverviewWe are seeking a reliable, proactive, and well-organized Personal Assistant to support senior management in a dynamic and fast-moving technology environment. The role includes administrative support, coordination of daily activities, and safe, punctual driving as required.Key Responsibilities<ul><li>Provide day-to-day personal and administrative support to senior executives.</li><li>Manage schedules, appointments, and reminders.</li><li>Handle basic correspondence and communication in Arabic and English.</li><li>Coordinate travel, errands, meetings, and office tasks.</li><li>Drive senior staff to meetings, events, and client visits when required.</li><li>Ensure the assigned vehicle is clean, well-maintained, and serviced on time.</li><li>Assist in logistics, office coordination, and basic documentation.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Perform additional tasks as requested to support daily operations.</li></ul>Requirements<ul><li>Good Arabic skills (spoken and written).</li><li>Basic English communication ability.</li><li>Valid UAE/Local driver&rsquo;s license with a clean driving record.</li><li>Familiarity with local routes, traffic rules, and safe driving practices.</li><li>Strong sense of responsibility, punctuality, and reliability.</li><li>Professional appearance and courteous behavior.</li><li>Ability to multitask and work efficiently in a fast-paced environment.</li><li>Previous experience as a personal assistant, driver, or similar role is an advantage.</li></ul>Benefits<ul><li>Competitive salary and allowances.</li><li>All benefits as per UAE Law.</li><li>Opportunity to work with a modern, fast-growing tech organization.</li><li>Supportive work environment with growth opportunities.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Driven Properties

<div>We are seeking an experienced and highly organized Personal Assistant to support one of our top-performing Property Consultant. This role requires a proactive, detail-oriented individual with a strong background in real estate administration, exceptional communication skills, and the ability to manage a fast-paced workload with precision and professionalism.
Key Responsibilities:<ul>
<li>
Manage and respond to calls and emails on behalf of the consultant, ensuring prompt and professional communication
</li><li>Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
</li><li>Coordination of client property viewings</li>
<li>Regularly monitor and update property listings through online property search portals and Property Monitor, ensuring all information is accurate, up to date, and compliant with company standards.</li>
<li>Coordinate daily schedules, meetings, and client appointments
</li><li>Prepare and organize sales/rental contracts, tenancy agreements, and supporting documents.</li>
<li>Support in preparing listing presentations, client updates, and other sales-related material
</li><li>Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
</li><li>Coordinate with internal departments (finance, legal, admin) for smooth deal closures.</li>
<li>Conduct cold calling to generate new leads and expand client database.</li>
</ul>
Requirements<ul>
<li>
Advanced proficiency in Microsoft Excel and PowerPoint
</li><li>Strong email communication skills with attention to tone, grammar, and clarity
</li><li>Excellent organizational and multitasking abilities
</li><li>Confident in analyzing and interpreting reports and performance metrics
</li><li>Familiarity in CRM, Property Search Portals and Property Monitor software usage</li>
<li>Professional, proactive, and dependable with a positive attitude
</li><li>Ability to work under pressure and handle time-sensitive tasks effectively</li>
<li>Background as a Personal Assistant or in a related role will be an added advantage</li>
<li>Enthusiastic, proactive, and confident in approach, with the ability to engage effectively with clients and colleagues</li>
</ul>
Benefits<ul>
<li>
Opportunity to work with one of Dubai&rsquo;s leading real estate firms
</li><li>A dynamic and professional work environment with growth opportunities
</li><li>Hands-on experience in the real estate industry with a supportive team</li>
<li>A week and a half of structured training will be provided to ensure a smooth transition and understanding of internal tools, processes, and expectations.</li>
</ul>
If you meet the requirements and are excited about this opportunity, apply now and become a part of the Driven Properties team!</div>

<div>
 We are seeking an experienced and highly organized
 
 Personal Assistant
 
 to support one of our top-performing Property Consultant. This role requires a proactive, detail-oriented individual with a strong background in real estate administration, exceptional communication skills, and the ability to manage a fast-paced workload with precision and professionalism.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage and respond to calls and emails on behalf of the consultant, ensuring prompt and professional communication
 </li>
 <li>
 Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
 </li>
 <li>
 Coordination of client property viewings
 </li>
 <li>
 Regularly monitor and update property listings through online property search portals and Property Monitor, ensuring all information is accurate, up to date, and compliant with company standards
 </li>
 <li>
 Coordinate daily schedules, meetings, and client appointments
 </li>
 <li>
 Prepare and organize sales/rental contracts, tenancy agreements, and supporting documents
 </li>
 <li>
 Support in preparing listing presentations, client updates, and other sales-related material
 </li>
 <li>
 Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
 </li>
 <li>
 Coordinate with internal departments (finance, legal, admin) for smooth deal closures
 </li>
 <li>
 Conduct cold calling to generate new leads and expand client database
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Advanced proficiency in Microsoft Excel and PowerPoint
 </li>
 <li>
 Strong email communication skills with attention to tone, grammar, and clarity
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Confident in analyzing and interpreting reports and performance metrics
 </li>
 <li>
 Familiarity in CRM, Property Search Portals and Property Monitor software usage
 </li>
 <li>
 Professional, proactive, and dependable with a positive attitude
 </li>
 <li>
 Ability to work under pressure and handle time-sensitive tasks effectively
 </li>
 <li>
 Background as a Personal Assistant or in a related role will be an added advantage
 </li>
 <li>
 Enthusiastic, proactive, and confident in approach, with the ability to engage effectively with clients and colleagues
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Opportunity to work with one of Dubai's leading real estate firms
 </li>
 <li>
 A dynamic and professional work environment with growth opportunities
 </li>
 <li>
 Hands-on experience in the real estate industry with a supportive team
 </li>
 <li>
 A week and a half of structured training will be provided to ensure a smooth transition and understanding of internal tools, processes, and expectations
 
 
 </li>
 </ul>
 If you meet the requirements and are excited about this opportunity,
 
 apply now
 
 and become a part of the Driven Properties team! 🚀
</div>

Explore 810+ Personal secretary in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

810 personal secretary jobs IN Dubai United Arab Emirates

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