procurement and operations assistant

London Walder Interior Design

<p><b>Procurement and Operations Assistant </b></p><p><i>Full-Time or Part-Time &bull; In-Office &bull; Monday&ndash;Friday</i></p><p>We&rsquo;re looking for a highly organized and proactive Procurement &amp; Operations Assistant to support our Studio Operations Manager and design team. This role keeps our studio running smoothly by managing scheduling, procurement tasks, vendor coordination, and daily studio operations.<br/>This is an in-office position, and candidates must have a car for occasional errands and job site visits.</p><p><b>What You&rsquo;ll Do</b></p><ul><li>Manage the studio calendar and scheduling.</li><li>Assist with procurement tasks, including collecting pricing, creating purchase orders, tracking orders, and coordinating deliveries.</li><li>Communicate with vendors, warehouses, and installers to support logistics.</li><li>Keep the studio organized, stocked, and client-ready.</li><li>Prepare the studio for client meetings and assist with hospitality (snacks, setup, gifts).</li><li>Support project and administrative tasks such as documentation updates, onboarding clients, ordering samples, and checking in packages.</li><li>Help with light financial and data-entry tasks as needed.</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>1&ndash;3 years of administrative, operations, or procurement experience (interior design industry a plus).</li><li>Highly organized, detail-oriented, and proactive.</li><li>Strong communication skills and comfort managing multiple tasks.</li><li>Tech-savvy and quick to learn new systems (Google Workspace preferred).</li><li>A positive, collaborative attitude.</li><li><b>Must have a car.</b></li><li>Available <b>in-office</b>; full-time or part-time (shortened daily hours) considered for the right candidate.</li></ul><p><b>Benefits &amp; Perks</b></p><p><b>For All Employees (Full-Time or Part-Time):</b></p><ul><li>PTO</li><li>Paid holidays</li><li>Potential for flexible hours</li></ul><p><b>For Full-Time Employees only:</b></p><ul><li>401(k) with employer match</li><li>Health insurance</li><li>Dental insurance</li><li>Paid parental leave</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: From $23.00 per hour</p><p>Expected hours: 25 &ndash; 40 per week</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid parental leave</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Procurement and Operations Assistant

Epic Health System

<div><div><p><b>Assistant Business Manager (LAM 0.75)</b></p><p><b>
Department:</b> Operations
<br>
<b>Reports To:</b> Business Administrator (LAM 1)
<br>
<b>Location: Chicago, IL</b><br>
<b>Employment Type:</b> Full-Time</p><p></p><p><b><br>
About EPIC Health</b></p><p>
At EPIC Health, we believe healthcare should be high-performing, people-centered, and relentlessly proactive. Our mission is to deliver quality care through innovation, teamwork, and the belief that <i>every visit is a </i><i>prevention</i><i> visit</i>. We operate through a connected Pod system &mdash; with Multi-Specialty Medical Office Buildings (MOBs), Hubs, and Satellites &mdash; where operational excellence is the engine behind patient access and exceptional outcomes.</p><p>
We&rsquo;re building the future of value-based care, and we&rsquo;re looking for operational leaders who thrive in organized chaos, love solving problems in real time, and believe data and empathy can coexist.</p><p>
 <b>Position Summary</b></p><p>
The <b>Assistant Business Manager (LAM 0.75)</b> is a key operational leader responsible for the daily execution of site operations, staff supervision, and workflow compliance. Acting as the <b>bridge between the Business Administrator (LAM 1)</b> and the <b>frontline teams (Clinical Assistants and Medical Receptionists)</b>, this role ensures that every day runs efficiently, compliantly, and in alignment with EPIC Health&rsquo;s model of care.</p><p>
This position is ideal for a hands-on operations professional ready to lead people, manage processes, and grow into full site ownership.</p><p><b>
What You&rsquo;ll Do</b></p><p><b>
Operational Leadership</b></p><ul><li>
Lead and supervise all Clinical Assistants (CAs) and Medical Receptionists (MRs), ensuring adherence to EPIC&rsquo;s SOPs and daily operational standards.</li><li>
Conduct Start-of-Day (SOD) readiness checks, staffing reviews, and live patient-flow management throughout the day.</li><li>
Support the Business Administrator in implementing the ACT Model, Ps-POD adherence, and daily access goals.</li></ul><p><b>
Staff Supervision &amp; Development</b></p><ul><li>
Coach and mentor Lead CAs (LAM 0.5) and support their leadership growth.</li><li>
Provide real-time coaching to staff to reinforce SOP execution, efficiency, and service excellence.</li><li>
Manage attendance, schedule coverage, and performance feedback for all CAs and MRs.</li></ul></div><div><p><b>
Quality &amp; Compliance Oversight</b></p><ul><li>
Audit front desk and back-office workflows to ensure compliance with key SOPs such as:<ul><li><i>
Support Staff Allocation</i></li><li><i>
Scheduling Follow-Up Appointments</i></li><li><i>
Patient Wait Times (ACK to Started)</i></li></ul></li><li>
Participate in Gemba Walks and Layered Assurance Monitoring (LAM-1) activities to identify and correct process gaps in real time.</li><li>
Support documentation accuracy, care management workflows, and follow-up scheduling compliance.</li></ul><p><b>
Operational Execution &amp; Data Monitoring</b></p><ul><li>
Track site-level KPIs: patient throughput, wait times, follow-up scheduling, and provider coverage.</li><li>
Report daily operational summaries and weekly performance trends to the Business Administrator.</li><li>
Coordinate staff allocation adjustments and escalate barriers that impact access or patient satisfaction.</li></ul><p><b>
Culture &amp; Engagement</b></p><ul><li>
Model EPIC&rsquo;s values: <i>Serious Fun. High Performance. </i><i>Mad </i><i>Science. Team Player. Ridiculously Responsive.</i></li><li>
Foster a collaborative and energetic environment focused on patient care and continuous improvement.</li><li>
Recognize and celebrate wins &mdash; large and small &mdash; across your team.</li></ul><p><b>
Who You Are</b></p><ul><li>
A hands-on problem solver with strong leadership instincts and operational acumen.</li><li>
Passionate about healthcare operations, patient experience, and helping teams perform at their best.</li><li>
Detail-oriented, process-driven, and able to make real-time decisions without losing sight of the big picture.</li></ul></div><div><p><b>
Qualifications</b></p><ul><li>
Bachelor&rsquo;s degree in Healthcare Administration, Business, or related field preferred (or equivalent experience).</li><li>
2+ years of supervisory experience in healthcare operations (preferably in ambulatory or multi-site settings).</li><li>
Strong understanding of workflow management, staffing, and patient access optimization.</li><li>
Proficiency in EHR/PM systems (Allscripts, Phreesia, or similar) and data-driven decision-making.</li><li>
Excellent communication, coaching, and conflict-resolution skills.</li></ul><p><b>
Performance Metrics</b></p><ul><li>
95% adherence to follow-up scheduling SOP</li><li><ul><li>5% staffing variance between SOD forecast and actual coverage</li><li>15-minute patient wait time (ACK to Start) average</li><li>90% provider satisfaction with CA/MR support</li></ul></li><li>
Positive trend in patient throughput and satisfaction metrics</li></ul><p><b>
Why Join EPIC</b></p><ul><li>
Work in a forward-thinking organization redefining healthcare delivery.</li><li>
Join a leadership pipeline &mdash; this role is designed to grow into a full <b>Business Administrator (LAM 1) </b>position.</li><li>
Competitive compensation, health benefits, 401(k), and performance-based incentives.</li><li>
Access to continuous leadership training and cross-Pod collaboration opportunities.</li></ul></div><p><b>
Ready to Lead EPIC Operations?</b></p><p>
If you thrive in fast-paced environments, love solving challenges in real time, and want to grow into a high-impact healthcare leadership role &mdash; we&rsquo;d love to meet you.</p></div>

Assistant Business Manager

<div>Responsibilities:
<h3 class="jobSectionHeader"><b>Be the Heart of a Thriving Community</b></h3><div>
Do you know property management inside and out? Love helping residents while keeping the numbers in check? We&rsquo;re looking for a hands-on, detail-driven <b>Assistant General Manager</b> to join our team at <b>Roosevelt Square</b> and help lead day-to-day operations at one of our garden-style communities. You&rsquo;ll be the go-to person for residents, help keep the office running smoothly, and work side-by-side with the Community Manager to create a place people are proud to call home.</div><p></p><h3 class="jobSectionHeader"><b><br>
What You&rsquo;ll Be Doing:</b></h3><div><b>
Resident &amp; Office Operations</b></div><ul><li><div>
Support all aspects of resident relations&mdash;from onboarding to move-out</div></li><li><div>
Respond to resident concerns and follow up on service requests</div></li><li><div>
Lead a smooth and welcoming move-in process with strong attention to detail</div></li><li><div>
Manage the leasing office: order supplies, support leasing team, and assist with marketing</div></li></ul><div><b>
Billing &amp; Financials</b></div><ul><li><div>
Oversee resident billing and ledger accuracy</div></li><li><div>
Follow up on delinquencies, process legal notices, and manage collections</div></li><li><div>
Assist with budget tracking, reporting, and invoice processing</div></li><li><div>
Process write-offs, evictions, and financial documentation in line with policy</div></li></ul><div><b>
Team &amp; Leasing Support</b></div><ul><li><div>
Partner with the Community Manager to onboard and support leasing team members</div></li><li><div>
Jump in to assist with tours or leasing tasks when needed</div></li><li><div>
Help manage community promotions and local business partnerships</div></li><li><div>
Share ideas to boost performance and improve systems</div></li></ul><div><b>
Compliance &amp; Reporting</b></div><ul><li><div>
Stay current on local, state, and federal housing laws</div></li><li><div>
Track lease violations and handle resident documentation</div></li><li><div>
Ensure accuracy in all resident files and system records</div></li><li><div>
Support audit readiness and assist with affordable housing compliance (if applicable)</div></li></ul>
Qualifications:
<h3 class="jobSectionHeader"><b>Compensation: $60,000 - $68,000 / year</b></h3><ul><li>
plus annual performance based bonus</li></ul><h3 class="jobSectionHeader"><b>
</b></h3><h3 class="jobSectionHeader"><b>
What You Bring:</b></h3><ul><li><div>
2+ years of experience in property management or as an Assistant Community Manager</div></li><li><div>
Strong knowledge of landlord/tenant laws and property regulations</div></li><li><div>
Excellent customer service and communication skills</div></li><li><div>
High attention to detail, especially with billing and reporting</div></li><li><div>
Proficient in property management software (Yardi, OneSite, or similar)</div></li><li><div>
Strong time management and the ability to juggle competing priorities</div></li><li><div>
A team mindset and a solutions-first attitude</div></li><li><div>
High school diploma or equivalent required; additional education a plus</div></li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Why You&rsquo;ll Love It Here:</b></h3><ul><li><div>
Competitive pay with growth opportunities</div></li><li><div>
A team-first, high-energy work environment</div></li><li><div>
Paid time off&mdash;we believe in work-life balance</div></li><li><div>
Total rewards package including medical, dental, vision, life insurance, and 401(k)</div></li><li><div>
Ongoing learning and development to help you grow</div></li><li><div>
A chance to make a real impact in a growing company</div></li></ul><div>
#LI-NG1</div><div>
#LuxLeadership</div><br>
<div></div>
Overview:
<div>
Build Your Career with Related Management Company</div><div></div><div><br>
A subsidiary of Related Companies, Related Management Company (RMC) is a premier owner/operator of real estate, managing hundreds of properties across multiple states and Washington, D.C. We set the standard in workforce, market-rate, and luxury housing while leading in sustainability, with many new developments pursuing LEED Silver certification or higher.</div><div></div><div><br>
At RMC, exceptional service, innovative design, and thriving communities define our work. Our success is powered by bold thinkers and entrepreneurial spirits, fostering growth, internal mobility, and leadership development.</div><div></div><div><br>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.</div><div>
 Explore careers at www.Related.com</div><p></p><p><b><br>
Related is an Equal Opportunity Employer
</b></p><p><b>For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at </b><b>https://www.related.com/privacy-policy</b></p><p></p><p><br>
#RMC</p></div>

Assistant General Manager

Villa Capital Partners

<p>As <b>Community Assistant</b>, you will support our Community Manager in the daily operations and management of our co-working space. Your role ensures working with the team to ensure a seamless and productive experience for our members by maintaining a welcoming environment, fostering a sense of community, and managing various aspects of the facility.</p><p><b>Key Responsibilities</b></p><p><b>Member Engagement</b></p><ul><li>Greet and assist members and visitors; address inquiries and explain membership options, amenities, and events.</li><li>Foster a collaborative and positive atmosphere by encouraging networking and interaction.</li><li>Identify and address member needs, concerns, and feedback promptly and professionally.</li></ul><p><b>Operational Efficiency</b></p><ul><li>Manage member onboarding and offboarding, including orientations and exit procedures.</li><li>Maintain accurate member records, contracts, and payments using co-working management software.</li><li>Monitor and manage office supplies and ensure resource availability.</li></ul><p><b>Sales &amp; Marketing</b></p><ul><li>Assist the Community Manager with leasing operations</li><li>Collaborate with the marketing team to attract new members.</li><li>Conduct tours for potential members and explain membership benefits.</li><li>Contribute to social media content, website updates, and marketing materials.</li></ul><p><b>Financial Management</b></p><ul><li>Assist with billing and invoicing for memberships and services.</li><li>Track expenses related to maintenance, events, and supplies.</li><li>Provide regular reports on occupancy, membership trends, and financial performance.</li></ul><p><b>Community Building</b></p><ul><li>Plan and execute networking events, workshops, and seminars.</li><li>Promote a sense of belonging and inclusivity.</li><li>Connect members to foster collaboration and business synergy.</li></ul><p><b>Facility Management</b></p><ul><li>Ensure cleanliness, organization, and aesthetic appeal of the workspace.</li><li>Manage suite and meeting room reservations; ensure proper scheduling and setup.</li><li>Oversee maintenance and repairs by coordinating with vendors and relevant teams.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality, Marketing, or related field (preferred).</li><li>Experience in co-working space management, hospitality, or community management (preferred).</li><li>Strong interpersonal and communication skills.</li><li>Ability to multitask and stay organized in a dynamic environment.</li><li>Proficiency with Pickspace, MS Office Suite, and basic graphic design tools.</li><li>Problem-solving skills for member support and facility issues.</li><li>Enthusiasm for building a vibrant, collaborative community.</li></ul><p>Job Type: Full-time</p><p>Pay: $17.00 - $25.00 per hour</p><p>Expected hours: 30 &ndash; 40 per week</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Community Assistant

Five Iron Golf

<div><p>Backed by Callaway Golf and Danny Meyer&rsquo;s Enlightened Hospitality Investments, Five Iron blends world-class technology with hospitality-driven service across its sports bars, restaurants, and entertainment venues. With 35 locations open and more than 50 in the pipeline worldwide, the brand is expanding its reach while remaining rooted in innovation, inclusivity, and community connection.</p><p><b>
Assistant General Manager - Social</b> works hand in hand with the GM - Social to provide all the fun that Five Iron Golf can offer. The AGM coaches our staff to deliver exceptional service, genuine, enlightened hospitality and delivers on the Five Iron promise of fun, memorable experiences people will want to share with family and friends!</p><p><b>
Responsibilities include but not limited to the following:</b></p><ul><li>
Drive revenue in Simulator Rentals, Food and Beverage Sales and League sales</li><li>
Participate in the recruitment, hiring, and training of all staff</li><li>
Manage the onboarding and continued education of new hires</li><li>
Active evaluation of employee performance to ensure day-to-day business needs are met</li><li>
Manage and oversee all operations of the social side of the business, including leagues, sim rental experience, event execution, facilities maintenance, food &amp; beverage service, and social staff scheduling</li><li>
Set and manage above-and-beyond service standards for all staff</li><li>
Maintain extensive knowledge of all of our products, business lines and promotions</li><li>
Maintain an understanding of the P&amp;L of the location</li><li>
Support the efficient operation of the space by monitoring and reducing labor and other operating costs</li><li>
Assist in building relationships within the community and engaging in local marketing efforts</li><li>
Take pride and ownership of each Guest&rsquo;s enjoyment and fun at Five Iron Golf</li></ul><p><b>
Required Qualifications:</b></p><ul><li>
5+ years of hospitality management experience with at least 1 recent year as Assistant General Manager or General Manager</li><li>
Strong leadership ability and willingness to lead by example</li><li>
Exemplary communication, time management and organization skills</li><li>
Upbeat energy and enthusiasm and a positive attitude</li><li>
Ability to think on your feet and manage customer expectations</li><li>
Ability to work in a fast paced environment</li><li>
Availability to be present in the space on evenings, weekends and holidays</li><li>
Ability to stand, walk and bend for long periods of time and maneuver up and down stairs</li><li>
Ability to obtain proper licensing and certifications for the location</li></ul><p><b>
Benefits (*applies to full-time employees):</b></p><ul><li>
Health, Dental, and Vision insurance*</li><li>
Long and Short Term Disability*</li><li>
Accident and Critical Illness Insurance*</li><li>
401K *</li><li>
Meals while working are included for free</li></ul><p>
Pay: $55K-60K/yr + bonus potential of up to 10K</p><p>
Job Type: Exempt, Full time</p><p>
Schedule: Nights and weekends required</p><p><i>
Five Iron Golf is committed to celebrating diversity and creating an inclusive environment for employees of all backgrounds. Five Iron Golf provides Equal Employment Opportunity to everyone and complies with all applicable Federal, State and Local laws governing nondiscrimination in all locations. Five Iron Golf will consider all requests for reasonable accommodations as required.</i></p></div>

Assistant General Manager Social, Golf

Prologis

<div>
 At Prologis, we don&rsquo;t just lead the industry&mdash;we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one&mdash;not just shaping the future of logistics but building what comes next.
 <br/>
 <br/>
 <strong>
  Job Title
  <br/>
  <br/>
 </strong>
 Procurement Manager
 <br/>
 <br/>
 <strong>
  Company
  <br/>
  <br/>
 </strong>
 Prologis
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 <br/>
 <strong>
  Procurement Manager - Denver, Nashville, Austin, Chicago, or New York
  <br/>
  <br/>
 </strong>
 <strong>
  A day in the life
  <br/>
  <br/>
 </strong>
 Are you a strategic Procurement professional looking to elevate your skills on strategic sourcing projects? Prologis is seeking an ambitious and passionate Procurement Manager who will collaborate with key business partners both internally and externally to build more value into our sourcing programs. Negotiating favorable contracts to procure the goods and services needed, this multifaceted and strategic role will be a key driver in helping to shape Prologis&rsquo;s path forward. The ideal candidate will have knowledge of roofing materials, contractors, and installation services, combined with strong commercial negotiation and supplier management skills.
 <br/>
 <br/>
 The Procurement Manager will report to the Director, Procurement &ndash; Strategic Sourcing along with partnering with key stakeholders, internally and externally, to create more value for Prologis by leveraging the Company&rsquo;s global scale to negotiate favorable deals aimed sourcing roofing systems and CapEx services for Prologis and its customers.
 <br/>
 <br/>
 <strong>
  Key Responsibilities Include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Develop a deep understanding of the category including structure of the supply chain, cost drivers, key players in the supply marketplace and their go-to-market operating models, and where opportunities exist for Prologis gain market advantage through structured deals and generate new or improved revenue streams.
  </li>
  <li>
   Stay abreast of marketplace trends including key cost drivers, sources of supply, supplier health, supply chain risks (geo-political, environmental, financial, regulatory, etc.), currency fluctuations, sustainability and social responsibility requirements, and alternative products and suppliers.
  </li>
  <li>
   Drive the execution of multiple sourcing projects by identifying customer and operational needs; developing and communicating business plans and priorities; removing barriers and obstacles that impact performance; identifying performance standards; measuring progress and adjusting performance accordingly; developing contingency plans; and demonstrating adaptability and supporting continuous learning.
  </li>
  <li>
   Establish and/or improve buying programs with strategic suppliers for assigned categories to aggregate and leverage buying power, consolidate and standardize items and suppliers, improve service levels and accountability, and increase compliance to standards.
  </li>
  <li>
   Understand the needs of stakeholders (internal and external), jointly develop clear requirements, set and manage proper expectations, and offer and ask for help as needed. Foster and practice win-win relationships with both internal and external parties. Always represent the company in a positive manner both internally and externally.
  </li>
  <li>
   Contribute to shaping the direction, success, and reputation of Procurement and creating a culture of spend management within the Company.
  </li>
  <li>
   Travel as needed (10%-20% domestically and internationally) to meet business objectives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Building blocks for success
  <br/>
  <br/>
 </strong>
 <strong>
  Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5-10 years of sourcing and procurement experience including supplier selection, negotiations, contracting, supplier management, program development and business partner management.
  </li>
  <li>
   Solid knowledge of category management principles with ability to analyze data and create strategic plans to support the business.
  </li>
  <li>
   Possess a track record of delivering significant savings, mitigating risks and improving service levels. Demonstrate strong deal shaping and negotiation expertise.
  </li>
  <li>
   Analytical skills, logical and methodical problem solver.
  </li>
  <li>
   Demonstrates integrity &amp; builds trust: Promote, practice, and support company policies, procedures, mission, values, and standards of ethics and integrity.
  </li>
  <li>
   Excellent in Microsoft Windows and Office applications, particularly Microsoft Excel and PowerPoint.
  </li>
  <li>
   Experience in leading process streamlining efforts. Ideally experience in Lean principles.
  </li>
  <li>
   Goal oriented with ability to manage multiple priorities from inception to conclusion.
  </li>
  <li>
   Ability to work independently as well as in a team environment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's Degree (Engineering/Supply Chain / Logistics and/or Business Management preferred).
  </li>
  <li>
   Experience sourcing roofing systems a plus.
   <br/>
   <br/>
  </li>
 </ul>
 Hiring Salary Range of: $98,000 - $154,000. Salary and whole compensation package (bonus target) to be determined by the candidate&rsquo;s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.
 <br/>
 <br/>
 <strong>
  People First
  <br/>
  <br/>
 </strong>
 Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability.
 <strong>
  Individuals take the initiative here.
  <br/>
  <br/>
 </strong>
 When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes.
 <strong>
  Employees advance their careers here.
  <br/>
  <br/>
 </strong>
 As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development.
 <strong>
  People come first here.
  <br/>
  <br/>
 </strong>
 All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.
 <br/>
 <br/>
 All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
 <br/>
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  Employment Type
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 </strong>
 Full time
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 <strong>
  Location:
  <br/>
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 </strong>
 Denver, Colorado
 <br/>
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  Additional Locations:
  <br/>
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 Austin, Texas, Chicago, Illinois, Nashville, Tennessee, New York, New York
</div>


Procurement Manager

Jackson Lewis

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Job Summary</div><div>
The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support.</div><div></div><div>
The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail.</div><div></div><div>
Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.</div><div></div><div>
The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience (including electronic filing).</div><div></div><div>
Essential Functions</div><ul><li>
Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support for four+ attorneys in employment law matters and backup support as needed.</li><li>
Interact with internal departments, outside agencies, vendors and clients.</li><li>
Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements as needed; assist with expense reimbursement.</li><li>
Various office and client filing.</li><li>
Other office administrative functions as needed.</li></ul><div></div><div>
Qualifications/Skills Required</div><ul><li>
At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.</li><li>
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.</li><li>
Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to timely respond to deadlines, balance workload and take initiative.</li><li>
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.</li><li>
Punctual with excellent attendance.</li></ul><div></div><div>
Educational Requirements</div><ul><li>
High School diploma or equivalent required.</li><li>
4-year college degree preferred.</li></ul><div></div><div>
For Illinois, the expected salary range for this position is between $36.06 and<br>
$40.87. The actual compensation will be determined based on experience and other factors permitted by law.</div><div><br>
Jackson Lewis offers a competitive benefits package that includes:</div><div><ul><li><br>
Medical, dental, vision, life and disability insurance</li><li>401(k) Retirement Plan</li><li>Flexible Spending &amp; Health Savings Account</li><li>Firm-paid holidays, vacation, and sick time</li><li>Employee assistance program and other firm benefits.</li></ul></div><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

Legal Secretary

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