program coordinator

Media Land Group

<div>
 
 
 PMO Coordinator
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Department:
 
 Events &amp; Operations
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 
 About Media Land Group
 
 
 
 
 
 
 
 Media Land Group
 
 is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences. Our multidisciplinary team thrives at the intersection of creativity and execution &mdash; blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.
 
 
 
 
 
 
 Role Overview
 
 
 
 The PMO Coordinator is responsible for supporting end-to-end project execution across exhibitions, event builds, fit-out, and construction-related scopes. This role ensures projects are planned, tracked, documented, and delivered in alignment with timelines, drawings, budgets, and internal workflows.
 
 
 
 
 
 The ideal candidate has an
 
 architecture or technical background
 
 and can
 
 read and interpret drawings
 
 , support technical coordination, and translate project requirements into actionable instructions for design, production, and site teams. The PMO Coordinator acts as the operational &ldquo;glue&rdquo; between stakeholders, ensuring smooth handovers, clear communication, and accurate reporting.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 1) Project Planning &amp; Coordination (PMO Core)
 
 <ul>
 <li>
 Support the Project Manager/Director in planning, organizing, and coordinating multiple projects simultaneously.
 </li>
 <li>
 Assist in creating and maintaining project schedules, work plans, trackers, and delivery timelines.
 </li>
 <li>
 Coordinate internal team tasks (Design, Production, Procurement, Site) and ensure follow-ups are completed on time.
 </li>
 <li>
 Maintain project priority list and ensure deadlines are visible and communicated to relevant teams.
 </li>
 </ul>
 
 
 
 
 2) Technical Support (Architecture / Drawings / Scope Understanding)
 
 <ul>
 <li>
 Review and interpret architectural, shop drawings, layout drawings, BOQs, and technical details.
 </li>
 <li>
 Ensure all teams fully understand the drawings and requirements before production or site execution.
 </li>
 <li>
 Prepare technical summaries and simplify complex drawing information into practical instructions for production/site teams.
 </li>
 <li>
 Support design-to-production handover by checking:
 </li>
 <li>
 Measurements / dimensions / materials
 </li>
 <li>
 Branding requirements and print specs
 </li>
 <li>
 Joinery / fabrication feasibility
 </li>
 <li>
 Site constraints and installation requirements
 </li>
 </ul>
 
 
 
 
 3) Documentation &amp; Project Control
 
 <ul>
 <li>
 Maintain complete project documentation including:
 </li>
 <li>
 Project folders (soft + hard copy)
 </li>
 <li>
 Drawings, approvals, RFIs, method statements (if applicable)
 </li>
 <li>
 Change requests, meeting minutes, client communications
 </li>
 <li>
 Ensure version control of drawings and documents (latest revisions shared to all teams).
 </li>
 <li>
 Track client approvals and ensure execution only proceeds with approved documents.
 </li>
 </ul>
 
 
 
 
 4) Cross-Functional Stakeholder Management
 
 <ul>
 <li>
 Coordinate between:
 </li>
 <li>
 Client / consultant / organizer
 </li>
 <li>
 Internal departments (Design, Production, Procurement, Operations, Accounts, HR if required)
 </li>
 <li>
 External suppliers and subcontractors
 </li>
 <li>
 Ensure communication is professional, documented, and aligned with reporting lines.
 </li>
 <li>
 Raise risks or delays early and propose corrective actions with the Project Manager.
 </li>
 </ul>
 
 
 
 
 5) Production &amp; Fit-Out Execution Support
 
 <ul>
 <li>
 Support production planning by coordinating with workshop teams on:
 </li>
 <li>
 Material availability
 </li>
 <li>
 Fabrication status
 </li>
 <li>
 Manpower allocation
 </li>
 <li>
 Delivery schedules
 </li>
 <li>
 Assist with site readiness coordination:
 </li>
 <li>
 Access permissions, delivery slots, gate passes
 </li>
 <li>
 Organizer regulations and timelines
 </li>
 <li>
 HSE documents if requested by the venue/client
 </li>
 </ul>
 
 
 
 
 6) Budget Tracking &amp; Variations (Support Role)
 
 <ul>
 <li>
 Assist in tracking project expenses and supporting cost control by:
 </li>
 <li>
 Monitoring purchase requests
 </li>
 <li>
 Comparing BOQ vs actual usage (basic level)
 </li>
 <li>
 Flagging variations or scope changes that may impact cost or timeline
 </li>
 <li>
 Support preparation of variation documentation and ensure approvals are recorded.
 </li>
 </ul>
 
 
 
 
 7) Reporting &amp; Dashboards
 
 <ul>
 <li>
 Prepare weekly/daily project status reports for management:
 </li>
 <li>
 Milestones achieved
 </li>
 <li>
 Pending approvals
 </li>
 <li>
 Risks/issues
 </li>
 <li>
 Installation progress
 </li>
 <li>
 Maintain PMO trackers such as:
 </li>
 <li>
 Project pipeline tracker
 </li>
 <li>
 Design/approval tracker
 </li>
 <li>
 Production tracker
 </li>
 <li>
 Site installation tracker
 </li>
 <li>
 Snag/punch-list tracker
 </li>
 </ul>
 
 
 
 
 8) Quality, Compliance &amp; Professional Standards
 
 <ul>
 <li>
 Support quality checks before dispatch and during installation.
 </li>
 <li>
 Maintain compliance with internal workflow, documentation, and project handover procedures.
 </li>
 <li>
 Ensure teams follow defined process, escalation, and approval hierarchy.
 </li>
 </ul>
 
 
 
 
 9) Additional Support (Business Needs)
 
 <ul>
 <li>
 Support tendering documentation where required (pre-qualification forms, document compilation).
 </li>
 <li>
 Support internal coordination for urgent management tasks and high-priority projects.
 </li>
 <li>
 May be required to work extended hours during event build-up or delivery deadlines.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s Degree
 
 in Architecture / Interior Design / Civil Engineering (or similar technical field).
 </li>
 <li>
 2&ndash;5 years experience in
 
 fit-out, exhibitions, events production, construction coordination, or project support
 
 .
 </li>
 <li>
 Strong understanding of technical drawings, measurements, materials, and build methods.
 </li>
 </ul>
 
 Required Skills &amp; Competencies
 
 <ul>
 <li>
 Ability to read and interpret drawings confidently (must-have).
 </li>
 <li>
 High organization skills: trackers, follow-ups, documentation control.
 </li>
 <li>
 Strong communication (email writing, coordination, stakeholder handling).
 </li>
 <li>
 Ability to manage pressure, fast deadlines, and multiple projects.
 </li>
 <li>
 Professional attitude, reliability, accountability, and strong teamwork mindset.
 </li>
 <li>
 Problem-solving and &ldquo;get-things-done&rdquo; approach.
 </li>
 </ul>
 
 Software / Tools (Preferred)
 
 <ul>
 <li>
 AutoCAD (basic viewing/editing or strong viewer-level understanding)
 </li>
 <li>
 MS Excel (trackers, formulas, reporting)
 </li>
 <li>
 MS Project (optional)
 </li>
 <li>
 PowerPoint (basic reports)
 </li>
 <li>
 Teams/Outlook (daily coordination)
 </li>
 <li>
 Any PM tools (Asana, Monday, Trello) is a plus
 </li>
 </ul>
 
 Working Conditions
 
 <ul>
 <li>
 Office + site-based coordination depending on project requirement.
 </li>
 <li>
 Extended hours may be required during event build-up/installation.
 </li>
 </ul>
 
 
 
 
 
 Why Join Media Land Group?
 
 
 
 
 
 <ul>
 <li>
 Be part of one of Dubai&rsquo;s most innovative creative event agencies.
 </li>
 <li>
 Work on award-winning campaigns, global exhibitions, and iconic cultural projects.
 </li>
 <li>
 Join a dynamic, fast-paced environment with room for growth, leadership, and learning.
 </li>
 <li>
 Collaborate with a talented and passionate team that values initiative and creativity.
 </li>
 </ul>
 
 
 
 
 Please click on the link below to know more about Medialand Group
 
 
 
 
 
 https://www.instagram.com/medialandgroup/?hl=en
 
 
 https://www.youtube.com/@medialandgroup4884
 
 
 https://www.linkedin.com/company/medialandgroup/
 
 
 
</div>

Program Management Office Coordinator

Samana Group of Companies

Training Administration &amp; Logistics:<ul><li>Coordinate training calendars, nominations, and confirmations for sales and sales support teams.</li><li>Block and manage training rooms, virtual meeting links, and training infrastructure</li><li>Ensure availability of training materials, equipment, and supplies</li><li>Liaise with internal trainers, external channel sales trainer and support teams.</li></ul>Learning Content Support &amp; Creation<ul><li>Transform complex sales concepts into &quot;Learning Bytes short, snackable infographics, microlearning assets - short presentations, job aids, quizzes</li><li>Support trainers in updating and formatting training decks, workbooks, and assessments</li><li>Maintain organized repositories for training content and learning resources</li></ul>Training Facilitation Support:<ul><li>Assist in classroom and virtual training sessions</li><li>Handle session setup, participant onboarding, time management and engagement support</li><li>Co-facilitate basic modules or refresher sessions when required</li></ul>Training Dashboard &amp; Reporting<ul><li>Create and maintain training dashboards i.e. Training hours, Attendance &amp; completion rates, program wise participation</li><li>Generate periodic training MIS reports for L&amp;D</li><li>Support data-driven insights on training effectiveness and coverage</li></ul>Attendance Tracking &amp; LMS Management<ul><li>Capture and maintain accurate attendance records</li><li>Update participant data on LMS or internal training trackers</li><li>Ensure completion of assessments, feedback forms, and certifications</li></ul>Job Type: Full-timePay: AED1.00 - AED2.00 per month

Training Coordinator

First Choice Electrical & Plumbing Contracting LLC

ELECTRICAL Engineer - Immediate joiningCandidate must have minimum experience in UAE of 4 years in the MEP activities ( Electrical, Plumbing sys.).Must show the ability to design and estimate the full package of electrical &amp; ELV systems and supervise the site.Review concept/ design/ and construction technical documents, specification for the project, and proposed redesign drawing of electrical system &amp; low currents system without affecting basic system requirement of project and Authority approval.Liaise with MEP Project Coordinator to reduce risks and enhance process efficiency.Represent the company at meetings regarding the project and liaise with the Consultant and Local Authority.Follow up in project construction, Engineering &amp; coordination, work progress, changes/ implications, as-built drawings, testing &amp; commission, and project hand.Monitoring material &amp; drawing submittal log, Electrical risk register, progress report, action list report, program schedule, and submission report.Oversee electrical engineering goals and tasks performance, through reviewing and initiating electrical documents including IT and ELV systems, related to the project.Bachelor&rsquo;s Degree in Electrical Engineering attested and approved by SOE.Approval from DEWA is an advantage.Must be strong in English communication, writing, and reading.Must have knowledge in AutoCAD.Job Types: Full-time, PermanentWork Location: In person

ELECTRICAL ENGINEER WITH UAE EXPERIENCE

RTC-1 Employment Services

The Role
 Position Title: Legal & Compliance Coordinator Employment Type: Full Time Salary: up to 6K AED all-inclusive depending on experience and qualifications Job Location: Dubai, UAE About the Client: A legal consultancy agency in Dubai specializing in Real Estate practice Job Description: • Maintaining office procedures including the filing systems • Preparing reports by reviewing and analyzing commercial contracts, Legal Notices and Lease Contracts • Verifying and liaising with the Legal & Compliance department employees in operation aspect • Compiling detailed records of contract renewal, Legal Court Cases, licenses and regulatory deadlines
 
Requirements
 <ul>
<li>Bachelors degree in Law or related field or Certificate of completion from an ABA-approved paralegal certification program of education and training or associate degree in paralegal studies • Proficient with Microsoft, basic AI tools • Fluent in speaking English ; Arabic is a plus • Must be 3 yr in Admin role in a legal firm / corporate set up.</li>
</ul>
About the company
 RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa.

Legal And Compliance Coordinator

Orthocure Medical Center -Mirdif

Role OverviewOrthocure Medical Center is seeking an experienced Clinical Research Coordinator to support our post‑operative research program. The role focuses on collecting clinical data, coordinating patient follow‑ups, and preparing case reports for DHA submission and scientific publication.Key Responsibilities<ul><li>Conduct post‑operative patient follow‑ups to gather accurate clinical and recovery data.</li><li>Prepare and organize clinical documentation for research and reporting.</li><li>Draft, edit, and finalize clinical case reports in collaboration with surgeons and clinical teams.</li><li>Submit case reports to DHA following all regulatory requirements and formatting standards.</li><li>Prepare manuscripts for publication in recognized medical journals or scientific platforms.</li><li>Ensure compliance with ethical, scientific, and regulatory guidelines throughout the research process.</li><li>Coordinate with multidisciplinary teams to validate clinical details and ensure accuracy.</li><li>Maintain strict confidentiality and data integrity in line with UAE healthcare regulations.</li></ul>Mandatory Requirements (Strongly Emphasized)<ul><li>Must have proven experience publishing clinical case reports to DHA &mdash; including formatting, documentation, and submission workflows.</li><li>Must have experience preparing manuscripts for scientific publication (local or international journals).</li><li>Strong knowledge of DHA research and case submission standards.</li><li>Ability to write, edit, and structure scientific manuscripts according to CARE or journal guidelines.</li><li>Experience in clinical research coordination, including data collection and ethical compliance.</li><li>Strong understanding of medical terminology and orthopedic procedures.</li></ul>Job Types: Full-time, Part-time

Clinical Research Coordinator

Ideal International Power Tools FZE

Job Description: Sales CoordinatorPosition: Sales Coordinator Department: Sales &amp; Operations Location: Deira, UAE Employment Type: Full-TimeSalary Range: AED 3000-4000 ( Depends on Experience )Job OverviewWe are looking for a dynamic and detail-oriented Sales Coordinator to support daily sales operations, customer communication, service coordination, and administrative tasks. The ideal candidate should have strong organizational skills, experience in sales support, and the ability to manage multiple communication channels effectively.Key ResponsibilitiesSales Support &amp; Coordination<ul><li>Assist the sales team by preparing quotations, invoices, sales orders, and follow-up schedules.</li><li>Coordinate daily sales activities and ensure timely follow-ups with customers through Instagram, Facebook, Email, Telephone, and WhatsApp.</li><li>Support lead generation efforts through cold calling and prospect identification.</li><li>Maintain and update customer records, sales databases, and CRM systems.</li></ul>Customer Service &amp; After-Sales Handling<ul><li>Manage incoming service inquiries promptly.</li><li>Handle customer complaints, escalate issues when required, and ensure effective after-sales support.</li><li>Coordinate with the service team to schedule repairs, replacements, or product-related support.</li></ul>E-Commerce &amp; Digital Coordination<ul><li>Manage listings, orders, and customer queries on platforms such as Amazon, Noon, Shopify, or other relevant E-commerce channels (as applicable).</li><li>Ensure product availability, pricing updates, and timely order processing.</li></ul>Stock Monitoring &amp; Procurement Support<ul><li>Monitor stock levels daily and coordinate with the procurement/warehouse team regarding stock availability.</li><li>Follow up on pending orders, deliveries, and inventory updates.</li><li>Assist in preparing stock reports and aligning with procurement needs.</li></ul>Reporting &amp; Documentation<ul><li>Prepare professional emails, official communication, and sales reports.</li><li>Generate daily, weekly, and monthly MIS reports, including sales performance, customer follow-ups, and pending orders.</li><li>Assist in maintaining documentation, filing, and administrative workflows.</li></ul>Requirements<ul><li>Proven experience as a Sales Coordinator, Sales Administrator, or similar sales support role.</li><li>Experience in the Power Tools / Hardware / Construction Tools industry is an added advantage.</li><li>Proficiency in MS Office, especially Excel.</li><li>Experience with E-commerce platforms (Amazon, Noon, Shopify, etc.) preferred.</li><li>Ability to multitask, manage time effectively, and work in a fast-paced environment.</li><li>Strong customer service and problem-solving skills.</li><li>Languages Known: English, Hindi.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Do you have experience in Power Tools Industry as Sales Coordinator Role?</li><li>Did you manage E-Commerce platform for leads generation?</li><li>Do you have experience in online and off line stock inventory ?</li></ul>Experience:<ul><li>Sales Coordinator : 2 years (Required)</li></ul>

Sales Coordinator

Afra Asianray Printing Equipment Trading LLC

Position: Sales Coordinator Location: Dubai, UAE Employment Type: Full-TimeAbout Us: We a leading MNC in Printing and packaging industry dedicated to to provide expertise in all printing and packaging needs.. We&rsquo;re looking for a dynamic Sales Coordinator to join our team and help us drive growth and success.Role Overview: As a Sales Coordinator, you will be an integral part of our sales team, responsible for coordinating sales activities, supporting the sales team, and ensuring smooth communication between departments. Your organizational skills and attention to detail will help us streamline processes and enhance our sales operations.Key Responsibilities:<ul><li>Handle customer inquiries and follow up on leads to ensure timely responses.</li><li>Coordinate and manage sales schedules, appointments, and meetings.</li><li>Prepare and maintain sales reports and presentations.</li><li>Act as a liaison between the sales team and other departments, ensuring clear communication and collaboration.</li><li>Support sales representatives by providing necessary information, resources, and administrative assistance.</li></ul>Qualifications:<ul><li>Bachelors or Diploma in Printing Technology.</li><li>1-2 years&rsquo; experience in printing industry or proven experience similar role.</li><li>Excellent organizational and multitasking skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software.</li><li>Ability to work independently and as part of a team.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional development and career growth.</li></ul>How to Apply: Interested candidates should send their resume and a cover letter detailing their qualifications and experience to afradxbhr@gmail.com. Please include &ldquo;Sales Coordinator Application&rdquo; in the subject line.Job Type: Full-timePay: From AED2,000.00 per month

Sales Cordinator

Explore 596+ Program coordinator in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.