project administrative assistant

GlassRatner

<div>
 <p>
  GlassRatner Advisory &amp; Capital Group LLC is a leading provider of specialty professional and advisory services, including forensic accounting and litigation support, bankruptcy and restructuring, transaction support services, retained executive searches, and compliance risk, and resilience consulting.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our professionals work alongside law firms, lenders, private equity sponsors, and companies of all types on complex business challenges such as pursuing a fraud investigation or corporate litigation, planning and executing a major acquisition or divestiture, or managing through a business crisis or bankruptcy.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a Project &amp; Administrative Assistant to join our Boca Raton office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Be Working On:
  </strong>
 </p>
 <p>
  As a Project &amp; Administrative Assistant, you will play a key role in supporting a variety of administrative and technical duties.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Perform general administrative and office support functions
  </li>
  <li>
   Support the group&rsquo;s business development and marketing initiatives
  </li>
  <li>
   Maintain databases and prepare reports to support client management and practice development
  </li>
  <li>
   Conduct data entry, summarize financial information, and manage documentation and bookkeeping tasks
  </li>
  <li>
   Assist in the preparation, formatting, and editing of proposals and pitch materials
  </li>
  <li>
   Facilitate effective communication within the group and across the firm
  </li>
  <li>
   Develop and prepare PowerPoint presentations for current and prospective engagements
  </li>
  <li>
   Compile and organize information required for project initiation and close-out processes
  </li>
  <li>
   Assist with timekeeping, billing processes, and preparation of standardized legal documents for court filings, as well as other reporting requirements
  </li>
  <li>
   Support the collection, organization, and maintenance of client data
  </li>
  <li>
   Conduct industry and company research to support projects and business development efforts
  </li>
  <li>
   Coordinate billing activities and invoice processing
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For:
  </strong>
 </p>
 <p>
  We&rsquo;re seeking skilled professionals who can organize tasks, track progress, manage documentation and facilitate communication among stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Minimum of five (5) years of relevant professional experience required
  </li>
  <li>
   Associate or Bachelor&rsquo;s degree in a related field preferred
  </li>
  <li>
   Prior experience in paralegal work, bookkeeping, or accounting is advantageous
  </li>
  <li>
   Excellent written and verbal communication skills in English
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Access) and QuickBooks
  </li>
  <li>
   Strong organizational and time management skills with the ability to prioritize effectively
  </li>
  <li>
   Demonstrated adaptability and ability to manage competing demands under pressure
  </li>
  <li>
   Strong interpersonal, communication, and problem-solving skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Employees at GlassRatner Advisory &amp; Capital Group LLC receive competitive compensation and a full range of benefits. This package includes a 401(k) plan, paid time off (holidays, vacation, and sick leave), and voluntary medical, dental, and vision insurance. Additionally, the firm provides company-paid life and disability coverage.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   We are proud to be an equal opportunity employer and will consider all qualified applicants regardless of gender, gender identity, race, religion, color, nationality, ethnic origin, sexual orientation, marital status, veteran status, age, or disability.
  </em>
 </p>
</div>


Project & Administrative Assistant

Penn-Tech International, Inc.

<p><b>About Us</b></p><p>Penn-Tech is a small business based in Frazer, PA, with a dedicated team of 8&ndash;10 employees. Established in 1968 and incorporated in 1986, we provide specialized services to various government agencies, counties, municipalities, and pipeline companies. As a trusted subcontractor to major federal contractors, Penn-Tech performs tower, mast, and platform erection, maintenance, and decommissioning, as well as antenna installation, replacement, and removal, grounding system installation, and more.</p><p><b>Job Title:</b> Project Administrative Assistant</p><p><b>Summary:</b></p><p>The Project Administrative Assistant is responsible for supporting project operations through effective communication with customers, managing various clerical and administrative tasks, and utilizing Microsoft Office tools and internet research. This role requires strong attention to detail, the ability to manage multiple tasks, and a proactive, organized approach to administrative support.</p><p><b>Duties and Responsibilities</b></p><p><i>Other duties may be assigned as needed.</i></p><ul><li>Coordinate remote meetings and manage computer setup using Microsoft Teams.</li><li>Support multiple projects by researching and preparing quotations and safety forms using Excel and Word.</li><li>Assist with preparing tower inspection reports and related documentation; maintain Job Hazard Analysis (JHA), Safety Data Sheets (SDS), and other safety-related forms.</li><li>Maintain company safety manuals and oversee field employee training records, including updates to the ISNetworld safety database.</li><li>Create and manage spreadsheets for RFQ (Request for Quotation) and RFP (Request for Proposal) processes.</li><li>Submit and reconcile employee expense reports; manage and maintain employee expense cards.</li><li>Update customer work summaries and document inspection report priorities and recommendations.</li><li>Maintain and file company corporate minutes on an annual basis.</li><li>Draft and format professional correspondence and documentation; proofread for accuracy and clarity.</li><li>Maintain organized digital files of response letters, emails, and quotes related to various projects.</li><li>Research tower-related materials, shipping charges, and containers; prepare and send RFQs to vendors.</li><li>Shop online for office and shop supplies as needed.</li><li>File physical and electronic correspondence and documents.</li><li>Operate standard office equipment including:</li><li>Computer, calculator, fax/printer/scanner</li><li>Credit card terminal</li></ul><p><b>Qualifications / Requirements</b></p><ul><li>High School Diploma or GED required; additional education (Associate&rsquo;s or Bachelor&rsquo;s Degree) is a plus</li><li>Excellent verbal and written communication skills</li><li>Strong typing proficiency</li><li>Ability to establish priorities, work independently, and follow through on objectives with minimal supervision</li><li>Capable of multi-tasking and taking initiative in a dynamic environment</li><li>Accurate, detail-oriented, and dependable</li><li>Strong time management and organizational skills</li></ul><p><b>Computer Skills</b></p><ul><li>Proficient in Microsoft Office Suite</li><li>Intermediate to Advanced proficiency in Microsoft Word, Excel, and Access</li><li>Basic to Intermediate experience with Microsoft Outlook (Email and Calendar)</li><li>Competent in using the Internet for research and information gathering</li><li>Basic to Intermediate skills in drafting and researching written proposals</li></ul><p><b>Pay:</b></p><ul><li>$19.00 &ndash; $22.00 per hour (based on experience)</li></ul><p><b>Job Type:</b></p><ul><li>Full-time</li></ul><p><b>Schedule:</b></p><ul><li>8-hour workdays</li><li>40-hour work week</li><li>No nights or weekends</li></ul><p><b>Benefits:</b></p><ul><li>Vacation and holiday pay</li><li>Health, vision, and dental insurance</li><li>Life and disability insurance</li></ul><p>Job Type: Full-time</p><p>Pay: $19.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Malvern, PA 19355 (Required)</li></ul><p>Work Location: In person</p>

Project Administrative Assistant

Swank Enterprises Missoula

<p>Swank Enterprises is hiring an administrative assistant / project manager assistant for our Missoula office branch.</p><p>In this position, you will work closely with your designated project manager(s) to perform general construction admin operations, communication, document control &amp; filing of various project documentation. I.e., Construction documents (Plans and Specifications), RFI&rsquo;s, material submittals, insurance certs, Invoice coding &amp; tracking, filing contacts, producing change orders and communication within Swank Enterprises departments, such as, accounts payable, accounts receivable, labor etc.</p><p>General administrative office duties include maintaining overall office wellness, such as, greet and support visitors, keeping office supplies stocked, mailing &amp; postage, office related errands, archive project documents, water office plants, recycle office paper, etc.</p><p>Job Details:</p><p>- Full Time &ndash; 40 hrs/week</p><p>- Specific daily hours &ndash; 8AM &ndash; 5PM</p><p>- Workdays M-F</p><p>- 1 hour lunch break</p><p>Job Responsibilities &amp; Tasks</p><p>- Answer phone calls</p><p>- Personable with a bright disposition</p><p>- General project management assistance</p><p>- Upload documents to construction software programs</p><p>- Collect and file various construction documents</p><p>- Complete paperwork</p><p>- Invoice Filing &amp; Cost Coding</p><p>- Email</p><p>- Typing</p><p>- Printing &amp; scanning</p><p>- Errands for general office supplies</p><p>- Mailing &ndash; USPS, UPS, FedEx</p><p>- Small checking account operations &ndash; Deposit and write checks</p><p>- Recycle paper bin</p><p>- Water office plants</p><p>Software and Programs necessary for job tasks:</p><p>- Microsoft Programs: Word, Excel, Office, Project</p><p>- Procore Construction management</p><p>- Sage 300 Construction</p><p>- OneDrive, Dropbox</p><p>Pay, Benefits and compensation:</p><p>- Salary Range - $3,600 - $4,100</p><p>- Retirement &mdash; Swank 401K plan &amp; ESOP</p><p>- Health Insurance</p><p>- Paid time off</p><p>- Paid holidays</p><p>Job Type: Part-time</p><p>Pay: $3,600.00 - $4,100.00 per month</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Project Assistant/Administrative Assistant

Andrews media

<p><b>Job Title: Project Coordinator/Administrative Assistant (Part-Time, Remote)</b></p><p>Location: Madison/Huntsville</p><p><b>Company Overview: Andrews Media</b></p><p>Andrews Media is a family-owned and innovative real estate media agency rapidly expanding throughout North Alabama. Our mission is to deliver high-quality photo and video marketing solutions to our clients (realtors), enhancing their reach and driving business growth. We are known for going the extra mile for our clients by providing kind and personable interactions, having reliable, consistent, and quick turnaround times, and being flexible to our clients&rsquo; needs. We believe in cultivating a positive and collaborative work environment.</p><p>Are you a people person with exceptional organizational skills? Do you thrive in dynamic environments and love making a difference? If so, Andrews Media wants you on our team!</p><p><b>About the Role:</b></p><p>We are looking for a Client Relations &amp; Project Coordinator to manage our inbox, client calls, project coordination, and streamline communication between clients, photographers, editors, and virtual assistants. This position would also be involved in working with the CEO to create procedures, documentation and further shape this role at the company. This is a primarily remote position, however we need someone based in the Huntsville/Madison area for in-person training, team meetings and of course any team bonding events! This role is perfect for someone who loves interacting with customers, is highly organized, and thrives in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><p>Customer Advocacy: Be patient, empathetic, and passionately communicative. Put yourself in the customers&rsquo; shoes and advocate for them when necessary. Solve customer problems and issues confidently, and investigate to resolve complaints.</p><p>Accountability: Understand, review, and positively impact specific standards set daily. Schedule shoots and confirm appointments with customers.</p><p>Project Coordination: Monitor and track jobs. Communicate and guide photographers in the field to ensure a quality project. Assist in resolving customer issues.</p><p>Communication: Handle large amounts of incoming calls/emails/texts. Manage responsive and consistent communication with our team and clients.</p><p>Problem-Solving: Report any client/photographer issues or concerns and be solution oriented. Maintain organization while managing your calendar, inbox, files, and resources.</p><p>Relationship Building: Build sustainable relationships and trust with customer accounts through open and interactive communication.</p><p>Customer Service: Handle customer complaints, provide appropriate solutions and alternatives within the time limits, and follow up to ensure resolution.</p><p>Collaboration: Work with the CEO to create procedures and documentation. Add input and ideas to the team/business to improve operations and client satisfaction.</p><p><b>Qualifications:</b></p><ul><li><b>Must be detail oriented and enjoy problem solving and organization.</b></li></ul><p>Customer Interaction: Identify and assess customers&rsquo; needs to achieve satisfaction. Take the extra mile to engage customers.</p><p>Record Keeping: Keep records of customer interactions and preferences, process customer accounts, and file documents. Follow communication procedures, guidelines, and policies.</p><p>Communication Skills: Strong phone contact handling skills and active listening. Excellent communication and presentation skills.</p><p>Adaptability: Customer orientation and ability to adapt/respond to different types of characters.</p><p>Time Management: Ability to multi-task, prioritize, and manage time effectively.</p><p>Urgency: Strong sense of urgency in regards to customer service.</p><p>Tech Savvy: Computer literate (Word processing software, spreadsheets ie Outlook, Excel, Word, and learning our booking software etc.).</p><p>Organizational Skills: Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Takes feedback well, always looking to improve.</p><p><b>Why You'll Love This Role:</b></p><p>People-Centric: If you love talking to people and providing excellent customer service, this role is for you.</p><p>Growth Opportunities: We're growing rapidly and want someone who is eager to grow with us, taking on more responsibilities as we expand.</p><p>Dynamic Environment: No two days are the same! You'll enjoy a fast-paced and ever-changing work environment.</p><p>Supportive Team: We believe in cultivating a positive and collaborative work environment and understand the importance of personal development and mentorship to help you succeed.</p><p>Work-Life Balance: Part-time, hourly position</p><p>Job Type: Part-time</p><p>Pay: $20 per hour starting pay</p><p>Expected hours: 20 hours per week</p><p><b>How to Apply</b></p><p>The <b>ONLY</b> way to be considered:</p><p>Please send a short video (recorded on your phone is totally fine) via the following link:</p><p>Copy and paste link to browser and follow prompts to record video.</p><p>https://app.hirevire.com/applications/e3ae60c7-e28d-45d7-ad35-4978dbcb0f9b</p><p>You will answer these 3 questions:</p><ul><li>Why do you want to join the Andrews Media team and what makes you a great fit?</li><li>What does stellar customer service mean to you?</li><li>How does this job fit into your life right now?</li></ul><p>Then, complete your Indeed application and type &ldquo;Media&rdquo; somewhere in your answers so we know you read the whole thing.</p><p>Pay: From $20.00 per hour</p><p>Application Question(s):</p><ul><li>What city do you live in? </li><li>Do you have reliable transportation?</li><li>Do you have any experience in Office Administration and if so, for how long? </li><li>Do you have a personal computer?  Is it Apple of Windows based? </li><li>Do you have any experience with social media content?  If so, how many years and which types?</li><li>Would you be interested in moving to a full time position if that became available? </li></ul><p>Work Location: Hybrid remote in Madison, AL 35757</p>

Project Coordinator/Administrative Assistant

Alaska Aggregate Products

<div><div><div><div><div><b>Job Title:
</b><br>
Project
<br>
Receptionist/Administrative Assistants</div> <div><b>SOC code:</b><br>
43-6014</div> <div><b>FLSA Classification:
</b><br>
Non-Exempt</div>
</div><br>
<div><div><b>Department/Location:</b><br>
Projects site/Local office</div> <div><b>Reports to:
</b><br>
Department Heads / Project Manager</div>
</div><br>
<div><div><b>Status:
</b><br>
Temporary, Full-Time</div> <div><b>EEO-1:
</b><br>
Professionals</div>
</div><br>
<div><div><b>Normal Work Hours and Days: </b>Regular work hours are 7:00AM &ndash; 5:00PM Monday through Friday. Weekend work required to complete assignments is typical. Mandatory overtime based on seasonal workload and remote work settings.
</div></div><br>
</div></div><br>
<b><i>EEO Statement:</i></b><br>
Alaska Aggregate Products LLC. is an Equal Opportunity Employer. We make all employment decisions without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, citizenship, pregnancy, sexual orientation, gender identity, veteran status, other protected activities, or any other characteristic protected by federal, state or local law. **This employer participates in E-Verify. Este Empleador Participa en E-Verify.**
<br>
<br>
<b><i>Summary:</i></b><br>
The Project Administrative Assistants is a crucial project staff member that acts as the office liaison between the field project management staff, field crews, field maintenance crew and the AAP main office as well as the client. In addition to daily data entry for assigned project/jobs sites the Project Administrative Assistants will help out with purchase of Maintenance parts for field maintenance department. The position is responsible for a diverse set of tasks that requires data entry and that are critical to a successfully managed and well tracked construction and mining project.<br>
<br>
<b><i>Essential Functions:</i></b>
<ul><li>Consult the Field Administrative Assistants handbook, which outlines the following essential functions. Please note that this list is not exhaustive, and additional critical functions may also apply. All functions will be performed while not disclosing confidential information.</li>
</ul>
<div><ul><li>Takes Ownership of Administrative responsibilities of assigned project/jobs sites</li></ul>
</div><ul><li>Answer phone and relay messages in a professional and timely manner</li>
<li>Welcome visitors and direct them appropriately</li>
<li>Manage all project site Forms (Change Orders, etc) &amp; Files</li>
</ul><div><ul><li>Assist Human Resources with the HR duties
<ul><li>Assist the HR department and Project Manager with proper hiring procedures (Personnel Requisition form for Job posting, rehire/new Hire eligibility checks form, PAF forms, hire packet, training forms)</li>
<li>Assist the HR department and Project Manager with communicating changes (rates, transfers, RIFs, etc.)</li>
<li>Exercise discretion with confidential employee information</li>
</ul></li></ul><ul><li>Health and Safety duites</li></ul>
</div><ul><li>Assist Health and Safety, Human Resource and Project manager with data entry for health and safety related items</li>
<li>Assist Health and Safety, Human Resource and Project manager with all Safety related trining requirements.
</li><li>Send all Health and Safety training document etc to the Health and Safety, and Human Resource department.
</li></ul><div><ul><li>Purchasing Duties
<ul><li>Point of contact between assigned project/job sites, oeprations, maintenance, accounting/purchasing departments and vendors</li>
<li>Maintain PO Log for assigned project/job sites, oeprations, and maintenance department.
</li><li>Request quotes from vendors, issuing PO with Project manager approval or head maintenance mechanic as need.</li>
<li>Properly code, complete POs for accounts payable</li>
<li>Send completed PO&rsquo;s weekly to accounting department</li>
<li>Point of contact for all receiving paperwork for assigned project/job sites, oeprations, and maintenance department.
</li></ul></li></ul><ul><li>Payroll Duties
<ul><li>Daily entry of each employee&rsquo;s hours into Heavy Job systems or Excel payroll reports</li>
<li>Ensure Daily supervor/foreman timecard matches data entry into Heavy job (ST and OT) and that hours are coded to the correct task/subtasks</li>
<li>Send weekly Heavy Job or Excel payroll reports to payroll department</li>
<li>Submit payroll adjustments if errors or hours are missing</li>
</ul></li></ul><ul><li>Jobsite Accountant.
<ul><li>Accurately tracks all job costs (labor, equipment, materials, subcontractors)</li>
<li>Provide Engineer and Project Manager with appropriate reports for performance tracking</li>
<li>Meet month end job cost accounting deadlines</li>
</ul></li></ul><ul><li>Assigned project/job sites
<ul><li>Understand contract, specifications and basic scope of work</li>
</ul></li></ul><ul><li>Miscellaneous
<ul><li>Oversee employee travel and billeting arrangements when necessary</li>
<li>Manage all assigned project/job sites, oeprations, and maintenance department. forms (Change Orders, etc.) &amp; Files</li>
<li>Maintain records of communication with client, subcontractors and vendors</li>
<li>Performs other related duties, as assigned</li>
</ul></li></ul></div><b><i>Supervisory Responsibilities:</i></b><b><i> </i></b>None<br>
<br>
<b><i>Qualifications:
</i></b><br>
To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
<br>
<br>
<b>Education and/or Experience:</b><br>
<i>Minimum:</i>
<ul><li>High school diploma or equivalent
</li><li>Must possess a valid state driver license</li>
</ul><i>Preferred:</i>
<ul><li>One or two year&rsquo;s administrative, secretarial construction-related field experience
</li></ul><b>Skills, Knowledge and Abilities:</b>
<ul><li>Knowledge of and the ability to use a computer and software to record, track and design and analyze data.</li>
<li>Knowledge of and ability to use office equipment such as, but not limited to the following; Phones, Copiers, Fax Machines, Scanners</li>
<li>Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and other office procedures..</li>
<li>Knowledge of basic bookkeeping principles and practices</li>
<li>Knowledge of, electronic equipment, and computer software, including applications.</li>
<li>Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.</li>
<li>Ability to professionally represent the company to suppliers, venders, customers, regulatory agencies and the public.</li>
<li>Ability to work with written and computerized data</li>
<li>Ability to effectively communicate information and ideas in writing.</li>
<li>Ability to understand and effectively communicate verbally with others.
</li><li>Ability to understand and follow written and verbal instructions.</li>
<li>Ability to ensure that proper safety and incident reporting procedures are followed.
</li><li>Ability to work with minimal supervision and exercise good judgment in prioritizing and</li>
<li>carrying out duties.</li>
<li>Ability to wear protective clothing, as needed on project sites.</li>
<li>Ability to operate a vehicle to transport work related equipment, supplies and</li>
<li>materials.</li>
</ul><b><i>Physical Demands:</i></b><br>
The following activities were rated for frequency of occurrence based on the following:
<div><div><div><div>Not Present</div> <div><b>= NP</b></div>
</div><br>
<div></div><div><div>1-10% of the work day</div> <div><b>= Rare</b></div> <div>34-66% of the work day</div> <div><b>= Frequent</b></div>
</div><br>
<div><div>11-33% of the work day</div> <div><b>= Occasional</b></div> <div>67-100% of the work day</div> <div><b>= Constant</b></div>
</div><br>
<div><div>Sitting</div>
<div><h2 class="jobSectionHeader"><b>Frequent</b></h2>
</div> <div>Reaching Overhead</div> <div><b>Rare</b></div>
</div><br>
<div><div>Standing</div> <div><b>Occasional</b></div> <div>Reaching Straight Ahead</div> <div><b>Frequent</b></div>
</div><br>
<div><div>Walking</div> <div><b>Frequent</b></div> <div>Reaching Downward</div> <div><b>Frequent</b></div>
</div><br>
<div><div>Bending/Stooping</div> <div><b>Occasional</b></div> <div>Handling</div> <div><b>Frequent</b></div>
</div><br>
<div><div>Crouching</div> <div><b>Rare</b></div> <div>Fingering</div> <div><b>Frequent</b></div>
</div><br>
<div><div>Kneeling</div> <div><b>Rare</b></div> <div>Feeling</div> <div><b>Rare</b></div>
</div><br>
<div><div>Crawling</div> <div><b>Rare</b></div> <div>Talking</div> <div><b>Frequent</b></div>
</div><br>
<div><div>Climbing</div> <div><b>Rare</b></div> <div>Hearing</div> <div><b>Frequent</b></div>
</div><br>
<div><div>Balancing</div> <div><b>Rare</b></div> <div>Twisting</div> <div><b>Frequent</b></div>
</div><br>
<div><div>Operate Foot Controls</div> <div><b>Rare</b></div> <div>Twist of Wrist</div> <div><b>Occasional</b></div>
</div><br>
<div><div><b><i>(Pounds)</i></b></div> <div><b>Constant</b></div> <div><b>Frequent</b></div> <div><b>Occasional</b></div> <div><b>Rare</b></div>
</div><br>
<div><div>Lifting</div> <div></div><div>&lt; 20lbs.</div>
</div><br>
<div></div><div><div>Carrying</div> <div></div><div>&lt; 20lbs.</div>
</div><br>
<div></div><div><div>Pushing/Pulling</div>
<div></div>
</div><br>
<br>
</div></div><div></div><b><i>Working Conditions:</i></b>
<div><div><div><div><b>ENVIRONMENTAL CONDITIONS</b></div> <div><b>CHECK (If Present) COMMENTS</b></div>
</div><br>
<div><div>1.</div> <div>Exposure to Inclement Weather</div> <div>X </div><div>.Rare</div>
</div><br>
<div><div>2.</div> <div>Extreme Cold</div> <div>X</div> <div>0 to &ndash;50 degrees, Arctic weather outside.</div>
</div><br>
<div><div>3.</div> <div>Extreme Heat</div> <div>X</div> <div>Rare</div>
</div><br>
<div><div>4.</div> <div>Wet and/or Humid</div> <div>X</div> <div>Will experience Rain/Snow/Ice on location
</div></div><br>
<div><div>5.</div> <div>Noise</div> <div>X</div> <div>Frequent noise from equipment.</div>
</div><br>
<div><div>6.</div> <div>Vibration</div> <div>X</div> <div>Occasional Normal Equipment Vibration</div>
</div><br>
<div><div>7.</div> <div>Atmospheric Conditions (dust/fumes/etc.)</div> <div>X</div> <div>Possible diesel fumes</div>
</div><br>
<div><div><b>INHERENT HAZARDS</b></div>
</div><br>
<div></div><div><div>8.</div> <div>Moving Mechanical Parts</div>
</div><br>
<div></div><div><div>9.</div> <div>Electric Shock</div> <div>X</div> <div>Generator sets.</div>
</div><br>
<div><div>10.</div> <div>High, Exposed Places</div>
</div><br>
<div></div><div><div>11.</div> <div>Radiant Energy</div>
</div><br>
<div></div><div><div>12.</div> <div>Explosives</div>
</div><br>
<div></div><div><div>13.</div> <div>Toxic or Caustic Chemicals</div> <div>X</div> <div>Petroleum distillates.</div>
</div><br>
<div><div>14.</div> <div>Other Risks</div> <div>X</div> <div>Aware of the potential hazards of working around equipment.</div>
</div><br>
<br>
</div></div><div></div>This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.</div>

Project Receptionist / Administrative Assistant -Fort Knox Mine

Perkins&Will

<div>
 Common and baseline responsibilities of an
 <strong>
  Administrative Assistant/ Project Coordinator
 </strong>
 , include but are not limited to:
 <br/>
 <br/>
 <ul>
  <li>
   Provides project support to Project Managers and Principals of different practice areas.
  </li>
  <li>
   Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.
  </li>
  <li>
   Analyzes data related to projects (staffing, timelines, etc.)
  </li>
  <li>
   Works with Project Manager to keep staffing data up to date.
  </li>
  <li>
   Updates client contracts with negotiated terms and incorporates edits.
  </li>
  <li>
   Submits client contracts to legal department for review and tracks review process.
  </li>
  <li>
   Sends correspondence to Consultants and General contractors.
  </li>
  <li>
   Requests Certificate of Insurance certificates from legal department.
  </li>
  <li>
   Assist the Director of Operations/Project Managers with administrative tasks.
   <br/>
   <br/>
  </li>
 </ul>
 Based on local studio needs, the Administrative Assistant/ Project Coordinator may also perform the following tasks:
 <br/>
 <br/>
 <ul>
  <li>
   Assists studio leaders with travel arrangements and/or expense reports.
  </li>
  <li>
   Organizes and schedules meetings and appointments related to projects and areas of practice.
  </li>
  <li>
   Orders lunches and sets up for internal meetings and client meetings.
  </li>
  <li>
   Supports front desk operations when needed, including answering phones, receiving, and distributing deliveries or correspondence.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Effective verbal, written communication and organizational skills.
  </li>
  <li>
   Strong attention to detail and excellent time management skills.
  </li>
  <li>
   Proven ability to execute tasks and able to work independently.
  </li>
  <li>
   Comfortable with analysis data and administrative tasks.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Software
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Knowledge of Microsoft Outlook, Word, Excel, Power Point.
  </li>
  <li>
   Deltek.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Licensure/Certifications/Education
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred but not required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Equal Employment Opportunity Statement
  <br/>
  <br/>
 </strong>
 Perkins&amp;Will has established and adopted an Equal Employment Opportunity Employment policy (&ldquo;EEO&rdquo;), which is part of the Company&rsquo;s Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here, and employees will be covered by the laws of their local jurisdiction.
 <br/>
 <br/>
 <strong>
  Pay Transparency Nondiscrimination Provision
  <br/>
  <br/>
 </strong>
 Perkins&amp;Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information.
</div>


Administrative Assistant/ Project Coordinator

Visalia Ceramic Tile, Inc.

<p>The primary responsibility of the Administrative Assistant will be to assist their assigned department in the administrative process and completion of installation projects. This position provides support thru administrative tasks such as project document downloading, data entry, document filing, review of project requirements and documents including contract administration, submission of documents to project partners, accurate record keeping, billing, and historical documentation.</p><p>Duties and Responsibilities: <i>Commercial Department</i></p><p><b>Pre-Bid Document Preparation</b></p><p><b>i. </b>Retrieve, Download and File Project Information for Bid</p><p>_ <b>ii. </b>_Review &amp; prepare information required for the project &amp; accurately communicate information through documentation to Estimators</p><p><i><b>iii. </b></i>Prepare Bid Documents for Estimators</p><p><b>Contracts</b></p><p><b>i. </b>Scope of Work Review</p><p><b>ii. </b>Review Plans, Specs and Addenda</p><p><b>iii. </b>Work Closely with Contract Administrator and General Contractor to resolve any possible issues</p><p><b>Project Documentation</b></p><p><b>i. </b>Review, Prepare, Submit, File any necessary documents in relation to contracted projects.</p><p><b>Billing</b></p><p><b>i. </b>Review &amp; Confirm project progress, Prepare &amp; Submit Accurate Billings per contract requirements.</p><p><b>Other Duties as Assigned including but not limited to:</b></p><p><b>i. </b>Provides on-going assistance with data entry, document maintenance, filing, copying, and documentation to all commercial department team members.</p><p><b>ii. </b>Utilize software management tools to maintain all project documentation.</p><p><b>Knowledge and Skills Required:</b></p><p><b>1. </b>Use of Windows based platforms and applications</p><p><b>2. </b>Organization skills</p><p><b>3. </b>Detail Oriented</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $23.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant

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