project administrative assistant

Egis Group

We are seeking a motivated and detail-oriented fresh graduate to join our AlUla team as a Project Administrative Assistant. This role provides essential support to the project management and HR functions ensuring smooth coordination of administrative, financial and recruitment-related activities. The successful candidate will gain valuable experience working within a large-scale development project and will have the opportunity to collaborate closely with multidisciplinary teams and leadership. Key Responsibilities <ul> <li>Follow up with project employees to ensure timely and accurate submission of timesheets.</li> <li>Support timesheet consolidation and verification for reporting and invoicing.</li> <li>Assist in collecting and preparing data required for project invoicing.</li> <li>Coordinate with the finance and project control teams to ensure supporting documentation is complete.</li> <li>Support the HR team with scheduling and coordinating interviews.</li> <li>Communicate professionally with candidates regarding interview details.</li> <li>Assist in maintaining candidate and employee records as needed.</li> <li>Provide general administrative support to the Project Director and management team.</li> <li>Assist with preparing reports, meeting notes and project documentation.</li> <li>Manage and organize project documentation correspondence and filing.</li> <li>Contribute to maintaining a professional and collaborative work environment.</li> </ul> Qualifications <ul> <li>Saudi National</li> <li>Bachelor's degree in Engineering, Business Administration, Management or any related field.</li> <li>Fresh graduates are encouraged to apply.</li> <li>Previous experience or internship in administrative or coordination roles is an advantage.</li> <li>Strong communication and interpersonal skills in English and Arabic.</li> <li>Excellent organizational skills and attention to detail.</li> <li>Proficiency in Microsoft Office tools (Excel, Outlook, Word, Teams).</li> <li>Eagerness to learn and adapt in a fast-paced project environment.</li> </ul> Key Skills <ul> <li>Generator</li> <li>Accomodation</li> <li>Football</li> <li>Advertising</li> <li>Architectural Design</li> </ul> Remote Work: No Employment Type: Full-time Experience: Years Vacancy: 1

Project Administrative Assistant Saudi National

Parsons

Job Title Administrative Assistant (UAE National) Parsons Corporation Dubai, UAE Job Description Administrative Assistant (UAE National) Parsons Corporation Dubai, UAE Position Overview Parsons Corporation is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join its Dubai office. This position plays a vital role in supporting daily project operations, maintaining documentation systems, and ensuring smooth communication and workflow within the department. The ideal candidate will be organized, proactive, and capable of handling multiple administrative tasks efficiently in a professional environment. Job Details Country: UAE City: Dubai Industry: Engineering Function: Administrative Support Gender: Any Candidate Nationality: UAE Nationals Only Job Type: Full-time Key Responsibilities * Process project-related documents through established procedures, ensuring compliance with document control standards and requirements. * Receive, register, track, and monitor project documents using document management systems and maintain accurate digital and physical records. * Maintain and update document logs, transmittals, and distribution lists in coordination with project stakeholders. * Assist in the review, approval, and release of internal and external documentation in line with project workflows. * Provide administrative support such as document scanning, filing, data entry, and correspondence handling. * Prepare reports, presentations, and other administrative documentation using Microsoft Office tools. * Support the coordination of meetings, travel arrangements, and communication within the project team. * Ensure all administrative processes adhere to Parsons quality and confidentiality standards. * Contribute to improving document control and workflow efficiency within the project. * Perform other duties as assigned by project or department managers. Ideal Profile * Diploma or Bachelor s degree in Business Administration or related field (high school diploma holders with relevant experience may also apply). * Proficiency in Microsoft Word, Excel, PowerPoint, and related office applications. * Excellent organizational, communication, and multitasking skills. * Detail-oriented with the ability to maintain accuracy under tight deadlines. * Professional demeanor and strong interpersonal skills. * Fresh graduates are encouraged to apply. * UAE Nationals with a valid family book are eligible for this role. Skills Set * Office administration and coordination * Document control and record management * Microsoft Office proficiency * Data entry and reporting * Communication and teamwork * Time management and attention to detail Why Join Us * Work in a collaborative and inclusive environment that values growth and learning. * Build a long-term career with one of the world s most respected engineering and project management firms. * Competitive compensation and benefits designed to support UAE Nationals. * Gain hands-on experience in large-scale infrastructure and urban development projects. * Continuous learning opportunities through Parsons training and development programs.

Administrative Assistant

Vanderlande

Job Title Project Admin Assistant Job Description Provide comprehensive administrative and logistical support to ensure smooth and efficient operations at the site. Coordinate with various stakeholders and maintain essential documentation and supplies. Scope <ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance, while ensuring compliance with airport and organizational regulations.</li></ul> Qualifications And Abilities <ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management experience.</li><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul> Responsibilities <ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas, passports, and resident IDs.</li><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li><li>Supervise security team if required.</li></ul>

Project Admin Assistant

Token Finansal Teknolojiler

<div>
 
 
 Step into the future of fintech with us!
 
 
 
 
 
 
 We&rsquo;re not just a company; we&rsquo;re a dynamic team of innovators pushing the boundaries of what&rsquo;s possible. We're on the lookout for passionate, forward-thinking Operations Specialist/Senior Specialist to join us on this exciting journey!
 
 Project Assistant &amp; Long Term Intern &ndash; Finance and Financial Affairs
 
 works cross-functionally to help businesses start using Token products as and quickly as possible.
 
 
 
 
 
 
 🔍Who We Are
 
 
 
 
 
 
 At Token Financial Technologies, we lead Turkey&rsquo;s fintech revolution, empowering over 800,000 users and handling nearly 4 million transactions daily. Our flagship solutions, &Ouml;dero and TokenFlex, redefine payment systems and corporate benefits with cutting-edge technology. As part of Ko&ccedil; Holding and partnering with Beko, we&rsquo;re a team of innovators dedicated to driving progress and making a real impact in the financial world.
 
 
 
 
 
 
 ✨ What You&rsquo;ll Be Rocking
 
 
 
 
 
 <ul>
 <li>
 Provide support in tracking and reporting daily financial transactions
 </li>
 <li>
 Contribute to data collection, verification, and comparison efforts during budget preparation processes
 </li>
 <li>
 Assist in updating and organizing financial statements
 </li>
 <li>
 Support expense, cost, and forecast analysis
 </li>
 <li>
 Create data sets using Excel and other reporting tools, and prepare content for presentations
 </li>
 <li>
 Ensure information flow with relevant internal and external stakeholders, compile and organize necessary documents
 </li>
 <li>
 Assist in process improvement and project efforts within the team
 </li>
 </ul>
 
 
 
 
 
 
 
 
 🎯 The Perfect Fit
 
 
 
 
 
 <ul>
 <li>
 Preferably a graduate or senior student from the Faculty of Economics and Administrative Sciences (EAS)
 </li>
 <li>
 Proficient in English at a good level
 </li>
 <li>
 Recent graduate or 1-2 years of work experience
 </li>
 <li>
 Strong analytical skills, detail-oriented, and solution-focused
 </li>
 <li>
 Knowledge of financial analysis, accounting, or cost reporting processes is preferred (e.g., internships)
 </li>
 <li>
 Proficient in MS Excel, capable of supporting reporting and presentation preparation
 </li>
 </ul>
 
 
 
 
 
 🌐 Connect with us
 
 
 
 
 
 
 Web site: https://www.tokeninc.com/
 
 
 Linkedin:https://www.linkedin.com/company/tokeninc/
 
 
 Instagram: https://www.instagram.com/tokenfintech/
 
 
 YouTube:https://www.youtube.com/channel/UCaOpoQtYzio-s3KgGHuSPLA
 
 
 
</div>

Project Assistant & Long Term Intern – Finance and Financial Affairs

ALSTOM

<div>Req ID:498544 

<div>
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.</div><div></div> 
Purpose of the job:
<ul>
<li>provide a confidential, effective and professional service to the Manager and his/her team</li>
<li>assist the Manager to guarantee time efficiency, communication and organization</li>
<li>provide support on any specific subjects linked to the activities of the department.</li>
</ul>
Key accountabilities:
<ul>
<li>Following up on depot local team logistics and attendance sheets &amp; Managing and recording annual leave</li>
<li>Managing Concur accounts for financial settlements and Manage expenses sheets</li>
<li>Coordinating with local suppliers and Managing purchase order requirement and updates and Liaise with suppliers and expedite orders</li>
<li>Coordinate logistics activities</li>
<li>Issuing Permit To Work, Depot Requests, and security permit documents to be signed by ECM</li>
<li>Collecting physical signatures from various departments across line 1 locations from ECM and NAT</li>
<li>Releasing and archiving client letters</li>
<li>Customer liaison &ndash; build up relationships with the customers at all levels and become a reliable point of contact for them.</li>
<li>Updating and coordinating the trainings competency matrix</li>
<li>Issuing purchase requests for indirect materials, stationery, and buffet items</li>
<li>Liaising with depot team on a regular basis to obtain various information.</li>
<li>Compiling reports for Project reviews</li>
<li>Arranging meetings &ndash; including room bookings, equipment, refreshments, etc</li>
<li>Manage the office &ndash; reception of visitors, room allocation, post, invoices, lunches etc</li>
<li>Travel arrangements &ndash; flights/hotel bookings -visa</li>
<li>Email management: where appropriate responding on Operations Director&rsquo;s behalf / fielding</li>
<li>telephone calls and Diary management</li>
<li>Prepare agendas for the meetings, write minutes</li>
<li>Provide support in making PowerPoint presentations</li>
<li>Manage DA and follow payment of invoices</li>
<li>Provide the necessary support to new comers in the team</li>
</ul>
Educational Requirements

Mandatory:
<ul>
<li>Degree level</li>
<li>3 to 5 years of administrative experience</li>
<li>IT skills &ndash; competent user of Word, Excel packages, Notes Email, Internet. Good command of software (word, excel, PowerPoint, Outlook&hellip;) and computer</li>
</ul>
Desirable:
<ul>
<li>Senior Secretary</li>
<li>Company&rsquo;s travel bookings (CWT), SAP, GSI, Ariba, ALPS, Concur and INSPIRE Basware P2P</li>
</ul>
Experience

Mandatory:
<ul>
<li>Good knowledge of Alstom &amp; other functional areas within the organization</li>
<li>Basic knowledge of domestic market</li>
<li>Flexible and the ability to multi task</li>
</ul>
Competencies &amp; Skills
<ul>
<li>Trustworthy / Confidential / Discretion</li>
<li>Sense of urgency</li>
<li>Autonomy, good sense of initiative and ability to anticipate and solve issues</li>
<li>Quality rather than quantity service</li>
<li>Reactivity</li>
<li>Good relationship and communication skills</li>
<li>Team-spirit and customer focused</li></ul> 


You don&rsquo;t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you&rsquo;ll be proud. If you&rsquo;re up for the challenge, we&rsquo;d love to hear from you! 


Important to note

As a global business, we&rsquo;re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We&rsquo;re committed to creating an inclusive workplace for everyone. 
 
Job Segment: Project Manager, Administrative Assistant, ERP, SAP, Technology, Administrative</div>

Project Assistant Admin Support

United Nations Development Programme

<div>Background:
UN Women exists to advance women&rsquo;s rights, gender equality and the empowerment of all women and girls. As the lead UN entity on gender equality and secretariat of the UN Commission on the Status of Women, UN Women shift laws, institutions, social behaviours and services to close the gender gap and build an equal world. UN Women&rsquo;s partnerships with governments, women&rsquo;s movements and the private sector coupled with its coordination of the broader United Nations translate progress into lasting changes.
In T&uuml;rkiye, in line with its global Strategic Plan 2022-2025 and Country Strategic Note (2022-2025) , and the overall UN Sustainable Development Cooperation Framework for Turkey (UNSDCF) (2021-2025) , UN Women works towards the overarching goal of &ldquo;Women and girls including those at greatest risk of being left behind fully exercise their human rights, enjoy a life free from violence and discrimination, and lead, influence and benefit from sustainable and inclusive socioeconomic development towards the advancement of gender equality in T&uuml;rkiye&rdquo;. UN Women works in four thematic areas: (i) governance and participation in public life; (ii) women&rsquo;s economic empowerment; (iii) ending violence against women and girls; and (iv) women, peace and security, humanitarian action and disaster risk reduction. In line with its coordination mandate, UN Women promotes coordination and coherence across the UN system to enhance accountability and results for gender equality and women&rsquo;s empowerment, including through joint programmatic and advocacy actions and initiatives, standardized tools and guidance and services to strengthen the relevant capacities of the UN system.
Towards these goals, UN Women implements programmes and projects that aim to advance gender equality, improve women&rsquo;s access to opportunities, rights, and services in political, social, and economic life, and combat gender stereotypes, discrimination, and violence, as required by international and national legal and policy commitments. UN Women collaborates with numerous partners &ndash; central and local level government authorities, civil society organizations, including women&rsquo;s organizations and platforms, academia, private sector companies, and other UN agencies. It commits itself to the Leave No One Behind principle, by supporting targeted actions to remove the obstacles that marginalized and vulnerable groups of women face in accessing their rights and to promote them as agents of change. UN Women T&uuml;rkiye has been at the forefront of support for T&uuml;rkiye&rsquo;s continuous commitment to implement international norms and standards on women&rsquo;s rights, and the enhancement and implementation of relevant national legal and policy frameworks. The Country Office has been operational in T&uuml;rkiye since 2012.
In the area of ending violence against women and girls (VAWG) and other harmful practices, UN Women supports enhancing services on VAWG prevention and protection through strengthened capacities of institutions, improved data management, better coordination, and empowerment of women and girls who are at risk of and/or are survivors of violence. Furthermore, to address the underlying root causes of VAWG and harmful practices, UN Women T&uuml;rkiye works towards favorable social norms, attitudes, and behaviors at the individual, community, and institutional levels that advance gender equality and women&rsquo;s empowerment. Currently, UN Women in T&uuml;rkiye has a diverse and growing portfolio on Ending Violence Against Women (EVAW) which is led by a Programme Specialist, under the overall guidance of the UN Women Country Director and the direct supervision of the Deputy Country Director.
Within the scope of &ldquo; Restoring and Strengthening the Preventive and Protective Services in response to Violence Against Women affected by the earthquakes in T&uuml;rkiye (2024-2027) &rdquo; project, UN Women aims to restore and strengthen both the physical infrastructure and technical capacities of VAW service provision through a survivor-centered and rights-based approach that contributes the empowerment of women. The project aims to establish good models that can then be scaled up to become part of the overall MOFSS response to violence against women in their areas of competence under the scope of the project.
 
 
The Impact/ Overall Objective of the Project is to improve the protection of women and children&rsquo;s rights in earthquake affected regions in T&uuml;rkiye. The project comprises of the following 1 Outcome/Special Objective and 4 Outputs:
<ul><li>Outcome/ Specific Objective 1: To enhance access to quality prevention, protection and empowerment services for women and girls at risk of and survivors of VAWG, in the earthquake-affected provinces and provinces receiving migration from the affected region, in line with national and international standards.
<ul><li>Output 1.1. Reconstructed women shelters for survivors of violence and their accompanying children in selected earthquakes affected provinces and migration receiving ones, in line with the national and international standards and good practices.
</li><li>Output 1.2. Strengthened and refurbished shelters and violence prevention and monitoring centres for survivors and those at risk of violence against women and girls, and their accompanying children in selected earthquakes affected provinces and provinces that received migration to meet the increasing needs.
</li><li>Output 1.3. Increased technical knowledge, skills and enhanced tools of the public personnel providing and coordinating violence prevention and protection services at the institutions of Ministry of Family and Social Services and Law Enforcement institutions in the target provinces.
</li><li>Output 1.4. Increased access of survivors to opportunities supporting their socio-economic empowerment and well-being, including in the post-shelter period.
</li></ul></li></ul>Reporting to Programme Specialist, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.
Scope of Work:
1. Provide administrative and logistical support to the formulation, implementation and management of programmes under Ending Violence Against Women Portfolio and specifically &ldquo; Restoring and Strengthening the Preventive and Protective Services in response to Violence Against Women affected by the earthquakes in T&uuml;rkiye&rdquo; Project
<ul><li>Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
</li><li>Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations; and
</li><li>Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
</li></ul>2. Provide administrative support to the financial management of the Programme Unit:
<ul><li>Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
</li><li>Review financial reports, Prepare non-PO vouchers for development projects;
</li><li>Process payment for consultants and service providers, as delegated; and
</li><li>Create requisitions in Quantum system for development projects; register good receipts in Quantum system
</li><li>Support preparation of procurement and spending plans
</li><li>Maintain internal expenditures control system;
</li></ul>3. Provide administrative support to the Programme Unit:
<ul><li>Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
</li><li>Make travel arrangements for the Programme Team, including travel requisitions and claims;
</li><li>Draft minutes in meetings, as delegated;
</li><li>Assemble briefing materials and prepare powerpoint and other presentations, in collaboration with the Programme team; and
</li><li>Organize and coordinate filing of documents; maintain mailing lists.
</li></ul>4. Provide administrative support to resource mobilization:
<ul><li>Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
</li></ul>5. Facilitation of knowledge building and knowledge sharing:
<ul><li>Provide administrative support to the organization of trainings for the office personnel and partners on programme and operations related issues
</li><li>Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
</li></ul>6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies :
Core Values:
<ul><li>Integrity;
</li><li>Professionalism;
</li><li>Respect for Diversity.
</li></ul>Core Competencies:
<ul><li>Awareness and Sensitivity Regarding Gender Issues;
</li><li>Accountability;
</li><li>Creative Problem Solving;
</li><li>Effective Communication;
</li><li>Inclusive Collaboration;
</li><li>Stakeholder Engagement;
</li><li>Leading by Example.
</li></ul>Please visit this link for more information on UN Women&rsquo;s Values and Competencies Framework:
Functional Competencies:
<ul><li>Ability to administer and execute administrative and procurement processes and transactions;
</li><li>Ability to create, edit and present information in clear and presentable formats;
</li><li>Ability to manage data, documents, correspondence and reports information and workflow;
</li><li>Ability to organize and complete multiple tasks by establishing priorities;
</li><li>Ability to extract, interpret, analyze and resolve operational issues;
</li><li>Ability to support a team and team building skills;
</li><li>Good financial and budgeting skills;
</li><li>Good IT and web management skills.
</li></ul>Minimum Qualifications
Education and Certification:
<ul><li>Completion of secondary education is required.
</li><li>Bachelor&rsquo;s degree in social sciences, development, business, public administration or a related field is desirable.
</li></ul>Experience:
<ul><li>At least 5 years (2 years with bachelor&rsquo;s) of progressively responsible experience in procurement, travel, event management, administration or logistic support service is required
</li><li>Knowledge of and professional experience in gender equality and women's empowerment is a strong asset
</li><li>Previous experience in providing administrative support to EU or UN projects is a strong asset
</li><li>Experience in organizing events and trainings is an asset
</li><li>Experience in working with different partners (Governmental organizations, donors, CSOs) is an asset
</li><li>Experience in the use of ERP systems, preferably Oracle Cloud, is a strong asset
</li><li>Experience in supporting a team is desirable.
</li></ul>Languages:
<div><ul><li>Fluency in English and Turkish is required.
</li></ul></div>Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women&rsquo;s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process .</div>

UN Women: Programme Assistant, Ankara, Turkiye, NPSA5

Barclays

<div>Join Barclays as a Personal Assistant on a 12 month secondment supporting senior leaders within Retail Banking Technology.
In this fast-paced and highly visible role, you&rsquo;ll provide professional and confidential support to six Directors, ensuring seamless coordination of their day-to-day activities. You&rsquo;ll play a vital part in the smooth running of leadership operations, from managing complex diaries and arranging both national and international travel to supporting expense reconciliation and stakeholder communications. 
To be successful as a Personal Assistant, you should have experience with:<ul><li>
Previous experience as a Personal Assistant or Executive Assistant, ideally supporting multiple senior leaders or Directors.</li><li>
Excellent time management and organisational skills, with the ability to manage multiple priorities and deadlines.</li><li>
Experience working within large and complex organisations, navigating multiple stakeholders and priorities.</li><li>
High level of proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams) and Concur for travel and expense management.</li><li>
Superb attention to detail and commitment to delivering high-quality, accurate work.</li></ul> 
You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills. 
This role will be located at our London office.

Purpose of the role
To provide administrative and organisational support to executives, managers, or teams. To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams.
Accountabilities<ul><li>
Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.</li><li>
Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.</li><li>
Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.</li><li>
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.</li></ul>
Analyst Expectations<ul><li>
To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.</li><li>
Requires in-depth technical knowledge and experience in their assigned area of expertise</li><li>
Thorough understanding of the underlying principles and concepts within the area of expertise</li><li>
They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.</li><li>
If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L &ndash; Listen and be authentic, E &ndash; Energise and inspire, A &ndash; Align across the enterprise, D &ndash; Develop others.</li><li>
OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.</li><li>
Will have an impact on the work of related teams within the area.</li><li>
Partner with other functions and business areas.</li><li>
Takes responsibility for end results of a team&rsquo;s operational processing and activities.</li><li>
Escalate breaches of policies / procedure appropriately.</li><li>
Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.</li><li>
Advise and influence decision making within own area of expertise.</li><li>
Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.</li><li>
Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.</li><li>
Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.</li><li>
Make evaluative judgements based on the analysis of factual information, paying attention to detail.</li><li>
Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.</li><li>
Guide and persuade team members and communicate complex / sensitive information.</li><li>
Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.</li></ul>
All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship &ndash; our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset &ndash; to Empower, Challenge and Drive &ndash; the operating manual for how we behave.</div>

Personal Assistant - 12 Month Secondment

Search 10000+ Project administrative assistant jobs near you this November. New roles added regularly across leading industries. Apply today.