project administrative assistant

Tasleeh Holding LLC

About the RoleWe are looking for a Project Administrative Assistant to join our dynamic team. The ideal candidate will provide comprehensive administrative and coordination support to ensure smooth day-to-day operations of ongoing construction and technical projects. You will work closely with project managers, engineers, and site teams to facilitate project documentation, reporting, scheduling, and communication between departments.Key Responsibilities<ul><li>Provide administrative and coordination support for project activities and deliverables.</li><li>Maintain and organize project files, documentation, drawings, and correspondence.</li><li>Assist in preparing project reports, schedules, and progress updates.</li><li>Support procurement processes including requests for quotations (RFQs), purchase orders, and material tracking.</li><li>Coordinate with suppliers, subcontractors, and internal departments regarding project requirements.</li><li>Monitor and track project progress, ensuring timelines and deliverables are met.</li><li>Assist in site visit scheduling, logistics coordination, and project-related meetings.</li><li>Prepare minutes of meetings and follow up on action items.</li><li>Support financial and administrative requirements such as petty cash, expense reports, and invoices.</li><li>Ensure compliance with company policies, safety regulations, and project standards.</li></ul>Job Type: Full-time

Project Administrative Assistant (with Construction Experience Preferred)

Vanderlande Industries

<div><div>Job Title</div>
Project Admin Assistant<div></div><div>
Job Description</div><div>
External Job Description</div><div>
Job purpose statement:</div><ul><li>Provide comprehensive administrative and logistical support to ensure</li></ul><div>
smooth and efficient operations at the site.</div><ul><li>Coordinating with various stakeholders and maintaining essential</li></ul><div>
documentation and supplies.</div><div></div><div> 
Scope:</div><ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance,</li></ul><div>
while ensuring compliance with airport and organizational regulations.</div><div></div><div> 
Qualification and abilities:</div><ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management</li></ul><div>
experience.</div><ul><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul><div></div><div> 
Responsibilities:</div><ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas,</li></ul><div>
passports, and resident IDs.</div><ul><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li></ul><div>
Supervise security Team if required.</div></div>

Project Admin Assistant

eharleystreet

Position OverviewWe are looking for a Project &amp; Operations Assistant to work closely with the Project Manager and cross-functional teams. The ideal candidate will have exceptional organizational and communication skills, a proactive mindset, and the ability to manage complex workflows. This role involves supervising content production processes, coordinating between SEO and content teams, managing task flows on Monday.com, assisting with IT project administration, and generating utilization and performance reports.This is a non-legal operational role, ideal for someone with a legal education who thrives in structured, detail-driven work environments.Key ResponsibilitiesContent &amp; Marketing Coordination<ul><li>Supervise content writers, ensuring they meet their daily KPIs and quality standards.</li><li>Review and provide feedback on content to ensure accuracy, quality, and adherence to project goals.</li><li>Liaise with the SEO team on updates, guidelines, and strategy changes, and communicate these clearly to the content team.</li><li>Coordinate with content uploaders to ensure timely publishing of materials to websites.</li></ul>Project Administration &amp; Workflow Management<ul><li>Assist the Project Manager in overseeing task progress, deadlines, and deliverables.</li><li>Use Monday.com to track projects, manage workflows, and ensure tasks move through all stages of the SDLC (Software Development Life Cycle).</li><li>Regularly check in with the IT team to monitor progress and identify any potential delays or blockers.</li><li>Ensure all team members complete and submit utilization forms on time.</li></ul>Reporting &amp; Performance Tracking<ul><li>Create and maintain utilization reports, KPI dashboards, and project progress summaries.</li><li>Generate forecasts and projections based on utilization data and workload trends.</li><li>Provide the Project Manager with regular updates on content, IT, and operational performance.</li></ul>Administrative Support<ul><li>Support the Project Manager with day-to-day operational and administrative tasks.</li><li>Help streamline communication and collaboration across departments.</li><li>Assist in continuous process improvement to enhance efficiency and delivery timelines.</li></ul>Job Type: Full-timeExperience:<ul><li>Project &amp; Operations: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Project & Operations Assistant

Turner Construction Company

<div>Conduct daily administrative tasks and provide administrative support to a construction site project-based team.
This position will be part time, on-site, at the Orlando Orange County Convention Center.
Essential Duties &amp; Key Responsibilities:
<ul><li>Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
</li><li>Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
</li><li>Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.
</li><li>Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
</li><li>Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
</li><li>Create and maintain project organizational and seating charts.
</li><li>Coordinate travel reservations, business accommodations, itineraries, and agendas.
</li><li>Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
</li><li>Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
</li><li>Embrace company culture, values, and Diversity, Equity, &amp; Inclusion (DE&amp;I) activities.
</li><li>In collaboration with Project Manager, establish and maintain protocols for project site visitors.
</li><li>Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
</li><li>Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
</li><li>Conduct project specific orientation and transitions for project staff.
</li><li>Maintain organized project filing system and coordinate document retrieval schedules.
</li><li>Order supplies to support project office needs.
</li><li>Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
</li><li>Assist with special projects and coordinate events.</li><li>
Manage the Eyrus online platform.</li><li>
Confirm worker registration information.</li><li>
Verify completion of drug testing and background checks.</li><li>
Issue badges and take headshots.</li><li>
Upload documents and training certificates.</li><li>
Run and maintain Eyrus reports.</li><li>
Other activities, duties, and responsibilities assigned.</li></ul>
#LI-TG1

Qualifications:
<ul><li>High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
</li><li>College degree and/or relevant administrative skills certification, a plus
</li><li>High degree of detail, accuracy, and organizational skills
</li><li>Maintain confidential information
</li><li>Work with some direction and oversight, and as part of team
</li><li>Approachable, proactive, positive, and professional attitude
</li><li>Professional verbal communication and written business communication skills
</li><li>Able to conduct research and proofread
</li><li>Exhibit active listening skills and follow through on commitments
</li><li>Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
</li><li>Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
</li><li>Commissioned Notary Public, a plus</li></ul> 
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to be mobile, and the employee performs work on-site at a construction site project-based office setting, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in a construction site project-based office setting. The noise in the work environment is usually quiet to moderate in a construction site project-based office setting. While performing the duties of this job, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the construction site work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.</div>

Administrative Assistant Project - Orlando

Westland Investors

Centro Maintenance and Construction Services (CMCS) is a growing and dynamic construction and property maintenance company committed to delivering quality workmanship and excellent service. We are seeking a highly organized and motivated Procurement and Construction Administrative Assistant to support our operations. This role plays a key part in streamlining purchasing, coordinating logistics, and supporting administrative functions that keep our projects running smoothly.Position Summary:Responsible for sourcing, purchasing, and managing inventory of materials, supplies, and equipment used for property maintenance and construction projects. Ensure cost-effective purchasing, vendor reliability, and proper inventory control to support the company&rsquo;s property maintenance and construction operations. Manage rebate and incentive reporting for Energy Trust/Appliance project. Provide construction administrative support, including onboarding new construction clients, scheduling inspections and dispatching field teams.ResponsibilitiesProcurement &middot; Purchase and coordinate the delivery of maintenance supplies, appliances, equipment, and materials for multiple properties and construction projects.&middot; Coordinate large-scale purchasing for construction projects, ensuring timely delivery and cost efficiency.&middot; Schedule and coordinate rental of large equipment needed for construction and renovation projects.&middot; Evaluate vendor quotes and negotiate pricing, terms, and delivery schedules.Inventory Control&middot; Check and fulfill maintenance work orders, prepare and process purchase requisitions.&middot; Track inventory levels for maintenance and property supplies.&middot; Maintain accurate inventory records to prevent overstocking or shortages.&middot; Implement and oversee bulk purchasing for maintenance consumable products to reduce costs and improve efficiency.Construction Administrative Support&middot; Serve as support for onboarding new construction clients&middot; Prepare and send welcome packets, contracts, and project documentation&middot; Dispatch construction personnel to job sites as needed&middot; Maintain clear communication between field teams and project managers.&middot; Provide administrative support to the Safety Committee.Qualifications:3+ years of experience in purchasing, procurement, or administrative support (construction or property management industry preferred).Strong organizational and communication skills.Proficiency in Microsoft Word, Excel, Outlook.Experience with software such as Builder Trend, AppFolio,Ability to manage multiple priorities and work effectively in a fast-paced environment.Attention to detail and commitment to accuracy.Bi-lingual preferredCompensation55K Full time salaried position Monday through FridayMedical and Dental BenefitsIRA, Life Insurance, and Long-Term DisabilitySeven paid holidaysCMCS is an Equal Employment Opportunity company. Discrimination of any type will not be tolerated. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.Job Type: Full-timePay: $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Relocate:<ul><li>Portland, OR 97225: Relocate before starting work (Required)</li></ul>Work Location: In person

Procurement and Construction Administrative Assistant

Netflix

<div>
 Netflix is one of the world's leading entertainment services, with over 300 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.
 
 
 We are seeking an experienced Administrative Assistant to provide support for the Director, Global Affairs + Director, Business Development - India.
 
 
 The role focuses on both coordination and administrative tasks. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times in a fast-moving environment. The position is located in Delhi, India.
 
 
 The Public Policy &amp; Business Development teams interact with internal teams and external partners across several countries and time zones, so a high level of organization and the ability to prioritize multiple tasks is required. Someone who has a high level of curiosity and demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at Netflix.
 
 
 
 Specific Responsibilities Include, But Are Not Limited To
 
 
 
 <ul>
 <li>
 Scheduling meetings, internally and externally across different regions and time zones
 </li>
 <li>
 Maintaining calendars, including booking and confirming meetings
 </li>
 <li>
 Coordinate travel arrangements (domestic and international)
 </li>
 <li>
 Administrative duties such as processing travel, expense reports, digital and physical filing, ordering of equipment
 </li>
 <li>
 Organize and manage logistics from small to large company events, such as venue arrangement, guest invitations, event programming, and gifts
 </li>
 <li>
 Negotiate fair rates whilst maintaining vendor and partner relationships, and track vendor invoices and payments
 </li>
 <li>
 Manage internal events and off-sites for the team
 </li>
 <li>
 Heavy communication internally and externally
 </li>
 <li>
 Proactively prioritize and handle multiple tasks and requests in a timely manner
 </li>
 <li>
 Be a liaison between the different teams and functions
 </li>
 <li>
 Creating presentations and documents using PowerPoint and Google Apps in English
 </li>
 <li>
 Maintain flexibility and openness to take on additional projects as necessary or assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong verbal and written communication skills in both English
 </li>
 <li>
 10+ years as an executive or administrative assistant with experience supporting multiple leaders
 </li>
 <li>
 Team-player who operates in a fast-paced and team-oriented setting
 </li>
 <li>
 Experience with planning for team meetings and offsites, including vendor and invoice management
 </li>
 <li>
 Ability to be discrete and maintain confidential information
 </li>
 <li>
 Ability to handle urgent requests and tasks in a timely manner when needed
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint and Google Apps
 </li>
 <li>
 Passion and interest in the entertainment industry
 
 
 </li>
 </ul>
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>

Administrative Assistant, Global Affairs - India

Gulf Floor Carpet Trading1-Sole Proprietorship LLC

Company Overview: We are a flooring subcontractor company specializing in supply and installation of carpets, vinyl, Rubber, and other floor finishes. We deliver quality craftsmanship and professional service to contractors, developers, and clients.Job Description:We are seeking a Project Administration Assistant with proficiency in AutoCAD and Revit to join our team. The candidate will be responsible for coordinating flooring projects from planning to completion, ensuring smooth workflow between clients, suppliers, and site teams. The ideal candidate must be detail-oriented, proactive, and able to handle multiple projects at once.Key Responsibilities:<ul><li>Coordinate and monitor flooring project activities from start to finish.</li><li>Prepare and review shop drawings, layouts, and details.</li><li>Ensure project schedules, material orders, and site requirements are followed.</li><li>Conduct site visits to monitor progress and resolve technical issues.</li><li>Assist in preparing project documentation, reports, and submittals.</li><li>Track project timelines, budgets, and materials.</li><li>Support project manager in daily operations and project coordination tasks.</li></ul>Qualifications:<ul><li>Proficiency in AutoCAD and Revit (required).</li><li>Knowledge of MS Office (Word, Excel, Outlook, Project).</li><li>Strong understanding of construction drawings, specifications, and site execution.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Project Coordinator Assistant

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