project administrative assistant

Robins & Morton

<div></div><div><div><div><div>Assistant Project Administrator</div><br>
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<div><div><div><div><div>Job Code:</div><div> 2026-AL-009</div>
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<div><div>Location:</div><div> Birmingham, AL</div><br>
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<div></div><div><div><i>The desire to pursue a career in construction may have been planted in your heart early, passed down from generations or seeded by an early fascination with the building process. There may have been the realization that construction aligns with your skills and interests. Or maybe it happened later, when you saw an opportunity to take your career in a new direction.</i><br>
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</i><br>
<i>You want to be part of a team that shares this passion and sense of purpose&mdash;a team that works collaboratively, respecting and listening to each other and treating each other like family. You want opportunities to grow, and you care about work-life balance. You want to know that the company you work for is ethical and responsible.</i><br>
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</i><br>
<i>We know you can work for any company, but if you want a career with a company that&rsquo;s been named a </i><i>Best Place to Work</i><i>, is Building With Purpose&reg;, cares about others, and allows you to be true to yourself, your calling, your passion and your values&mdash;come build something great with us. Be a True Builder&reg;.</i><br>
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The Assistant Project Administrator provides exceptional support to a division and its manager(s). This position processes administrative items, organizes company activities, handles projects and much more.<br>
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<b>YOUR DAY-TO-DAY:</b> (Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.)
<ul> <li>Assist salary and hourly team members with payroll system hh2, including joining groups and time entry as needed</li>
<li>Assist with hourly and salary team member transfers, completing transfer forms, Project Personal Assignments (PPAs) and documentation</li>
 <li>Complete wage authorization forms for hourly employees and route for approvals, submit to payroll</li>
<li>Assist all new hires with I9 paperwork and project and division orientation &ndash; including all relocation expense reports, equipment needs, and providing direction to policies/procedures, other information as needed.</li>
<li>Assist with arrangements for sales outings, conferences, and other related events and aid in preparation of sales packets for distribution, materials for sales conferences</li>
 <li>Schedule, invite attendees and arrange for various project meetings &ndash; kick-off, schedule development, etc.</li>
<li>Verify contractor and business license in place prior to project commencement</li>
<li>Provide assistance creating subcontracts, purchase orders and change orders in Procore as needed</li>
<li>Route all trade partner, purchase orders, and change orders through Procore/DocuSign</li>
<li>Provide assistance to subcontractors and vendors regarding bonds, Textura, myCOI, and TradeTapp systems to ensure all remain compliant</li>
<li>Assist with tracking and communications to trade partners on myCOI (electronic insurance processing system) insurance compliance throughout</li>
 <li>Provide assistance in the preparation of reports and other materials for monthly OAC Meetings</li>
<li>Assist in the administration of Submittal &amp; Material Status logs and follow up on shop drawings, submittals, samples, material delivery status, etc. that are due according to prepared Submittal Register in Procore.</li>
</ul><b>WHAT YOU BRING TO THE TEAM: </b>(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job)<br>
<br>
 <li>High School Diploma (or GED or High School Equivalence Certificate) required. Associates Degree or higher education preferred.</li><br>
 <li>Three (3) years&rsquo; experience as an administrative assistant, project coordinator or similar, preferably construction experience.</li><br>
 <li>Ability to read and speak English.</li><br>
 <li>Proficient in all Microsoft Office programs.</li><br>
 <li>Experience with Procore, Textura and any other project management software is beneficial. If not, must possess core competency to quickly learn new programs and applications.</li><br>
 <li>Notary Public Commission preferred.</li><br>
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<i>Robins &amp; Morton is a privately held construction firm based in Birmingham, Alabama, with offices in Charlotte, Dallas, Huntsville, Miami, Nashville, Orlando, San Antonio, Tampa and Raleigh-Durham. The firm specializes in the construction of healthcare, hospitality, higher education, entertainment, sports and government buildings. Since 1946, the firm has built a reputation as a trusted advisor to clients nationwide by cultivating a high-performing team that values integrity, safety, and innovative thinking. Robins &amp; Morton is consistently ranked as one of the top 100 contractors in the United States, and one of the top 15 in the Southeast.</i></div></div></div></div><p></p>

Assistant Project Administrator

Turner Construction Company

<p></p><div><p>Conduct daily administrative tasks and provide administrative support to a construction site project-based team.</p>
<p>Essential Duties &amp; Key Responsibilities:
</p><ul><li>Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
</li><li>Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
</li><li>Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.
</li><li>Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
</li><li>Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
</li><li>Create and maintain project organizational and seating charts.
</li><li>Coordinate travel reservations, business accommodations, itineraries, and agendas.
</li><li>Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
</li><li>Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
</li><li>Embrace company culture, values, and Diversity, Equity, &amp; Inclusion (DE&amp;I) activities.
</li><li>In collaboration with Project Manager, establish and maintain protocols for project site visitors.
</li><li>Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
</li><li>Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
</li><li>Conduct project specific orientation and transitions for project staff.
</li><li>Maintain organized project filing system and coordinate document retrieval schedules.
</li><li>Order supplies to support project office needs.
</li><li>Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
</li><li>Assist with special projects and coordinate events.
</li><li>Other activities, duties, and responsibilities assigned.</li></ul><p>
#LI-SC2</p><p></p>
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Qualifications:
</p><ul><li>High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
</li><li>College degree and/or relevant administrative skills certification, a plus
</li><li>High degree of detail, accuracy, and organizational skills
</li><li>Maintain confidential information
</li><li>Work with some direction and oversight, and as part of team
</li><li>Approachable, proactive, positive, and professional attitude
</li><li>Professional verbal communication and written business communication skills
</li><li>Able to conduct research and proofread
</li><li>Exhibit active listening skills and follow through on commitments
</li><li>Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
</li><li>Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
</li><li>Commissioned Notary Public, a plus</li></ul><p></p><p><br>
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to be mobile, and the employee performs work on-site at a construction site project-based office setting, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
</p><p>Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in a construction site project-based office setting. The noise in the work environment is usually quiet to moderate in a construction site project-based office setting. While performing the duties of this job, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the construction site work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
</p><p></p><p><b>Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.</b></p></div>

Administrative Assistant- Columbus

Seero Engineering Consulting

<p>We are seeking a detail-oriented and motivated <b>Admin / Proposal Assistant</b> to join our team. This is an excellent opportunity for fresh graduates who are looking to gain hands-on experience in administrative support and proposal coordination. The ideal candidate is organized, proactive, and eager to learn in a fast-paced professional environment.</p><p>Key Responsibilities</p><ul><li>Provide general administrative support to the team</li><li>Assist in preparing, formatting, and proofreading business proposals and reports</li><li>Maintain and organize company documents and records</li><li>Coordinate meetings, schedules, and internal communications</li><li>Support data entry and document management tasks</li><li>Communicate with internal departments to gather information for proposals</li><li>Ensure deadlines are met for proposal submissions</li></ul><p>Qualifications</p><ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or related field (Fresh graduates encouraged to apply)</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint)</li><li>Excellent organizational and time-management skills</li><li>High attention to detail</li><li>Ability to work independently and in a team environment</li></ul><p>Job Type: Full-time</p>

Admin / Proposal Assistant

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><p><br>
AECOM's Program Cost Consultancy team is seeking a dynamic and organized <b>Administrative Assistant</b> to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment.</p><p><b>
As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.</b></p><p><b>
Job Summary</b></p><ul><li>
Assist in day-to-day administrative tasks</li><li>
Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.</li><li>
Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.</li><li>
Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.</li><li>
Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.</li><li>
Draft and edit professional emails, letters, and other correspondence as needed.</li><li>
Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.</li><li>
Collaborate with project managers and team members to assist in project-related administrative tasks.</li><li>
Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.</li><li>
Assist in data entry tasks related to project milestones, timelines, and resource allocation.</li><li>
Generate basic reports and analyses to support project managers in monitoring project progress.</li><li>
Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.</li><li>
Works under general supervision.</li></ul><br>
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Qualifications</b><ul><li><p><br>
Diploma in Business Administration, Office Management, or a related field is preferred.</p></li><li><p>
Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.</p></li><li><p>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</p></li><li><p>
Excellent organizational and multitasking abilities with a keen eye for detail.</p></li><li><p>
Strong communication skills, both written and verbal.</p></li><li><p>
Ability to maintain confidentiality and handle sensitive information with discretion.</p></li><li><p>
A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.</p></li></ul><b><br>
Additional Information</b><div></div><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Administrative Assistant إماراتيين (خلاصة القيد)

Five Rivers MetroParks

JOB
<br>An Administrative Specialist works under the general supervision of a supervisor, communicates policies or procedures to staff and has input into planning and policy development. Work requires considerable analytical skill and the ability to plan and coordinate tasks.The Administrative Specialist is distinguished from the Administrative Assistant by having greater responsibility in a majority of assigned duties including composition, budget, and lead responsibility.
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EXAMPLE OF DUTIES
<br>To perform this job successfully, an individual must perform essential duties to expected performance standards. Reasonable accommodations are made as required for persons with disabilities as defined under the Americans with Disabilities Act.Maintains effective public relations with park visitors, general public, and others by providing information and answering questions.Performs various administrative duties in support of assigned area(s) operations. Maintains confidentiality of sensitive records and information. Maintains asset records. Enters new items that are purchased or donated, as well as labels assets. Works assigned schedule, exhibits regular and punctual attendance and works outside of normal schedule as required. Processes bills and invoices for payment; and prepares and transmits a variety of financial documents and maintains record of financial transactions. In collaboration with accounts payable communicates with vendors to resolve errors and discrepancies.Develops budget recommendations and justification for a supervisor; analyzes and interprets budget and financial data; maintains department program budget records; verifies expenditures and codes to appropriate account; recommends and processes transfer of funds between budget categories; requests or initiates journal entries to correct or adjust charges against accounts; develops and monitors budgets for grants.Gathers information, compiles data, calculates descriptive statistics and prepares required reports of department or program activities; prepares annual state or federal reports; plans and carries out special projects for supervisor.Provides service to the public by responding to questions, offering assistance, and providing information. Collaborates internally, within, and across departmental boundaries, to provide information and service to others in the organization to contribute to the effective operation of the agency and all staff.Performs other duties as assigned Responsibilities may vary when assigned to different departments, but the essential duty of providing administrative and clerical support will remain the same. The following are examples of different responsibilities when assigned to different areas: When assigned to Operations: Works with user groups and event committees with detailed knowledge of facilities to assist with processing event permits, insurance requirements, maps and other related documents.Serves as a liaison with other departments and outside agencies, and explains policies when necessary. Maintains an internal department calendar of events, programs, meetings, rentals, trainings, staff vacations and functions.Enters and reviews data for the Task Analysis and cost of service spreadsheets. Updates and maintains the Park Services SharePoint site including creating new lists, documents, calendars, and making other web changes. Assists in preparation and analysis of annual budget for the Operations area, including compiling data, making revenue projections; monitors and tracks expenditures monthly. Assists with maintaining equipment and vehicles for Operations in the Asset Management System.Performs procurement, bidding and bid tabulations, and works with vendors for the purchase of equipment, uniforms, supplies, and printing services under established guidelines. When assigned to Public Safety: Assists in documenting, scheduling, and reporting (as required) law enforcement related training, including state-mandated and other annual training.Assists with collecting evidence of compliance and other documentation for best practices certification programs such as CAPRA and the Ohio Collaborative.Assist with LEADS/CJIS requirements, audits (every 3 years) updates, testing and re-certification every two (2) years, or as needed, for new rangers and some other FRMP employees.Assists with fulfilling and documenting open records requests from the public, media, defense attorneys, prosecutors, and citizens. This may include cruiser video, body-worn camera video, and related written reports and photographic evidence. Assists in data entry into the FBI’s National Incident-Based Reporting System. Assists in expunging/sealing records that have been ordered expunged/sealed by the courts. Assists in the process of utilizing GovDeals online auction site to sell Public Safety cruisers/vehicles that have been decommissioned.Maintain strict confidentiality and integrity when handling information related to a criminal case, employment background investigations, personnel files, and/or other sensitive information.Maintain compliance with all Law Enforcement Automated Data System (LEADS), Criminal Justice Information System (CJIS), and Ohio Law Enforcement Gateway (OHLEG) security policies and procedures. When assigned to Planning and Projects: Maintains various databases, records and files. Enters data into recordkeeping systems, and prepares reports pertinent to and in support of the department’s operations.Assists in project bidding and award: processes bid documents, appropriates project funding, processes addenda, conducts public bid openings, records evaluation of bidders and selection of the successful bidder, processes project initiation documents.Develops, manages, and archives land and facility record documents, in GIS and other formats, such as acquisition records; property covenants, grant records and obligations, restrictions and requirements; property information; building permits, site survey drawings, construction drawings and specifications and project construction records. Ensures prevailing wage compliance: reviews wage rate reports and affidavits for prevailing wage rate construction projects; conducts on-site prevailing wage interviews; tracks wage determinations. Assists in grant application and tracking: gathers information, compiles applications, processes reimbursement requests and grant close-out, and tracks grant performance.Collects, develops, maintains, and submits documentation and reports required by public and private agencies for the purpose of meeting regulatory and grant requirements.Assists with project financial tracking: maintains project budget data; works with Finance to appropriate funds; processes contracts, purchase orders and change orders; assists with review and approval of vendor, consultant, and contractor invoices and other required contract documents.When Assigned to Administration: Serves as a liaison with other departments and outside agencies, and explains policies when necessary. Maintains an internal department calendar of regulatory filings including federal and state reports.Assists in preparation and analysis of annual budget for the Administration area, including compiling data, monitors and tracks expenditures monthly.Performs procurement, bidding and bid tabulations, and works with vendors for the purchase of equipment, uniforms, supplies, and printing services under established guidelines. Assists with managing records and adhering to records retention schedule. Files paperwork as needed.Assist with grants management and tracking. When assigned to Philanthropy: Enter and maintain accurate donor records for gifts, pledges, and payments; generate timely acknowledgments and thank-you letters.Monitor pledge schedules and support donor follow-up and inquiries.Assist with stewardship tracking, donor recognition, and philanthropy reporting.Maintain accurate documentation to support audits, grant reporting, and compliance.Coordinate board and committee meeting logistics, including scheduling, materials, and records.Manage donor reports, mailing lists, and data integrity for campaigns and communications.Support newsletters, social media, and website updates.Assist with event coordination, guest tracking, and on-site support.Track philanthropy deadlines and provide general administrative support as needed.
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SUPPLEMENTAL INFORMATION
<br>Candidates must successfully complete a criminal background check and drug screening prior to employment

Administrative Specialist

MasTec Inc

<div>Overview:
<div>
Join the MasTec Team in Lakeland, FL!</div><div></div><div><br>
The Administrative Assistant provides administrative support to on-site project management and staff, including administrative functions, accounting reporting and serve as a liaison for employees.</div><div></div><div><b><i><br>
Work Location is on a project site, construction environment.</i></b></div><div></div><div><b><br>
Company Overview</b></div><div></div><div><br>
Founded in 1987, MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. In short, we build the roads and bridges connecting our families, communities, and nation. In doing so, client satisfaction is of primary importance to us, and our record reflects our emphasis on understanding our client needs in order to exceed their expectations.</div><div></div><div><br>
MasTec&rsquo;s Clean Energy &amp; Infrastructure (CE&amp;I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.</div><div></div><div><br>
MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.</div><br>
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Responsibilities:
<div><div><ul><li><div>
Ensure forms are available for the Projects teams as required.</div></li><li><div>
Maintains calendar of events for location.</div></li></ul></div><div><ul><li><div>
Schedules meetings for location.</div></li><li>
Orders supplies for location.</li></ul></div><div><ul><li><div>
Tracks Time and Material items for monthly billings.</div></li></ul></div><div><ul><li><div>
Collects data and distributes daily, weekly and monthly reports as required.</div></li></ul></div><div><ul><li><div>
Prepares internal and external communications for project site / team as required.</div></li></ul></div></div><div><div><ul><li><div>
For project site, collects hours and project site information and enters the information and hours worked into time keeping software for hourly project craft employees.</div></li></ul></div><div><ul><li><div>
Assists Project Team with administrative support as required.</div></li></ul></div><div><br>
</div></div>
Qualifications:<div></div><div><br>
<ul><li>
Minimum of three (3) years of experience in a construction environment preferred.</li></ul><br>
<div></div><ul><li>
Associate&rsquo;s degree in business or related field is preferred.</li></ul><br>
<div></div><ul><li>
Ability to stay current on software and hardware that can benefit company.</li></ul></div><div><ul><li><div>
Self-motivated, and detail oriented.</div></li></ul></div><div><ul><li><div>
Must have excellent organizational skills.</div></li></ul></div><div><ul><li><div>
Must have excellent time management abilities.
</div></li></ul></div><div><ul><li><div>Ability to read and process documents such as contracts and bid documents, statistical reports, operating and maintenance instructions, and procedure manuals.
</div></li></ul></div><div><ul><li><div>Ability to produce routine reports and correspondence.
</div></li></ul></div><div><ul><li><div>Ability to speak effectively with general management, customers, vendors, visitors or employees of organization.
</div></li></ul></div><div><ul><li><div>Ability to communicate effectively in written and verbal correspondence.</div></li></ul></div><div><ul><li><div>
Ability to prioritize tasks in accordance to urgency.</div></li></ul></div><div><ul><li><div>
Must possess a willingness to accept and follow the direction of others.</div></li></ul><div></div><div><b><br>
What's in it for You</b></div><div></div><div><br>
Financial Wellbeing</div><ul><li>
Competitive pay with ongoing performance review and merit increase</li><li>
401(k) with company match &amp; Employee Stock Purchase Plan (ESPP)</li><li>
Flexible spending account (Healthcare &amp; Dependent care)</li></ul><div>
Health &amp; Wellness</div><ul><li>
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children</li><li>
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount</li><li><div>
Discounted National Gym Membership Network</div></li><li><div>
Employee Assistance Program</div></li></ul><div>
Planning for the Unexpected</div><ul><li>
Short and long-term disability, life insurance, and accidental death &amp; dismemberment</li><li>
Voluntary life insurance, accident, critical illness, hospital indemnity coverage</li><li>
Emergency Travel Assistance Program</li><li>
Group legal plan</li></ul><div></div><div><i><br>
Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.</i></div><div></div><div><i><br>
MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.</i></div><div></div><div><b><i><br>
Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at </i></b><b><i>https://reportfraud.ftc.gov/</i></b><b><i>.</i></b></div><div></div><div><i><br>
MasTec Clean Energy &amp; Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.</i></div><div></div><div><i><br>
#LI-DB1</i></div><div><i>
#LI-Onsite</i></div></div></div>

Administrative Assistant

United Nations Development Programme

<div><p><b>Background:
</b></p><p>UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
</p><p>UN Women Regional Office for the Europe and Central Asia (ECA) region was established in Istanbul, Turkey, at the beginning of 2014 as a part of the UN Women&rsquo;s new regional architecture. The ECA Regional Office covers 12 countries (Albania, Bosnia and Herzegovina, Georgia, Kazakhstan, Kyrgyzstan, Kosovo (in the context of UN Security Council Resolution 1244 (1999), Moldova, North Macedonia, Serbia, Tajikistan, T&uuml;rkiye, and Ukraine). Based on UN legislative mandates and the UN Women Strategic Plan, the Regional Office for ECA provides strategic programme development, policy/ technical advisory services, and quality assurance support to field offices and regional/sub-regional programmes. It undertakes or coordinates regional research and data analysis, and advises on norms, policies, and strategies for achieving the internationally and regionally agreed goals related to gender equality and women&rsquo;s empowerment issues. It acts as a knowledge hub at the regional level, collecting evidence on progress and emerging issues and sharing knowledge on innovative approaches and lessons learned in implementation.
</p><p>Reporting to the ECARO Head of the Programme Support and Management Unit, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support including ECA regional programmes. Associate works in close collaboration with the operations, programme and projects&rsquo; staff in the RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.
</p><p><b>Scope of Work:
</b></p><p><b>1. </b><b>Provide advanced administrative and logistical support to the formulation and management of programmes:
</b></p><ul><li>Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
</li><li>Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
</li><li>Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
</li><li>Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management;
</li><li>Review programme data from programmes/ projects for CO/MCO/RO website;
</li><li>Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.
</li></ul><p><b>2. Provide advanced administrative support to the financial management of the Programme Unit:
</b></p><ul><li>Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
</li><li>Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
</li><li>Review financial reports; prepare non-PO vouchers for development projects;
</li><li>Maintain internal expenditures control system; post transactions in Quantum system;
</li><li>Create requisitions in Quantum system for development projects; register good receipts in Quantum system;
</li><li>Prepare and follow up of cost-recovery bills in Quantum system.
</li></ul><p><b>3. Provide advanced administrative support to the Programme Unit:
</b></p><ul><li>Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
</li><li>Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
</li><li>Prepare public information materials and briefing packets;
</li><li>Liaise with high level officials on administrative issues;
</li><li>Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
</li><li>Provide guidance and training to Programme Assistant(s).
</li></ul><p><b>4. Provide advanced support for the programme partner management:
</b></p><ul><li>Provide advanced programme support across the ECA region on programme partner management processes including PGAMS;
</li><li>Support effective oversight of programme partners through regular monitoring, compliance check, and follow-up actions;
</li><li>Identify opportunities for capacity development in partner management and facilitate targeted trainings, as needed.
</li></ul><p><b>5. Facilitation of knowledge building and knowledge sharing:
</b></p><ul><li>Support synthesis of lessons learnt and best practices related to programme management and finance;
</li><li>Coordinate the organization of training for the office staff and partners on programme and operations related issues.
</li></ul><p>The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.
</p><p><b>Competencies :
</b></p><p><b>Core Values:
</b></p><ul><li>Integrity;
</li><li>Professionalism;
</li><li>Respect for Diversity.
</li></ul><p><b>Core Competencies:
</b></p><ul><li>Awareness and Sensitivity Regarding Gender Issues;
</li><li>Accountability;
</li><li>Creative Problem Solving;
</li><li>Effective Communication;
</li><li>Inclusive Collaboration;
</li><li>Stakeholder Engagement;
</li><li>Leading by Example.
</li></ul><p>Please visit this link for more information on UN Women&rsquo;s Values and Competencies Framework:
</p><p><b>Functional Competencies:
</b></p><ul><li>Strong knowledge of programme management;
</li><li>Ability to create, edit, synthesize and present information in clear and presentable formats;
</li><li>Ability to administer and execute administrative processes and transactions;
</li><li>Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
</li><li>Ability to manage data, documents, correspondence and reports information and workflow;
</li><li>Excellent financial and budgeting skills;
</li><li>Excellent IT skills.
</li></ul><p><b>Minimum Qualifications:
</b></p><p><b>Education and Certification:
</b></p><ul><li>Completion of secondary education is required.
</li><li>Bachelor&rsquo;s degree in business or public administration is desirable.
</li></ul><p><b><i>Experience:
</i></b></p><ul><li>At least 7 years of progressively responsible experience in administrative or programme management/support is required.
</li><li>Experience in working in a computer environment using multiple office software packages is required.
</li><li>Experience in supporting teams in complex environments is required.
</li><li>Experience in the use of ERP systems, preferably Oracle Cloud, is desirable.
</li><li>Experience in civil society organizations and understanding of civil society landscape is an asset.
</li><li>Proved knowledge of gender equality, women&rsquo;s empowerment and sustainable development is an asset.
</li><li>Previous experience in the United National is an asset.
</li></ul><p><b><i>Languages:
</i></b></p><ul><li>Fluency in English and Turkish is required.
</li><li>Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).
</li></ul><p><b>Statements :
</b></p><p>In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
</p><p><b>Diversity and inclusion:
</b></p><p>At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
</p><p>If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
</p><p>UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women&rsquo;s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)<br>
</p><p></p><p><b>Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process </b>.</p></div><p></p>

UN Women: Programme Associate, Istanbul, Turkiye, N-PPSA7

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