project administrative assistant

Van Cleef Engineering Associates

<p></p><div><div><p><b>Van Cleef Engineering Associates, LLC (Van Cleef) </b>is a dynamic, multi‐disciplined consulting civil engineering firm of Engineers, Certified Inspectors, Landscape Architects, Planners and Land Surveyors. With offices in New Jersey and Pennsylvania, we provide expertise in all of the major areas of civil engineering, municipal engineering, municipal planning, and land surveying.</p><p><b>
Van Cleef is proud to have been recognized in </b><b><i>PA and NJ as a &ldquo;Best Place to Work&rdquo;</i></b><b> for 2025 - a</b><b><i>nother great reason to choose to work with Van Cleef!</i></b></p><p>
We are currently seeking an <b>Assistant Project Coordinator/</b><b>Administrative Assistant</b> to join our team in Hillsborough, NJ. In this role, you will have the opportunity to partner closely with our technical and administrative teams to provide the support necessary to drive operational success. This position is full time, 5 days per week on-site.</p><p><b>
Responsibilities include, but are not limited to:</b></p><ul><li>
Prepare and submit application forms, track project progress, and provide status updates for reviews and approvals from local, County, and State agencies</li><li>
Perform online and in-person research for the engineering and survey departments (e.g., property information, deeds, and maps)</li><li>
Communicate with private clients and various government agencies to facilitate project progress and resolve inquiries</li><li>
Prepare, edit, and manage written communications, including responses to agency reviews, memos, emails, proposals, reports, meeting minutes, and instructional documents</li><li>
Support proposal development and finalization for new and ongoing projects</li><li>
Coordinate and maintain client project files, databases, and electronic/physical filing systems</li><li>
Upload and organize documents for shared drives and agency submissions</li><li>
Reproduce plans and reports, including copying, binding, and preparing for submission</li><li>
Prepare and maintain new client system files and database records</li><li>
Scan, review, index, and archive physical documents to support paperless documentation efforts; ensure clarity and legibility of digital files</li><li>
Adhere to company document management procedures and assist in internal document retention and archival projects</li><li>
Prepare packages for mailing and deliver to mail drop-off locations as needed</li><li>
Answer phones, greet visitors and assist with general office administration as needed</li><li>
Occasionally deliver documents to township, County, and State Government agencies</li></ul><p><b>
Qualifications:</b></p><ul><li>
High school diploma required; Associate or Bachelor's degree preferred.</li><li>
Minimum of 3+ years of administrative support experience, highly preferred in a professional engineering or construction consulting firm.</li><li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and PDF software (Adobe Acrobat or Nitro).</li><li>
Strong organizational and time management skills, with high attention to detail.</li><li>
Excellent written and verbal communication skills, with a professional and customer service-oriented demeanor.</li><li>
Ability to work independently and collaboratively in a fast-paced environment.</li><li>
Familiarity with engineering terminology or industry experience is highly desirable.</li><li>
Strong data management and interpersonal skills.</li></ul><p><b>
What We Offer</b></p><p>
We are committed to creating a personal and professional environment where we can build and focus on helping communities through teamwork and support. Our local offices provide our employees with opportunities for professional development and growth, including our Young Professionals Group, a flexible working environment, and times to celebrate our accomplishments together. Van Cleef provides a fun, flexible, and challenging environment and embraces the core values of integrity, quality, accountability, ownership, and work life balance to guide our decisions and empower employees.</p><ul><li>
Medical/Rx Insurance</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Traditional and Roth 401(k) retirement savings plan with company match</li><li>
Paid holidays, vacation and sick days</li><li>
Company-paid Life insurance</li><li>
Company-paid Long-Term Disability insurance</li><li>
Tuition reimbursement program (postgraduate)</li><li>
Professional Licensing reimbursement</li><li>
Gym membership reimbursement</li><li>
Flexible Spending Account (FSA)</li></ul><p><b>
 </b><b>Compensation:</b></p><p>
Hourly Salary Range: $23 - $28 commensurate with experience.</p><p><b>
Additional Information</b></p><p><i>
Van Cleef is a proud Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status.</i></p><p><i>
This position is not eligible for H1-B or any other visa sponsorship.</i></p><p><b><i>
We thank all applicants; however, only shortlisted candidates will be contacted.</i></b></p></div></div><p></p>

Assistant Project Coordinator/Administrative Assistant

Pacific Premierscapes LLC

<p><b>Overview</b><br/>Join our dynamic construction team as a Construction Office Administrative Assistant! This vital role combines administrative expertise with a passion for the construction industry, ensuring smooth daily operations at the office. You'll be the backbone of our administrative functions, providing exceptional support to project managers, field teams, and clients alike. If you thrive in a fast-paced environment, excel at multitasking, and have a keen eye for detail, this is your opportunity to contribute to exciting building projects while developing your professional skills.</p><p><b>Responsibilities</b></p><ul><li>Manage daily operations, responding to emails. Completing administrative tasks as needed.</li><li>Maintain organized filing systems for project documents, contracts, and correspondence, ensuring easy retrieval.</li><li>Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Assist with data entry, proofread documents for accuracy, and prepare reports using Quickbooks and Buildertrend.</li><li>Provide customer support by responding promptly to inquiries from clients, vendors, and team members.</li><li>Support office management tasks including organizing files online, expense tracking, and overseeing general administrative functions.</li><li>Facilitate communication between field teams and office staff to ensure seamless project workflows.</li><li>Filing certified payroll reports with L&amp;I, LCPtracker and others alike.</li><li>Maintaining compliance for business operations.</li></ul><p><b>Requirements</b></p><ul><li>Proven office management or administrative experience in a construction or related industry preferred.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Experience with QuickBooks or similar bookkeeping software such as Buildertrend is highly desirable.</li><li>Exceptional phone etiquette skills</li><li>Bilingual abilities are a plus to assist diverse client and team interactions.</li><li>Previous clerical experience including data entry, filing, proofreading, and document management required.</li><li>Strong customer service skills with a friendly and professional demeanor.</li><li>Ability to handle multiple responsibilities simultaneously with excellent time management skills.</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not mandatory. Join us in creating a well-organized office environment that supports our construction projects from start to finish!</li></ul><p>Pay: $20.00 - $30.00 per hour</p><p>Work Location: Remote</p>

Construction Office Administrative Assistant

Office Administrator & Project Support Assistant – Special Needs

Groundworks

<div><p><b>Ready to build your future? </b>We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a <b>Top Workplace,</b> we're looking for top talent to fuel our <b>mission: to protect, repair, and improve our customers&rsquo; greatest asset &ndash; their home.</b></p><p></p><p><b>
But what makes us a great place to work? </b>Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and <b>company ownership equity. </b>Whether you&rsquo;re starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day.</p><p></p><p>
Join us and lay the foundation for your success. <b>Apply today!</b></p><p></p><div><p>
The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry.
</p><p></p><p><b>Duties and Responsibilities</b></p><ul><li>
Provide administrative support for timekeeping</li><li>
Create weekly job packs</li><li>
Create and close purchase orders</li><li>
Ensure office equipment is in working order to include scheduling maintenance</li><li>
Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems.</li><li>
Setting and confirming install dates</li><li>
Mailing customer information packets</li><li>
Following up with customers on a variety of issues</li><li>
Updates customer records for accuracy</li><li>
It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.</li></ul><p><b><br>
Qualifications</b></p><ul><li>
High School Degree/GED</li><li>
1-2 years Administrative Assistant experience preferred</li><li>
Previous call center or customer service preferred</li><li>
Must be positive and motivated with excellent communications skills</li><li>
Ability to adapt quickly to changes in work strategy</li><li>
Excellent computer skills</li><li>
Great oral and verbal communication</li></ul><p><b>
Working Conditions</b></p><ul><li>
Seeing with the ability to read reports, data, statistics and information on computer screens are required.</li></ul><ul><li>
Full-time</li><li>
Onsite</li></ul></div><p></p><p><b>
What We Provide</b></p><ul><li><p>
Competitive Pay</p></li><li><p>
Employee Company Ownership Opportunities</p></li><li><p>
Industry Leading Training Programs</p></li><li><p>
Leadership Development and Career Growth Tracks</p></li><li><p>
Comprehensive and Affordable Benefits Package</p></li><li><p>
Top Workplace with Award Winning Culture</p></li></ul></div>

Production Administrative Assistant

Rocky Mountain Electrical

<p><b>Job Overview</b><br/>We are seeking a proactive and detail-oriented Construction Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our construction projects, ensuring smooth office operations and effective communication across teams. Your energetic approach and organizational prowess will help keep projects on track, support field staff, and maintain a professional office environment. This paid position offers an exciting opportunity to develop your administrative skills within the construction industry while contributing to impactful projects.</p><p><b>Duties</b></p><ul><li>Maintain organized filing systems, including digital records via Google Workspace and Microsoft Office applications</li><li>Support project documentation through data entry, proofreading, and accurate record keeping</li><li>Assist with calendar management for project schedules, meetings, and appointments, ensuring timely reminders and updates</li><li>Perform general office management tasks such as supply ordering, mail distribution, and maintaining cleanliness of shared spaces</li><li>Provide excellent customer service support to clients, vendors, and team members by responding promptly to inquiries and providing assistance as needed</li></ul><p><b>Experience</b></p><ul><li>Prior office experience in a construction or related industry preferred; clerical or administrative experience is essential</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation and communication</li><li>Familiarity with QuickBooks or bookkeeping software is a plus for supporting basic financial tasks</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Experience with book keeping</li><li>Experience with office management duties such as calendar management, filing systems, and customer support enhances your fit for this role</li><li>Experience with Oregon permitting</li></ul><p>Join us to be an integral part of a vibrant construction team where your administrative talents will thrive! We value energetic professionals who are eager to support project success through exceptional organization and communication. This position can be primarily from home. I handle all the secretarial work while in the field and need someone I can give a list of task's to complete so I can focus on the field work.</p><p>Pay: $24.87 - $29.95 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Boring, OR 97009</p>

Construction Administrative Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p></p><p><b>
Executive Administrative Assistant (UAE National)</b></p><div><div><div><div><div><div><div><div><div><p><b>
Dubai, UAE</b></p><p></p><p>
Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Scans documents for electronic storage.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Fresh graduates are also welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p><b>
Only UAE nationals will be considered for this role</b></p></li></ul></div></div></div></div></div></div></div></div></div><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Executive Assistant (UAE National)

Sandru Technologies

<p><i><b>About Us</b></i></p><p>Sandru Technologies is a fast-growing low-voltage and technology solutions company specializing in security systems, access control, surveillance, and smart building integrations. We work with a wide range of commercial and multi-family clients and pride ourselves on delivering high-quality, detail-driven solutions.</p><p><i><b>Position Overview</b></i></p><p>We are seeking a highly organized, proactive, and detail-oriented Personal Assistant / Project Coordinator to work directly with the owner. This role is ideal for someone who thrives in a fast-paced environment and enjoys being both in the field and behind the scenes.</p><p>You will play a critical role in supporting site visits, documenting project requirements, and helping turn those details into professional proposals. This position requires strong communication skills, technical curiosity, and the ability to stay organized across multiple projects.</p><p><i><b>Key Responsibilities</b></i></p><p><b>Field Support (Job Walks &amp; Site Visits):</b></p><ul><li>Accompany the owner to job walks, site visits, and client meetings</li><li>Take detailed, organized notes on project scope, requirements, and site conditions</li><li>Capture photos/videos and relevant site details for proposal development</li><li>Help ensure nothing is missed during walkthroughs</li></ul><p><b>Proposal Development:</b></p><ul><li>Translate field notes into structured project outlines</li><li>Assist in building proposals, scopes of work, and estimates</li><li>Coordinate with internal team members for pricing and technical details</li><li>Review proposals for accuracy, clarity, and completeness</li></ul><p><b>Administrative &amp; Project Support:</b></p><ul><li>Manage emails, client communications, and follow-ups</li><li>Assist with scheduling site visits, installations, and project timelines</li><li>Support light project management tasks and coordination</li><li>Maintain organized records of projects, notes, and proposals</li></ul><p><b>Additional Duties:</b></p><ul><li>Provide general administrative support to the owner</li><li>Assist with special projects and other duties as assigned</li></ul><p><i><b>Qualifications</b></i></p><ul><li>Strong organizational and note-taking skills (this is critical)</li><li>Excellent written and verbal communication</li><li>Ability to multitask and manage multiple projects at once</li><li>Tech-savvy with willingness to learn low-voltage/security systems</li><li>Proficient in Microsoft Office / Google Workspace</li><li>Valid driver&rsquo;s license and reliable transportation</li><li>Ability to attend in-person site visits regularly</li></ul><p><b>Preferred (but not required):</b></p><ul><li>Experience in construction, low-voltage, or project coordination</li><li>Experience with proposals, estimates, or CRM/project tools</li></ul><p><i><b>What We&rsquo;re Looking For</b></i></p><ul><li>Someone proactive who doesn&rsquo;t need to be micromanaged</li><li>Detail-obsessed and highly organized</li><li>Comfortable working directly with leadership</li><li>Able to think critically and anticipate needs</li><li>Professional and reliable</li></ul><p><i><b>Compensation &amp; Benefits</b></i></p><ul><li>Competitive pay based on experience</li><li>Opportunity for growth within a rapidly expanding company</li><li>Exposure to high-level project planning and operations</li><li>Hands-on experience in a growing technology/security industry</li></ul><p><i><b>Employment Type</b></i></p><p>Full Time (30-40 hours per week)</p><p><i><b>Pay</b></i></p><p>$22-$26/hr based on experience</p><p>Pay: $22.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Bellevue, WA 98005 (Required)</li></ul><p>Willingness to travel:</p><ul><li>75% (Preferred)</li></ul><p>Work Location: In person</p>

Personal Assistant / Project Coordinator - Sandru Technologies

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