project administrative assistant

Egis Group

<p>We are seeking a motivated and detail-oriented fresh graduate to join our AlUla team as a Project Administrative Assistant.</p> <p>This role provides essential support to the project management and HR functions ensuring smooth coordination of administrative, financial and recruitment-related activities.</p> <p>The successful candidate will gain valuable experience working within a large-scale development project and will have the opportunity to collaborate closely with multidisciplinary teams and leadership.</p> Key Responsibilities <ul> <li>Follow up with project employees to ensure timely and accurate submission of timesheets.</li> <li>Support timesheet consolidation and verification for reporting and invoicing.</li> <li>Assist in collecting and preparing data required for project invoicing.</li> <li>Coordinate with the finance and project control teams to ensure supporting documentation is complete.</li> <li>Support the HR team with scheduling and coordinating interviews.</li> <li>Communicate professionally with candidates regarding interview details.</li> <li>Assist in maintaining candidate and employee records as needed.</li> <li>Provide general administrative support to the Project Director and management team.</li> <li>Assist with preparing reports, meeting notes and project documentation.</li> <li>Manage and organize project documentation correspondence and filing.</li> <li>Contribute to maintaining a professional and collaborative work environment.</li> </ul> Qualifications <ul> <li>Saudi National</li> <li>Bachelor's degree in Engineering, Business Administration, Management or any related field.</li> <li>Fresh graduates are encouraged to apply.</li> <li>Previous experience or internship in administrative or coordination roles is an advantage.</li> <li>Strong communication and interpersonal skills in English and Arabic.</li> <li>Excellent organizational skills and attention to detail.</li> <li>Proficiency in Microsoft Office tools (Excel, Outlook, Word, Teams).</li> <li>Eagerness to learn and adapt in a fast-paced project environment.</li> </ul> Key Skills <ul> <li>Generator</li> <li>Accomodation</li> <li>Football</li> <li>Advertising</li> <li>Architectural Design</li> </ul> <p>Remote Work: No</p> <p>Employment Type: Full-time</p> <p>Experience: Years</p> <p>Vacancy: 1</p>

Project Administrative Assistant Saudi National

Forensic Analytical Consulting Services

<div><p><b>About FACS</b></p><p><br>
At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation&rsquo;s leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance&mdash;delivering measurable impact with every client engagement.</p><p>
</p><p><b>Our Values</b><br>
We live our mission through three core values:</p><ul><li><p><b>
People First: </b>Support our team and clients, promote professional growth, and value collaboration.</p></li><li><p><b>
Integrity of the Science: </b>Deliver accurate, reliable results through objective, evidence-based practices.</p></li><li><p><b>
Client Relationships for Life: </b>Build long-term partnerships and help clients address environmental health challenges.</p></li></ul><p>
</p><p><b>About FACS &amp; You</b></p><p><br>
At FACS, your expertise isn&rsquo;t just valued&mdash;it&rsquo;s impactful. Join a team where your work contributes to safer, healthier communities.<br>
Ranked as &quot;Best Places to Work&quot; for five consecutive years, we provide training, mentorship, and support for professional certifications to help you grow and succeed.</p><p><b>
Curious to see what we do?</b></p><ul><li><p>
Watch our video to learn more about life at FACS.</p></li><li><p>
About Us &ndash; Learn more about FACS and what we stand for.</p></li><li><p>
FACS Experts &ndash; Meet our team and see who you&rsquo;ll be working with.</p></li></ul><p><b>
About the Role</b><br>
The Project Coordinator Administrative Assistant supports the office&rsquo;s administrative operations while providing assistance with project coordination. This role involves managing day-to-day administrative tasks, helping track project progress, and ensuring smooth communication between team members and stakeholders.</p><p><b>
Responsibilities</b></p><ul><li><p>
Support Project Managers with administrative aspects of technical projects, including maintaining project contracts, gathering project-specific information and paperwork, performing data entry, and assisting with project invoicing.</p></li><li><p>
Pick up or drop off supplies, lab samples, or items requested by the technical team.</p></li><li><p>
Coordinate maintenance of office space and equipment, including tracking and scheduling equipment calibration and repairs as needed.</p></li><li><p>
Maintain inventory and organization of office supplies, warehouse items, and equipment.</p></li><li><p>
Create and maintain purchase orders for supplies or items ordered.</p></li><li><p>
Answer incoming phone calls and provide accurate information regarding company services, forwarding calls to the appropriate personnel as needed.</p></li><li><p>
Prepare for meetings, including organizing conference rooms, ordering food, setting up projectors and laptops, and gathering necessary supplies.</p></li><li><p>
Plan office events, such as employee recognition events, annual holiday parties, and happy hours.</p></li><li><p>
Manage, schedule, and maintain accurate records for employee certifications, trainings, and annual medical evaluations.</p></li><li><p>
Prepare and send packages via US mail, FedEx, or UPS.</p></li><li><p>
Book hotel and travel reservations for employees for projects and events.</p></li><li><p>
Collaborate with Human Resources and Accounting departments as needed on projects and administrative tasks.</p></li></ul><p><b>
Qualifications</b></p><ul><li><p>
High School Diploma; Associate&rsquo;s Degree preferred.</p></li><li><p>
2+ years of work experience in a customer-centric or operations role.</p></li><li><p>
Effective, professional, and clear communication skills, both written and oral.</p></li><li><p>
Ability to maintain confidentiality and discretion when handling sensitive information.</p></li><li><p>
Proficiency with Microsoft Office and the ability to learn new computer programs.</p></li><li><p>
Self-motivated, organized, and detail-oriented.</p></li><li><p>
Capable of working independently with strong time-management skills.</p></li></ul><p>
</p><h3 class="jobSectionHeader"><b>Physical &amp; Work Requirements:</b></h3><ul><li><p>
Physical ability to stoop, kneel, climb, crawl, walk, and stand for extended periods in varied work environments to perform sampling activities.</p></li><li><p>
Ability to lift and carry equipment up to <b>50 lbs</b>.</p></li><li><p>
Prolonged periods of sitting at a desk and working on a computer for documentation and reporting.</p></li><li><p>
Must be able to pass a background check, annual physicals, and OSHA-required respirator fit tests.</p></li></ul><p><b>
Compensation and Rewards</b></p><p>
Competitive <b>base salary</b> with performance-based bonus structure tied to individual and team achievements.</p><p>
Comprehensive <b>benefits package</b>, including:</p><ul><li><p>
401(k) retirement plan with company matching contributions</p></li><li><p>
Medical coverage with company-paid premiums for employees and dependents</p></li><li><p>
Vision and dental plan options</p></li><li><p>
Flexible Spending Accounts (health care and dependent care)</p></li><li><p>
Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon</p></li><li><p>
Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance</p></li><li><p>
Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday</p></li><li><p>
Tuition Reimbursement Program to promote higher education</p></li><li><p>
Paid training and certifications to support career advancement</p></li><li><p>
Incentive Bonus Plan and Donation Matching Program<br>
</p></li></ul><p><b>Wage Transparency:</b><br>
Pay for this position is based on a number of factors including geographic location, relevant knowledge, skills, and experience.<br>
</p><p><b>Equal Opportunity Employer:</b><br>
Forensic Analytical Consulting Services is an equal-opportunity employer that complies with EEOC rules and regulations. We are committed to diversity, equity, and inclusion and do not discriminate based on race, age, disability, or other non-merit characteristics. We welcome all candidates to apply, including women, people of color, persons with disabilities, and veterans.<br>
</p><p><b>Employment Contingency:</b><br>
Employment is contingent upon successful completion of background check and drug screening.</p></div>

Project Coordinator/Administrative Assistant

Waagner Biro

<div><b>Company Description</b><p><br>
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.</p><p>
Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.</p><p>
Egis expands its capabilities in the Middle East with the acquisition of the Waagner Biro Bridge Services group of companies. Egis has just acquired Waagner Biro Bridge Services International, a renowned player in infrastructure engineering, operation and maintenance.</p><b><br>
Job Description</b><p><br>
We are seeking a highly organized and efficient Project Secretary (DC) / Project Assistant to join our team in Lusail, Qatar. In this role, you will provide crucial administrative support to ensure the smooth operation of our projects and contribute to their successful completion.</p><ul><li>
Assist in the coordination and organization of project-related activities, meetings, and schedules</li><li>
Manage and maintain project documentation, including correspondence, reports, and presentations</li><li>
Implement and oversee document control (DC) procedures to ensure proper filing and retrieval of project information</li><li>
Prepare and distribute meeting minutes, action items, and follow-up communications</li><li>
Liaise with internal team members and external stakeholders to facilitate effective communication</li><li>
Manage project-related travel arrangements and expense reports</li><li>
Support the creation and updating of project timelines, budgets, and status reports</li><li>
Assist in the preparation of project deliverables and presentations</li><li>
Maintain and update project databases and filing systems</li><li>
Perform general administrative duties as required to support the project team</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Bachelor's degree in Business Administration or related field preferred</li><li>
Previous experience as a project secretary or project assistant</li><li>
Experience in document control (DC) preferred</li><li>
Strong organizational skills and ability to prioritize tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Excellent written and verbal communication skills</li><li>
Keen attention to detail and accuracy in work</li><li>
Demonstrated time management skills and ability to meet deadlines</li><li>
Capability to multitask and handle multiple projects simultaneously</li><li>
Problem-solving skills and proactive approach to challenges</li><li>
Familiarity with project management principles is a plus</li><li>
Ability to work collaboratively in a team environment</li><li>
Adaptability to changing project requirements and priorities</li></ul></div>

Project Secretary (DC) / Project Assistant

Vanderlande

Job Title <p>Project Admin Assistant</p> Job Description <p>Provide comprehensive administrative and logistical support to ensure smooth and efficient operations at the site. Coordinate with various stakeholders and maintain essential documentation and supplies.</p> Scope <ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance, while ensuring compliance with airport and organizational regulations.</li></ul> Qualifications And Abilities <ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management experience.</li><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul> Responsibilities <ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas, passports, and resident IDs.</li><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li><li>Supervise security team if required.</li></ul>

Project Admin Assistant

Project Office Administrator - Saudi National

Populous

<div>
 <strong>
  About Populous
  <br/>
  <br/>
 </strong>
 For more than 40 years Populous has had a singular focus &ndash; to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.
 <br/>
 <br/>
 Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines &ndash; including architecture, audiovisual consultancy, brand activation, design &amp; build, events, food &amp; beverage strategy, interior design, landscape architecture, urban design and wayfinding.
 <br/>
 <br/>
 This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.
 <br/>
 <br/>
 As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 The
 <strong>
  Project Office Administrator
 </strong>
 will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports. They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.
 <br/>
 <br/>
 <strong>
  Key responsibilities include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administrative support to Company Representative and project team
  </li>
  <li>
   Preparation of technical and management presentations
  </li>
  <li>
   Support in compiling project status reports
  </li>
  <li>
   Maintain organized project records and filing systems
  </li>
  <li>
   Coordinate day-to-day project office activities
  </li>
  <li>
   Coordinate travel and hotel booking
  </li>
  <li>
   Mange timesheet approvals ever month
  </li>
  <li>
   Create services entry sheets or equivalent billing document
  </li>
  <li>
   Submit invoices through clint financial portals or ERP system
  </li>
  <li>
   Follow up on approval and payment cycle
  </li>
  <li>
   Perform related duties as required
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key requirements include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Several years&rsquo; experience in project office or administrative roles within construction or similar industries
  </li>
  <li>
   Strong Microsoft Office skills
  </li>
  <li>
   Knowledge of administrative procedures
  </li>
  <li>
   Basic knowledge of document control is an advantage (not mandatory)
  </li>
  <li>
   OR experience in office IT setup and administration
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Join the Team?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection
  </li>
  <li>
   Enjoy various benefits, such as hybrid working and gym membership discounts
  </li>
  <li>
   Enjoy the opportunity to attend events at Populous-designed venues
  </li>
  <li>
   Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 Populous is an equal opportunity employer. If you&rsquo;re ready to utilise your skills to support our growing practice, click &ldquo;Apply&rdquo; to begin the application process. In your application, please include your CV and a one-page letter of motivation (cover letter), salary expectations, and availability.
 <br/>
 <br/>
 Want to learn more about us?
 <br/>
 <br/>
 Find us here: Populous
 <br/>
 <br/>
 Populous | Facebook
 <br/>
 <br/>
 Instagram: @WeArePopulous
 <br/>
 <br/>
 X: @Populous
</div>


Project Office Administrator

<div><div><b>About Populous</b></div>
<div></div><div>For more than 40 years Populous has had a singular focus &ndash; to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.</div>
<div></div><div>Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines &ndash; including architecture, audiovisual consultancy, brand activation, design &amp; build, events, food &amp; beverage strategy, interior design, landscape architecture, urban design and wayfinding.</div>
<div></div><div>This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.</div>
<div></div><div>As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio.</div>
<div></div><div><b>About the Role</b></div>
<div></div><div>The <b>Project Office Administrator </b>will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports. They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.</div>
<div></div><div><b>Key responsibilities include:
</b></div>
<div></div><ul><li>Administrative support to Company Representative and project team</li>
<li>Preparation of technical and management presentations</li>
<li>Support in compiling project status reports</li>
<li>Maintain organized project records and filing systems</li>
<li>Coordinate day-to-day project office activities</li>
<li>Coordinate travel and hotel booking</li>
<li>Mange timesheet approvals ever month</li>
<li>Create services entry sheets or equivalent billing document</li>
<li>Submit invoices through clint financial portals or ERP system</li>
<li>Follow up on approval and payment cycle</li>
<li>Perform related duties as required</li>
</ul>
<div></div><div><b>Key requirements include:</b></div>
<div></div><ul><li>Several years&rsquo; experience in project office or administrative roles within construction or similar industries</li>
<li>Strong Microsoft Office skills</li>
<li>Knowledge of administrative procedures</li>
<li>Basic knowledge of document control is an advantage (not mandatory)</li>
<li>OR experience in office IT setup and administration</li>
</ul>
<div></div><div><b>Why Join the Team?</b>
</div><ul><li>Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection</li>
<li>Enjoy various benefits, such as hybrid working and gym membership discounts
</li><li>Enjoy the opportunity to attend events at Populous-designed venues</li>
<li>Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party</li>
</ul>
<div></div><div><b>How to Apply</b></div>
<div></div><div>Populous is an equal opportunity employer. If you&rsquo;re ready to utilise your skills to support our growing practice, click &ldquo;Apply&rdquo; to begin the application process. In your application, please include your CV and a one-page letter of motivation (cover letter), salary expectations, and availability.</div>
<div></div><div>Want to learn more about us?</div>
<div></div><div>Find us here: Populous</div>
<div>Populous | Facebook</div>
<div>Instagram: @WeArePopulous</div>
<div>X: @Populous</div></div>

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