project administrative assistant

Sarens Projects USA, LLC

1. Reason for existence:The administrative assistant provides accurate and timely processing of general administrative support to his/her department.2. Key result areas &amp; Key deliverables<ul><li>Follows-up all input delivered by relevant stakeholders and takes the necessary actions.</li><li>Keeps the ERP data-base up-to-date.</li><li>Collects, reads, shares, follows-up and files all relevant documents.</li><li>Creates and follows up a weekly and/or monthly planning.</li><li>Prepares invoices and PO&rsquo;s as per company procedures.</li><li>Has regular contact (by mail, phone,&hellip;) with all relevant internal and external stakeholders.</li><li>Create reports based on ERP data or other data regularly or upon request by the manager or supervisor.</li><li>Provides logistics support to the project team in respect to travel, transport and coordination of these arrangements</li><li>Carries out any other prevalent activities which can be reasonably demanded and/or which are necessary for the company and/or department</li></ul>Qualifications:<ul><li>Previous experience in a clerical or administrative role preferred</li><li>Strong organizational skills with the ability to prioritize tasks and meet deadlines</li><li>Excellent attention to detail and proofreading skills</li><li>Proficient in using Google Suite (Docs, Sheets, Slides) and other software applications</li><li>Proficient in using Excel, D365</li><li>Ability to transcribe notes accurately and efficiently</li><li>Strong communication skills, both written and verbal</li></ul>This position offers a competitive salary and benefits package. If you are a detail-oriented individual with strong organizational skills, we encourage you to apply for the Project Assistant position.Job Type: Full-timePay: $65,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Accountability: 2 years (Required)</li></ul>Work Location: In person

Project Support Assistant

Lexicon, Inc.

<div>
 
 Lexicon
 
 offers a unique combination of capabilities. Our services include construction management, fabrication, erection, mechanical installation, and plant maintenance for heavy industrial, commercial, and roadway projects, as well as a full spectrum of golf course construction and management services.
 
 
 Position Summary
 
 
 The Administrative Assistant is responsible for performing administrative and clerical duties for project management team within the company.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Responsible for maintaining project stick files with the latest issues of contract drawings.
 </li>
 <li>
 Verify that drawing logs maintained by document control department are current.
 </li>
 <li>
 Maintain log for tracking subcontract work to vendors and other fabricators.
 </li>
 <li>
 Responsible for set up and maintenance of project folders.
 </li>
 <li>
 Generate material receiving lists for issuing too customers (from Fabtrol to Excel Spreadsheets)
 </li>
 <li>
 Compile preliminary billing documents, when sequences are released, for fabrication.
 </li>
 <li>
 Create transmittals for sending drawings to customers, subcontractors and vendors.
 </li>
 <li>
 Ability to log and issue work orders to processing department.
 </li>
 <li>
 Compose letters, reports etc.
 </li>
 <li>
 Performs various administrative duties as needed
 </li>
 <li>
 The ability to work overtime and regular, punctual attendance is required.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Minimum of two years&rsquo; experience as an administrative assistant is required. Must be able to work under multiple project managers. Must be able to prioritize and manage multiple ask with accuracy. Ability to effectively communicate with office, shop, clients, and customers as required. Must be proficient in Microsoft Word and Excel. Must have excellent oral and written communication skills. Should be able to prioritize tasks and handle multiple tasks simultaneously. Fabtrol and Protocol experience is a plus.
 
 
 Physical Demands
 
 
 Must be able to sit for extended periods of time and work directly on a computer in a high pressure environment. Must be able to lift up to 25 pounds occasionally. All of the physical demands listed are essential functions. All of the physical demands listed are essential functions.
 
 
 The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be considered an exhaustive list of all functions, responsibilities, skills and abilities. I have reviewed, understand and can perform the essential functions of this position with or without reasonable accommodations.
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 Health Insurance
 </li>
 <li>
 HSA with Employer contributions
 </li>
 <li>
 Dental Insurance
 </li>
 <li>
 Vision Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Disability Income Benefits
 </li>
 <li>
 Paid Holidays
 </li>
 <li>
 Paid Vacation
 </li>
 <li>
 401 (k)
 </li>
 </ul>
</div>

Administrative Assistant

Touro University New York

<div>Overview:
<div>
The Project Coordinator &amp; Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.</div>
Responsibilities:
<div>
Responsibilities include but are not limited to:</div><ul><li>
Executive level support to the Senior Vice President of Operations.</li><li>
General administrative support for the department of Operations and assignment to special projects as determined by SVP.</li><li>
Provide project support and assistance to the Operations team for architectural and construction projects.</li><li>
Requires communication and coordination with external firms and partners.</li><li>
Participates and attends meetings as needed.</li><li>
Creates files and follows-up with any missing documentation.</li><li>
Review documents maintain files as necessary.</li><li>
Meets and greets all visitors to the SVP Operations.</li><li>
Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.</li><li>
Interacts with different departments and employees of all levels including upper level personnel.</li><li>
Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.</li><li>
Manages calendar and sets up appointments for the Senior Vice President.</li><li>
Ordering supplies typing memos, letters, and general correspondence.</li><li>
Entering and updating information into the system and creates reports.</li><li>
Screen grant applications and reporting materials for completeness and follow up with applicants as needed.</li><li>
Compile, maintain, and file all Grants reports, records, and other documents as required.</li></ul>
Qualifications:
<h4 class="jobSectionHeader">Education/Experience</h4><ul><li>
Bachelor's degree preferred.</li><li>
Project management or project support courses/certification</li><li>
Previous experience with general office administrative responsibilities and procedures</li><li>
Project management or project support experience in a team based setting</li></ul><h4 class="jobSectionHeader">
Knowledge/Skills/Abilities</h4><ul><li>
Familiarity with architectural design and construction projects</li><li>
Strong communication skills both oral and written</li><li>
Superior organization skills including ability to prioritize tasks and work with minimal direction</li><li>
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.</li></ul><h4 class="jobSectionHeader">
Travel</h4><ul><li>
Minimal travel primarily to NY campus locations as needed</li></ul><h4 class="jobSectionHeader">
Working Conditions</h4><ul><li>
Able to lift up to 5 lbs.</li></ul>
Maximum Salary: USD $65,656.00/Yr. Minimum Salary: USD $52,525.00/Yr.</div>

Project Coordinator & Grants Assistant

Turner Construction Company

<div>
 
 Division:
 
 New York North
 
 
 
 Project Location(s):
 
 Batavia, NY 14020 USA
 
 
 
 Minimum Years Experience:
 
 
 
 
 Travel Involved:
 
 10-20%
 
 
 
 Job Type:
 
 Regular
 
 
 
 Job Classification:
 
 Experienced
 
 
 
 Education:
 
 
 
 
 Job Family:
 
 Administrative Support
 
 
 
 Compensation:
 
 Salaried Non-Exempt
 
 
 The salary range for this position is estimated to be 42,000.00 - 57,000.00 USD annualized.
 
 
 Position Description: Conduct daily administrative tasks and provide administrative support to a construction site project-based team.
 
 
 Essential Duties &amp; Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
 </li>
 <li>
 Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
 </li>
 <li>
 Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.
 </li>
 <li>
 Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
 </li>
 <li>
 Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
 </li>
 <li>
 Create and maintain project organizational and seating charts.
 </li>
 <li>
 Coordinate travel reservations, business accommodations, itineraries, and agendas.
 </li>
 <li>
 Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
 </li>
 <li>
 Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
 </li>
 <li>
 Embrace company culture, values, and Diversity, Equity, &amp; Inclusion (DE&amp;I) activities.
 </li>
 <li>
 In collaboration with Project Manager, establish and maintain protocols for project site visitors.
 </li>
 <li>
 Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
 </li>
 <li>
 Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
 </li>
 <li>
 Conduct project specific orientation and transitions for project staff.
 </li>
 <li>
 Maintain organized project filing system and coordinate document retrieval schedules.
 </li>
 <li>
 Order supplies to support project office needs.
 </li>
 <li>
 Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
 </li>
 <li>
 Assist with special projects and coordinate events.
 </li>
 <li>
 Other activities, duties, and responsibilities assigned.
 
 
 
 </li>
 </ul>
 The salary range for this position is estimated to be $42,000 - $57,000 annualized, which represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. Additionally, Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, short-term and long-term disability coverage.
 
 
 This is not a remote/hybrid position and will be based in a Turner office or project location.
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
 </li>
 <li>
 College degree and/or relevant administrative skills certification, a plus
 </li>
 <li>
 High degree of detail, accuracy, and organizational skills
 </li>
 <li>
 Maintain confidential information
 </li>
 <li>
 Work with some direction and oversight, and as part of team
 </li>
 <li>
 Approachable, proactive, positive, and professional attitude
 </li>
 <li>
 Professional verbal communication and written business communication skills
 </li>
 <li>
 Able to conduct research and proofread
 </li>
 <li>
 Exhibit active listening skills and follow through on commitments
 </li>
 <li>
 Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
 </li>
 <li>
 Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
 </li>
 <li>
 Commissioned Notary Public, a plus
 
 
 
 </li>
 </ul>
 Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to be mobile, and the employee performs work on-site at a construction site project-based office setting, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
 
 
 Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in a construction site project-based office setting. The noise in the work environment is usually quiet to moderate in a construction site project-based office setting. While performing the duties of this job, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the construction site work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
 
 
 
 Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.
 
</div>

Project Administrator

Shafaq International Trading

<div></div><div><div>Job Summary 
We are looking for an Admin Assistant for Post Graduate Studies.

Assist with all the internal Academic Programs affairs and the administrative day-to-day operations, functions and duties of the Office of Academic Programs.

Required Skills 
1 &ndash; Excellent organizational Skills 
2 &ndash; Two years&rsquo; experience in an educational/ administrative setting. 
3 &ndash; Relevant post-secondary Diploma in Office Administration. 
4 &ndash; Preferably a Bachelor&rsquo;s Degree</div></div>
 <ul><li>Company: Shafaq International Trading</li>
<li>Employment Type: Full Time</li>
<li>Experience: 2 Years
</li><li>Job Type: Admin</li></ul>

Admin Assistant for Post Graduate Studies

SEA, Ltd.

<div>SEA, Ltd. is a nationally recognized forensic engineering firm, with over 55 years of industry experience. We find the &quot;why&quot; when things fail. Our primary clients consist of attorneys, insurance companies and manufacturers. We are seeking an Administrative Assistant (Project Coordinator) to work in-office, in our corporate office in Columbus, OH. This position will support a busy team of three technical engineers. Qualified candidates will have demonstrated strong attention to detail and demonstrated competency with technology.
*Please note that this is an in-office opportunity*
Essential Job FunctionsResponsibilities:<ul><li>
Provide proactive administrative support for various engineers by scheduling and tracking incoming and ongoing projects</li><li>
Responsible for document proofreading and letter composition</li><li>
Maintaining and coordinating engineers' schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules</li><li>
Review medical records as pertinent to ongoing matters</li><li>
Uploading images and documents to electronic files</li><li>
Handles verbal and written client communications</li><li>
Ability to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledge</li><li>
Maintains office files and databases</li><li>
Spreadsheet creation, data entry and manipulation</li><li>
Manage meeting and lab exam scheduling, both in-person and virtually</li><li>
Provide back up support for performing conflict checks</li><li>
Serve as receptionist as needed
</li><li>Answer in-bound telephone calls</li><li>
Assist with time and cost entry and reviewing of invoicing</li><li>
Regular and predictable physical presence in the office</li><li>
Accept and integrate constructive feedback into job performance</li></ul>
Position Requirements:<ul><li>
Bachelor's degree preferred but commensurate experience is considered</li><li>
Professional office experience required, legal or medical is a plus</li><li>
High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSign</li><li>
Minimum of five years of professional office experience is ideal for this role</li><li>
Proactive approach to workflow</li><li>
Ability to pivot between tasks as priorities change quickly</li><li>
Ability to perform essential functions in a cyber-secure environment</li><li>
Excellent writing skills and proofreading skills</li><li>
Strong attention to detail</li><li>
Must have strong organizational, interpersonal, communication, time management and multi-tasking skills</li></ul>
Physical Requirements:<ul><li>
Ability to lift 20 lbs.</li><li>
Ability to communicate with colleagues and clients</li><li>
Ability to answer phones</li><li>
Ability to maneuver around the office</li><li>
Ability to file folders</li><li>
Ability to use a computer/keyboard</li></ul>
Benefits:<ul><li>
Two medical plan options
</li><li>Dentalvision coverage</li><li>
401(k) with company match</li><li>
Paid vacation, sick days and holidays</li><li>
Company-paid STD, LTD and life insurance</li></ul>
SEA places a strong value and diversity and wellness across the company. SEA is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.</div>

Administrative Assistant (Project Coordinator)

Global Security Services, LLC

About Global Security Services (GSS)GSS is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in providing the U.S. government with professional support services. We pride ourselves on structured performance management, reliable service delivery, and strict adherence to internal controls and federal compliance standards.About the RoleGSS is seeking a highly organized Project Coordinator to support a critical federal travel compliance engagement. This role is essential to maintaining orderly performance in a deliverable-intensive environment, ensuring our technical staff can remain entirely focused on compliance analysis.Key Responsibilities:<ul><li>Provide comprehensive project coordination to ensure disciplined scheduling, document control, and submission integrity throughout the contract.</li><li>Support the assembly and timely submission of kickoff materials, monthly status reports, and final report packages.</li><li>Maintain and update central project trackers, including issues, findings, and improvement logs.</li><li>Reduce administrative burden on the technical team by managing the tracking, organizing, and packaging of recurring deliverables.</li></ul>Qualifications:<ul><li>Proven experience maintaining tracking logs, schedules, or recurring deliverable processes in a professional or government contracting environment.</li><li>Strong professional document control and submission support capabilities.</li><li>Exceptional responsiveness and organizational discipline.</li><li>Ability to seamlessly support issue tracking and status report assembly.</li></ul>Work Location: Remote

Project Coordinator / Administrative Support

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