project coordinator

Increez

<div><div><div><div>ocation: Jeddah, Saudi Arabia
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Duration: 4 to 6 Months
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Salary: SAR 30,000 &ndash; 35,000/month (All-inclusive)
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Project Type: Fast-Track &ndash; High Pressure, Quick Turnaround - possibility to have more projects
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Job Summary:
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We are looking for a highly driven, assertive, and experienced Site Coordinator Engineer to lead on-site coordination for a fast-track project in Jeddah. The ideal candidate is solution-oriented, can work under pressure, and brings strong leadership in managing multi-disciplinary teams and site activities with tight timelines.
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Requirements:
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<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architecture, or related field.
</li><li>7+ years experience in site execution and coordination (GCC preferred).
</li></ul></div></div></div><div></div><div><div><h4 class="jobSectionHeader"><b>Company Profile</b></h4></div></div></div><div></div>

Site Coordinator Engineer ( 4 to5 months project)

سما البنيان | Sma Albnyan

<div>
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  Job Description
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  We are seeking a highly organized and detail-oriented Real Estate Operations Coordinator to support the operational and administrative functions of our real estate projects. The role focuses on ensuring smooth coordination between internal teams, external stakeholders, and project-related activities, while maintaining accuracy, compliance, and operational efficiency across all real estate processes.
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  Key Responsibilities
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  &bull;	Coordinate daily operational activities related to real estate projects and properties.
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  &bull;	Support project documentation, contracts, and administrative workflows.
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  &bull;	Liaise with internal departments, consultants, and external service providers.
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  &bull;	Track project progress, timelines, and deliverables, ensuring alignment with plans.
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  &bull;	Prepare operational reports, records, and updates for management.
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  &bull;	Ensure compliance with internal policies, regulatory requirements, and real estate procedures.
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  &bull;	Assist in improving operational processes and documentation systems.
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  Qualifications &amp; Requirements
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  &bull;	Bachelor&rsquo;s degree in Business Administration, Public Administration, Real Estate Management, or a related field.
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  &bull;	Previous experience in real estate operations, administration, or project coordination is preferred.
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  &bull;	Strong organizational and documentation skills with high attention to detail.
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  &bull;	Proficiency in Microsoft Office and relevant real estate or project management systems.
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  &bull;	Strong communication and coordination skills.
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  &bull;	Ability to work independently, manage multiple priorities, and meet deadlines.
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  &bull;	High level of professionalism, reliability, and accountability.
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Operations Coordinator

KONE

<div><div><div><p><i>Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency by putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing.
</i></p><p></p><p><b><i>It's time to make a move. Join our flow.
</i></b></p><p></p><p>We are looking for an energetic and organized <b>Project Admin &amp; Documents Controller, </b>to be based in Jeddah.
</p><p>In this role you will supports the Project Managers by performing project management tasks which include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, monitoring invoicing status vs. billing plan and reports deviations.
</p><p></p><p><b><i>What will you do?
 </i></b></p><p></p><ul><li>Collect information for Project Manager&rsquo;s and Supervisor decision making.
</li><li>Monitor the project schedule to help maintain the project plan and notify Project Manager about the need to update schedules.
</li><li>Support Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, prepare documentation for the right stakeholders and ensure that all documentation is available when needed and correctly archived.
</li><li>Responsible for monitoring invoicing status vs. billing plan and reports deviations.
 </li><li>Verify collection and report deviations, prepare status information for forecast reviews and for contacting customer when issues are found.
 </li><li>Responsible for monitoring and updating cost forecast with actuals and incoming invoices.
</li><li>Handle project&rsquo;s requests for logistics needs and supports PM and Supervisor, coordinating with Logistics Coordinator.
 </li><li>Prepare revenue and cost plan status information for forecast reviews.
</li><li>Responsible for administration of change orders / variation sale.
</li><li>Handle the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation.
</li><li><b>Document management: </b>Create, update, and maintain a system for managing the entire lifecycle of documents, including creation, review, and version control
</li></ul><p></p><ul><li><b><i>Are you the one?
</i></b></li></ul><p></p><ul><li>Bachelor degree in Business Administrator.
</li><li>3 - 5 years&rsquo; experience in similar role.
</li><li>Excellent communication, coordination and follow up skills.
</li><li>Strong user of MS Office applications specially MS Excel.
</li><li>SAP experience is mandatory.
</li>Excellent Arabic and English language skills.<br>
<li>
</li></ul></div></div><p></p><p><i>At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
</i></p><p></p><p>Read more on <i>www.kone.com/careers</i></p></div>

Project Administrator & Documents Controller

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Stakeholder Manager-Design Coordinator</b> to join our team!</p><p>
The Stakeholder Manager / Design Coordinator will play a critical role in coordinating between the client, design teams, and a wide range of internal and external stakeholders to ensure the successful delivery of the project. This role combines stakeholder relationship management with design coordination to ensure that project designs are aligned with stakeholder expectations, regulatory requirements, and the strategic goals of the client.</p><div></div><p><b>
Key Responsibilities:</b></p><p></p><p>
Stakeholder Engagement and Relationship Management</p><ul><li>
Build and maintain strong relationships with all project stakeholders, including government agencies, local authorities, consultants, contractors, and community representatives.</li><li>
Act as the primary point of contact for stakeholders on design-related matters, ensuring that their concerns, requirements, and expectations are accurately captured and addressed.</li><li>
Organize and facilitate regular stakeholder meetings, workshops, and design review sessions to ensure alignment on project objectives, design intent, and progress.</li><li>
Manage stakeholder expectations by clearly communicating project constraints, timelines, and design implications.</li></ul><p>
Design Coordination</p><ul><li>
Coordinate between the client, design consultants, and internal technical teams to ensure design requirements reflect stakeholder needs and project objectives.</li><li>
Review design submissions to check alignment with stakeholder requirements, project scope, and applicable codes and standards.</li><li>
Track and manage design comments, ensuring timely responses and incorporation into updated design packages.</li><li>
Facilitate interdisciplinary coordination (architectural, structural, MEP, infrastructure, and specialist disciplines) to resolve design clashes and interface issues.</li><li>
Support value engineering exercises to balance stakeholder expectations, cost efficiency, constructability, and design quality.</li></ul><p>
Regulatory and Technical Compliance</p><ul><li>
Liaise with government entities and regulatory authorities to ensure that all designs comply with local codes, regulations, and planning requirements.</li><li>
Coordinate the preparation and submission of design documents required for permits, approvals, and licenses, ensuring timely responses to regulatory comments.</li><li>
Ensure that design outputs adhere to relevant standards, particularly those related to construction, infrastructure, urban development, and local planning guidelines.</li></ul><p>
Communication, Documentation, and Reporting</p><ul><li>
Develop and implement a structured communication plan for design and stakeholder coordination to ensure consistent and transparent information flow.</li><li>
Prepare and deliver regular reports, presentations, and dashboards for the client and key stakeholders, highlighting design progress, key decisions, risks, and issues.</li><li>
Maintain clear records of stakeholder requirements, meeting minutes, decisions, approvals, and design changes.</li><li>
Escalate critical design and stakeholder issues to senior management with recommended options and resolutions.</li></ul><p>
Collaboration and Interface Management</p><ul><li>
Work closely with internal departments (design, planning, construction, procurement, and project controls) to ensure alignment between design development and project execution.</li><li>
Coordinate with external consultants, contractors, and specialist suppliers to ensure their designs and deliverables meet stakeholder expectations and project timelines.</li><li>
Support tender and procurement processes by clarifying design intent and stakeholder requirements where needed.</li></ul><p>
Risk and Issue Management</p><ul><li>
Identify risks related to stakeholder expectations, approvals, and design coordination that may impact scope, schedule, or cost.</li><li>
Develop and implement mitigation strategies to proactively address potential conflicts or delays.</li><li>
Monitor and manage design-related changes, ensuring proper change control, impact assessment, and stakeholder communication.</li></ul><p></p><p><b>
What Required Skills You&rsquo;ll Bring</b></p><ul><li>
Bachelor&rsquo;s degree in Architecture, Engineering, Urban Planning, Project Management, or a related field.</li><li>
Minimum of 8 years of experience in stakeholder management, design coordination, or project management on large-scale building, infrastructure, or urban development projects.</li><li>
Proven experience coordinating multidisciplinary design teams and managing complex stakeholder environments.</li><li>
Experience working with government entities and regulatory authorities in Saudi Arabia is highly desirable.</li><li>
Strong understanding of the design process across project stages, from concept to detailed design and construction documentation.</li><li>
Excellent interpersonal and communication skills, with the ability to engage, influence, and negotiate with diverse stakeholder groups.</li><li>
Strong conflict resolution and problem-solving capabilities, particularly in balancing stakeholder interests with technical and commercial constraints.</li><li>
Proficiency in project management and collaboration tools (such as MS Project, Primavera, MS Office, and common design coordination platforms).</li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Stakeholder Manager - Design Coordinator

Azad Properties

<div><p>We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.</p>
<h2 class="jobSectionHeader"><b>Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office</b></h2>
<ul><li>Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.</li>
<li>Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.</li>
<li>Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.</li>
<li>Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.</li>
<li>Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.</li>
<li>Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.</li>
<li>Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.</li>
<li>Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.</li>
</ul><h3 class="jobSectionHeader"><b>Essential Qualifications and Experience for Administrative Coordinator Roles</b></h3>
<ul><li>Previous experience in an administrative, office coordinator, or similar support role is highly desired.</li>
<li>Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.</li>
<li>Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.</li>
<li>Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.</li>
<li>Fluency in English is required; additional language skills will be considered an asset.</li>
</ul><h4 class="jobSectionHeader"><b>Key Skills and Attributes for an Effective Administrative Coordinator</b></h4>
<ul><li>Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.</li>
<li>Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.</li>
<li>Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.</li>
<li>Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.</li>
<li>Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.</li>
</ul><h5 class="jobSectionHeader"><b>Desirable Competencies and Additional Attributes for Administrative Coordinators</b></h5>
<ul><li>Experience working within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with records management systems, visitor management software, or event coordination tools.</li>
<li>Willingness to support wider office needs and provide back-up to reception or finance administration as required.</li>
<li>Eager to learn and contribute to continuous improvement of office procedures and policies.</li>
<li>Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.</li>
</ul>
<p>If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.</p></div>

Administrative Coordinator

Index Lights

<p><b>Job Title</b><br/>Sales Coordinator and Document Controller &ndash; INDEX LIGHTS &ndash; Saudi Arabia</p><p><b>Location</b><br/>Jeddah</p><p><b>Company Description</b><br/>Index Lights was established in 2003 in Jeddah. The company provides lighting solutions for industrial, retail, and commercial sectors across Saudi Arabia. It designs and manufactures lighting products using high-quality components. The company delivers cost-effective and customized solutions for upgrades, new installations, and large projects. A strong focus on quality and innovation supports its growth in the Saudi market.</p><p><b>Role Summary</b><br/>Manages Pre-Sales activity including but not limited to:</p><ul><li>Making Quotations, Delivery Notes</li><li>Making Purchase Invoice</li><li>Managing Vendor payments</li><li>Document Control of all related transactions</li></ul><p><b>Key Responsibilities</b></p><ul><li>Preparing commercial/technical/budgetary quotations, handling projects and Dealing with Suppliers</li><li>Creating Delivery Notes and order confirmation.</li><li>Know how about making purchasing orders and purchase invoice in system</li><li>Managing related Records</li><li>Stock Reconciliation and Supplier Account Reconciliation.</li></ul><p><b>Qualifications</b></p><ul><li>Full time bachelor&rsquo;s degree and relevant experience</li><li>Minimum 2-3 years of experience in Same Role</li><li>Product Knowledge and Industry Experience</li><li>Expert in Microsoft office specially excel.</li><li>Strong Oral and Written Communication Skills.</li><li>Time Management skills</li><li>Strong Relationship Building.</li><li>Customer Service Skills.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>We must fill this position urgently. Can you start immediately?</li><li>What is your expected salary?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Sales Coordinator: 2 years (Required)</li><li>Document  Controller: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Location:</p><ul><li>Jeddah (Required)</li></ul><p>Work Location: In person</p>

Sales Coordinator and Document Controller

Integrated Personnel Services Limited

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  We Are Looking for a HR coordinator to Join Us
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  at Integrated Personnel Services Limited
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  📍 Location: Jeddah, Saudi Arabia
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  ⏳ Availability: Immediate Joining
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  Requirements:
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  Minimum 2-3 years of experience in Manpower Recruitment /Human Resources
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  Strong experience in Recruitment
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  <br/>
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  Excellent communication and negotiation skills
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  Fluent in English and Arabic
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  <br/>
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  Driving License is mandatory
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  Experience in the Saudi market is a plus
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  Education:
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  Bachelor&rsquo;s Degree
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  📩 Interested candidates may share their CV and availability to:
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  📧 namita.b@ipsl-global.com/recruitment.ksa@ipsl-global.com
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Human Resources Coordinator

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