project support coordinator

Mammoet

<div>
 
 Summary Of The Role
 
 
 
 <ul>
 <li>
 Project Coordinator
 </li>
 <li>
 Working at Dubai, UAE
 
 
 
 </li>
 </ul>
 Do you excel at providing solutions for even the most challenging of problems? At Mammoet we set the bar high in providing the safest, most efficient and environmentally sustainable solutions for our customer&rsquo;s needs. Mammoet offers you a challenging position in an international, dynamic working organization where you&rsquo;ll have a lot of opportunity to develop. If you work best in a linking pin role where you coordinate activities to achieve the best results, we might be looking for you!
 
 
 
 What You&rsquo;ll Be Doing
 
 
 
 <ul>
 <li>
 Work closely with our Project Managers to deliver excellent service
 </li>
 <li>
 Directly work with our project, engineering and operations teams to develop creative solutions to complex project and logistical challenges
 </li>
 <li>
 Support Project Managers with all project planning activities
 </li>
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 Communicate with our clients and other third parties to keep them informed about the progress of their projects, its schedule and any challenges the project may be facing
 </li>
 <li>
 Support Project Managers with project financials, such as budget creation, cost tracking and invoicing
 </li>
 <li>
 Logging and maintaining documentation (RFI, change order, contracts, subcontracts, closeout documentation etc.)
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 You have a Bachelor working and thinking level, obtained through education and/or experience
 </li>
 <li>
 3+ years of experience as a Project Coordinator ideally with large-scale projects
 </li>
 <li>
 Strong communication skills in English both verbal and written
 </li>
 <li>
 Good attention to detail and able to work in a accurate manner
 </li>
 <li>
 You have great interpersonal skills and a proactive attitude
 </li>
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 You should have valid UAE driving license
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Get
 
 
 
 <ul>
 <li>
 A dynamic working environment, identical projects do not exist
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 <li>
 Challenging your skills and providing freedom to come up with your own solutions
 </li>
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 An informal and supportive working environment
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 <li>
 Being in control of your Mammoet career, in but also outside the department
 </li>
 <li>
 International organisation and dealing with a variety of cultures
 
 
 
 </li>
 </ul>
 
 WANT TO KNOW MORE?
 
 
 
 <ul>
 <li>
 Take a look at mammoet.com
 
 
 
 </li>
 </ul>
 #mammoetcareers
 
 
 #ProjectCoordinatorjobs
 
 
 #madeformammoet
</div>

Project Coordinator

Dubai Packing company

Job Description: Coordinator &ndash; Fit-Out CompanyPosition Overview: We are seeking a highly organized and proactive Coordinator to join our fit-out company. The Coordinator will play a key role in supporting the project management team, ensuring the smooth execution of fit-out projects, and maintaining effective communication between clients, vendors, and internal teams. This role is ideal for someone with excellent multitasking abilities, a keen eye for detail, and a passion for delivering high-quality results in a fast-paced environment.Key Responsibilities:<ul><li>Project Coordination:</li><li>Assist project managers in planning and coordinating fit-out projects from inception to completion.</li><li>Maintain project schedules, track milestones, and monitor deadlines to ensure timely delivery.</li><li>Coordinate with design, procurement, and construction teams to align project deliverables.</li><li>Client Interaction:</li><li>Act as a point of contact for clients, addressing inquiries, and providing regular project updates.</li><li>Schedule and coordinate meetings, site visits, and client approvals.</li><li>Vendor and Supplier Management:</li><li>Liaise with suppliers and subcontractors to ensure timely delivery of materials and services.</li><li>Obtain quotes, manage purchase orders, and track delivery schedules.</li><li>Documentation and Reporting:</li><li>Prepare and maintain project documentation, including contracts, budgets, progress reports, and meeting minutes.</li><li>Ensure all project files are up to date and organized for easy access.</li><li>Logistics and Administration:</li><li>Coordinate logistics for project materials, equipment, and personnel.</li><li>Manage administrative tasks such as invoicing, expense tracking, and compliance documentation.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per month

Fit Out Coordinator

Golden art Interior decoration LLC

We are looking for an organized and proactive Project Coordinator to support approval and fitout operations. This role focuses on project tracking, document coordination, and communication, not technical design.Key Responsibilities:<ul><li>Coordinate multiple approval and fitout projects</li><li>Follow up with clients, building management, and authorities for documents</li><li>Maintain project trackers and update status</li><li>Send follow-up emails and reminders</li><li>Coordinate between engineers, designers, partners, and accounts</li><li>Prepare weekly project status reports for management</li><li>Support inspection scheduling and document collection</li></ul>Requirements:<ul><li>Good knowledge of DM, DCD, DDA, Management standards and regulations.</li><li>Strong email &amp; communication skills</li><li>Good Excel / Google Sheets knowledge</li><li>Organized, patient, and follow-up oriented</li></ul>Salary &amp; Benefits:<ul><li>Starting from AED 3,000/-, performance based.</li><li>Visa + medical insurance</li><li>Annual leave as per UAE law</li><li>Growth opportunity</li></ul>Eligible Candidate please email to: recruitment.gaid@gmail.comJob Types: Full-time, PermanentPay: From AED3,000.00 per monthEducation:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>Project Coordination: 1 year (Required)</li></ul>

Media Land Group

<div>
 
 
 PMO Coordinator
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Department:
 
 Events &amp; Operations
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 
 About Media Land Group
 
 
 
 
 
 
 
 Media Land Group
 
 is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences. Our multidisciplinary team thrives at the intersection of creativity and execution &mdash; blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.
 
 
 
 
 
 
 Role Overview
 
 
 
 The PMO Coordinator is responsible for supporting end-to-end project execution across exhibitions, event builds, fit-out, and construction-related scopes. This role ensures projects are planned, tracked, documented, and delivered in alignment with timelines, drawings, budgets, and internal workflows.
 
 
 
 
 
 The ideal candidate has an
 
 architecture or technical background
 
 and can
 
 read and interpret drawings
 
 , support technical coordination, and translate project requirements into actionable instructions for design, production, and site teams. The PMO Coordinator acts as the operational &ldquo;glue&rdquo; between stakeholders, ensuring smooth handovers, clear communication, and accurate reporting.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 1) Project Planning &amp; Coordination (PMO Core)
 
 <ul>
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 Support the Project Manager/Director in planning, organizing, and coordinating multiple projects simultaneously.
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 Assist in creating and maintaining project schedules, work plans, trackers, and delivery timelines.
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 Coordinate internal team tasks (Design, Production, Procurement, Site) and ensure follow-ups are completed on time.
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 Maintain project priority list and ensure deadlines are visible and communicated to relevant teams.
 </li>
 </ul>
 
 
 
 
 2) Technical Support (Architecture / Drawings / Scope Understanding)
 
 <ul>
 <li>
 Review and interpret architectural, shop drawings, layout drawings, BOQs, and technical details.
 </li>
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 Ensure all teams fully understand the drawings and requirements before production or site execution.
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 Prepare technical summaries and simplify complex drawing information into practical instructions for production/site teams.
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 Support design-to-production handover by checking:
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 Measurements / dimensions / materials
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 Branding requirements and print specs
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 Joinery / fabrication feasibility
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 Site constraints and installation requirements
 </li>
 </ul>
 
 
 
 
 3) Documentation &amp; Project Control
 
 <ul>
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 Maintain complete project documentation including:
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 Project folders (soft + hard copy)
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 Drawings, approvals, RFIs, method statements (if applicable)
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 Change requests, meeting minutes, client communications
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 Ensure version control of drawings and documents (latest revisions shared to all teams).
 </li>
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 Track client approvals and ensure execution only proceeds with approved documents.
 </li>
 </ul>
 
 
 
 
 4) Cross-Functional Stakeholder Management
 
 <ul>
 <li>
 Coordinate between:
 </li>
 <li>
 Client / consultant / organizer
 </li>
 <li>
 Internal departments (Design, Production, Procurement, Operations, Accounts, HR if required)
 </li>
 <li>
 External suppliers and subcontractors
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 Ensure communication is professional, documented, and aligned with reporting lines.
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 <li>
 Raise risks or delays early and propose corrective actions with the Project Manager.
 </li>
 </ul>
 
 
 
 
 5) Production &amp; Fit-Out Execution Support
 
 <ul>
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 Support production planning by coordinating with workshop teams on:
 </li>
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 Material availability
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 Fabrication status
 </li>
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 Manpower allocation
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 Delivery schedules
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 Assist with site readiness coordination:
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 Access permissions, delivery slots, gate passes
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 Organizer regulations and timelines
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 <li>
 HSE documents if requested by the venue/client
 </li>
 </ul>
 
 
 
 
 6) Budget Tracking &amp; Variations (Support Role)
 
 <ul>
 <li>
 Assist in tracking project expenses and supporting cost control by:
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 Monitoring purchase requests
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 Comparing BOQ vs actual usage (basic level)
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 Flagging variations or scope changes that may impact cost or timeline
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 Support preparation of variation documentation and ensure approvals are recorded.
 </li>
 </ul>
 
 
 
 
 7) Reporting &amp; Dashboards
 
 <ul>
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 Prepare weekly/daily project status reports for management:
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 Milestones achieved
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 Pending approvals
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 Risks/issues
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 Installation progress
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 Maintain PMO trackers such as:
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 Project pipeline tracker
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 Design/approval tracker
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 Production tracker
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 Site installation tracker
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 Snag/punch-list tracker
 </li>
 </ul>
 
 
 
 
 8) Quality, Compliance &amp; Professional Standards
 
 <ul>
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 Support quality checks before dispatch and during installation.
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 Maintain compliance with internal workflow, documentation, and project handover procedures.
 </li>
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 Ensure teams follow defined process, escalation, and approval hierarchy.
 </li>
 </ul>
 
 
 
 
 9) Additional Support (Business Needs)
 
 <ul>
 <li>
 Support tendering documentation where required (pre-qualification forms, document compilation).
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 Support internal coordination for urgent management tasks and high-priority projects.
 </li>
 <li>
 May be required to work extended hours during event build-up or delivery deadlines.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s Degree
 
 in Architecture / Interior Design / Civil Engineering (or similar technical field).
 </li>
 <li>
 2&ndash;5 years experience in
 
 fit-out, exhibitions, events production, construction coordination, or project support
 
 .
 </li>
 <li>
 Strong understanding of technical drawings, measurements, materials, and build methods.
 </li>
 </ul>
 
 Required Skills &amp; Competencies
 
 <ul>
 <li>
 Ability to read and interpret drawings confidently (must-have).
 </li>
 <li>
 High organization skills: trackers, follow-ups, documentation control.
 </li>
 <li>
 Strong communication (email writing, coordination, stakeholder handling).
 </li>
 <li>
 Ability to manage pressure, fast deadlines, and multiple projects.
 </li>
 <li>
 Professional attitude, reliability, accountability, and strong teamwork mindset.
 </li>
 <li>
 Problem-solving and &ldquo;get-things-done&rdquo; approach.
 </li>
 </ul>
 
 Software / Tools (Preferred)
 
 <ul>
 <li>
 AutoCAD (basic viewing/editing or strong viewer-level understanding)
 </li>
 <li>
 MS Excel (trackers, formulas, reporting)
 </li>
 <li>
 MS Project (optional)
 </li>
 <li>
 PowerPoint (basic reports)
 </li>
 <li>
 Teams/Outlook (daily coordination)
 </li>
 <li>
 Any PM tools (Asana, Monday, Trello) is a plus
 </li>
 </ul>
 
 Working Conditions
 
 <ul>
 <li>
 Office + site-based coordination depending on project requirement.
 </li>
 <li>
 Extended hours may be required during event build-up/installation.
 </li>
 </ul>
 
 
 
 
 
 Why Join Media Land Group?
 
 
 
 
 
 <ul>
 <li>
 Be part of one of Dubai&rsquo;s most innovative creative event agencies.
 </li>
 <li>
 Work on award-winning campaigns, global exhibitions, and iconic cultural projects.
 </li>
 <li>
 Join a dynamic, fast-paced environment with room for growth, leadership, and learning.
 </li>
 <li>
 Collaborate with a talented and passionate team that values initiative and creativity.
 </li>
 </ul>
 
 
 
 
 Please click on the link below to know more about Medialand Group
 
 
 
 
 
 https://www.instagram.com/medialandgroup/?hl=en
 
 
 https://www.youtube.com/@medialandgroup4884
 
 
 https://www.linkedin.com/company/medialandgroup/
 
 
 
</div>

Program Management Office Coordinator

Iqarus

Role summary:The Projects Coordinator forms part of the Operations Team, more specifically the Business Delivery Unit. Working closely with the Assistant Operations Manager and Senior to Operations Manager, they provide overall support to Operations to ensure the smooth running of all projects from pre-mobilisation of new projects to daily running of current projects. They act as the main point of contact for deployed teams. Duties and responsibilities: <ul><li>Devising optimum rotational planning in coordination with Assistant Operations and Senior to Operations Manager and deployed personnel, ensuring Clients requirements as set in the project contractual scope of work are met.</li><li>Ensuring adequate coverage of personnel on medical services sites in alignment with client contractual obligations.</li><li>Managing all travel arrangements, including rotational flights, entry visas, and accommodation.</li><li>Managing on-boarding and induction of all personnel prior to deployment to site.</li><li>Informing Operations Support Centre of all new deployments to ensure adequate security briefing.</li><li>Maintaining and supporting relationship with the Recruiting Team for recruitment needs, proactively identifying and flagging possible staffing gaps.</li><li>Liaising with Recruiting Team to ensure that all documentation (i.e., qualifications, passport, etc.) are in order prior to deployment.</li><li>Supporting HR to ensure renewal of staff qualifications and medical registration in home country.</li><li>Ensuring that requests and enquiries from deployed personnel are answered in a timely and professional manner.</li><li>Coordination with the Procurement Team to ensure staff members are issued uniforms and the correct equipment upon deployment.</li><li>Maintaining appropriate records of staff uniform and equipment allocations, return, and replacement.</li><li>Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment.</li><li>Recording all expenses against relevant budget and escalating any financial risk to the Operations Manager as they arise.</li></ul><ul><li>Coordinating payroll data for field staff, submitting to Assistant Operations Manager on a monthly basis, and dealing with any payroll queries in a timely manner.</li><li>Managing CPD enquiries, approvals, and overseeing reimbursement of allowances, ensuring yearly limit is not exceeded.</li><li>Providing first draft of monthly timesheets and any supporting documentation required for client billing.</li><li>Providing information related to staff travel arrangements and costs to Commercial and Finance Teams, as well as Senior Management.</li><li>Assisting the Commercial and Accounts Management teams with client enquiries/requirements and in providing staffing documentation as part of bid processes.</li><li>Ensuring all clinical governance issues raised by deployed personnel are reported immediately to the relevant Regional Medical Director.</li><li>Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment, including the support of the Inventory Control system and support of the SAGE release system with the procurement and finance teams.</li></ul> Qualifications: <ul><li>High school or higher education qualifications.</li><li>Previous experience in a similar role dealing with international personnel logistics, travel experience, or similar roles.</li><li>Demonstrable experience working in a fast-paced and dynamic environment.</li></ul> Additional Information: Key Skills:<ul><li>Excellent interpersonal and communication skills.</li><li>Exceptional organizational skills with the ability to work on own initiative and as part of a team. Resourceful with strong problem-solving skills.</li><li>Effective time management skills and ability to efficiently manage own workload.</li><li>Proficient in Microsoft Office (Excel, PowerPoint, and Word).</li><li>Demonstrable understanding of dealing with confidential and highly sensitive information.</li></ul>Essential Capabilities:<ul><li>Ability to correctly interpret and apply relevant company policies and procedures.</li><li>Ability to work under pressure whilst remaining client-focused.</li><li>Result-oriented, including out of standard office hours. Critical thinking and ability to assess situations with a view to proactively pre-empt or resolve problems, liaising with relevant stakeholders.</li></ul>Remote Work: NoEmployment Type: Full-time

Project Coordinator - Dubai

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Project Coordinator | MAF LifeStyle | Real Estate &amp; Projects Delivery
 
 
 
 Role Summary
 
 
 
 The Project Coordinator will support the project team in administrative and project delivery tasks including document control, tracking, contract and legal coordination, and financial forecasting. The role involves managing administrative activities across the project portfolio and ensuring key deliverables are met within set deadlines, working closely with the team on major initiatives.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Review all the project phases are documented, and the supporting documents are archived.
 </li>
 <li>
 Maintain projects portfolio tracker is always updated.
 </li>
 <li>
 Track tender exercises under the Project Manager&rsquo;s guidance and ensure deadlines are met.
 </li>
 <li>
 Ensure that the financial tracking forecast is always updated.
 </li>
 <li>
 Track placement of orders for consultants and contractors as per the directions set by the Project Manager.
 </li>
 <li>
 Coordinate with Internal and External Consultants, Suppliers and Contractor to ensure that deadlines are met.
 </li>
 <li>
 Timely responses to queries (verbal or written) as per the Majid Al Futtaim Lifestyle SLA.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Degree in Administration is preferred, ideally in a "built environment" subject and a relevant professional qualification
 </li>
 <li>
 AX and MS office certification
 </li>
 <li>
 3-5 years of experience with Project administration experience.
 </li>
 <li>
 Sap system experince is a pluse
 </li>
 </ul>
</div>

steadfast group

Job Title: Junior Procurement Coordinator &ndash; Interior Fit-OutLocation: Dubai, UAE Salary: Up to AED 5500Job Description:We are looking for a Junior Procurement Coordinator to support procurement activities for our interior fit-out projects in Dubai. The ideal candidate will assist in sourcing materials, coordinating with suppliers, and ensuring timely procurement to support project execution.Key Responsibilities:<ul><li>Assist in sourcing and purchasing materials related to interior fit-out projects.</li><li>Coordinate with suppliers for quotations, delivery schedules, and order follow-ups.</li><li>Prepare and process purchase orders and maintain procurement records.</li><li>Coordinate with site teams, project managers, and store/warehouse staff.</li><li>Track material deliveries and resolve any supply or quality issues.</li><li>Support inventory control and material reconciliation.</li><li>Ensure compliance with company procurement procedures and documentation.</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s degree in Supply Chain, Procurement, Business Administration, or related field.</li><li>1&ndash;3 years of experience in procurement or purchasing, preferably in the interior fit-out or construction industry.</li><li>Basic knowledge of interior fit-out materials is an advantage.</li><li>Good communication and coordination skills.</li><li>Proficiency in MS Office (Excel, Word).</li><li>UAE experience preferred.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>How many years of procurement experience do you have in the interior fit-out or construction industry?</li><li>Have you handled purchase orders and vendor coordination before?</li></ul>(Yes/No)<ul><li>What is your current salary and expected salary?</li><li>Are you available to join immediately or within 30 days?</li></ul>

Junior Procurement Coordinator – Interior Fit-Out

Explore 4717+ Project support coordinator in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

4717 project support coordinator jobs IN Dubai United Arab Emirates

Project Coordinator

Fit Out Coordinator

Project Coordinator

Program Management Office Coordinator

Project Coordinator - Dubai

Project Coordinator

Junior Procurement Coordinator – Interior Fit-Out