project support coordinator

Roll Group

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 Company:
 
 
 
 Roll Group is a renowned provider of project logistics services specializing in heavy cargo transport and lifting, both on land and at sea. Our mission is to deliver the best-engineered heavy lift transport and installation solutions in a safe, efficient, and sustainable manner, adding value to our clients' projects. With a global presence and a focus on the Middle East, North America, and Asia, we operate with cutting-edge technology and a dedicated team.
 
 
 
 
 
 
 About the Job:
 
 
 
 The Project Coordinator is responsible for supporting the preparations, execution, close-out of the Projects. The Project Coordinator will coordinate the Project activities with other departments to ensure all Projects are managed efficiently.
 
 
 
 
 
 
 Your Tasks and Responsibilities:
 
 
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 Project Coordinator in controlling detailed scope of work.
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 Direct day to day communication with clients, both internal and external
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 Supports the Project Coordinator with the execution of projects
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 Ensuring that planning and operational support is correct and present for projects.
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 Support the preparation of Project action list and update regularly.
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 Support the preparation of internal Project plan and Project action list.
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 Support Project with input for project preparation and execution.
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 Communicate and organize Project requirements with other departments.
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 Prepare and follow up on Project deliverables issued directly by clients or project manager.
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 Project Coordinator in organizing and prepare Project meetings and updates.
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 Offer support to other departments to prepare tenders, including operational feasibility and documentation.
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 Project Coordinator to review and prepare invoices for clients.
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 Perform site visits, attend safety meetings and client meetings as required.
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 Through your department team ensure complete, accurate, and timely execution and delivery.
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 Responsible for supporting project manager in Project budgeting and cost control
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 Performs other related duties as necessary or assigned by manager or supervisor.
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 Minimum Requirements:
 
 
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 Minimum of 5 years of experience in a similar position.
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 Minimum of 5 years of experience in the heavy lift engineering industry (crane lifting, conventional and SPMT land transports, and jacking and skidding).
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 Preferably with heavy lift engineering experience in the Middle East region.
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 Preferably with a driving license in UAE/Saudi/Qatar or at least from the country of origin.
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 Excellent English writing skills and Microsoft competency
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 Ability to prioritize and multi-task
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 </ul>
 
 
 
 
 
 What We Offer:
 
 
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 An inspiring and dynamic working environment in an international company.
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 A challenging position with significant responsibilities.
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 A competitive salary based on your expertise.
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 24 vacation days (excluding public holidays and weekly offs).
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 Participation in our Roll Group bonus scheme.
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 Autonomy and freedom to contribute your ideas.
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 </ul>
 
 
 
 
 
 What we offer
 
 
 
 Challenging and varied work (full-time) at a fast-growing international company. With plenty of flexibility and freedom, including hybrid working. We offer a competitive salary (based on your availability, knowledge and experience), 24 days Annual Leave (excluding public holidays)
 
 
 
 
 
 
 Our selection process
 
 
 
 The recruitment procedure will include two face-to-face interviews, possibly back-to-back. Your terms of employment and benefits package will be discussed at a subsequent meeting. We aim to finalize the entire process within 3 weeks.
 
 
 
 
 
 
 We want to hear from you
 
 
 
 You&rsquo;re one click away from a career filled with excitement and opportunity. Send us your application via the button to the right.
 
 
 
 
 
 
 Note: Recruitment by commercial agencies concerning this vacancy is not appreciated. We prefer to hear directly from candidates interested in joining our team.
 
 
</div>

Project Coordinator

Talent 360

We're Hiring! - Project Coordinator (Riyadh Office)ARAK is looking for a Project Coordinator to join our team in Riyadh. About Arak Lighting Arak Lighting is a Saudi company specializing in high-quality, innovative, and energy-efficient lighting solutions. With a strong reputation for excellence, Arak Lighting delivers customized lighting systems that meet international standards for efficiency, aesthetics, and performance. Join our team and be part of a company that brings brilliance to every project! About the Role The Project Coordinator will support our design department, ensuring smooth coordination between clients, designers, and the project team. The role involves handling project documentation, following up on design progress, and maintaining clear communication to ensure deadlines and quality standards are met. Requirements <ul><li>Strong communication and persuasion skills</li><li>Proficient in Arabic and English (spoken and written)</li><li>Detail-oriented with strong follow-up skills</li><li>Able to handle clients' and lighting designers' needs effectively</li><li>Well-organized with good file management practices</li><li>Presentable and professional attitude</li><li>Junior-level candidate</li><li>Open to all academic majors</li><li>Valid driving license</li><li>Preferably based in Riyadh</li><li>Minimum of 1 year of experience in the same field</li></ul> Working Conditions <ul><li>From Sunday to Thursday</li><li>From 8:00 am to 5:00 pm</li><li>Location: Riyadh</li></ul>If you're interested and meet the requirements, please send your CV to:

Techtimize

Techtimize is looking for a proactive Associate Project Coordinator with strong English communication skills, excellent organization, and the ability to support project workflows effectively. This role is ideal for fresh graduates or candidates with up to 6 months of experience in project coordination or software project environments.Key Responsibilities:<ul><li>Gather and document requirements from stakeholders</li><li>Assist in planning, tracking, and managing project tasks using ClickUp, Trello, or Jira</li><li>Maintain project documentation, reports, and meeting minutes</li><li>Coordinate with development and design teams to ensure smooth progress</li><li>Help identify and resolve project blockers</li><li>Facilitate internal communication and support timely task delivery</li><li>Conduct daily stand-ups, scrums, and coordination meetings</li><li>Ensure project quality and alignment with stakeholder expectations</li></ul>Required skills and Qualification :<ul><li>Bachelor&rsquo;s degree in Computer Science, Software Engineering, or a related field</li><li>Fresh to 6 months of experience in project coordination (preferred)</li><li>Excellent English communication skills (written &amp; verbal)</li><li>Familiarity with project management tools (ClickUp, Trello, Jira)</li><li>Strong organizational and multitasking abilities</li><li>Basic understanding of software development and project workflows</li><li>Strong problem-solving and coordination skills</li></ul>Job Type: Full-timeWork Location: In person

Associate Project Coordinator

XAD Technologies

Title: - Admin Project CoordinatorLocation: - Abu Dhabi, UAERequirementsBachelors&rsquo; degree with minimum 5 years relevant experience in Construction Company in UAE.1. Project Documentation &amp; Communication- Maintain all project files (contracts, drawings, permits, correspondence).- Prepare and circulate meeting minutes (MOM) to all concerned.- Maintain updated project contact list (client, consultants, subcontractors, suppliers).- Draft and send formal emails, memos, and letters as required.2. Progress Reporting &amp; Tracking- Collect daily progress reports from site team / subcontractors.- Compile weekly and monthly progress summaries for management.- Update project progress tracker and dashboard.- Coordinate with site engineers for daily updates.3. Material &amp; Procurement Coordination- Track material requests and deliveries to site.- Coordinate with procurement for pending material status.- Maintain material log (ordered, received, pending).- Follow up with suppliers for timely deliveries.4. Site Coordination &amp; Support- Assist in gate pass and site access arrangements.- Coordinate for mobilization/demobilization of manpower and equipment.- Maintain attendance and manpower report.- Handle petty cash and expense claims for site activities.5. Administration &amp; Compliance- Manage project correspondence filing (soft + hard copies).- Support project HR needs (ID cards, PPE issuance, etc.).- Track permit approvals and renewals.- Ensure compliance with HSE and company admin policies.6. Logistics &amp; Transport Arrangements- Coordinate transportation for materials and manpower.- Monitor vehicle and equipment allocation for project use.- Liaise with logistics team for dispatch schedules.7. Meeting Coordination- Schedule internal and external meetings.- Prepare agenda and take minutes of meetings.- Follow up on action points and deadlines.8. Project Budget &amp; Cost Control Support- Track site expenses and petty cash usage.- Support project manager in budget updates and reports.- Maintain vendor invoice record and submit to accounts.9. Issue &amp; Risk Tracking- Log all project issues and monitor resolutions.- Escalate delays, material shortages, or manpower issues to management.- Maintain a risk/issue register.10. Coordination with Management &amp; Clients- Provide project status updates to management.- Support client communication and documentation.- Share daily/weekly summaries and ensure timely response.We offer competitive salary, candidates interested to work with us in Abu Dhabi may forward their updated CV to recruitmentxtnrshj@gmail.comJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

ADMIN PROJECT COORDINATOR

Energy Job Search

Join to apply for the Timekeeper role at Energy Job Search Join to apply for the Timekeeper role at Energy Job Search Job Description Remarkable people, trusted by clients to design and advance the world. The Role This role provides administrative project support to the day-to-day operations of the assigned site or project. Job Description Remarkable people, trusted by clients to design and advance the world. The Role This role provides administrative project support to the day-to-day operations of the assigned site or project. May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others. Our Clients and Projects Designing the future. Transforming the world. Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation. We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory. Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality. What We Can Offer <ul><li>Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector</li><li>Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business</li><li>Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment</li><li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover</li><li>End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' services of our employees at 5-year service milestones</li><li>Commitment to continued professional development: Development plans that are tailored to your individual needs and interests</li><li>Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession</li><li>Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field</li></ul>The Key Objectives For This Role Are <ul><li>Monitor and record employee work hours, overtime, and absences using manual logs or timekeeping software.</li><li>Ensure timely and precise submission of timesheets to payroll departments for processing wages.</li><li>Verify that timekeeping practices align with labor laws, union agreements, and company policies.</li><li>Track vacation, sick leave, and other time-off requests, ensuring proper documentation and approvals.</li><li>Generate regular reports on attendance, hours worked, and discrepancies for HR or management review.</li></ul>Responsibilities Key Accountabilities and Responsibilities: <ul><li>Assists project team with day-to-day support of the project or site</li><li>Organizes and expedites flow of work through project or site and initiates follow up action</li><li>Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures</li><li>Assists with setup, development and coordination of site-specific PMP and PIFs</li><li>Sets up and maintains hard copy and electronic site file directories</li><li>Issues and approves access to shared project drives and websites</li><li>Ensures the correct functioning of facilities, office and/or business support services.</li><li>Performs clerical, administrative and general office duties including transcription, typing, and recording</li><li>Ensures reports and documents follow company and project standards and quality</li><li>Manages project specific forms and instructions</li><li>Coordinates, schedules and prepares information for meetings and appointments</li><li>Assists field operations with completion of daily time sheets</li><li>Assists with onboarding/orientation of personnel Assists with internal and external project audits</li><li>Arranges travel, accommodations and car rentals</li><li>Prepares letters and memoranda for manager's review</li><li>Gathers data and material information to be billed</li><li>Scans, emails, answers phone, makes copies</li></ul>Qualifications What makes you remarkable? At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges. Expected Working Relationship: Internal <ul><li>Project Manager</li><li>Project Coordinator</li><li>Project Superintendent</li><li>Field Team</li></ul>External <ul><li>External: Liaises with clients and contractors</li></ul>Level Of Influence <ul><li>Work is performed under general direction.</li><li>Overall objectives and resource requirements are communicated to management</li><li>Anticipates potential problems and proactively resolves complex problems by interfacing with departments on medium complexity projects.</li><li>Overall performance is reviewed & evaluated</li></ul>Qualifications <ul><li>Five years of project/admin experience in the Engineering and Construction industry desirable</li><li>At least 3-5 years of project/admin experience</li><li>Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook</li><li>Oracle experience a plus</li><li>Ability to correspond and interact with others in a courteous and professional manner</li><li>Possess good organizational skills</li><li>Self motivated to learn</li></ul>Personal Attributes <ul><li>Exceptional organizational skills</li><li>Effective organization & planning skills</li><li>Ability to handle multiple tasks and changing priorities in a fast paced environment</li><li>Understands and controls one's emotions with empathy for others</li><li>Use effective verbal and written communication skills</li><li>clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand others perspectives.</li><li>Uses initiative and a proactive approach to problem solving</li><li>Commitment to continuous improvement</li><li>Demonstrates commitment to Wood Values, Visions & Behaviors</li></ul>About Us Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. Seniority level <ul><li> Seniority level Mid-Senior level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Management and Manufacturing</li><li> Industries Staffing and Recruiting</li></ul> Referrals increase your chances of interviewing at Energy Job Search by 2x Sign in to set job alerts for "Timekeeper" roles. Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 days ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 days ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates AED2,500.00-AED3,500.00 1 month ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 year ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 7 months ago We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Timekeeper

My Office Apps Inc

,LOCAL CANDIDATES-THIS IS A IN OFFICE POSITIONOverviewMy Office Apps, Inc. is seeking a tech-savvy, creative, and detail-oriented Marketing and Operations Coordinator to join our growing team. This position plays a key role in supporting marketing initiatives, streamlining operational processes, and collaborating across departments&mdash;including marketing, sales, engineering, and project management.The ideal candidate understands B2B business structure, thrives in a fast-paced environment, and brings both creativity and organizational precision to every project.Key ResponsibilitiesMarketing &amp; Communications<ul><li>Design and manage digital and email marketing campaigns using tools such as Mailchimp, HubSpot, or similar platforms.</li><li>Create and edit marketing materials&mdash;including graphics, presentations, and collateral&mdash;using Canva and Adobe Creative Suite (Photoshop, Illustrator, InDesign).</li><li>Maintain and enhance the company&rsquo;s digital presence through social media, newsletters, and web content updates.</li><li>Track and analyze marketing performance metrics, preparing reports and recommendations for improvement.</li><li>Support the sales team with client outreach materials, proposals, and lead generation activities.</li><li>Ensure brand consistency across all communications and marketing initiatives.</li></ul>Operations &amp; Administration<ul><li>Coordinate activities across departments including marketing, sales, engineering, and project management.</li><li>Provide light accounting support, including expense tracking, purchase orders, and invoice reconciliation.</li><li>Support leadership with scheduling, meeting coordination, internal communications, and documentation.</li><li>Contribute to workflow optimization and process improvements using digital tools and automation systems.</li><li>Maintain CRM accuracy and support reporting for both marketing and operations functions.</li></ul>Project &amp; Cross-Functional Support<ul><li>Collaborate with project managers on task tracking, timelines, and deliverable documentation.</li><li>Assist teams with research, reporting, and presentation preparation for clients and leadership.</li><li>Participate in company initiatives and special projects aimed at driving growth and operational excellence.</li><li>Serve as a key liaison ensuring smooth communication across all business functions.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, Communications, or related field.</li><li>2&ndash;4 years of experience in marketing coordination, operations, or project support within a B2B organization.</li><li>Strong understanding of B2B business models, client lifecycles, and sales processes.</li><li>Proficient with:</li><li>Canva and Adobe Creative Suite</li><li>Email marketing platforms (Mailchimp, HubSpot, Constant Contact, etc.)</li><li>CRM systems (Salesforce, Zoho, or similar)</li><li>Project management tools (Asana, Monday.com, Trello)</li><li>Microsoft Office Suite and Google Workspace</li><li>Excellent written and verbal communication skills with strong organizational and multitasking ability.</li><li>Tech-savvy and eager to learn new software and systems to improve workflows.</li></ul>Preferred Skills<ul><li>Familiarity with QuickBooks or other accounting software.</li><li>Basic understanding of analytics, SEO, or online advertising platforms.</li><li>Ability to collaborate across diverse teams and adapt to changing priorities.</li><li>Interest in professional growth within marketing, operations, or business management.</li></ul>Benefits &amp; Building AmenitiesEmployee Benefits<ul><li>Comprehensive medical, dental, and vision insurance.</li><li>Paid time off (PTO), including vacation, sick leave, and company holidays.</li><li>Professional development opportunities .</li><li>Employee referral program and advancement potential within the company.</li><li>A dynamic, team-oriented culture that encourages innovation and collaboration.</li></ul>Building &amp; Workplace Amenities<ul><li>Modern office located in Irvine, CA.</li><li>On-site gym and shower facilities to promote employee wellness.</li><li>Yoga studio and wellness room for relaxation and health-focused breaks.</li><li>Caf&eacute; and lounge areas with snacks, beverages, and space for collaboration.</li><li>Game room, bocce ball court, putting green, and corn-hole area for team recreation.</li><li>EV charging stations and convenient parking.</li><li>Regular company events, team lunches, and an engaging, supportive atmosphere.</li></ul>Why Join My Office AppsAt My Office Apps, you&rsquo;ll join a forward-thinking, innovative company that values creativity, teamwork, and growth. You&rsquo;ll have the opportunity to make an impact, work alongside cross-functional professionals, and contribute to meaningful projects that drive the company&rsquo;s success.Job Type: Full-timePay: $48,000.00 - $55,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Marketing & Operations Coordinator

Iqarus

Role summary:The Projects Coordinator forms part of the Operations Team, more specifically the Business Delivery Unit. Working closely with the Assistant Operations Manager and Senior to Operations Manager, they provide overall support to Operations to ensure the smooth running of all projects from pre-mobilisation of new projects to daily running of current projects. They act as the main point of contact for deployed teams. Duties and responsibilities: <ul><li>Devising optimum rotational planning in coordination with Assistant Operations and Senior to Operations Manager and deployed personnel, ensuring Clients requirements as set in the project contractual scope of work are met.</li><li>Ensuring adequate coverage of personnel on medical services sites in alignment with client contractual obligations.</li><li>Managing all travel arrangements, including rotational flights, entry visas, and accommodation.</li><li>Managing on-boarding and induction of all personnel prior to deployment to site.</li><li>Informing Operations Support Centre of all new deployments to ensure adequate security briefing.</li><li>Maintaining and supporting relationship with the Recruiting Team for recruitment needs, proactively identifying and flagging possible staffing gaps.</li><li>Liaising with Recruiting Team to ensure that all documentation (i.e., qualifications, passport, etc.) are in order prior to deployment.</li><li>Supporting HR to ensure renewal of staff qualifications and medical registration in home country.</li><li>Ensuring that requests and enquiries from deployed personnel are answered in a timely and professional manner.</li><li>Coordination with the Procurement Team to ensure staff members are issued uniforms and the correct equipment upon deployment.</li><li>Maintaining appropriate records of staff uniform and equipment allocations, return, and replacement.</li><li>Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment.</li><li>Recording all expenses against relevant budget and escalating any financial risk to the Operations Manager as they arise.</li></ul><ul><li>Coordinating payroll data for field staff, submitting to Assistant Operations Manager on a monthly basis, and dealing with any payroll queries in a timely manner.</li><li>Managing CPD enquiries, approvals, and overseeing reimbursement of allowances, ensuring yearly limit is not exceeded.</li><li>Providing first draft of monthly timesheets and any supporting documentation required for client billing.</li><li>Providing information related to staff travel arrangements and costs to Commercial and Finance Teams, as well as Senior Management.</li><li>Assisting the Commercial and Accounts Management teams with client enquiries/requirements and in providing staffing documentation as part of bid processes.</li><li>Ensuring all clinical governance issues raised by deployed personnel are reported immediately to the relevant Regional Medical Director.</li><li>Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment, including the support of the Inventory Control system and support of the SAGE release system with the procurement and finance teams.</li></ul> Qualifications: <ul><li>High school or higher education qualifications.</li><li>Previous experience in a similar role dealing with international personnel logistics, travel experience, or similar roles.</li><li>Demonstrable experience working in a fast-paced and dynamic environment.</li></ul> Additional Information: Key Skills:<ul><li>Excellent interpersonal and communication skills.</li><li>Exceptional organizational skills with the ability to work on own initiative and as part of a team. Resourceful with strong problem-solving skills.</li><li>Effective time management skills and ability to efficiently manage own workload.</li><li>Proficient in Microsoft Office (Excel, PowerPoint, and Word).</li><li>Demonstrable understanding of dealing with confidential and highly sensitive information.</li></ul>Essential Capabilities:<ul><li>Ability to correctly interpret and apply relevant company policies and procedures.</li><li>Ability to work under pressure whilst remaining client-focused.</li><li>Result-oriented, including out of standard office hours. Critical thinking and ability to assess situations with a view to proactively pre-empt or resolve problems, liaising with relevant stakeholders.</li></ul>Remote Work: NoEmployment Type: Full-time

Project Coordinator - Dubai

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Project Coordinator - Dubai