property coordinator

The Salvation Army

<div><div><div><b>Schedule/Hours: M - F 8:30am - 4:00pm (35 hours per week).</b></div></div><div><div><b>
This position is responsible for:
</b></div></div><div><div>Serves as a lead worker to the Property Department and related administrative personnel; plans, schedules and assigns the day-to-day maintenance activities; coordinates renovation projects for PBC Area Command; reviews, provides guidance and/or assists with documentation processing and approval of all property matters throughout PBC Area Command. Takes the lead on all risk management issues for the Area Command including confirming work invoices for payment, conducting property site inspections, and managing leases. Supervises the maintenance staff, prepares the back-up schedule and ensures adequate switchboard coverage at all times, obtaining and processing proposal for necessary repairs.</div></div><div><div>
Manages and oversees the administrative functions of the Property/Facility department alongside the Administrative Assistant to the Operations Program Director. Office to ensure effective and timely workflow processes; acts as information and procedural expert on all property matters in order to relieve the details and tasking of the office; performs advanced, complex, and often confidential administrative office work with a broad scope of responsibilities; prepares advanced and technical reports and spreadsheets from start to finish; evaluates office procedures and processes to ensure proper and efficient operation; manages communication into and out of the department; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding building operations and ensures the office runs smoothly while the supervisor is absent.</div></div><div><div><b>
Key Responsibilities:
</b></div></div><div><div>Supervises maintenance employees including training, assigning, monitoring and reviewing work projects and completed work.
</div></div><div><div>Manage third-party contractors and vendors for routine maintenance and repair services.</div></div><div><div>
Solicit bids and submit requisitions for medium property projects following Salvation Army policies &amp; procedures.</div></div><div><div>
Maintain databases and files pertaining to property and maintenance, including but not limited to UpKeep, Excel, Building Schematics, Preventative Maintenance and Leases.
</div></div><div><div>Conduct regular site inspections to identify areas for improvement, recommend facility enhancements, and support planning for budgets and equipment replacement.</div></div><div><div>
Ensure compliance with OSHA and Salvation Army property guidelines across all owned and leased facilities, including warehouses, centers, stores, and administrative offices.</div></div><p><b>
Physical Requirements and Working Conditions:</b></p><div>
A<div>
bility to meet attendance requirements.</div></div><div><div>
Ability to read, write, and communicate the English language.</div></div><div><div>
Ability to perform routine mathematical computations.</div></div><div><div>
Ability to transcribe dictation and type.</div></div><div><div>
Ability to key information into a computer.</div></div><div><div>
Ability to sort and file documents alphabetically and numerically.</div></div><div><div>
Ability to operate various general office equipment including a telephone, dictation equipment, computer, and adding machine.</div></div><div><div>
Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.</div></div><div><div>
Ability to work well under the pressure of deadlines.</div></div><div><div>
Ability to follow instructions and work independently with limited supervision.</div></div><div><div>
Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.</div></div><div><div>
Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.</div></div><div><div>
Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.</div></div><div><div>
Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.</div></div><div><div>
Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.</div></div><p><b>
Employee Benefits:</b></p><ul><li>
</li></ul><div>Paid Time Off</div><div><ul><li>Retirement Savings Plan Available</li></ul></div><div><ul><li>Supplemental Insurance Available</li></ul></div><div><ul><li>Voluntary Life Insurance and more!</li></ul></div><p><b>
EDUCATION AND EXPERIENCE:</b></p><div><div>
Associate degree in Business, Finance, or related field,</div></div><div><div>
and</div></div><div><div>
five years progressively responsible experience performing administrative work in a general office, with at least two years at the executive level,</div></div><div><div>
or</div></div><div><div>
any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.</div></div><div><div><b>
Equal Opportunity Employer: Veterans/Disabled</b></div></div></div><p></p>

Property Coordinator

WS Development

<div><p><b>Overview</b></p><p>
This role will work approximately 30 hours per week. The Property Coordinator plays an important role in supporting the overall success of the property team. This part-time position provides steady, reliable assistance across operations, tenant relations, vendor coordination, and marketing support.</p><p>
As a member of the property team, the Coordinator helps keep day-to-day processes organized and running smoothly. This includes supporting contracts and compliance, assisting with ancillary income and billing, coordinating with vendors, and helping tenants stay connected to programs such as the Loyalty initiative. The role also provides valuable support to the General Manager and lends a hand at events and marketing activities when needed.</p><p></p><p><b><br>
Key Position Accountabilities</b></p><p><b>
Operations &amp; Compliance</b></p><ul><li>
Prepare and maintain vendor and ancillary income contracts, ensuring accuracy and timely execution.</li><li>
Verify certificates of insurance and maintain compliance documentation for all vendors and tenants.</li><li>
Assist in identifying and coordinating qualified bidders for property-level projects.</li><li>
Track and support ancillary income agreements, including billing, renewals, and tenant communications.</li><li>
Maintain digital records for contracts, insurance, invoices, and key operational data.</li></ul><p><b>
Office &amp; Team Coordination</b></p><ul><li>
Provide office coordination, including scheduling, communications, and supply management.</li><li>
Field and route calls, emails, and inquiries to the appropriate team members.</li><li>
Develop and maintain organizational systems and procedures to improve workflow and efficiency.</li><li>
Support the General Manager with reporting, project tracking, and cross-functional initiatives.</li><li>
Conduct property walks to identify follow-up items and assist with resolution.</li></ul><p><b>
Tenant &amp; Vendor Relations</b></p><ul><li>
Serve as a reliable point of contact for tenants, ensuring timely communication and excellent rapport.</li><li>
Support tenants with loyalty program participation, operational updates, and ancillary income opportunities.</li><li>
Coordinate with vendors, contractors, and partners to ensure smooth execution of property projects.</li></ul><p><b>
Marketing &amp; Event Support</b></p><ul><li>
Provide administrative and logistical support for property events and marketing activations.</li><li>
Serve as an on-the-ground team member during events, ensuring successful execution alongside the marketing team.</li><li>
Assist in communications to tenants regarding marketing initiatives, loyalty program updates, and event opportunities.</li></ul><p><b>
Requirements</b></p><ul><li>
3&ndash;5 years of relevant business, operations, or administrative support experience (real estate, retail, or hospitality preferred).</li><li>
Strong organizational and problem-solving skills with the ability to manage multiple priorities.</li><li>
Proven ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Effective communicator, both written and verbal, with strong interpersonal skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint); familiarity with WordPress a plus.</li><li>
Flexible and collaborative; willing to assist with occasional evening or weekend events as needed.</li><li>
Self-starter who can work independently while also thriving in a team-oriented environment.</li></ul><p><b>
About WS Development</b></p><p>
Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class experiences, designed with our customers, tenants and partners in mind. Established in 1990, WS is one of few vertically-integrated real estate companies that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 22 million square feet of existing space and an additional nine million square feet under development, it is one of the largest privately-owned development firms in the country.</p><p>
WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excellence.</p><p>
We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background, and life experiences. Or for any other reason.</p></div>

Part-Time Property Coordinator, MarketStreet

Driven Properties

<div><p>The Leasing &amp; Property Management Coordinator will provide administrative and operational support to the Property Manager while working on-site at the client&rsquo;s office. This role involves assisting with lease documentation through the Ejar system, coordinating tenant communications, maintaining records of property services, and preparing reports and updates for management. The position also supports coordination with the legal and compliance teams and contributes to ensuring efficient day-to-day operations of the property portfolio.</p><p>
</p><p></p><p><b>Key Responsibilities</b></p><p></p><p><b>
Leasing Support</b></p><ul>
<li>Assist in maintaining accurate records of all ongoing leases.</li>
<li>Draft Ejar contracts, renewal documents, and approval papers for new and existing leases under the guidance of the Property Manager.</li>
<li>Prepare tenant move-in and move-out documentation.</li>
<li>Communicate with tenants regarding contract activations, renewals, and rent collection.</li>
</ul><p><b>Property Management Support</b></p><ul>
<li>Maintain records related to facility management services (e.g., security, cleaning, fire suppression, etc.).</li>
<li>Assist the Property Manager in compiling reports on repair requirements, maintenance issues, and recommendations for improvements.</li>
</ul><p><b>Legal &amp; Compliance Coordination</b></p><ul>
<li>Compile lists of defaulting tenants and prepare detailed lease summaries for submission to the legal department.</li>
<li>Coordinate with the legal team to provide updates, track case progress, and report new developments.</li>
<li>Support collaboration with the client&rsquo;s compliance department on any process or workflow changes.</li>
</ul><p><b>Reporting &amp; Administration</b></p><ul>
<li>Prepare updates and presentations on operational challenges for review with the Property Manager and Director.</li>
<li>Assist the Property Manager in implementing mitigation strategies as suggested by management.</li>
<li>Update internal ERP systems to reflect changes in lease and tenant status.</li>
<li>Prepare routine reports and presentations as requested by the Property Manager or management.</li>
</ul><p><b>Requirements</b></p><p></p><ul>
<li>Basic knowledge of leasing processes and the Ejar system.</li>
<li>Familiarity with property management operations and facility services.</li>
<li>Strong communication and coordination skills (tenants, legal, compliance).</li>
<li>Proficiency in MS Office (Excel, PowerPoint, Word); ERP knowledge is an advantage.</li>
<li>Detail-oriented with strong organizational and reporting abilities.</li>
<li>Ability to work as part of a team and manage multiple tasks efficiently.</li>
<li>Comfortable working from client premises and representing the company professionally.</li>
</ul><p><b>Benefits</b></p><p></p><ul>
<li>Gain hands-on experience in leasing, property management, and Ejar system operations.</li>
<li>Work directly from the client's, engaging with real-world property operations and stakeholders.</li>
<li>Develop administrative, coordination, and reporting skills through cross-functional projects.</li>
<li>Support management decisions via high-level reports and presentations.</li>
<li>Collaborate with tenants, service providers, legal, and compliance teams.</li></ul></div>

Property Management Coordinator

Outlook Properties

<p>This <b>professional role</b> demands a highly articulate and trustworthy individual capable of managing and controlling leads with integrity. Responsibilities include assigning leads to the sales team, building rapport with clients, nurturing leads from the CRM, and updating records daily.</p><p><b>Key Duties</b></p><ul><li>Minimum 1 year experience in real estate brokerage.</li><li>Ensure confidentiality recording entries and updates on internal CRM.</li><li>Support sales and leasing transactions.</li><li>Optimize portal usage with nurturing leads.</li><li>Manage CRM and monitor property advertisement portals.</li><li>Support Admin team with administrative tasks when required</li><li>Coordinate meeting with Agents and clients with correct documentation.</li><li>Building strong rapport with clients.</li></ul><p><b>Key Skills:</b></p><ul><li>Well versed in Microsoft Applications (Excel, Word, Outlook)</li><li>Excellent verbal and written communication skills.</li><li>Verified experience in Dubai Real Estate.</li><li>Self-motivated and a team player.</li><li>Excellent organsiation and time-management.</li><li>Honest, enthusiastic and high attention to detail.</li></ul><p><b>What we offer:</b></p><ul><li><b>Commission Incentives</b> with unlimited earning potential!</li><li>Professional training and development.</li><li>A positive and professional working environment with career progression.</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you living close to Al Barsha Dubai?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Dubai Property Administrative: 1 year (Required)</li></ul>

Property Lead Coordinator

La Verde Property Management

<p><b>Salary plus Commission/Bonus - Visa and Medical Insurance</b><br/><b>Must speak/write English Fluently, Proficient on Microsoft Office</b></p><p><b>Experience in the same field is a must</b></p><p><b>Client Communication:</b></p><p>Handle a high volume of calls while maintaining professionalism and effective communication.</p><p>Provide accurate and up-to-date information about properties, rental rates, amenities, and market trends.</p><p>Address client/owner inquiries and concerns promptly and professionally.</p><p><b>Lead Management:</b></p><p>Identify and qualify potential leads from various sources, including online inquiries, referrals, and marketing efforts.</p><p>Initiate follow-up calls and emails to nurture leads and move them through the sales funnel.</p><p><b>Property Promotion:</b></p><p>Maintain a thorough understanding of the properties listed by the company.</p><p>Effectively communicate the features, benefits, and unique selling points of each property to potential clients.</p><p><b>Database Management:</b></p><p>Update and maintain a well-organized customer database with accurate client information, communication history, and preferences.</p><p>Document interactions, inquiries, and outcomes for future reference.</p><p><b>Problem Resolution:</b></p><p>Address client concerns, complaints, and questions with empathy and professionalism.</p><p>Escalate complex issues to the appropriate departments for resolution.</p><p><b>Performance Metrics:</b></p><p>Meet or exceed individual and team performance targets, including call volume, lead conversion rates, and customer satisfaction scores.</p><p>Regularly review personal and team metrics to identify areas for improvement.</p><p><b>Market Knowledge:</b></p><p>Stay informed about the latest real estate market trends, property values, and legal regulations in Abu Dhabi to provide accurate information to clients.</p><p><b>Collaboration:</b></p><p>Collaborate closely with sales agents, marketing teams, and other departments to ensure a seamless customer experience.</p><p><b>Continuous Learning:</b></p><p>Participate in training sessions to enhance product knowledge, communication skills, and call handling techniques.</p><p><b>Key Performance Indicators (KPIs):</b></p><p><b>Conversion Rate:</b> The percentage of leads that are successfully converted into qualified prospects or clients.</p><p><b>Call Quality and Customer Satisfaction:</b> Measured through post-call surveys or feedback, indicating the level of customer satisfaction with the interaction.</p><p><b>Average Handling Time:</b> The average duration of each call, including time spent providing information, addressing inquiries, and completing necessary documentation.</p><p><b>Lead Response Time:</b> The speed at which leads are contacted after their initial inquiry. Faster response times often lead to higher conversion rates.</p><p><b>Lead-to-Appointment Rate:</b> The percentage of leads that are successfully converted into scheduled property tours or appointments.</p><p><b>Sales Contribution:</b> The amount of revenue generated from calls you handle, either directly through conversions or indirectly through referrals to sales agents.</p><p><b>First Call Resolution Rate:</b> The percentage of client issues or inquiries that are resolved during the initial call, without the need for further follow-up.</p><p><b>Cross-Selling and Upselling:</b> The success rate of promoting additional properties or services to clients during the call.</p><p><b>Client Retention Rate:</b> The percentage of clients who continue to engage with the company's services after their initial interaction with you.</p><p><b>Accuracy of Information:</b> The percentage of times accurate and up-to-date information is provided to clients during calls.</p><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Property Listing Coordinator - Female

Park Avenue Real Estate

<p><b>Job Opportunity: FEMALE REAL ESTATE COORDINATOR</b></p><p>We are seeking a dynamic and detail-oriented <b>EXPERIENCE FEMALE REAL ESTATE COORDINATOR </b>to join our growing team. If you thrive in a fast-paced environment and enjoy working both independently and collaboratively, this could be the perfect role for you!</p><p><b>Primary Responsibilities:</b></p><ul><li><b>Client Communication: </b>Daily Making Calls and Conduct regular follow-ups and maintain accurate records through consistent communication with property owners.</li><li><b>Client Support:</b> Engage with both current and prospective property owner&rsquo;s daily, offering assistance and addressing property-related inquiries.</li><li><b>Collaboration:</b> Work closely with Leasing and Sales agents, providing them with precise and tailored property listings to meet client needs.</li><li><b>Appointments &amp; Viewings:</b> Schedule and confirm property viewings and client appointments to ensure smooth coordination.</li><li><b>Document Drafting:</b> Assist in drafting leasing offer letters and Memorandums of Understanding (MOUs) for client agreements.</li><li><b>Document Organization:</b> Ensure all documentation is organized, submitted on time, and archived appropriately for future reference.</li><li><b>Marketing Coordination:</b> Keep property listings fresh, accurate, and professionally presented across various marketing platforms.</li></ul><p><b>Key Qualifications:</b></p><ul><li><b>Attention to Detail:</b> Strong focus on accuracy and organization, with a commitment to maintaining high standards.</li><li><b>Multi-tasking Ability:</b> Skilled in handling multiple tasks in a fast-paced environment without compromising quality.</li><li><b>Tech-Savvy:</b> Familiarity with CRM tools, property listing platforms, and general office systems to streamline daily operations.</li><li><b>Self-Starter:</b> A proactive and independent worker who takes initiative and consistently seeks to improve processes.</li><li><b>Communication Skills:</b> Fluency in both <b>English</b> and <b>Arabic</b>, with exceptional verbal and written communication abilities.</li><li><b>Team-Oriented:</b> Able to collaborate effectively within a team while contributing to collective goals.</li></ul><p><b>Preferred Background:</b></p><ul><li><b>Real Estate Platform Experience:</b> Familiarity with tools like <b>PF Expert</b>, and <b>Bayut Profolio</b> is a Advantage.</li><li><b>Real Estate Operations:</b> Must Have experience in real estate operations.</li></ul><p>We&rsquo;re looking for someone who&rsquo;s ready to take ownership of their responsibilities, support our property management efforts, and provide a seamless experience for property owners and clients. If you&rsquo;re up for the challenge and ready to grow with us, apply now!</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

EXPERINCE FEMALE REAL ESTATE COORDINATOR

Binsuloom Group

<p>Real Estate Coordinator/ Administrator - Direct Owner companies/ No Broker Firms.</p><p>We are seeking a detail-oriented and proactive <b>Real Estate Coordinator</b> to support the daily operations of our real estate team. The coordinator will be responsible for managing listings, coordinating transactions, communicating with clients and agents, and ensuring all documentation and deadlines are met throughout the sales and leasing process.</p><ul><li>Assist real estate agents with scheduling appointments, property showings, and open houses.</li><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Track deadlines and coordinate with clients, agents, mortgage brokers, and legal teams.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Provide updates to clients on the status of their transactions.</li><li>Input and update property listings in the MLS or CRM system.</li><li>Coordinate professional photography, signage, and staging if needed.</li><li>Prepare marketing materials and ensure accurate listing details.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a plus</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul><p><b>Preferred Skills:</b></p><ul><li>Familiarity with RERA regulations (UAE-specific)</li><li>Knowledge of real estate CRM platforms.</li></ul><p>Experience:</p><ul><li>Direct Landlord Real Estate Company working: 2 years (Required)</li><li>Leasing and Renewals : 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you you aware of  RERA rules and regulations?</li><li>Are you familiar with tenancy contract renewals and terminations?</li><li>Are you willing to join immediately? How many days of notice you require?</li><li>Are you willing to join for a salary of 4000AED to 4500AED all inclusive?If so, then only apply</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>UAE Real Estate direct landlord/owner firm : 2 years (Required)</li></ul><p>Language:</p><ul><li>English/ Tagalog (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><p>Expected Start Date: 15/09/2025</p>

Real Estate Coordinator/Administrator - No Broker Firm

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