property coordinator

Confidential Company

We are seeking a proactive and responsible Property Administrator / PRO .The ideal candidate will handle day-to-day property operations, maintenance coordination, and tenancy-related matters. Key Responsibilities:<ul><li>Manage and monitor our rented and owned properties.</li><li>Conduct regular property visits to oversee maintenance, repairs, and general upkeep.</li><li>Coordinate with service providers, contractors, and vendors for daily property maintenance.</li><li>Visit Notary Public offices and Rental Dispute Centers to serve notices and handle tenancy disputes.</li><li>Serve as the primary point of contact for tenants and internal management regarding property issues.</li></ul>

Property Coordinator

Knight Frank MENA

<div>
 
 
 Overview
 
 
 
 The Property Coordinator plays a pivotal role in our Property and Asset Management Department, supporting the efficient management of properties within our portfolio. This multifaceted position involves coordinating property operations, tenant relations, administrative tasks, and ensuring the overall well-being of the properties under management.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Serve as a primary point of contact for tenant inquiries, requests, and concerns.
 </li>
 <li>
 Foster positive tenant relationships by addressing their needs promptly and professionally.
 </li>
 <li>
 Facilitate communication between tenants and property management.
 </li>
 <li>
 Coordinate and schedule property maintenance, repairs, and renovations.
 </li>
 <li>
 Ensure timely response to maintenance requests and emergencies.
 </li>
 <li>
 Collaborate with maintenance teams, contractors, and vendors to maintain property standards.
 </li>
 <li>
 Assist property managers in preparing lease agreements, reports, and documentation.
 </li>
 <li>
 Maintain accurate records of property-related transactions and correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, directing them to the appropriate personnel.
 </li>
 <li>
 Assist with lease administration, including renewals, terminations, and rent collection.
 </li>
 <li>
 Ensure lease compliance and address lease-related issues.
 </li>
 <li>
 Conduct regular property inspections to identify maintenance needs, safety concerns, and compliance with property standards.
 </li>
 <li>
 Report inspection findings and coordinate necessary actions
 </li>
 <li>
 Assist in tracking property-related finances, including invoices, expenses, and budget adherence.
 </li>
 <li>
 Coordinate with the finance department for payment processing and budget management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree in Business, Real Estate, or a related field is preferred.
 </li>
 <li>
 Previous experience in property management and retail related projects
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and property management software.
 </li>
 <li>
 Ability to multitask, prioritize tasks, and work independently.
 </li>
 </ul>
</div>

Property Coordinator - Retail

Zayed Sports City

<div>
 
 
 Job Overview:
 
 
 
 
 
 
 Zayed Sports City is seeking an experienced and highly motivated Property &amp; Leasing Coordinator to lead, coordinate and support effective property management across the organisation&rsquo;s portfolio, ensuring seamless operations, accurate reporting, proactive tenant relations, lease administration, and regulatory compliance.
 
 
 
 
 
 The role facilitates communication between tenants, internal teams, and external stakeholders to optimise property performance and tenant satisfaction and reports to the Operations Director.
 
 
 
 
 
 This role is critical to provide effective reporting and accurate documentation to support informed decision-making by management and help track key lease milestones, financial collections, and compliance metrics.
 
 
 
 
 
 The coordinators' ability to address tenant concerns promptly and coordinate operational needs to enhance tenant retention and property reputation is an important part of the role.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 Property Coordination &amp; Tenant Relations
 
 <ul>
 <li>
 Serve as the primary point of contact for tenants, addressing routine inquiries, coordinating issue resolution, and maintaining positive tenant relationships.
 </li>
 <li>
 Conduct thorough move-in and move-out inspections and maintain comprehensive documentation including checklists and photographs.
 </li>
 <li>
 Maintain updated tenant records including trade licenses, insurance certificates, lease files, and correspondence.
 </li>
 <li>
 Coordinate tenant operational requirements such as parking allocation and communal space management, especially during special events.
 </li>
 </ul>
 
 
 
 
 Lease Administration &amp; Compliance
 
 <ul>
 <li>
 Maintain and regularly update a Lease Master Tracker capturing lease terms, key milestones (renewals, expiries), rental values, and compliance documentation.
 </li>
 <li>
 Liaise with relevant government authorities to ensure timely registration, renewals, and regulatory compliance (e.g., Tawtheeq).
 </li>
 <li>
 Monitor lease milestones and issue timely notifications in accordance with local tenancy laws and organisational policies.
 </li>
 </ul>
 
 
 
 
 Reporting &amp; Documentation
 
 <ul>
 <li>
 Prepare and present regular management reports on property status, leasing activity, tenant issues, and compliance metrics.
 </li>
 <li>
 Ensure lease agreements and related documentation are properly executed, archived, and accessible for audits.
 </li>
 <li>
 Collaborate closely with Finance, Legal, and Operations teams to support financial coordination and property management processes.
 </li>
 </ul>
 
 
 
 
 Financial Coordination &amp; Collections Support
 
 <ul>
 <li>
 Assist Finance in rent invoicing processes, payment tracking, and follow-up on overdue accounts.
 </li>
 <li>
 Escalate unresolved payment issues as appropriate following organizational protocols.
 </li>
 <li>
 Maintain accurate financial records related to rent collections and lease administration.
 </li>
 </ul>
 
 
 
 
 Property Maintenance &amp; Vendor Coordination
 
 <ul>
 <li>
 Act as liaison with maintenance and facilities teams to ensure timely handling of tenant maintenance requests and preventative maintenance schedules.
 </li>
 <li>
 Oversee vendor performance related to property upkeep and communal area maintenance, ensuring compliance with contractual obligations and quality standards.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business, Real Estate, Property Management, or related field preferred.
 </li>
 <li>
 At least 3-5 years&rsquo; experience in property management or coordination roles, preferably with exposure to local regulatory frameworks.
 </li>
 <li>
 Strong knowledge of tenancy laws, property registration processes, and industry best practices.
 </li>
 <li>
 Demonstrated skills in reporting, tenant relations, documentation, and financial coordination essential.
 </li>
 <li>
 Bilingual proficiency in Arabic and English is highly desirable.
 </li>
 <li>
 Proficiency with property management software and databases.
 </li>
 <li>
 Strong knowledge of lease administration, tenancy laws, and regulatory compliance.
 </li>
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 Expertise in documentation control, record keeping, and reporting.
 </li>
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 Ability to conduct property inspections with detailed condition reporting.
 </li>
 <li>
 Familiarity with government registration processes and permits management.
 </li>
 </ul>
</div>

Property & Leasing Coordinator

Marriott International

The Multi-Property Sales Coordinator-EBC supports Sales Executives, Sales Managers and Senior Sales Managers with administration duties. Prepares customer contracts in a highly accurate and efficient manner. Ensures business is turned over properly and in a timely fashion for proper service delivery in accordance with brand standards. Enters turned down and enquiry only leads, to ensure accurate capture of all enquiries. Manages the generic email enquiry log and distribution to the team, ensuring accurate tracking of all leads
<ul>
<li>Strong organization skills</li>
<li>Good attention to detail</li>
<li>Strong communication skills (verbal, listening, writing)</li>
<li>Knowledge of contractual agreements and legal implications</li>
<li>Knowledge of group and conference business</li>
<li>Knowledge of operations and associated challenges for all brands</li>
<li>Effective decision making skills</li>
<li>Ability to influence others</li>
<li>Strong problem-solving skills</li>
<li>Ability to use standard software applications and hotel systems including Opera, Microsoft Office, Internet, MARSHA etc.</li>
<li>Good analytical skills</li>
<li>Strong customer and associate relation skills</li>
<li>Ability to develop and maintain relationships e.g., associates, customers, vendors.</li>
</ul>

Multi-Property Sales Coordinator-EBC

haus & haus

<div>
 
 Welcome to haus &amp; haus. As an award-winning Real Estate agency, we have an established record of achievement and service. We are passionate about maintaining strong, long-lasting relationships with our clients, and are known for our impeccable service standards and professionalism.
 
 
 
 
 
 We are seeking a Guest Relations Coordinator to join our award-winning Holiday &amp; Short Term Rentals team. We are looking for someone who is driven, customer focused, able to work well under pressure and can use their own initiative.
 
 
 
 
 
 
 Role Requirements
 
 
 
 
 
 <ul>
 <li>
 Managing a portfolio of up to 50 properties (area specific).
 </li>
 <li>
 Coordinate any issues faced by the tenants on a daily basis.
 </li>
 <li>
 Coordinate check ins and check outs for the guests on a 24 hour basis.
 </li>
 <li>
 Schedule all housekeeping requirements.
 </li>
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 Facilitate any maintenance issues with our in-house maintenance team or 3rd party maintenance teams.
 </li>
 <li>
 Responsible to maintain a high level of occupancy all year round.
 </li>
 <li>
 Carrying out Inventory checks after guests leave the property.
 </li>
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 Answer incoming leads via email, phone and WhatsApp for listings.
 </li>
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 Responding to all enquiries on International platforms.
 </li>
 <li>
 Facilitate viewings with clients.
 </li>
 <li>
 Track, remind and collect any due rental payments.
 </li>
 <li>
 Responsible to return clients security deposits.
 </li>
 <li>
 Record all bookings and client's information in our PMS system.
 </li>
 </ul>
 
 
 
 
 
 What You'll Need
 
 
 
 
 
 <ul>
 <li>
 Minimum 2 years experience in a similar role.
 </li>
 <li>
 Driving license and car is a must.
 </li>
 <li>
 Experience in Dubai is essential.
 </li>
 <li>
 Experience and knowledge of the Dubai Real Estate market is preferred.
 </li>
 <li>
 Strong negotiation and consultative sales skills.
 </li>
 <li>
 Proven experience improving customer satisfaction.
 </li>
 <li>
 Excellent communication skills, with a high proficiency in English.
 </li>
 <li>
 Advanced troubleshooting and multi-tasking skills.
 </li>
 </ul>
 
 
 
 
 If you meet the above criteria, you could be the superstar we have been looking for!
 
 
 
 
 
 Apply now or email us at careers@hausandhaus.com
 
</div>

Guest Relations Coordinator

HEILBRONN PROPERTIES DEVELOPMENT

Key Responsibilities:1. Sales &amp; Documentation Support Prepare and organize all property sales documentation including Sales and Purchase Agreements (SPA), Reservation Agreements (RA), and Agency Registrations in compliance with Dubai Land Department regulations. Ensure all client and transaction files are accurately maintained, updated, and securely stored (both digital and physical). Assist management in drafting official correspondence, NOCs, and legal documents as required.2. Client Coordination &amp; After-Sales Support Serve as a point of contact for clients throughout the sales and post-sales process, ensuring smooth communication and professional assistance. Coordinate with sales agents, developers, and legal departments for approvals, signatures, and documentation follow-ups. Provide timely updates to clients and management on document progress and registration status.3. Property &amp; Project Coordination Maintain updated records of available properties, payment plans, and project details. Coordinate with developers for unit availability, project updates, and handover schedules. Support the sales team during property launches, events, and client viewings.4. Financial &amp; Reporting Assistance Track payments, deposits, and transfer fees in coordination with the finance team. Prepare transaction summaries, sales trackers, and monthly management reports. Ensure accurate filing of all financial and legal documents related to sales transactions.5. Office &amp; Administrative Management Manage internal communication, vendor agreements, and office documentation efficiently. Maintain property databases, CRM entries, and ensure data accuracy across all platforms. Support day-to-day administrative tasks to ensure seamless departmental operations.6. Marketing &amp; Presentation AssistanceSupport the marketing team with property listings, photoshoots, and branded materials. Ensure all listings and brochures reflect accurate, high-end details for luxury clientele.Skills &amp; Competencies<ul><li>Excellent communication and organizational skills</li><li>Strong attention to detail and client-focused approach</li><li>Proficient in MS Office and property softwares</li><li>Knowledge of RERA, Ejari, and Dubai tenancy regulations</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s Degree in Business Administration, Real Estate, or related field</li><li>2&ndash;4 years&rsquo; experience in luxury property administration or real estate operations in Dubai</li></ul>Job Type: Full-time

Property Admin (Female)

B2B Realty

<div>Field Coordinator &ndash; B2B Realty 
Job Description 
B2B Realty, a leading property management and brokerage firm, is seeking an exceptional Field Coordinator to join our growing team in Cleveland, Ohio. The ideal candidate will bring a strong background in field operations, logistics coordination, and process management. This role requires exceptional organizational skills, proactive problem-solving, and a commitment to operational excellence. As a Field Coordinator, you will play a key role in ensuring that property-related work orders, inspections, and preventative maintenance tasks are executed efficiently and accurately. You&rsquo;ll collaborate closely with vendors, property hosts, and internal operations teams to maintain service quality, meet performance metrics, and ensure the timely completion of all field-related activities. 
Note: This is a remote position and candidates will work U.S. business hours (EST). 
Responsibilities
<ul>
<li>Coordinate all property-related field work orders, ensuring completion within 24 hours to maintain operational efficiency.</li>
<li>Assign, track, and follow up with vendors and field personnel to ensure timely service delivery.</li>
<li>Review and verify completion reports, photos, and invoices for accuracy and compliance with company standards.</li>
</ul><ul><li>Manage seasonal preventative maintenance programs, including winterizations, HVAC tune-ups, snow and salt services, and fall cleanups.</li>
<li>Schedule and oversee semi-annual inspections, ensuring compliance with company protocols and maximizing revenue from inspection programs.</li>
<li>Proactively plan and execute maintenance activities to prevent emergencies and reduce long-term costs.</li>
</ul><ul><li>Collaborate with CSRs, vendors, and contractors to ensure smooth coordination of field tasks.</li>
<li>Process field requisitions and anticipate future needs to stay ahead of incoming PH orders.</li>
<li>Support vendor performance management by monitoring service quality and adherence to timelines.</li>
</ul><ul><li>Maintain organized tracking systems for work orders, inspections, and maintenance logs.</li>
<li>Identify process gaps and propose improvements to enhance coordination and response speed. 
</li>
<li>Report regularly on field operations metrics, including WO completion rates, inspection progress, and maintenance status.</li> 
</ul>
Requirements
<ul>
<li>Proven experience in field coordination, operations, or property management roles.</li>
<li>Strong organizational and coordination skills with the ability to handle multiple projects simultaneously.</li>
<li>Detail-oriented mindset with a commitment to consistency, efficiency, and quality control.</li>
<li>Excellent communication and problem-solving skills with a proactive approach.</li>
<li>Proficiency in Microsoft Office Suite and familiarity with property management software (e.g., AppFolio, Buildium, or similar).</li>
<li>Ability to work independently, remotely, and collaboratively across departments.</li>
<li>Strong understanding of maintenance processes, vendor management, and scheduling best practices.</li> 
</ul>
What We Offer
<ul>
<li>Performance-based incentives and bonuses tied to operational metrics.</li>
<li>Paid Time Off (PTO) and Parental Leave as per company policy.</li>
<li>Comprehensive training to fully equip you for success in your role.</li>
<li>Ongoing learning, mentorship, and professional growth opportunities within a supportive team environment.</li>
<li>A chance to play a key role in driving operational excellence across B2B Realty&rsquo;s growing property portfolio.</li></ul></div>

Field Coordinator

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