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property management administrator

Savills

<div>The Property Management Administrator within Savills Abu Dhabi office, working as part of the Property Management team on managed properties with full time liaison with Landlords, Tenants, Service providers and with responsibility for the start to end property management process.
The role includes a requirement to work on Property Management and CAFM systems, ensuring all leases, tenant data, complaints, maintenance tickets and lease renewals are accurately logged, tracked, and updated in real time.
Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.
Key Responsibilities<ul><li>
Manage and direct administrative support services for the efficient and effective operation of the Property Management department</li><li>
Liaison with Abu Dhabi Municipality and relevant authorities to register all the tenancy contracts with the Tawtheeq system, utilities setup, and compliance requirements</li><li>
Assist the tenants in registering their utilities (water and electricity)</li><li>
Ensure all contracts are fully aligned between PM systems, Tawtheeq, and physical documentation</li><li>
Coordinate with the local authorities for anything related to the managed properties</li><li>
Ensure that a high level of professional relationship is maintained at all times in any communication with the clients on matters relating to their respective properties</li><li>
Maintain accurate, structured, and up-to-date filing systems (digital and hard copy when required) for tenancy contracts, renewals, tenants documents, maintenance records, and financial documents.</li><li>
Prepare and issue all new tenancy agreements, renewals, and addenda</li><li>
Issue renewal notices, follow up with tenants, and update PM systems + Tawtheeq accordingly</li><li>
Maintain an expiries/renewals tracker and report weekly status</li><li>
Maintain compliance and insurance policies tracker (for commercial tenants) and report weekly status</li><li>
Prepare, submit, update, and renew all Tawtheeq contracts, including new leases, renewals, amendments, and cancellations ensuring compliance with Abu Dhabi rules and regulations.</li><li>
Following up on lease renewals, cheques</li><li>
Ensure that tenants&rsquo; complaints and concerns are attended to promptly and are logged and tracked until completion</li><li>
Coordinate with tenants to obtain all required documents for Tawtheeq processing</li><li>
Support in preparation of monthly management reports for the designated properties</li><li>
Draft tenancy contracts, send monthly renewal letters, and collect rental cheques</li><li>
Maintain digital document control using structured folders for leases, Tawtheeq documents, payments, complaints, contractor reports, handover files, and inspection records</li><li>
Ensure version control and proper labelling for audit readiness</li><li>
Prepare handover/takeover documentation for new tenants/vacating tenants, including site inspection, inventory, condition of the property</li><li>
Upload inspection reports, photos, and move-in/move-out records into PM systems and CAFM, and update tenant status in both systems after each handover or vacating</li></ul>
People<ul><li>
Work as a team member, sharing knowledge and experience in order to enhance efficiencies</li><li>
Work closely with team members in order to deliver team goals and objectives</li></ul> 
Clients and business development<ul><li>
Build good client rapport through day-to-day liaison, aligned to the Savills brand</li><li>
Ensure that existing clients and tenants are completely satisfied with our services</li></ul>
Financial<ul><li>
Ensure renewals are done on time and make sure that the rental cheques are received and sent to the Landlords office on time</li><li>
Support client accounting team in all financial tasks related to managed properties</li><li>
Record rental cheques, maintain rent schedules, and coordinate with finance for deposit confirmation</li></ul>
Systems and process<ul><li>
Microsoft Office suite knowledge and skills</li><li>
Experience with Yardi Voyager (preferred)</li><li>
Experience with CAFM systems (preferred)</li><li>
Ability to follow end to end process, identifying and recommending process change to maximise efficiencies and encourage this in others</li><li>
Log all complaints and maintenance requests in CRM/CAFM</li><li>
Track and follow up on all open cases to ensure SLA compliance, and escalate overdue cases and close them in the system once resolved</li><li>
Ensure accurate and timely input of data in to the Excel sheets / softwares wherever applicable</li></ul>
Skills, Knowledge and Experience<ul><li>
Based in Abu Dhabi or willing to relocate</li><li>
Highly organised and methodical</li><li>
Excellent at multi-tasking</li><li>
Detail oriented</li><li>
Confident, outgoing with excellent communication skills</li><li>
Educated to degree level or equivalent.</li><li>
Substantial evidence of database input / management</li><li>
Strong experience with Property Management systems (lease entry, renewals, tenancy data, billing updates).</li><li>
Experience with CAFM systems (logging complaints, raising work orders, tracking SLAs, closing cases).</li><li>
Excellent document control and file management skills (digital &amp; structured folders).</li><li>
Experience preparing tenancy agreements, renewal notices, and Tawtheeq submissions.</li><li>
Strong knowledge of Abu Dhabi tenancy procedures and Tawtheeq requirements.</li><li>
Ability to prioritise multiple tasks and work under tight timelines.</li><li>
High accuracy in data entry and document preparation.</li><li>
Ability to follow structured processes and maintain audit-ready documentation.</li><li>
Ability to work on different projects following processes and procedures with the same efficiency.</li><li>
Ability to communicate professionally with tenants, contractors, and authorities.</li><li>
Experience in working with a client and customer facing role</li><li>
Professional office experience, preferably in a Property Management business</li><li>
Good interpersonal skills &ndash; team approach</li><li>
Proactive and Creative</li><li>
Other requirements include Microsoft Office skills (namely in MS Excel &amp; MS PowerPoint) for document production</li></ul></div>

Property Management Administrator

Savills Middle East

<div>
 The Property Management Administrator within Savills Abu Dhabi office, working as part of the Property Management team on managed properties with full time liaison with Landlords, Tenants, Service providers and with responsibility for the start to end property management process.
 
 
 The role includes a requirement to work on Property Management and CAFM systems, ensuring all leases, tenant data, complaints, maintenance tickets and lease renewals are accurately logged, tracked, and updated in real time.
 
 
 Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and direct administrative support services for the efficient and effective operation of the Property Management department
 </li>
 <li>
 Liaison with Abu Dhabi Municipality and relevant authorities to register all the tenancy contracts with the Tawtheeq system, utilities setup, and compliance requirements
 </li>
 <li>
 Assist the tenants in registering their utilities (water and electricity)
 </li>
 <li>
 Ensure all contracts are fully aligned between PM systems, Tawtheeq, and physical documentation
 </li>
 <li>
 Coordinate with the local authorities for anything related to the managed properties
 </li>
 <li>
 Ensure that a high level of professional relationship is maintained at all times in any communication with the clients on matters relating to their respective properties
 </li>
 <li>
 Maintain accurate, structured, and up-to-date filing systems (digital and hard copy when required) for tenancy contracts, renewals, tenants documents, maintenance records, and financial documents.
 </li>
 <li>
 Prepare and issue all new tenancy agreements, renewals, and addenda
 </li>
 <li>
 Issue renewal notices, follow up with tenants, and update PM systems + Tawtheeq accordingly
 </li>
 <li>
 Maintain an expiries/renewals tracker and report weekly status
 </li>
 <li>
 Maintain compliance and insurance policies tracker (for commercial tenants) and report weekly status
 </li>
 <li>
 Prepare, submit, update, and renew all Tawtheeq contracts, including new leases, renewals, amendments, and cancellations ensuring compliance with Abu Dhabi rules and regulations.
 </li>
 <li>
 Following up on lease renewals, cheques
 </li>
 <li>
 Ensure that tenants&rsquo; complaints and concerns are attended to promptly and are logged and tracked until completion
 </li>
 <li>
 Coordinate with tenants to obtain all required documents for Tawtheeq processing
 </li>
 <li>
 Support in preparation of monthly management reports for the designated properties
 </li>
 <li>
 Draft tenancy contracts, send monthly renewal letters, and collect rental cheques
 </li>
 <li>
 Maintain digital document control using structured folders for leases, Tawtheeq documents, payments, complaints, contractor reports, handover files, and inspection records
 </li>
 <li>
 Ensure version control and proper labelling for audit readiness
 </li>
 <li>
 Prepare handover/takeover documentation for new tenants/vacating tenants, including site inspection, inventory, condition of the property
 </li>
 <li>
 Upload inspection reports, photos, and move-in/move-out records into PM systems and CAFM, and update tenant status in both systems after each handover or vacating
 
 
 </li>
 </ul>
 
 People
 
 
 
 <ul>
 <li>
 Work as a team member, sharing knowledge and experience in order to enhance efficiencies
 </li>
 <li>
 Work closely with team members in order to deliver team goals and objectives
 
 
 </li>
 </ul>
 
 Clients and business development
 
 
 
 <ul>
 <li>
 Build good client rapport through day-to-day liaison, aligned to the Savills brand
 </li>
 <li>
 Ensure that existing clients and tenants are completely satisfied with our services
 
 
 </li>
 </ul>
 
 Financial
 
 
 
 <ul>
 <li>
 Ensure renewals are done on time and make sure that the rental cheques are received and sent to the Landlords office on time
 </li>
 <li>
 Support client accounting team in all financial tasks related to managed properties
 </li>
 <li>
 Record rental cheques, maintain rent schedules, and coordinate with finance for deposit confirmation
 
 
 </li>
 </ul>
 
 Systems and process
 
 
 
 <ul>
 <li>
 Microsoft Office suite knowledge and skills
 </li>
 <li>
 Experience with Yardi Voyager (preferred)
 </li>
 <li>
 Experience with CAFM systems (preferred)
 </li>
 <li>
 Ability to follow end to end process, identifying and recommending process change to maximise efficiencies and encourage this in others
 </li>
 <li>
 Log all complaints and maintenance requests in CRM/CAFM
 </li>
 <li>
 Track and follow up on all open cases to ensure SLA compliance, and escalate overdue cases and close them in the system once resolved
 </li>
 <li>
 Ensure accurate and timely input of data in to the Excel sheets / softwares wherever applicable
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 Based in Abu Dhabi or willing to relocate
 </li>
 <li>
 Highly organised and methodical
 </li>
 <li>
 Excellent at multi-tasking
 </li>
 <li>
 Detail oriented
 </li>
 <li>
 Confident, outgoing with excellent communication skills
 </li>
 <li>
 Educated to degree level or equivalent.
 </li>
 <li>
 Substantial evidence of database input / management
 </li>
 <li>
 Strong experience with Property Management systems (lease entry, renewals, tenancy data, billing updates).
 </li>
 <li>
 Experience with CAFM systems (logging complaints, raising work orders, tracking SLAs, closing cases).
 </li>
 <li>
 Excellent document control and file management skills (digital &amp; structured folders).
 </li>
 <li>
 Experience preparing tenancy agreements, renewal notices, and Tawtheeq submissions.
 </li>
 <li>
 Strong knowledge of Abu Dhabi tenancy procedures and Tawtheeq requirements.
 </li>
 <li>
 Ability to prioritise multiple tasks and work under tight timelines.
 </li>
 <li>
 High accuracy in data entry and document preparation.
 </li>
 <li>
 Ability to follow structured processes and maintain audit-ready documentation.
 </li>
 <li>
 Ability to work on different projects following processes and procedures with the same efficiency.
 </li>
 <li>
 Ability to communicate professionally with tenants, contractors, and authorities.
 </li>
 <li>
 Experience in working with a client and customer facing role
 </li>
 <li>
 Professional office experience, preferably in a Property Management business
 </li>
 <li>
 Good interpersonal skills &ndash; team approach
 </li>
 <li>
 Proactive and Creative
 </li>
 <li>
 Other requirements include Microsoft Office skills (namely in MS Excel &amp; MS PowerPoint) for document production
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

SAFE GREEN SAFETY CONSULTANCIES

Location: Abu Dhabi Employment Type: Full-Time Application accepted till 25-Dec-2025Job DescriptionWe are seeking a detail-oriented and proactive HSE Administrator &amp; Permit Coordinator to support the Health, Safety &amp; Environment (HSE) team in the effective implementation of the HSE Management System. The successful candidate will be responsible for HSE documentation, permit-to-work coordination, reporting, and administrative support across large-scale facilities or projects.We are looking for an HSE Administrator &amp; Permit Coordinator to support the HSE team with documentation control, Permit-to-Work coordination, reporting, and administrative tasks.Key Responsibilities:<ul><li>Maintain HSE documents, registers, databases, and filing systems</li><li>Coordinate Permit-to-Work (PTW) issuance, tracking, and closure</li><li>Prepare and update HSE reports, statistics, and records</li><li>Track HSE action items and support compliance activities</li><li>Distribute HSE communications and maintain training records</li><li>Support incident data compilation and HSE campaigns</li></ul>Requirements:<ul><li>3&ndash;4 years&rsquo; experience in HSE administration or coordination</li><li>Minimum 2 years in an administrative/clerical role</li><li>Bachelor&rsquo;s Degree or Diploma in Administration or related field</li><li>Knowledge of PTW systems and HSE documentation</li><li>Proficient in MS Office; strong organization and communication skills</li></ul>How to ApplyInterested candidates are invited to apply through email only an updated CV. Only shortlisted candidates will be contacted.Apply - sgsccareers@gmail.com Subject line - HSE Admin &amp; Permit Coordinator ; Availabillity -Job Type: Full-time

HSE Administrator & Permit Coordinator

New York University

<div>Position Summary:
<div>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint a Operations Administrator reporting to Senior Director, Research Administration &amp; Services.</div><div></div><div> 
The Administrator will provide essential operational and administrative support to the Research Capacity Building (RCB) Unit (50% of role). This role focuses on ensuring the smooth day-to-day functioning of the Kawader Research Assistantship Program and other RCB initiatives. The Administrator will assist with recruitment, logistics, communication, and documentation, enabling the effective delivery of capacity-building programs. The other 50% of the time, this role will support the Office of Research Administration &amp; Services. This may include, assisting in database management, scheduling meetings, and other administrative tasks.</div><div></div><div> 
Job Responsibilites:</div><ul><li>
Administrative Support</li><li>
Database management (contracts and Research Development)</li><li>
Document preparation for signature</li><li>
General administrative tasks</li><li>
Newsletter generation</li><li>
Administrative &amp; Program Support for RCB Initiatives</li><li>
Recruitment Assistance: Support application screening, schedule interviews, and maintain recruitment trackers for Kawader and other RCB programs</li><li>
Calendar &amp; Logistics: Coordinate meetings, manage calendars, and organize logistical needs for RCB activities</li><li>
Document Preparation: Draft routine correspondence, maintain spreadsheets, and provide proofreading/formatting for reports and presentations</li><li>
Information Hub: Act as the first point of contact for program inquiries, escalating complex issues to the RCB coordinator and leadership</li><li>
Office Operations: Provide general office support, ensuring smooth daily operations across the unit&rsquo;s programs.</li><li>
Communication, Records &amp; Outreach Management for RCB</li><li>
Web &amp; Materials Updates: Keep RCB program webpages current; assist with simple design of flyers or materials for outreach and visibility</li><li>
Reporting Support: Compile program data and activity reports; assist in preparing updates and presentations for supervisors</li><li>
Task Prioritization: Support supervisors in tracking deadlines, managing priorities, and providing guidance to intern</li><li>
Recordkeeping: Maintain organized records of recruitment and program activities, ensuring accuracy and accessibility</li><li>
Stakeholder Coordination: Support effective communication between researchers, faculty, and staff to facilitate program operations</li></ul>
Qualifications:
<div>
Required Education:</div><ul><li>
Bachelor's Degree</li></ul><div>
Required Education:</div><ul><li>
5+ years of professional experience in contract management, drafting and negotiating terms and conditions, or an equivalent combination of education and experience
</li><li>Strong written and verbal communication skills</li><li>
Strong analytical skills</li><li>
Ability to prioritize and respond to need of a wide range of divergent interests</li></ul><div>
Preferred Education:</div><ul><li>
Master's Degree or professional qualification in Law or Contracts</li></ul><div>
Preferred Experience:</div><ul><li>
5+ years experience in a research university setting</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Operations Administrator - Pre-Award and Research Development

Comspark Innov & Infra

Job Location: Abu Dhabi, UAE Experience : 4 to 10yearsKong API GW : We are looking for an experienced Kong Administrator cum Developer responsible for designing, developing, and implementing API solutions using Kong API Gateway. Candidates will work closely with engineers and product managers to ensure that APIs are secure, scalable, and meet business needs.Key Responsibilities Design, develop, and configure Kong entities (services, routes, plugins, caching, API management, etc.). Develop custom Lua scripts for advanced functionality. Integrate Kong with existing APIs and backend systems. Manage API security, including authentication, authorization, and rate limiting. Implement traffic management features like load balancing and caching. Monitor, alert, and debug Kong performance and troubleshoot any issues. Automate Kong configurations as part of a DevOps pipeline. Develop and maintain API documentation using the Kong Developer Portal. Stay up-to-date on the latest Kong features and best practices. Create, customize, and maintain Kong plugins to extend capabilities. Implement request and response transformations based on customer needs. Apply Role-Based Access Control (RBAC) for securing API endpoints.Qualifications Bachelor&rsquo;s degree in Computer Science, Information Technology, or a related field. Proven experience as a Kong Administrator and Developer, with a deep understanding of Kong's architecture and functionalities. Strong understanding of API design principles (RESTful APIs, OpenAPI specifications). Experience with web services and micro services architectures. Proficiency in scripting languages (e.g., Lua, Python). Experience with DevOps principles and tools (e.g., Git, CI/CD). Excellent problem-solving and debugging skills. Strong communication and collaboration skills. Certifications in Kong or equivalent. Solid understanding of Role-Based Access Control (RBAC) implementations. Experience with Kubernetes and Kong Ingress. Experience with cloud platforms (AWS, Azure, GCP). Experience with API security tools (e.g., OAuth, OIDC, Auth0). Experience with API testing tools (e.g., Postman, JMeter, Insomnia).Job Type: Full-time

Kong API Gateway

Deloitte

<div>
 
 Consulting | Talent standards
 
 
 
 
 Office Administrator
 
 
 
 When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. Looking for a rewarding career? Take a closer look at Deloitte &amp; Touche ME.
 
 
 You'll understand that Deloitte is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings. It has received numerous awards in the last few years, which include Best Employer in the Middle East, Best Consulting Firm, and the Middle East Training &amp; Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW).
 
 
 A career in consulting with Deloitte &amp; Touche Middle East will engage your skills as a strategist, giving you a key role in the planning, growth, and structure of businesses. However, we&rsquo;re not simply looking for people who know how to think, but who can display a deep understanding of business and industry and who can work collectively as a team to translate this understanding into deliverable solutions. For this reason, consulting at Deloitte requires specialist skills that embrace areas such as strategy, operations, financials, people management, and technology. If you like a challenge and the opportunity to make a positive difference in the business world, we will provide you with a professional environment geared to your growth and help you achieve excellence in this field.
 
 
 
 Our Purpose
 
 
 
 Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most&mdash;for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges, and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations, and supporting our communities.
 
 
 Our shared values guide the way we behave to make a positive, enduring impact:
 
 
 <ul>
 <li>
 Integrity
 </li>
 <li>
 Outstanding value to markets and clients
 </li>
 <li>
 Commitment to each other
 </li>
 <li>
 Strength from cultural diversity
 
 
 </li>
 </ul>
 
 Job Summary
 
 
 
 Provide administrative and logistics support to the Consulting team, including but not limited to drafting formal letters, preparation of documents, including formatting and printing, meetings, and appointments scheduling, flight scheduling, document archiving, record keeping, and filing, as well as telephone handling. We are looking for a dynamic and flexible individual to join our team as an Office Administrator.
 
 
 
 As The Office Administrator, Your Primary Responsibilities Are
 
 
 
 <ul>
 <li>
 Being the first point of contact for all (internal) enquiries related to administrative and support
 </li>
 <li>
 matters within the Consulting function
 </li>
 <li>
 Oversee the day-to-day operations in the Jordan &ndash; Amman&rsquo;s office for the Consulting function
 </li>
 <li>
 Complex travel management by arranging flights, hotels, transfers, Visas, etc.
 </li>
 <li>
 Organizing internal meetings and events
 </li>
 <li>
 Oversee internal operations and communication
 </li>
 <li>
 Meeting and greeting new joiners and supporting HR with onboarding
 </li>
 <li>
 Managing Insurances and office licensing
 </li>
 <li>
 Handle data entry work and filing paperwork
 </li>
 <li>
 Maintaining weekly Excel logs (vendors, subcontractors, receipt vouchers, payment vouchers.)
 </li>
 <li>
 Preparing financial documents such as invoices, accounts payable, and receivable
 </li>
 <li>
 and procedures
 </li>
 <li>
 depreciation, prepaids)
 </li>
 <li>
 Completing bank reconciliations
 </li>
 <li>
 Verifying bank deposits
 </li>
 <li>
 Preparing/ processing business payments
 </li>
 <li>
 Ensure accurate and timely closing
 
 
 </li>
 </ul>
 
 Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or other relevant degree
 </li>
 <li>
 Excellent English communication skills: verbal and written
 </li>
 <li>
 Excellent Arabic communication skills: verbal and written
 </li>
 <li>
 2+ years of Administration experience or working within an office management environment
 </li>
 <li>
 strong communication and interpersonal skills
 </li>
 <li>
 A self-starter who can work independently and can take charge of the role with minimal supervision
 </li>
 <li>
 Excellent client service/stakeholder relationship skills
 </li>
 <li>
 A good team player with excellent interpersonal skills
 </li>
 <li>
 Analytical and problem-solving skills
 </li>
 <li>
 Ease with Technology (MS Word, MS PowerPoint, MS Excel, MS Exchange
 </li>
 </ul>
</div>

Office Administrator | UAE - Arabic Speaker

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