real estate administrator

Al haram Al zahabi Real estate

About the Role:We are seeking a detail-oriented and proactive Accounts Executive to join our team. The ideal candidate will have strong knowledge of real estate procedures, excellent organizational skills, and the ability to manage multiple administrative tasks efficientKey Responsibilities:<ul><li>Manage property listings across various real estate portals</li><li>Prepare, review, and manage contracts and tenancy agreements</li><li>Handle client inquiries and maintain strong client relations</li><li>Process DLD (Dubai Land Department) procedures including title deeds and property registrations</li><li>Manage Trakheesi permits and ensure compliance with RERA regulations</li><li>Process Ejari registrations, renewals, and cancellations</li><li>Coordinate with agents, landlords, and tenants for smooth transactions</li><li>Maintain accurate records and documentation</li></ul>Requirements:<ul><li>Proven experience as a Real Estate Administrator or similar role in the UAE</li><li>Strong knowledge of DLD procedures, Trakheesi system, and Ejari</li><li>Familiarity with RERA regulations and real estate compliance requirements</li><li>Excellent communication and client relationship skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office and real estate CRM systems (preferred)</li><li>Fluent in English and Hindi</li></ul>Job Type: Full-timePay: From AED2,500.00 - 3,000.00 per monthJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Junior Accountant

Iron Gate LLC

We are looking for an experienced Office Administrator to join our real estate team in Dubai. The ideal candidate should have at least 2 years of experience in the UAE real estate sector and be familiar with government portals and documentation related to property sales and leasing.Key Responsibilities:<ul><li>Handle DLD (Dubai Land Department) transactions and registrations</li><li>Manage Oqoodi registrations and updates</li><li>Process RERA-related documentation and compliance</li><li>Handle Ejari registration, renewal, and cancellation</li><li>Coordinate Escrow account documentation and follow-ups</li><li>Manage Trakheesi permit applications and renewals</li><li>Prepare and process SPA (Sale and Purchase Agreement) registrations in DLD</li><li>Assist with property leasing documentation and tenant file management</li><li>Coordinate with brokers, clients, and government authorities</li><li>Maintain and update property files, contracts, and company records</li><li>Assist in preparing forms, letters, and real estate documentation</li><li>Ensure proper record keeping for sales and leasing transactions</li><li>Support the team with administrative and office coordination tasks</li></ul>Requirements:<ul><li>Minimum 2 years of UAE real estate administrative experience</li><li>Strong knowledge of DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</li><li>Experience in SPA registrations and leasing processes</li><li>Good organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred:<ul><li>Experience working with a real estate developer or brokerage in Dubai</li><li>Familiarity with Dubai property regulations and documentation procedures</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Office Administrator

Azora Group of Companies

Job Overview: We are looking for a motivated and organized Real Estate Administrator with at least 1 year of experience in the Dubai real estate market. The ideal candidate should have good knowledge of real estate administrative processes and be able to support agents with documentation, listings, and coordination.Key Responsibilities:<ul><li>Manage and update property listings on portals such as Property Finder, Bayut, and Dubizzle</li><li>Prepare and organize real estate documents, contracts, and tenancy paperwork</li><li>Coordinate with agents, clients, and developers regarding property information and documentation</li><li>Maintain accurate records of listings, leads, and transactions</li><li>Assist with CRM updates and ensure property details are accurate and up to date</li><li>Support the sales team with administrative tasks and follow-ups</li><li>Ensure compliance with Dubai real estate procedures and documentation requirements</li></ul>Requirements:<ul><li>Minimum 1 year of experience as a Real Estate Admin in Dubai</li><li>Basic knowledge of property portals and CRM systems</li><li>Strong organizational and communication skills</li><li>Ability to handle multiple tasks and work in a fast-paced environment</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Attention to detail and professional attitude</li></ul>Benefits:<ul><li>Competitive salary AED 3,000 &ndash; AED 4,000</li><li>Professional work environment</li><li>Opportunity to grow within the real estate industry</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Real Estate Admin

Genius HRTech Dubai

<div><h3 class="jobSectionHeader">Job Summary:</h3>
We are seeking a highly organized and proactive UAE National with family for our client which is a prestigious conglomerate as an Administrator for Facilities &amp; Real Estate. The successful candidate will provide comprehensive administrative support to ensure the efficient operation of our facilities and real estate functions. This role requires a detail-oriented individual with excellent communication skills and a strong ability to manage multiple tasks in a fast-paced environment.
<h3 class="jobSectionHeader">Key Responsibilities:</h3>
<ul><li>Provide administrative support to the Facilities and Real Estate departments, including scheduling meetings, managing calendars, and preparing presentations and reports.</li>
<li>Assist in the coordination of maintenance activities, repairs, and facility upgrades, liaising with internal teams and external vendors.</li>
<li>Manage and maintain accurate records for all facilities and real estate assets, contracts, leases, and service agreements.</li>
<li>Process invoices, expense reports, and purchase orders related to facilities and real estate operations, ensuring timely and accurate payments.</li>
<li>Serve as a primary point of contact for internal staff and external service providers regarding facility-related inquiries and requests.</li>
<li>Oversee office supplies inventory, procurement, and distribution to ensure smooth daily operations.</li>
<li>Support the onboarding and offboarding processes by coordinating workspace setup and access for employees.</li>
<li>Assist in the preparation and distribution of communications, policies, and procedures related to facilities and real estate.</li>
<li>Ensure compliance with company policies, health and safety regulations, and local real estate guidelines.</li>
<li>Organize and maintain physical and electronic filing systems for critical documents and records.</li>
<li>Coordinate with security and IT teams for facility access and equipment setup.</li>
<li>Assist in budget tracking and financial reporting for facilities and real estate expenditures.</li>
<li>Participate in special projects and initiatives as assigned by management.</li></ul></div>

UAE National - Administrative officer

LUMINARY REAL ESTATE

We are seeking a highly organized and detail-oriented Real Estate Administrator with proven experience in the UAE real estate sector. The ideal candidate will possess strong knowledge of property documentation, CRM systems, government portals, and transaction coordination. This role is essential in ensuring smooth administrative operations and providing effective support to the sales team.Key Responsibilities<ul><li>Oversee and manage daily administrative operations within the real estate office.</li><li>Prepare and manage property documentation including Form A, Form B, Form F, Memorandums of Understanding (MOU), and tenancy agreements.</li><li>Coordinate and process Ejari registrations and Dubai Land Department (DLD) related documentation.</li><li>Maintain and update property listings across CRM systems and property portals such as Property Finder, Bayut, and Dubizzle.</li><li>Coordinate with brokers, clients, developers, and banks to ensure smooth transaction processing from initiation to closure.</li><li>Prepare commission statements, invoices, and periodic sales reports for management review.</li><li>Track and monitor deals to ensure all documentation and compliance requirements are completed accurately.</li><li>Maintain organized digital and physical filing systems for contracts and property records.</li><li>Monitor broker documentation, including RERA certifications, and ensure regulatory compliance.</li><li>Assist management with operational reporting, official correspondence, and administrative tasks.</li><li>Ensure adherence to UAE real estate regulations and internal company policies.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>6 months to 1 year of experience in a UAE real estate company (mandatory).</li><li>Strong knowledge of DLD procedures, Ejari registration, and Trakheesi system.</li><li>Experience managing property portals and CRM software.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Strong written and verbal communication skills in English (Arabic is an advantage).</li></ul>Preferred Skills<ul><li>Familiarity with RERA regulations and real estate compliance requirements.</li><li>Strong attention to detail with a high level of accuracy in documentation.</li><li>Ability to work effectively in a fast-paced environment and meet deadlines.</li><li>Excellent coordination, follow-up, and problem-solving abilities.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant (Female)

Lincoln Property Company

<div>We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.

Responsibilities:
<ul>
<li>Answer management phones and assist with Tenant needs</li>
<li>Respond to inquiries by providing routine information and or taking and delivering messages.</li>
<li>Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.</li>
<li>Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.</li>
<li>Maintain inventory of office supplies and property staff directory.</li>
<li>Monitor outside vendors for compliance of contracts and certificate of insurance</li>
<li>Assist with preparing and administering service agreements</li>
<li>Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents</li>
<li>Responsible for accounts payable, accounts receivable and reporting.</li>
<li>Organize and code invoices in Workspace</li>
<li>Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in</li>
<li>Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment</li>
<li>Applying tenant rents and open credits</li>
<li>Compiling and reviewing Tenant Billings and other misc. charges</li>
<li>Provide management team with aged delinquency reports and send late letters</li></ul> 


Desired Competency, Experience and Skills:
<ul>
<li>Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred</li>
<li>Minimum of 2 years previous commercial property management experience</li>
<li>Experience with MRI, Workspace and Yardi software</li>
<li>Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.</li>
<li>Possess professional demeanor and excellent interpersonal skills.</li>
<li>Have access to reliable transportation and maintain a valid driver's license.</li>
<li>Computer literate and proficient on MS Word, Excel, PowerPoint,</li>
<li>Excellent communication skills, both verbal and written</li>
<li>Ability to work independently</li></ul> 


This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.<div>
About Lincoln Property Company

Lincoln Property Company (&quot;Lincoln&quot;) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. 


Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.</div></div>

Property Administrator

Stream Realty Partners, L.P.

<div>Company Description 
ABOUT STREAM REALTY PARTNERS
Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of talented individuals have come together to create our distinct culture, best summarized by our firm&rsquo;s core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow Stream on LinkedIn, Instagram, X and Facebook.
 IMMEDIATE IMPACT. MEANINGFUL CAREER.
At Stream, we know our success begins and ends with our people. It is the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client&rsquo;s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won&rsquo;t simply start a new job&mdash;you will build a meaningful and impactful career. 
Job Description 
POSITION OVERVIEW
The Property Administrator position provides first-class property management services and assists the Property Management team with the day-to-day responsibilities of operating a commercial property. Typical duties include Accounts Receivable &amp; Accounts Payable, office administration, customer service, and enhancing tenant relations.
PRIMARY RESPONSIBILITIES<ul><li>
Assist Property Manager with day-to-day operation of assigned portfolio.</li><li>
Assist Property Manager with the preparation of monthly/quarterly financial reports.</li><li>
File paperwork as necessary; Prepare lease termination forms and write-off forms as necessary; Create and maintain digital vendor files; Prepare aging reports monthly.</li><li>
Receive and enter work order requests into the system.</li><li>
Maintain, track, and input into the system all Certificates of Insurance for vendors/tenants/clients.</li><li>
Prepare, compile, and facilitate the creation and execution of Service Contracts for vendor services.</li><li>
Schedule building activity, including move-ins / move-outs; verify insurance.</li><li>
Assist in planning and executing tenant events with the management team.</li><li>
Maintain trackers for Certificates of Insurance, Service Contracts, and Tenant&rsquo;s HVAC agreements for assigned properties.</li><li>
Assist with accounts payable &ndash; accurately input, verify proper backup, and code all invoices according to the approved budget into the payables system and then forward to the Property Manager for approval.</li><li>
Assist with accounts receivable &ndash; monthly review of accounts receivable in the system and assist with the preparation of late notices and default notices.</li></ul> 

Qualifications 
<ul><li>
Bachelor&rsquo;s Degree preferred.</li><li>
Proficient with Microsoft Excel and Word; Yardi experience a plus</li><li>
Attention to Detail</li><li>
Basic accounting skills and knowledge</li><li>
Mathematical aptitude</li><li>
Strong verbal and written communication skills</li><li>
Excellent customer service skills</li><li>
Good organizational skills</li><li>
Desire and ambition to learn and grow in Stream&rsquo;s property management department.</li><li>
Attributes which align with Stream&rsquo;s core values of Smart, Honest, Nice, and Passionate</li></ul> 

Additional Information 
Once you have completed your application, you will receive an email from notifications@smartrecruiters.com with a link to the Culture Index survey, which will help us gain a better understanding of your strengths and motivational drives. Please search for the &quot;Property Administrator - All Locations&quot; position in the Culture Index portal. We kindly request that you set aside 10 uninterrupted minutes within 48 hours of submitting your application.
________________________________________________________
#LI-Onsite, #LI-VS1<div></div>
Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.
Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.
To apply for a position, please visit our website at www.streamrealty.com</div>

Property Administrator, Industrial

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