real estate administrator

I Buy Real Estate 

Job Title: Office Manager / Real Estate AdministratorLocation: Abu Dhabi, UAEJob Summary:We are seeking a highly organized and proactive Office Manager / Real Estate Administrator to oversee daily office operations while providing comprehensive administrative support to the sales team throughout the property transaction process. The ideal candidate will ensure smooth office operations, maintain compliance with documentation requirements, and assist agents in managing listings, contracts, and deal closures.Key Responsibilities:Office Management<ul><li>Manage the day-to-day operations of the office and ensure an efficient working environment.</li><li>Oversee office supplies, equipment, maintenance, and vendor relationships.</li><li>Maintain company records, filing systems, and confidential documents.</li><li>Coordinate meetings, appointments, and internal communications.</li><li>Assist management with reports, presentations, and administrative tasks.</li><li>Monitor office expenses and support budget administration.</li></ul>Real Estate Administration<ul><li>Supporting our sales and leasing agents with day-to-day admin tasks.</li><li>Prepare, review, and organize transaction documents, contracts, agreements, and supporting paperwork.</li><li>Coordinate with buyers, sellers, developers and government authorities throughout the sales process.</li><li>Track transactions from reservation to transfer and ensure all required documents are completed on time.</li><li>Maintain client and property records within the CRM/ internal system.</li><li>Support agents with listing forms, viewing schedules, and client documentation.</li><li>Coordinate commission records and transaction reports.</li><li>Ensure compliance with company policies and UAE real estate regulations.</li><li>Keeping office files and records neat and up-to-date</li></ul>Requirements:<ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 3 years of experience in office administration, preferably within a real estate company.</li><li>Strong understanding of real estate transaction processes in Abu Dhabi.</li><li>Experience handling contracts, property documentation, and CRM/internal systems.</li><li>Excellent organizational and multitasking skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work under pressure and manage multiple transactions simultaneously.</li></ul>Preferred Qualifications:<ul><li>Previous experience supporting real estate brokers or property consultants.</li><li>Familiarity with Abu Dhabi real estate procedures and documentation requirements.</li><li>Knowledge of CRM platforms and property portals.</li></ul>Work Location: In person

Office Manager / Real Estate Administrator

imperial alfa real estate

About the Company: Imperial Alfa Real Estate is a Dubai-based real estate company supporting clients across property sales, investment opportunities, and off-plan projects. The company works closely with buyers, investors, developers, and property consultants to provide a professional, smooth, and client-focused real estate experience.As the business continues to grow, they are looking for a reliable and organised Admin / Receptionist to support the daily operations of the office and help ensure the team runs efficiently.About the Role:We are currently seeking a Front Desk Administrator with a real estate background to join their Dubai office. This role is ideal for someone who is professional, organised, well-presented, and confident managing front desk duties, client communication, office coordination, and real estate administration.The successful candidate will support the sales team, manage enquiries, coordinate appointments, maintain documents, and assist with real estate-related processes. Previous experience within a Dubai real estate company would be highly beneficial, especially someone who understands RERA, DLD, Trakheesi, Dubai Land Department procedures, and general real estate documentation.This is a great opportunity for someone who enjoys working in a busy, client-facing environment and wants to build a long-term career within real estate administration.Responsibilities:&middot; Manage reception and front desk duties in a professional and welcoming manner&middot; Answer phone calls, emails, WhatsApp messages, and client enquiries&middot; Greet clients, visitors, candidates, and business partners at the office&middot; Support property consultants and management with daily administrative tasks&middot; Schedule meetings, consultations, viewings, interviews, and follow-ups&middot; Maintain accurate client records, property documents, internal trackers, and office files&middot; Assist with property listing administration and document preparation&middot; Support the team with RERA, DLD, Trakheesi, and Dubai Land Department-related paperwork where required&middot; Coordinate with agents, clients, developers, and external service providers&middot; Help ensure all documents, records, and processes are organised and up to date&middot; Monitor office supplies, filing systems, and general office organisation&middot; Support management with ad hoc administrative and operational tasksRequirements&middot; Previous experience in real estate administration is preferred&middot; Minimum 1 year of relevant experience is desirable&middot; Must be based in Dubai or able to work full-time in Dubai&middot; Strong understanding of Dubai real estate processes, systems, and terminology&middot; Knowledge of RERA, DLD, Trakheesi, Dubai Land Department procedures, and UAE labour law is an advantage&middot; Professional communication skills in English&middot; Strong organisational and multitasking skills&middot; Confident handling calls, client enquiries, scheduling, and office coordination&middot; Good attention to detail and ability to manage documents accurately&middot; Presentable, punctual, reliable, and professionalPay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Imperial Alfa Real Estate | Front Desk Administrator | Dubai, UAE | Starting from AED 4,500 DOE

SURE Real Estate

We are in search of a proficient and dedicated Real Estate Administrator to become part of our growing team. Your role will involve providing administrative assistance to our real estate team, facilitating seamless operations and an effective workflow.Roles &amp; Responsibilities* Document Preparation: Handling leases, developer's contracts, and agreements.* Portals: With deep knowledge on the DLD portal, Brokers App, Trakesshi, Listing Portals, and CRM* Record Maintenance: Keeping property listings, transactions, and client information up-to-date.* Coordination: Organizing developers briefing, launches, open houses schedules* Market Research: Assisting with property valuation and pricing strategies.* Scheduling: Managing calendars and appointments for agents and brokers.* Marketing Support: Helping with social media management and website updates.* Customer Service: Addressing client inquiries and resolving issues promptly.Job Details:*Type: Full-time*Salary: AED 4,000 - AED 5,000 per month*Location: Dubai (with a preference for candidates who can reliably commute or plan to relocate)*Education: Bachelor's degree preferred*Experience: At least 2 years of Real Estate experience as AdminSURE REAL ESTATE LLCSend your CV in Whatsapp No: +971-58-509 2567Website: www.surerealtors.comJob Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Real Estate Administration/ Executive Operations

Tasreea Business Center Services

We are seeking a professional and organized Receptionist &amp; Real Estate Coordinator with previous experience in the real estate sector. The ideal candidate should have worked in a real estate company, property management company, or a similar role involving client interaction, contract administration, and property listing platforms.Key Responsibilities<ul><li>Manage the front desk and welcome clients professionally.</li><li>Handle incoming calls, emails, and customer inquiries.</li><li>Follow up on client payments and maintain payment records.</li><li>Prepare, organize, and monitor contracts and related documentation.</li><li>Coordinate with agents, clients, and management regarding transactions and administrative matters.</li><li>Manage and update company accounts on real estate portals such as Property Finder and other listing platforms.</li><li>Upload, edit, and maintain property listings.</li><li>Ensure all property information and documentation are accurate and up to date.</li><li>Provide general administrative support to the management team.</li></ul>Requirements<ul><li>Previous experience in a real estate company is mandatory.</li><li>Experience in reception, administration, property coordination, or real estate support roles.</li><li>Familiarity with property portals such as Property Finder and similar platforms.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and customer service abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to manage contracts, payment follow-ups, and administrative processes efficiently.</li><li>Fluent in English (Arabic is an advantage).</li></ul>Preferred Qualifications<ul><li>Knowledge of UAE real estate procedures and documentation.</li><li>Experience handling CRM systems and property management software.</li><li>Professional appearance and strong interpersonal skills.</li></ul>Pay: From AED3,000.00 per hourWork Location: In person

Receptionist & Real Estate Coordinator

BLUE HARBOUR REAL ESTATE

Hiring: Real Estate AdminLocation: Dubai, UAEWe are looking for a highly organized and detail-oriented Real Estate Admin to join our growing team.Key Responsibilities:Manage and update property listings on Bayut, Dubizzle, Property Finder, and other real estate portals Handle all administrative tasks related to real estate operations Prepare, organize, and maintain property documents and records Coordinate with agents, property owners, and clients Process inquiries and ensure listings are accurate and up to date Manage CRM systems and databases Assist with tenancy contracts, documentation, and office administrationRequirements:Previous experience in a real estate administrative role is preferred Strong knowledge of Bayut, Dubizzle, Property Finder, and related portals Excellent organizational and communication skills Proficient in Microsoft Office applications Ability to multitask and work efficiently in a fast-paced environment Strong attention to detail and time management skillsBenefits:Employment Visa Provided Medical Insurance Provided Annual Leave as per UAE Labour Law Supportive and Professional Work Environment Career Growth OpportunitiesSalary: To be discussed during the interviewInterested candidates may send their CV for consideration. Only shortlisted candidates will be contacted. +97158 998 1729Pay: AED1,500.00 per monthWork Location: In person

Administrator

Lionheart Real Estate L.L.C

With 24 years of British-managed experience in Dubai, Lionheart Real Estate has built a strong reputation as a trusted and established name in the UAE property market. We are currently seeking a proactive and highly organized Administrative Officer to support our day-to-day operations and assist our dynamic sales team.Key Responsibilities<ul><li>Prepare, process, and manage all real estate documentation, including Forms A, B, F, and MOUs</li><li>Ensure compliance with RERA regulations and manage Trakheesi permit submissions</li><li>Upload, manage, and update property listings on platforms such as Bayut, Dubizzle, and Property Finder, while maintaining the company database</li><li>Coordinate with clients, schedule meetings, and arrange property viewings</li><li>Design marketing materials including flyers, statics, reels, and short promotional videos</li><li>Manage and publish content across social media platforms</li></ul>Requirements<ul><li>Minimum 2 years of experience in a Dubai real estate company</li><li>Strong knowledge of Dubai real estate documentation and local property regulations</li><li>Proficiency in MS Office, Google Workspace, and general computer applications</li><li>Excellent organizational skills with strong attention to detail</li><li>Reliable, professional, and capable of working in a fast-paced environment</li></ul>What We Offer<ul><li>Professional and supportive work environment</li><li>Career development and training opportunities</li><li>Competitive salary package based on experience</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Dubai Real Estate Admin: 2 years (Required)</li></ul>Work Location: In person

Real Estate Admin

Top of the Top Properties

We are hiring: Real Estate Quality Assurance Officer - Abu DhabiJoin One of the Top Real Estate Companies in the UAEJob Summary:We are seeking a detail-oriented and proactive Quality Assurance (QA) Officer to join our team.Key Responsibilities:<ul><li>Monitor and evaluate the quality of lead handling by real estate agents.</li><li>Track lead allocation, follow-up activities, and conversion rates through the CRM system.</li><li>Conduct regular audits of calls, WhatsApp conversations, emails, and client interactions to ensure compliance with company standards.</li><li>Ensure all leads are contacted within the required response time.</li><li>Monitor agent performance against KPIs, including response time, follow-up quality, appointments booked, and deal conversion rates.</li><li>Prepare daily, weekly, and monthly performance reports for management.</li><li>Identify performance gaps and recommend improvement plans.</li><li>Work closely with Sales Managers to enhance agent productivity and lead conversion.</li><li>Ensure CRM records are accurate, complete, and updated at all times.</li><li>Investigate missed opportunities, lost leads, and customer complaints.</li><li>Conduct quality checks to maintain high customer service standards.</li><li>Support the implementation of performance improvement initiatives and training programs.</li></ul>Job Requirements:<ul><li>Bachelor's degree in Business Administration, Real Estate, or a related field.</li><li>Minimum 1&ndash;3 years of experience in Quality Assurance, Sales Operations, CRM Management, or Real Estate Administration.</li><li>Experience in the real estate industry is preferred.</li><li>Strong knowledge of CRM systems and lead management processes.</li><li>Excellent analytical and reporting skills.</li><li>Strong attention to detail and organizational abilities.</li><li>Advanced proficiency in Microsoft Excel and reporting tools.</li><li>Excellent communication skills in English (Arabic is a plus).</li><li>Ability to work in a fast-paced sales environment</li></ul>If you&rsquo;re ready to work with the best and become one of the best &mdash; this is your opportunity.Apply Now: Send your CV to the following email:hr@topofthetop.ae Location: 1403, Global Tower, Electra Street- Abu Dhabi.Job Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately? </li></ul>Experience:<ul><li>Real Estate Quality Assurance: 1 year (Preferred)</li></ul>Work Location: In person

Real Estate Quality Assurance - Abu Dhabi

Search 3517+ Real estate administrator jobs near you this June. New roles added regularly across leading industries. Apply today.