real estate administrator

Emperor homes properties

Are you an organised, proactive professional with experience in the fast-paced world of real estate? We&rsquo;re looking for a confident Administrator with real estate industry experience to join our growing team.About the RoleAs a key part of our office operations, you&rsquo;ll provide essential administrative support to ensure smooth day-to-day running of property sales and management activities. This is a dynamic role suited to someone who thrives under pressure and enjoys working in a client-focused environment.Key Responsibilities:<ul><li>Provide administrative support including handling phone calls, emails, calendar management, and appointment scheduling</li><li>Prepare, review, and manage various documents such as contracts, agreements, and property listings (Property Finder, Dubizzle, Bayut)</li><li>Apply for and manage Trakheesi permits; ensure compliance with RERA regulations</li><li>Prepare Tenancy Contracts, Form A, B, I, and F as required</li><li>Generate tax invoices for commission and follow up on payments</li><li>Assist in WPS payroll processing for agents and staff</li><li>Accurately prepare and file VAT returns with the Federal Tax Authority (FTA)</li><li>Update and manage property listings on MLS and other marketing platforms</li><li>Coordinate transaction timelines and ensure timely task completion</li><li>Track and follow up on commissions to ensure timely payments</li><li>Maintain organized digital and physical filing systems for transactions and compliance</li><li>Communicate professionally with clients, agents, and vendors</li><li>Updating Excel and Google Sheets</li><li>Making cold calls to landlords, tenants, and investors to generate leads (training provided)</li></ul>Requirements:<ul><li>Minimum 2 years of experience in a real estate administrative role (Dubai experience preferred)</li><li>Experience in AML/CFT and compliance officer.</li><li>Strong knowledge of RERA, Trakheesi, VAT filing, and WPS processing</li><li>Experience in property management, commission tracking, and tax invoicing</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and CRM systems</li><li>Excellent written and verbal communication skills in English</li><li>High attention to detail with a proactive, problem-solving attitude</li><li>Willingness to work flexible hours, including weekends and handle urgent requests</li></ul>Benefits:<ul><li>Visa provided after 2-month probation period</li><li>Opportunity to grow within a prestigious real estate firm</li><li>Full training provided on property listing platforms and internal systems</li><li>Professional development and career advancement opportunities</li><li>Performance-based bonuses and development opportunities</li></ul>Job Type: Full-timeSalary: Up to AED 3,500 per monthJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per month

Experienced Real Estate Administrator

Bekko Properties LLC

Job OverviewBekko Properties is seeking a highly organized and experienced Senior Real Estate Administrator &amp; Sales Coordinator to support the operational backbone of our sales department.This role goes beyond basic administration. You will be responsible for maintaining data integrity, ensuring smooth deal progression, and providing operational support to high-performing real estate agents.If you are detail-oriented, data-driven, and experienced with the Dubai real estate conveyancing process, we would like to hear from you.Key Objectives<ul><li>Pipeline Velocity: Ensure all deal documents (Form A, B, F) are processed within 24 hours of receipt.</li><li>Data Integrity: Maintain 100% accuracy in CRM data including listings, leads, and deal stages.</li><li>Developer Relations: Manage developer registrations and NOC processes to avoid delays in off-plan and secondary market transactions.</li></ul>Key ResponsibilitiesListing Management<ul><li>Oversee listing quality across major portals including Property Finder, Bayut, and Dubizzle.</li><li>Ensure all listings have valid Trakheesi permits and high-quality media.</li></ul>Deal Conveyance<ul><li>Manage the full sales progression from MOU (Form F) to property transfer.</li><li>Coordinate with Trustee Offices, banks for valuations, and developers for NOCs.</li></ul>CRM Management<ul><li>Monitor and audit agent activity logs daily.</li><li>Ensure leads are properly tagged and deal stages are updated accurately for management reviews.</li></ul>Developer Portal Management<ul><li>Manage company accounts with developers such as Emaar, Damac, Nakheel, and Sobha.</li><li>Support agent access and assist in commission claim processes.</li></ul>Reporting<ul><li>Assist the General Manager with weekly performance reports, including KPIs, conversion rates, and pipeline value.</li></ul>Agent Onboarding<ul><li>Coordinate the operational onboarding of new agents.</li><li>Ensure access to email, CRM systems, and developer portals on their first day.</li></ul>Requirements<ul><li>Experience: Minimum 5&ndash;7 years of Dubai real estate administration or conveyancing experience.</li><li>Regulatory Knowledge: Strong understanding of RERA regulations, Dubai Land Department systems, Dubai REST App, and Trakheesi.</li><li>Technical Skills: Advanced experience with CRM systems (PropSpace, Brokerpad, Salesforce or similar)and Microsoft Excel (pivot tables, reporting).</li><li>Language: Fluent English is required.</li><li>Personality: Highly organized, assertive when following up with agents, and able to perform well under pressure during month-end closings.</li></ul>Preferred<ul><li>Turkish language skills are a strong advantage.</li></ul>What We Offer<ul><li>Competitive salary</li><li>Employment visa and medical insurance</li><li>Direct collaboration with leadership on scaling company operations</li><li>A high-performance culture focused on results rather than micromanagement</li></ul>How to ApplySend your CV and a short application to info@bekkoproperties.com Subject: Application &ndash; Senior Real Estate Administrator &amp; Sales CoordinatorJob Type: Full-timeWork Location: In person

Senior Real Estate Administrator & Sales Coordinator

Binsuloom Group

We are seeking a detail-oriented and proactive Real Estate Coordinator to support the daily operations of our real estate team. .<ul><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a must</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations</li><li>Knowledge of real estate CRM platforms will be an added advantage</li><li>Real Estate Maintenance Coordination</li></ul>Salary - AED2800 to AED3000Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Mention your visa status and availability?</li><li>Are you willing to start for a salary of AED2800 to AED3000?</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Administrator - Freshers / Visit Visa holders can also apply

TGG Accounting

<div>Our Client is Hiring: Broker Administrator

(Onsite | Tempe, AZ)

Competitive salary and amazing benefits offered! 
Are you a real estate professional with a passion for organization, contracts, and keeping deals on track behind the scenes? Their team is looking for a Broker Administrator to support our brokers and ensure smooth operations from listing to closing. This is an EXCELLENT place to work, with owners who really care- we have placed FIVE candidates with this company in the past year! 
This is an onsite role based in Tempe, AZ, and ideal for someone with 3+ years of experience in real estate&mdash;ideally commercial - especially those with a strong understanding of leases, purchase agreements, and compliance. 
What You&rsquo;ll Do:
<ul>
<li>Assist brokers with preparing and reviewing lease agreements, purchase and sale documents, and LOIs</li>
<li>Conduct property searches using platforms like CoStar, Bluenet, and Yardi (we&rsquo;ll train if needed)</li>
<li>Coordinate with the marketing team to create high-quality brochures and listing materials</li>
<li>Help maintain compliance with Arizona real estate regulations</li>
<li>Provide administrative and operational support throughout the transaction process</li>
<li>Occasionally show properties or step in on behalf of brokers (must be licensed)</li>
<li>Track deal progress and communicate regularly with brokers to ensure nothing falls through the cracks</li>
<li>Offer strategic input as documents are prepared to ensure accuracy and completeness</li></ul> 


✅ What Our Client is Looking For:
<ul>
<li>Active Arizona Real Estate License (required)</li>
<li>3+ years of exp in real estate (ideally is commercial: leasing, sales, development, or title)</li>
<li>Proven experience with lease agreements, purchase &amp; sale documents, and LOIs</li>
<li>Strong contract knowledge &mdash; ability to read, write, and review legal documents</li>
<li>Excellent organizational and communication skills</li>
<li>Intermediate Excel skills &mdash; ability to run basic cash flow and financial projections</li>
<li>Detail-oriented, collaborative, and comfortable in a high-support, admin-heavy role</li>
<li>Familiarity with platforms like Microsoft Office, DocuSign, CoStar, Bluenet; Yardi is a plus</li></ul> 


****************LOCAL CANDIDATES ONLY ****************

Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions.</div>

Broker Administrator- Real Estate/Property Mgmt

Al haram Al zahabi Real estate

About the Role:We are seeking a detail-oriented and proactive Accounts Executive to join our team. The ideal candidate will have strong knowledge of real estate procedures, excellent organizational skills, and the ability to manage multiple administrative tasks efficientKey Responsibilities:<ul><li>Manage property listings across various real estate portals</li><li>Prepare, review, and manage contracts and tenancy agreements</li><li>Handle client inquiries and maintain strong client relations</li><li>Process DLD (Dubai Land Department) procedures including title deeds and property registrations</li><li>Manage Trakheesi permits and ensure compliance with RERA regulations</li><li>Process Ejari registrations, renewals, and cancellations</li><li>Coordinate with agents, landlords, and tenants for smooth transactions</li><li>Maintain accurate records and documentation</li></ul>Requirements:<ul><li>Proven experience as a Real Estate Administrator or similar role in the UAE</li><li>Strong knowledge of DLD procedures, Trakheesi system, and Ejari</li><li>Familiarity with RERA regulations and real estate compliance requirements</li><li>Excellent communication and client relationship skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office and real estate CRM systems (preferred)</li><li>Fluent in English and Hindi</li></ul>Job Type: Full-timePay: From AED2,500.00 - 3,000.00 per monthJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Junior Accountant

REMAX Commercial Investments Realty

Real Estate Administrator (Apply only if you have Real Estate experience)Location: Dubai, UAE Industry: Real EstateJob SummaryWe are looking for a detail-oriented and organized Real Estate Administrator to support our sales and leasing team. The ideal candidate will have hands-on experience managing property listings on major UAE real estate portals and handling real estate documentation processes efficiently.Key Responsibilities<ul><li>Manage and upload property listings on major UAE portals including:</li><li>Bayut</li><li>Dubizzle</li><li>Property Finder</li><li>EXP Realty CRM / portal systems</li><li>Ensure listings are accurate, updated, and compliant with Dubai real estate regulations</li><li>Coordinate with agents to collect property details, photos, and required documents</li><li>Prepare and manage real estate documentation (Form A, B, contracts, tenancy agreements, etc.)</li><li>Maintain property database and CRM records</li><li>Track listing performance and renew or deactivate expired listings</li><li>Coordinate with marketing team for property advertisements</li><li>Handle administrative support for sales and leasing transactions</li></ul>Requirements<ul><li>Minimum 2 years experience in UAE real estate administration</li><li>Mandatory experience in property listings and documentation</li><li>Hands-on experience with Bayut, Dubizzle, Property Finder portals</li><li>Familiarity with Dubai real estate forms and procedures</li><li>Strong organizational and multitasking skills</li><li>Good communication skills in English</li><li>Proficiency in MS Office and CRM systems</li></ul>Preferred<ul><li>Experience in Dubai real estate brokerage</li><li>Knowledge of Trakheesi / DLD listing requirements</li></ul>Email: hr@remaxcommercial.ae +971 54 993 9050Job Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>REAL ESTATE ADMIN: 2 years (Required)</li><li>PROPERTY LISTING: 2 years (Required)</li><li>PROPERTY DOCUMENTATION: 2 years (Preferred)</li><li>REAL ESTATE PORTALS: 2 years (Preferred)</li></ul>

ADMIN - REAL ESTATE

Alaqarion

Job DescriptionReal Estate company in Dubai is looking to hire an Admin<ul><li>Act as the point of contact between the manager and internal/external clients</li><li>Screen and direct phone calls/Emails and distribute correspondence</li><li>Handle requests and queries appropriately</li><li>Produce reports, presentations and briefs</li><li>Devise and maintain office filing system</li><li>Handling CRM and monitoring other Property advertisement portals.</li><li>Submit required documents for each property to get Trakheesi Permit</li><li>Monitoring inventory for sales, rentals, and renewals.</li><li>Create and maintain spread sheets in Excel and reporting to the Managing Director</li><li>Compose, edit and draft letters, addendum, and property-related contracts.</li><li>Calling Landlords, checking availability, arranging viewings</li><li>Answering Inquiries, assisting clients</li><li>Compile, organize and accurately finalize documents for office records.</li><li>Edit property pictures</li><li>Manages social media marketing (Facebook, Instagram, LinkedIn, etc.)</li></ul>Skills Requirements:The candidate is expected to have the following competencies:<ul><li>Expert with all MS Office suite applications</li><li>Excellent marketing research skills</li><li>Capable of managing multiple tasks</li><li>Good English communication skill, smart and presentable</li><li>Eager to learn</li><li>Well informed of all related online property advertisement(Property finder, Dubizzle, etc)</li><li>Adhere to RERA rules and regulations (Full knowledge of Trakheesi)</li><li>Knowledgeable of all real estate related forms (Forms A, B and I, etc.)</li><li>Office administration</li><li>Working within strict deadlines</li><li>Organizational skills</li><li>Minimum 2-year experience in Real Estate sector</li><li>Bachelor degree</li></ul>Experience:<ul><li>Real Estate Administrator: 2 years (Required)</li><li>Takheesi &amp; Property ad portals: 2 years (Required)</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per month

Office Administrator / Real estate Admin

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