real estate administrator

Iron Gate LLC

We are looking for an experienced Office Administrator to join our real estate team in Dubai. The ideal candidate should have at least 2 years of experience in the UAE real estate sector and be familiar with government portals and documentation related to property sales and leasing.Key Responsibilities:<ul><li>Handle DLD (Dubai Land Department) transactions and registrations</li><li>Manage Oqoodi registrations and updates</li><li>Process RERA-related documentation and compliance</li><li>Handle Ejari registration, renewal, and cancellation</li><li>Coordinate Escrow account documentation and follow-ups</li><li>Manage Trakheesi permit applications and renewals</li><li>Prepare and process SPA (Sale and Purchase Agreement) registrations in DLD</li><li>Assist with property leasing documentation and tenant file management</li><li>Coordinate with brokers, clients, and government authorities</li><li>Maintain and update property files, contracts, and company records</li><li>Assist in preparing forms, letters, and real estate documentation</li><li>Ensure proper record keeping for sales and leasing transactions</li><li>Support the team with administrative and office coordination tasks</li></ul>Requirements:<ul><li>Minimum 2 years of UAE real estate administrative experience</li><li>Strong knowledge of DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</li><li>Experience in SPA registrations and leasing processes</li><li>Good organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred:<ul><li>Experience working with a real estate developer or brokerage in Dubai</li><li>Familiarity with Dubai property regulations and documentation procedures</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Office Administrator

Mubashir sharif Holiday Homes and Real Estate

Job description:Job Title:Real Estate AdministratorLocation: Dubai, UAEEmployment Type: Full-TimeJob SummaryWe are seeking a highly organized and detail-oriented Real Estate Administrator to support daily operations. The ideal candidate will manage documentation, coordinate with agents and clients, and ensure smooth processing of property transactions in compliance with Dubai real estate regulations.Key Responsibilities<ul><li>Prepare, manage, and organize property listings (portals, CRM, and internal databases)</li><li>Draft and process contracts, agreements (Form A, B, F), and other real estate documents</li><li>Coordinate with agents, clients, developers, and government authorities</li><li>Handle property listing uploads on portals such as Property Finder, Bayut, etc.</li><li>Maintain accurate records of transactions and client data</li><li>Assist with marketing materials, brochures, and online listings</li><li>Monitor and renew property listings and advertisements</li><li>Schedule viewings, meetings, and client follow-ups</li><li>Ensure compliance with RERA and Dubai Land Department requirements</li><li>Provide administrative support to the sales and leasing team</li></ul>Requirements<ul><li>Proven experience in real estate administration (Dubai market preferred)</li><li>Knowledge of Dubai real estate procedures, RERA regulations, and documentation</li><li>Familiarity with CRM systems and property portals</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (English required; additional languages are a plus)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to work under pressure and meet deadlines</li></ul>Preferred Qualifications<ul><li>Experience working with developers and property management companies</li><li>Strong attention to detail and problem-solving mindset</li></ul>Salary &amp; BenefitsCompetitive salary based on experience<ul><li>Visa and medical insurance as per UAE labor law</li></ul>Job Type: Full-timeWork Location: In personJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

Real Estate admin

Lincoln Property Company

<div>We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.

Responsibilities:
<ul>
<li>Answer management phones and assist with Tenant needs</li>
<li>Respond to inquiries by providing routine information and or taking and delivering messages.</li>
<li>Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.</li>
<li>Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.</li>
<li>Maintain inventory of office supplies and property staff directory.</li>
<li>Monitor outside vendors for compliance of contracts and certificate of insurance</li>
<li>Assist with preparing and administering service agreements</li>
<li>Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents</li>
<li>Responsible for accounts payable, accounts receivable and reporting.</li>
<li>Organize and code invoices in Workspace</li>
<li>Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in</li>
<li>Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment</li>
<li>Applying tenant rents and open credits</li>
<li>Compiling and reviewing Tenant Billings and other misc. charges</li>
<li>Provide management team with aged delinquency reports and send late letters</li></ul> 


Desired Competency, Experience and Skills:
<ul>
<li>Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred</li>
<li>Minimum of 2 years previous commercial property management experience</li>
<li>Experience with MRI, Workspace and Yardi software</li>
<li>Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.</li>
<li>Possess professional demeanor and excellent interpersonal skills.</li>
<li>Have access to reliable transportation and maintain a valid driver's license.</li>
<li>Computer literate and proficient on MS Word, Excel, PowerPoint,</li>
<li>Excellent communication skills, both verbal and written</li>
<li>Ability to work independently</li></ul> 


This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.<div>
About Lincoln Property Company

Lincoln Property Company (&quot;Lincoln&quot;) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. 


Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.</div></div>

Property Administrator

ACE Money Transfer

<div>Who We Are?
ACE Properties is a Real Estate subsidiary of ACE Group for Companies, an ACE group of companies having a diversified portfolio including, Digital remittance services in more than 100+ countries, digital wallet services in the UK, and real estate projects, web-based News Channel, advertising businesses, and software solutions in Pakistan. 
 
ACE Properties Active Projects: Canal City Sarai Alamgir, Dream City Kharian &amp; ACE Shopping Park Kharian.
Job Title: Administrator 
Department: Admin Department 
Location: Sarai Alamgir - Kharian 
Job Type: Full-Time 
 
Job Description
The role of Administrator is to Manage the Administration ACE Properties Projects.
Along with planning, organizing, directing, leading and controlling Admin and Land related matters, the major part is regarding the execution of all matters in a systematic way.
This role is very professional face of ACE Properties with the government-connected department with property business to make bridging in both administration and Land connected matters.
This role requires a proactive approach to ensure that all documentation and licenses are completed relates to governmental requirements, Land laws of Pakistan for running a housing society and property business in a smooth and efficient way.
Ensure land is acquired as per company plan and all related matters and well-taken care of from start to end with no operational and financial gap in-between.
JOB RESPONSIBILITIES
The job responsibilities of &lsquo;Administrator can be subdivided, including but not limited to the following;
Procurement &amp; Assets Inventory Management<ul><li>
Manage procurement process as per approved Procurement policy of the company.</li><li>
Vendor management and onboarding of reliable suppliers</li><li>
Ensure need analysis before completing the procurement process.</li><li>
Manage and oversee completed tasks by procurement staff.</li><li>
Approve and oversee the ordering of necessary procurements.</li><li>
Ensure contracts with the suppliers are updated from time to time and perform risk management related to vendor management.</li><li>
Ensure cost-effective supplies in terms of price, quality and delivery timelines.</li></ul><ul><li>
Ensure timely supply of (including but not limited to) all Construction related materials, Office Supplies, Kitchen Supplies, Sanitation related supplies and other procurements for ACE Properties.</li><li>
Ensure inventory management of all assets of ACE Properties.</li><li>
Ensure all assets are tagged and properly allocated in the books of Admin.</li><li>
Manage timely repair and replacement of assets.</li></ul>
Event Management<ul><li>
Planning of required events as per the requirement and objectives of .</li><li>
Take initiatives and advise different/attractive ways to conduct these events</li><li>
Budgeting and resource allocation for such events.</li><li>
Manage NOCs and approvals from authorities for all such events.</li><li>
Supervise both internal and external stakeholders of the events</li><li>
Manage complete documentation of all event-related matters from approvals to billings.</li></ul>
Security Management<ul><li>
Development and implementation of security policies and protocols .</li><li>
Recruitment and Training of security staff as per approved headcount.</li><li>
Review and compile reports in case of security breaches.</li><li>
Investigate and resolve issues related to security breaches.</li><li>
Disciplinary actions related to security staff.</li><li>
Advice on hiring and firing of Security Staff as per company policies.</li><li>
Ensure that SOPs are prepared and made available d to each and every security staff to ensure all security matters are held as per company policies and procedures.</li></ul>
Transportation Management.<ul><li>
Ensure all official vehicles are properly maintained</li><li>
Inspection of official vehicles, when required</li><li>
Ensure carrying out routine repairs and maintenance and have logs in place.</li><li>
Ensure that official vehicles are not being used for personal matters</li><li>
Ensure through Admin Team that all drivers have valid Driving Licenses</li><li>
Ensure that Admin Team is maintaining and compiling proper logs for all tours.</li></ul>
Others Administration matters:
 1. Manager Admin Team to Ensure maintenance of the interior and exterior of official installations.<ul><li>
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.</li><li>
Ensure adequate levels of general cleanliness.</li><li>
Maintain and ensure adequate office supplies</li><li>
Ensure Admin department is providing required administrative and general support with regards to Health &amp; Safety Regulations.</li><li>
Take care of, Fire Safety and Health &amp; Safety processes and procedures.</li><li>
Ensure Admin Team is maintaining hostel facilities in all aspects.</li><li>
Ensure all records of visitors all properly maintained</li><li>
Ensure proper receiving and sorting of mails and deliveries at reception.</li><li>
Recruitment of Security and other Admin outdoor staff as per approved headcount provided by HRD.</li><li>
To notify disciplinary matters of staff to HRD if any.</li><li>
Team evaluation as and when required</li><li>
Team counselling and motivation.</li><li>
To arrange department meetings with staff on a regular basis and document minutes of the meetings as well.</li><li>
Ensure availability and preparation of Monthly/quarterly/annual reports in a proper reports format.</li></ul>
Land Records Management<ul><li>
Managing function of Land acquisition and Land record management.</li><li>
Guidance, Training and debriefing of the Land related Teams relevant to the task completions.</li><li>
Ensure land registration/transaction is carried out in accordance with the land laws and regulations of Pakistan.</li><li>
Carrying out from paper to computerized registration of documents, where necessary.</li><li>
Visiting of Courts when and where required regarding litigations.</li><li>
Provision of information and documents required by Courts or other land record departments e.g., Arazi Records Centre (ARC)</li><li>
Coordinate and Liaise with all Government Departments / Officials as per the company need.</li><li>
Maintain a healthy relationship with all Land related Government Departments / Officials.</li><li>
Drafting and finalization of agreements with Landowners.</li><li>
Maintenance of Land Records documentation in a safe manner</li><li>
Documenting all required formal approval from Directors regarding Land purchases.</li><li>
Safeguarding and securing Company&rsquo;s interests and resources with regards to all land acquisition-related matters.</li></ul> 
Attractive Salary Package with Fringe benefits 
Contact No. 0333-0100491 Mirpur Road Sarai Alamgir Pakistan.
6ME1ocj71f</div>

Administrator - ACE Properties

Namaste Properties LLC

Job Title: Administrative Executive &ndash; Real EstateLocation: Dubai, UAEEmployment Type: Full-TimeJoining: Immediate (Expected start: First Week of May)About the Role:We are looking for a highly professional and presentable Administrative Executive to join our growing real estate team in Dubai. The ideal candidate will have strong experience in the UAE real estate sector and demonstrate exceptional administrative and coordination skills.Key Responsibilities:- Manage daily administrative operations in a structured and efficient manner- Handle and update property listings on Property Finder and other portals- Maintain accurate records, reports, and documentation- Utilize Microsoft Excel for reporting, tracking, and data management- Coordinate with agents, clients, and internal departments- Ensure all listings are professionally presented and up to dateRequirements:- Minimum 1&ndash;2years of Dubai real estate experience (mandatory)- Proven experience with Property Finder and listing management- Advanced Microsoft Excel skills- Strong communication skills; multilingual candidates preferred- Highly organized, detail-oriented, and proactive- Professional, well-presented, and customer-oriented personalityWhat We Offer:- Competitive basic salary- UAE visa- Company SIM card- Laptop and all necessary tools- Professional work environmentNote:This role requires relevant UAE real estate experience and high professional standards.Applicants who do not meet the above criteria are kindly requested not to apply.Hiring StatusWe are hiring immediately, with joining expected in the first week of May.We are particularly interested in candidates who can represent the company with a high level of professionalism and client-facing excellence.Job Types: Full-time, PermanentPay: From AED2,500.00 per monthWork Location: In person

Administrator

ALMIRAX REAL ESTATE BROKERAGE LLC

Job Title: Listing CoordinatorLocation: Dubai, Business BayJob Description:The Listing Coordinator is responsible for managing and supporting the listing process from start to finish. This role ensures that property listings are accurate, up-to-date, and effectively marketed across multiple platforms. The Listing Coordinator works closely with real estate agents, marketing teams, and clients to streamline operations and enhance the overall listing experience.Key Responsibilities:<ul><li>Coordinate the entire listing process from property intake to closing</li><li>Prepare and manage property listing documentation and contracts</li><li>Ensure all listing information is accurate, complete, and compliant with company and legal standards</li><li>Upload and update property listings on CRM systems, property portals, and company websites</li><li>Schedule property photoshoots, videos, and marketing materials</li><li>Coordinate with marketing team for advertisements, social media, and promotional campaigns</li><li>Communicate with agents, clients, and other stakeholders regarding listing updates</li><li>Monitor listing performance and provide regular reports</li><li>Handle inquiries related to listed properties and direct them to the appropriate agents</li><li>Maintain organized records of all listings and related documentation</li><li>Requirements:</li><li>Bachelors degree in Business Administration, Real Estate, Marketing, or related field (preferred)</li><li>Previous experience in real estate or administrative support role is an advantage</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in MS Office and CRM systems</li><li>Attention to detail and ability to meet deadlines</li><li>Knowledge of real estate portals (Property Finder, Bayut, Dubizzle, etc.) is a plus</li></ul>Qualifications:Proven experience in real estate, property management, or a related field.Exceptional communication and interpersonal skills, with the ability to manage diverse stakeholder relationships.Strong organizational skills with keen attention to detail.Proficiency in relevant software systems and CRM platforms.A proactive and problem-solving attitude paired with the capability to manage multiple tasks simultaneously.Job Types: Full-timeJob Types: Full-time, PermanentWork Location: In person

Listing Coordinator

Bin Al Sheikh Real Estate Brokerage

We&rsquo;re Hiring &ndash; Admin / Admin Coordinator (Real Estate Experience) Male Arab National Location: Bin Al Sheikh Real Estate, Qatar Employment Type: Full-Time Salary: Competitive, based on experienceBin Al Sheikh Real Estate is expanding and is seeking a proactive and experienced Admin / Admin Coordinator (Male Arab National) with a background in real estate to join our growing team.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the real estate operations team. </li><li>Prepare Sales contracts, tenancy agreements, and related documentation. </li><li>Handle sales transactions, after-sales processes, and property handovers. </li><li>Maintain and update property listings, client records, and CRM systems. </li><li>Coordinate effectively with clients, agents, and internal departments. </li><li>Manage daily office operations, including scheduling, calls, and correspondence. </li><li>Ensure compliance with company policies and Qatar real estate regulations. </li></ul>Requirements:<ul><li>Male Arab National </li><li>3&ndash;5 years of administrative experience within the real estate industry. </li><li>Strong knowledge of Qatar real estate procedures and documentation. </li><li>Excellent communication skills in both English and Arabic. </li><li>Strong organizational skills with attention to detail. </li><li>Ability to manage multiple tasks and meet deadlines. </li><li>Professional, customer-focused, and proactive approach. </li><li>Immediate availability is highly preferred. </li></ul>Apply Now:Email: basrecruitment@binalsheikh.com WhatsApp: +974 5067 706#Hiring #QatarJobs #DohaJobs #RealEstateJobs #AdminJobs #AdminCoordinator #RealEstateQatar #PropertyManagement #SalesSupport #CRM #ArabicJobs #BilingualJobs #JobsInQatar #ImmediateHiring #CareerOpportunityJob Types: Full-time, PermanentApplication Question(s):<ul><li>Nationality :</li><li>Gender:</li><li>Total Experiance In the Real estate:</li><li>Total Experiance In Qatar:</li><li>Notice period:</li><li>Expected Salary:</li></ul>Language:<ul><li>Arabic (Required)</li><li>Einglish (Required)</li></ul>Work Location: In person

Admin / Admin Coordinator (Real Estate Experience) Male Arab National

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