real estate administrator

JNV Real Estate

We're Hiring : Real Estate AdministratorWe are seeking a Real Estate Administrator to join our sales team in Dubai. This vital role involves managing documentation, coordinating property transactions, and supporting the team to ensure a seamless sales process.Location : Business Bay, DubaiJob Responsibilities :<ul><li>Manage day-to-day administrative tasks, including document preparation, filing, and correspondence.</li><li>Maintain and update property listings on CRM platforms.</li><li>Coordinate with agents, clients, property owners, and third-party service providers.</li><li>Assist in preparing tenancy contracts, sales agreements, and other property-related documents.</li><li>Handle phone calls, emails, and general inquiries in a timely and professional manner.</li><li>Monitor office supplies and liaise with vendors for procurement.</li><li>Ensure compliance with company policies and RERA regulations.</li></ul>Requirements :<ul><li>Proven experience as an administrator, receptionist, or similar role in real esatate is preferred.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Knowledge of Dubai's real estate market and transaction processes is an advantage</li></ul>Job Type: Full-timeBenefits<ul><li>Competitive salary (Based on experience)</li><li>Opportunities for growth and advancement</li><li>Supportive team environment</li><li>Training provided</li></ul>All applications will be treated confidentially and professionally. Only suitable candidates will be contacted. Thank you for your interest in joining our team.Job Type: Full-timePay: AED2,000.00 - AED3,500.00 per month

Real Estate Administrator

Boli Real Estate Auction LLC

About Us:BOLI Real Estate Auction LLC property portal revolutionizing the real estate industry by connecting buyers and sellers with the best properties and real estate professionals. We leverage technology to make property transactions seamless, efficient, and transparent.Job Overview:As a Real Estate Administrator, your key role is supporting the operational and administrative needs of our company. You will ensure the smooth functioning of daily tasks, including document management, client communication, and coordination among agents, clients, and other stakeholders. The role often involves multitasking, attention to detail, and knowledge of real estate procedures and regulations.Responsibilities:Assist in coordinating real estate transactions, including property sales, purchases, and rentals.Contract Management: Prepare contracts, agreements, and addendums (Forms A, B, F, I), draft contracts and addendums, MOU, NDAs, and more.Property Listings: Upload and update property listings on Boli&rsquo;s website. Ensure accuracy of property details, including descriptions, photos, and pricing. Monitor listing performance and implement strategies to increase visibility.Compliance &amp; Registrations: Handle registrations with developers and other authorities, including Trakheesi permits and RERA compliance.Administrative Support: <ul><li>Manage and maintain records, files, and documents related to property listings, transactions, and contracts.</li><li>Prepare and process real estate documents, such as purchase agreements, lease agreements, and disclosure forms.</li><li>Ensure all documentation complies with local real estate regulations.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE Real Estate Admin experience, managing and co-ordinating key administrative tasks</li><li>Strong knowledge of real estate industry practices and regulations.</li><li>Excellent interpersonal and communication skills</li><li>Ability to prioritize, multitask, and manage time effectively.</li><li>Exceptional attention to detail and organizational skills.</li><li>Proficiency in Microsoft Office applications.</li><li>Immediate joiners preferred</li></ul>Why Join Us?<ul><li>Be part of a fast-growing PropTech company reshaping the real estate industry.</li><li>Work in a dynamic and innovative environment with growth opportunities.</li><li>Competitive salary and benefits package.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthApplication Deadline: 26/03/2025

Home Square Real Estate

Home Square Real Estate is looking for a proactive candidate to fill-in the Administrator role!We are looking for an immediate joiner, or someone who can join the earliest possible. As the Administrator, you'll serve as the backbone of the company, streamlining transactions and coordinating with the management, sales department and accounting department, ensuring that transactions are recorded accordingly. This role require high multitasking ability and a can-do attitude, with strong attention to details and most importantly, can work under pressure.Key Responsibilities:<ul><li>Create and optimize property listings across major portals (Property Finder, Bayut, etc.)</li><li>Draft tenancy contracts, sales contracts, and related documentation</li><li>Assist tenants with maintenance issues and follow up on resolution</li><li>Coordinate with internal maintenance team and external service providers</li><li>Handle petty cash and basic financial records</li><li>Liaise with PRO for documentation and government processes</li><li>Report directly to management with regular operational updates</li></ul>Qualifications:<ul><li>Minimum 1 year experience in a real estate administrative or operations role</li><li>Strong knowledge of RERA laws and real estate regulations in Dubai</li><li>Familiar with DLD portals and listing platforms like Property Finder and Bayut</li><li>Excellent written and verbal communication skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to multitask, work under pressure, and think critically</li><li>Strong troubleshooting and problem-solving ability</li><li>Capable of working both independently and in a team</li><li>High level of professional discretion and integrity</li><li>Proactive and highly organized personality</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Medical insurance</li><li>30-day annual leave</li><li>Performance-based bonuses</li><li>Real growth opportunities within the company</li></ul>If you think you are what we're looking for, submit your application here. Please make sure to answer all the employer's question in the following steps.Important Note: Please do not call our office regarding this vacancy. All applications must be submitted through Indeed. Calls or emails will not be entertained.Job Types: Full-time, PermanentPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>What language/s do you speak?</li><li>How many years of experience in Real Estate industry do you have and what position?</li><li>What is the soonest date you can join?</li><li>Where are you located?</li></ul>

NOVEL INSIGHT PROPERTY

The Role
 This role will be responsible for managing administrative tasks, coordinating with clients and agents and ensuring that all documentation and processes are handled efficiently and accurately. As a Real Estate Administrator, you will play a crucial role in maintaining the smooth functioning of the office, supporting sales and leasing activities and providing excellent customer service to clients and stakeholders. If you are proactive, reliable and passionate about supporting a dynamic real estate team, we encourage you to apply for this rewarding position. • Manage and organize real estate documents and files • Process contracts, leases, and other real estate documents • Ensure compliance with legal and regulatory requirements • Coordinate appointments, showings, and meetings for agents • Maintain and update property listings and databases • Assist with marketing materials and online property postings • Handle client inquiries and provide excellent customer service • Order and manage office supplies and equipment • Support agents with administrative tasks and reporting • Liaise with vendors, clients, and service providers
 
Requirements
 <ul>
<li>Bachelor’s degree preferred but at least High school diploma or equivalent is essential. • Total experience of 5 yrs with a prior experience in real estate administration of around 2-3 years is essential. • Strong organizational multitasking and analytical abilities with the tenacity to work under pressure in a fast-paced environment. • Excellent written and verbal communication skills. • Proficiency with Microsoft Office and real estate management software. • Attention to detail and accuracy in documentation. • Ability to work independently and as part of a team. • Knowledge of Real Estate processes and terminology. • Customer service orientation and the ability to handle confidential information with discretion.</li>
</ul>
About the company
 Novel Insight Property (NIP Realty) is a Dubai-based real estate brokerage firm committed to redefining excellence in property investment and lifestyle living. We specialize in curating high-value real estate opportunities across Dubais most sought-after destinations, with a focus on luxury, sustainability, and long-term investment growth.

Meridian Group Real Estate

The Administrator plays a key role in ensuring the back of house cohesion within the company's real estate sales day to day operations.The role includes front desk responsibilities, work closely with the listing and sales teams with a focus on client satisfaction from MOU to closure, specific to the seller.Must have experience in document control and contract preparation and be fully understanding of the UAE real estate process requirements.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>Real Estate Admin : 1 year (Required)</li></ul>

AI Capital Real Estate LLC

A I Capital Real Estate is looking to hire a Real Estate Administrator who has experience working in the Dubai Real Estate market .Responsibilities:<ul><li>Act as the point of contact between the management, Sales agents, internal/external clients</li><li>Screen and direct phone calls/Emails and distribute correspondence</li><li>Handle requests and queries appropriately</li><li>Devise and maintain office filing system</li><li>Handling CRM and monitoring other Property advertisement portals.</li><li>Submit required documents for each property to get Trakheesi Permit</li><li>Monitoring inventory for sales, rentals, and renewals.</li><li>Create and maintain spread sheets in Excel and reporting to the CEO</li><li>Compose, edit and draft letters, addendum, and property-related contracts.</li><li>Calling Landlords, checking availability, arranging viewings</li><li>Answering Inquiries, assisting clients</li><li>Compile, organize and accurately finalize documents for office records.</li></ul>Requirements:The candidate is expected to have the following competencies:<ul><li>Expert with all MS Office suite applications</li><li>Expert at using property portals like - Property Finder, Bayut, etc</li><li>Adhere to RERA rules and regulations (Full knowledge of Trakheesi)</li><li>Knowledgeable of all real estate related forms (Forms A, B and I, etc.)</li><li>Excellent market research skills.</li><li>Knowledge in Property Management</li><li>Agency Registration with developers</li><li>Knowledge in both Secondary Market and Off-plan Market.</li><li>Capable of managing multiple tasks</li><li>Good English communication skill, smart and presentable</li><li>Provides general office and operational support</li><li>Eager to learn</li><li>Office administration</li><li>Corporate communications</li><li>Working within strict deadlines</li><li>Organizational skills</li><li>Minimum 5-years experience in Real Estate is a must</li></ul>Apply Now: +971 52 990 4840 or hr@aicapital.aeJob Types: Full-time, PermanentApplication Question(s):<ul><li>Immediate availability to join is mandatory</li></ul>Experience:<ul><li>Real Estate: 5 years (Required)</li><li>Real Estate Administration: 5 years (Required)</li></ul>

IHRPM

<ul><li>Preparation of Payment Schedules, Lease reservation, tenancy agreements, ejari contracts, no objection certificates and inspection reports, rent collection, payment follow up, receipts and anything related to the tenants but not limited to letters, notices etc.</li><li>Coordinate with the Broker/watchman for Clients viewing the properties.</li><li>Deal and communicate with brokers, property consultant etc. for renting or selling of properties.</li><li>Daily Preparing a summary for the available, sold or booked units for rent, conduct general check-ups on the properties and submit inspection reports and cancellation/termination for our properties. Send updated regular reports to departments concerned.</li><li>Get documents signed by landlords and tenants.</li><li>Coordinate the maintenance issues.</li><li>Keep track of all logs, parking logs.</li><li>Take care of client complaints and make sure they are addressed on time.</li><li>Assisting the Manager in coordinating with staff, Clients and tenants. Provide support to other departments when needed.</li><li>Arrange on regular basis the tenant&rsquo;s file to ensure that required documents are all updated such as passport, visa, ID, Trade License, POA, checklist is completed.</li><li>Responsible for preparing the office supplies.</li><li>Preparing the corporate kit when top management personnel travel to other countries which should include: IHRPM profile, Copies of all project profiles/feasibility studies/ maps/ affection plans, as per Manager&rsquo;s instruction.</li><li>Preparing and initiating meetings for management or staff members when required.</li><li>Coordinating with printers, designers, advertising companies for quotations and negotiations.</li><li>Preparing notice/emails/memorandum to tenants or any other correspondences as required.</li><li>Preparing lay-out for signboard/banners/location map and other designs as needed.</li><li>Generating and sending reports regarding ADS and website as needed.</li><li>Assisting all department heads and colleagues in their tasks as needed/requested.</li><li>Monitoring expiry dates of top management family passports.</li><li>Checking and addressing e-mails and respond to all emails as needed.</li><li>Handle FedEx or shipments.</li></ul>Minimum Requirements:1. Bachelors Degree in Business or related field2. Great punctuation and communication skills3. Able to commute to Nad Al Hamar4. Working days is Sunday to Thursday5. Relevant experience in Real EstateJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate: 1 year (Required)</li></ul>

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