real estate administrator

AWH Legacy Real Estate LLC

We are a dynamic and growing real estate company based in Dubai, dedicated to delivering exceptional property services in sales, leasing, and investment. As part of our expansion, we are looking for a proactive and detail-oriented Real Estate Administrator to join our team and provide essential support to our agents and management.Key Responsibilities<ul><li>Manage day-to-day administrative operations for the real estate office.</li><li>Prepare, review, and maintain contracts, tenancy agreements, and other legal documents.</li><li>Handle property listings across online portals and company platforms, ensuring accurate and up-to-date information.</li><li>Coordinate with agents, clients, and landlords for documentation, appointments, and follow-ups.</li><li>Assist with marketing tasks including property brochures, social media uploads, and CRM updates.</li><li>Maintain organized filing systems (digital and physical) for property and client records.</li><li>Track renewals, expirations, and compliance requirements (Ejari, RERA, DLD, etc.).</li><li>Support HR and accounts with administrative needs such as onboarding, invoicing, and petty cash management.</li><li>Provide general reception duties, including answering calls and greeting clients when required.</li></ul>Requirements<ul><li>Proven experience in real estate administration or a similar administrative role in Dubai.</li><li>Strong knowledge of RERA regulations, Ejari, DLD procedures, and Dubai real estate compliance.</li><li>Proficient in MS Office Suite and CRM systems (knowledge of property portals such as Bayut, Property Finder).</li><li>Excellent communication and organizational skills.</li><li>Attention to detail and ability to multitask under tight deadlines.</li><li>Fluency in English is required; Arabic or additional languages are a plus.</li></ul>What We Offer<ul><li>Competitive salary package with performance-based incentives.</li><li>Opportunity to grow with a fast-expanding real estate company.</li><li>Supportive, professional, and dynamic team environment.</li><li>Training and career development opportunities.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Real Estate Administrator

Boli Real Estate Auction LLC

About Us:BOLI Real Estate Auction LLC property portal revolutionizing the real estate industry by connecting buyers and sellers with the best properties and real estate professionals. We leverage technology to make property transactions seamless, efficient, and transparent.Job Overview:As a Real Estate Administrator, your key role is supporting the operational and administrative needs of our company. You will ensure the smooth functioning of daily tasks, including document management, client communication, and coordination among agents, clients, and other stakeholders. The role often involves multitasking, attention to detail, and knowledge of real estate procedures and regulations.Responsibilities:Assist in coordinating real estate transactions, including property sales, purchases, and rentals.Contract Management: Prepare contracts, agreements, and addendums (Forms A, B, F, I), draft contracts and addendums, MOU, NDAs, and more.Property Listings: Upload and update property listings on Boli&rsquo;s website. Ensure accuracy of property details, including descriptions, photos, and pricing. Monitor listing performance and implement strategies to increase visibility.Compliance &amp; Registrations: Handle registrations with developers and other authorities, including Trakheesi permits and RERA compliance.Administrative Support: <ul><li>Manage and maintain records, files, and documents related to property listings, transactions, and contracts.</li><li>Prepare and process real estate documents, such as purchase agreements, lease agreements, and disclosure forms.</li><li>Ensure all documentation complies with local real estate regulations.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE Real Estate Admin experience, managing and co-ordinating key administrative tasks</li><li>Strong knowledge of real estate industry practices and regulations.</li><li>Excellent interpersonal and communication skills</li><li>Ability to prioritize, multitask, and manage time effectively.</li><li>Exceptional attention to detail and organizational skills.</li><li>Proficiency in Microsoft Office applications.</li><li>Immediate joiners preferred</li></ul>Why Join Us?<ul><li>Be part of a fast-growing PropTech company reshaping the real estate industry.</li><li>Work in a dynamic and innovative environment with growth opportunities.</li><li>Competitive salary and benefits package.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per month

Rocky Real Estate

Job Purpose:The Settlement Executive is responsible for overseeing and managing the end-of-lease settlement process when tenants vacate properties. This includes coordinating final inspections, ensuring all maintenance charges are settled, obtaining DEWA (Dubai Electricity &amp; Water Authority) clearance, and processing the return (or deduction) of security deposits in compliance with company policies.Key Responsibilities:<ul><li>Move-Out Coordination:</li><li>Coordinate tenant vacating schedules and manage communications regarding handover.</li><li>Act as the main point of contact for tenants during the final stages of the tenancy.</li><li>Inspection &amp; Maintenance:</li><li>Coordinate with Area Inspectors to conduct final property inspections.</li><li>Settlement Processing:</li><li>Calculate final deductions based on damages, pending maintenance charges, and other lease-related obligations.</li><li>Ensure all DEWA bills are cleared and obtain the final clearance certificate from the tenant.</li><li>Verify outstanding dues (if any) and communicate the breakdown to tenants.</li><li>Security Deposit Refund:</li><li>Prepare the security deposit settlement documents.</li><li>Coordinate with the finance team for refund processing or deductions as per inspection findings and lease terms.</li><li>Ensure timely processing of refunds to maintain tenant satisfaction.</li><li>Documentation &amp; Reporting:</li><li>Maintain accurate records of inspections, maintenance charges, tenant communications, and settlement documents.</li><li>Update property management systems with status of vacated units and completed settlements.</li><li>Customer Service:</li><li>Provide clear communication and assistance to tenants throughout the move-out and settlement process.</li><li>Handle tenant complaints or disputes related to deductions or delays professionally.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>1 year of experience in real estate, property management, or tenant relations.</li><li>Familiar with DEWA procedures, tenancy laws, and property maintenance norms.</li><li>Strong coordination and follow-up skills.</li><li>Excellent verbal and written communication in English.</li><li>Proficient in MS Office.</li><li>Strong organizational and multitasking abilities.</li></ul>Preferred Skills:<ul><li>Problem-solving mindset with a focus on customer satisfaction.</li><li>Ability to work under pressure and manage multiple properties at once.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

IHRPM

<ul><li>Preparation of Payment Schedules, Lease reservation, tenancy agreements, ejari contracts, no objection certificates and inspection reports, rent collection, payment follow up, receipts and anything related to the tenants but not limited to letters, notices etc.</li><li>Coordinate with the Broker/watchman for Clients viewing the properties.</li><li>Deal and communicate with brokers, property consultant etc. for renting or selling of properties.</li><li>Daily Preparing a summary for the available, sold or booked units for rent, conduct general check-ups on the properties and submit inspection reports and cancellation/termination for our properties. Send updated regular reports to departments concerned.</li><li>Get documents signed by landlords and tenants.</li><li>Coordinate the maintenance issues.</li><li>Keep track of all logs, parking logs.</li><li>Take care of client complaints and make sure they are addressed on time.</li><li>Assisting the Manager in coordinating with staff, Clients and tenants. Provide support to other departments when needed.</li><li>Arrange on regular basis the tenant&rsquo;s file to ensure that required documents are all updated such as passport, visa, ID, Trade License, POA, checklist is completed.</li><li>Responsible for preparing the office supplies.</li><li>Preparing the corporate kit when top management personnel travel to other countries which should include: IHRPM profile, Copies of all project profiles/feasibility studies/ maps/ affection plans, as per Manager&rsquo;s instruction.</li><li>Preparing and initiating meetings for management or staff members when required.</li><li>Coordinating with printers, designers, advertising companies for quotations and negotiations.</li><li>Preparing notice/emails/memorandum to tenants or any other correspondences as required.</li><li>Preparing lay-out for signboard/banners/location map and other designs as needed.</li><li>Generating and sending reports regarding ADS and website as needed.</li><li>Assisting all department heads and colleagues in their tasks as needed/requested.</li><li>Monitoring expiry dates of top management family passports.</li><li>Checking and addressing e-mails and respond to all emails as needed.</li><li>Handle FedEx or shipments.</li></ul>Minimum Requirements:1. Bachelor's degree in business or related field2. Great punctuation and communication skills3. Working days is Sunday to Thursday4. Relevant experience in Real EstateJob Type: Full-timePay: Up to AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate: 1 year (Required)</li></ul>

Real Estate Administrator/Male

Alhodood Technologies

Key Responsibilities:<ul><li>Prepare and manage real estate documents (SPA, Form A/B, tenancy contracts, etc.)</li><li>Ensure compliance with RERA/DLD and local regulatory requirements</li><li>Coordinate with clients, brokers, and developers for listings and transactions</li><li>Maintain and update CRM systems with property listings and client data</li><li>Post and manage property listings on portals and company platforms</li><li>Assist the sales team with scheduling, paperwork, and deal tracking</li><li>Follow up on pending documentation, signatures, and payments</li><li>Maintain internal reports, filing systems, and transaction records</li></ul>Requirements:<ul><li>Minimum 1&ndash;3 years of experience in a real estate admin role</li><li>Strong knowledge of real estate documentation and RERA guidelines</li><li>Proficient in MS Office, CRM software, and listing platforms</li><li>Good communication skills in English (Arabic is a plus)</li><li>Highly organized, proactive, and able to manage multiple tasks</li></ul>Job Types: Full-time, PermanentPay: AED6,000.00 - AED7,000.00 per month

Real Estate Administrator (Arabic Speakers)

Aqua Vista Real Estate LLC

Key Responsibilities:<ul><li>Manage and optimize property listings on Property Finder and other portals.</li><li>Ensure all listings are accurate, updated, and compliant with platform guidelines.</li><li>Handle Trakheesi permit applications and approvals, broker card applications and renewals.</li><li>Maintain and update records in Bitrix24 CRM efficiently.</li><li>Act as the main point of contact for property registrations and appointments with developers.</li><li>Oversee office administration tasks, ensuring smooth day-to-day operations.</li><li>Assist with basic invoicing and payroll processes, ensuring accuracy and timely submissions.</li></ul>Requirements:<ul><li>Proven experience in real estate listing management (Property Finder expertise is a must).</li><li>Strong knowledge of Trakheesi regulations and processes.</li><li>Experience in creating Contract A, B and F.</li><li>Experience using Bitrix24 CRM for property data management.</li><li>Basic knowledge of invoicing and payroll processes.</li><li>Excellent organizational and multitasking skills.</li><li>Strong communication and coordination abilities.</li><li>Female candidates preferred.</li></ul>What We Offer:<ul><li>Competitive salary based on experience.</li><li>A professional and supportive work environment.</li><li>Growth opportunities within a well-established real estate company.</li></ul>Job Type: Full-timePay: From AED5,000.00 per monthApplication Question(s):<ul><li>How many listings you can do per day?</li><li>How good are you in listings, rate yourself from 1-10?</li></ul>

Real Estate Listing Administrator

Masterpiece Property LLC

WE ARE HIRING &ndash; ADMINISTRATOR / LISTING COORDINATORAre you organized, detail-oriented, and passionate about real estate? We are looking for a proactive Administrator / Listing Coordinator to support our sales and listing teams and ensure smooth operations across all property listings.Key Responsibilities<ul><li>Gather and verify property details, photos, and marketing materials.</li><li>Upload and maintain listings on CRM, portals, and social media.</li><li>Coordinate with landlords, owners, and developers regarding contracts, renewals, and marketing.</li><li>Prepare documents such as LOIs, MoUs, NOCs, and tenancy contracts.</li><li>Manage inquiries, assign leads to agents, and monitor CRM updates.</li><li>Provide general administrative support (calls, filing, data entry, scheduling).</li><li>Track office sales and prepare required reports.</li></ul>Qualifications &amp; Skills<ul><li>2+ years of experience in real estate administration or listing coordination.</li><li>Strong knowledge of real estate documentation and processes.</li><li>Proficiency in CRM systems &amp; MS Office.</li><li>Excellent organizational and communication skills.</li><li>Time management and multitasking abilities.</li><li>Fluency in English (Arabic is a plus).</li></ul>Job Type: Full-time

Listing Administrator

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Real Estate Administrator

Real Estate Administrator

Real Estate Administrator

Real Estate Administrator/Male

Real Estate Administrator (Arabic Speakers)

Real Estate Listing Administrator

Listing Administrator