real estate executive assistant

SRS Beyond Energy (Pvt) Ltd.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO of a dynamic real estate firm. This role requires someone who can manage high-level administrative duties, coordinate complex schedules, support real estate operations, and act as a key liaison internally and externally. The ideal candidate has a strong background in real estate or a fast-paced executive environment, thrives under pressure, and maintains a high level of professionalism and confidentiality.Key Responsibilities:Executive SupportManage and optimize the CEO&rsquo;s calendar, meetings, and travel.Handle confidential information with discretion.Prepare presentations, reports, and executive summaries for internal and external use.Draft and respond to emails and communications on behalf of the CEO.Real Estate OperationsAssist with tracking deals, leases, acquisitions, or developments.Coordinate with agents, brokers, legal, and finance teams on active transactions.Maintain property and project documentation (NDAs, contracts, listings, closing documents).Support research, market analysis, and data gathering as needed.Meeting &amp; Event CoordinationOrganize internal meetings, board meetings, investor calls, and industry events.Take minutes, follow up on action items, and manage agendas.Communication &amp; LiaisonAct as a gatekeeper and point of contact between the CEO and internal/external stakeholders.Maintain relationships with investors, clients, partners, and vendors.Administrative TasksManage office-related needs, expenses, and special projects as assigned.Monitor and prioritize the CEO&rsquo;s email inbox and call log.Handle personal tasks when requested (light travel, appointments, etc.).Qualifications:Bachelor&rsquo;s degree preferred (Business, Real Estate, or related field).3&ndash;5+ years as an executive assistant (experience in real estate a plus).Strong knowledge of the real estate industry (residential, commercial, or development).Excellent communication and writing skills.Highly proficient in MS Office, Google Workspace, and CRM/project management tools.Ability to multitask and work independently under tight deadlines.Discretion, reliability, and a proactive mindset.Preferred Skills:Familiarity with real estate terms, contracts, and transaction processes.Experience supporting C-level executives.Knowledge of tools like DocuSign, Salesforce, Monday.com, or real estate-specific software (e.g., MLS, LoopNet, CoStar).Why Join Us?[SRS DEVELOPERS] is a growing force in the real estate space, focused on [residential/commercial/investment/development/etc.]. As a key partner to the CEO, you&rsquo;ll be at the center of high-impact decisions, working in a fast-paced, collaborative, and entrepreneurial environment.To Apply:Please submit your resume and a brief cover letter highlighting your relevant experience and why you're a great fit for this role.Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person

Executive Assistant to the CEO – Real Estate

Pavago

Title: Executive Assistant
 Position Type: Full-time
 Working Hours: U.S. hours
 
About Pavago
 Pavago is hiring on behalf of one of our clients. We are seeking an experienced Executive Assistant who can manage high-volume communication, keep operations organized, and support business workflows. This role requires a combination of administrative precision, operational oversight, and the ability to handle sensitive information with professionalism.
 
Responsibilities
 Inbox Management (Gmail)
 <ul>
<li>Monitor a high-volume Gmail inbox and ensure important emails are flagged and prioritized</li>
<li>Draft responses, manage follow-ups, and handle communication with accuracy</li>
<li>Gradually take full ownership of inbox communication management</li>
</ul>
Calendar & Meeting Coordination
 <ul>
<li>Maintain an organized and up-to-date calendar across multiple priorities</li>
<li>Schedule meetings, confirm availability, and manage last-minute changes</li>
<li>Coordinate light travel bookings in collaboration with a travel agent</li>
</ul>
Document Handling
 <ul>
<li>Organize, update, and maintain contracts, filings, permits, exemptions, and LLC paperwork</li>
<li>Track compliance deadlines and ensure documents are properly filed and accessible</li>
</ul>
Task & Project Tracking (ClickUp)
 <ul>
<li>Use ClickUp to manage daily tasks, project timelines, and recurring responsibilities</li>
<li>Monitor progress and provide updates to ensure deliverables are completed on time</li>
</ul>
Research
 <ul>
<li>Conduct research on landowners, market trends, and other business-related data</li>
<li>Summarize findings clearly and provide insights for decision-making</li>
</ul>
Vendor & Expense Coordination
 <ul>
<li>Manage vendor communication, track property-related expenses, and process invoices</li>
<li>Support light operational functions, ensuring financial and vendor records are accurate</li>
<li>(Bonus) Use systems such as NetSuite or AppFolio for property and expense coordination if experienced</li>
</ul>
Required Expreince and Skills
 <ul>
<li>Minimum 3 years of experience as an Executive Assistant, Operations, or Administrative professional</li>
<li>Background in business or real estate (strongly preferred)</li>
<li>Proficiency with Gmail and ClickUp (bonus if experienced with NetSuite and AppFolio)</li>
<li>Excellent English communication skills (written and spoken)</li>
<li>Strong organizational and time-management skills</li>
<li>Ability to work independently, manage deadlines, and adapt to shifting priorities</li>
</ul>
What Makes You a Perfect Fit
 <ul>
<li>You are proactive, sharp, and resourceful able to “figure it out” without waiting for instructions</li>
<li>You bring strong discretion and professionalism when handling sensitive information</li>
<li>You are detail-oriented and capable of balancing multiple priorities simultaneously</li>
<li>You anticipate needs, take initiative, and solve problems before they escalate</li>
<li>You bring a business mindset and can see the bigger picture behind tasks</li>
<li>You are tech-savvy and confident using (or quickly learning) tools like Gmail, ClickUp, NetSuite, and AppFolio</li>
</ul>
What Does a Typical Day Look Like?
 Your day may start with reviewing a high-volume inbox in Gmail, flagging urgent messages, and drafting responses. You will coordinate meetings, update the calendar, and confirm travel details when required. Throughout the day, you’ll manage documents such as contracts, permits, and LLC filings, while updating tasks and deadlines in ClickUp. You may also research landowners or market data, prepare findings, and communicate with vendors to coordinate property-related expenses. As you become more integrated into the role, you’ll gradually take on higher-level operational tasks, becoming a trusted right hand in managing both administrative and business operations.
 
Interview Process
 <ul>
<li>Initial Phone Call: Engage in a brief conversation to understand your experience and suitability for the role.</li>
<li>Video Interview: Delve deeper into your professional background and assess your skills in a 30-minute call.</li>
<li>Final Interview: Have a comprehensive discussion with our client to ensure mutual alignment.</li>
<li>Background Checks: Conduct swift verification of your references and past employment details.</li>
</ul>
Ready To Apply?
 If you are an experienced Executive Assistant with strong organizational skills, business acumen, and the ability to manage multiple priorities, we’d love to hear from you.

Executive Assistant (Real Estate)

Kingdom Trip

Pay: 45,000.00 (PKR) per monthJob Description:We&rsquo;re hiring a Remote Real Estate Assistant with proven, hands-on experience in the U.S. real estate market. The ideal candidate will have a background in cold calling, real estate lead generation, and real estate acquisitions support. You&rsquo;ll be responsible for outbound calling, following up with motivated seller leads, assisting in price negotiations, and managing the CRM. If you&rsquo;re proactive, organized, and confident on the phone, we want to hear from you!Key Responsibilities:<ul><li>Conduct outbound cold calls daily to motivated property sellers across the U.S.</li><li>Follow up on real estate leads and maintain consistent seller engagement</li><li>Assist the acquisitions team in negotiating property prices and closing deals</li><li>Keep the CRM system (e.g., GoHighLevel) updated with accurate lead data, call notes, and status changes</li><li>Share daily progress reports and performance summaries with the tea</li></ul>What We&rsquo;re Looking For:<ul><li>2+ years of experience in U.S. real estate (cold calling, lead gen, or admin)</li><li>Excellent spoken English and phone communication skills</li><li>Comfortable with high-volume calling and lead follow-up</li><li>Familiar with Gohighlevel, BatchLeads, or similar tools</li><li>Reliable high-speed internet and quiet work setup</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have in US real estate market ?</li><li>Are you comfortable working in 8 hours shift/6 days a week (aigned with eastern timezone)?</li></ul>Experience:<ul><li>Cold calling: 2 years (Required)</li></ul>Language:<ul><li>Fluent english (Required)</li></ul>Work Location: RemoteJob Type: Full-timePay: Rs45,000.00 per monthWork Location: Remote

Real Estate Administrative Assistant

Fratres Group

About Us: We are a dynamic and fast-growing real estate company based in Dubai, committed to delivering exceptional property solutions and customer service. We are currently seeking a detail-oriented and proactive Admin / Listing Assistant to join our team and support our agents in managing property listings and administrative tasks.Key Responsibilities:Administrative Support:<ul><li>Manage and organize office documentation, contracts, and records.</li><li>Prepare tenancy agreements, MOUs, and other real estate documentation.</li><li>Handle inbound calls, emails, and correspondence in a professional manner.</li><li>Coordinate appointments, meetings, and schedules for the team.</li></ul>Listing Management:<ul><li>Create and update property listings on CRM systems and real estate portals (e.g., Property Finder, Bayut, Dubizzle).</li><li>Coordinate with photographers and graphic designers for high-quality property photos and marketing materials.</li><li>Ensure all listings are accurate, up to date, and comply with company and RERA guidelines.</li><li>Track listing performance and generate weekly reports for management.</li></ul>Support to Agents:<ul><li>Assist agents with listing inquiries, document collection, and property database maintenance.</li><li>Follow up with landlords, tenants, and clients when required.</li><li>Maintain client databases and ensure all client information is accurately recorded.</li></ul>Requirements:<ul><li>Minimum 2 years of experience in a similar role within the Dubai real estate industry.</li><li>Strong knowledge of real estate CRM systems (e.g., PropSpace, Masterkey) and online property portals.</li><li>Excellent English communication skills; Arabic or other languages are a plus.</li><li>Highly organized, detail-oriented, and able to work independently.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Knowledge of RERA regulations is preferred.</li></ul>Working Hours:<ul><li>6 days a week, Monday to Saturday</li><li>9:00 AM &ndash; 6:00 PM</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Professional work environment with career growth opportunities</li><li>Opportunity to be part of a high-performing and supportive team</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>Admin: 2 years (Preferred)</li><li>Dubai Real Estate: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>

Admin / Listing Assistant Real Estate

Pay: 45,000.00 (PKR) per monthJob Description:Pay: 45,000.00 (PKR) per monthJob Description:We&rsquo;re hiring a Remote Real Estate Assistant with proven, hands-on experience in the U.S. real estate market. The ideal candidate will have a background in cold calling, real estate lead generation, and real estate acquisitions support. You&rsquo;ll be responsible for outbound calling, following up with motivated seller leads, assisting in price negotiations, and managing the CRM. If you&rsquo;re proactive, organized, and confident on the phone, we want to hear from you!Key Responsibilities:Conduct outbound cold calls daily to motivated property sellers across the U.S.Follow up on real estate leads and maintain consistent seller engagementAssist the acquisitions team in negotiating property prices and closing dealsKeep the CRM system (e.g., GoHighLevel) updated with accurate lead data, call notes, and status changesShare daily progress reports and performance summaries with the teaWhat We&rsquo;re Looking For:2+ years of experience in U.S. real estate (cold calling, lead gen, or admin)Excellent spoken English and phone communication skillsComfortable with high-volume calling and lead follow-upFamiliar with Gohighlevel, BatchLeads, or similar toolsReliable high-speed internet and quiet work setupJob Type: Full-timeApplication Question(s):How many years of experience do you have in US real estate market ?Are you comfortable working in 8 hours shift/6 days a week (aigned with eastern timezone)?Experience:Cold calling: 2 years (Required)Language:Fluent english (Required)Work Location: RemoteJob Type: Full-timeWork Location: RemoteJob Type: Full-timePay: Rs45,000.00 per monthWork Location: Remote

McCone Properties

<div>
 
 
 Role Overview:
 
 
 
 
 
 
 We are seeking a highly organized and detail-driven
 
 Administrative Executive
 
 (Admin) to support the
 
 
 post-sale process of exclusive real estate projects in Dubai.
 
 
 The ideal candidate will demonstrate
 
 exceptional attention to detail
 
 , ensuring accuracy in client documentation, payment tracking, and contract management. This role requires precision, professionalism, and strong communication skills to deliver a seamless client experience.
 
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Collect, verify, and meticulously organize all required client documentation for post-sale processes.
 </li>
 <li>
 Prepare and complete booking forms, agreements, and contractual paperwork with the highest level of accuracy.
 </li>
 <li>
 Coordinate with clients to obtain signatures on contracts, addendums, and other required documents.
 </li>
 <li>
 Monitor installment schedules and follow up with clients regarding upcoming payments in a timely manner.
 </li>
 <li>
 Maintain detailed and well-structured records of client communications, payments, and documentation in internal systems.
 </li>
 <li>
 Liaise with developers, legal teams, and third parties to ensure compliance and smooth transfer procedures.
 </li>
 <li>
 Track project-specific milestones and ensure clients are updated on relevant timelines.
 </li>
 <li>
 Support the Post-Sales team with reporting, trackers, and resolution of client queries.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 
 Exceptional attention to detail
 
 &ndash; this is the most critical requirement for success in this role.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 1 year experience in Dubai in customer related field
 </li>
 <li>
 Minimum 1 year experience in administration, client relations, or real estate post-sales support.
 </li>
 <li>
 Real estate experience is a preferred.
 </li>
 <li>
 
 Strong written and verbal communication in English
 
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM systems is an advantage.
 </li>
 <li>
 Ability to handle confidential information with professionalism and discretion.
 </li>
 <li>
 Client-focused mindset with the ability to manage multiple priorities under tight deadlines.
 </li>
 </ul>
 
 
 
 
 
 Office Location: The Greens, Onyx Tower
 
 
 
 Package: AED 5,000-6,000 + Visa + Health Insurance
 
 
 
 
 
 We are looking for a candidate who is available to join within 1-3 weeks maximum.
 
 
 
</div>

Administrative Executive (Real estate industry)

Hotshot properties

Job Description:Hotshot Properties is hiring a **Female Assistant Admin** to support daily office operations, assist the sales team, and coordinate with clients and developers. The role involves handling calls, organizing property files, preparing contracts, scheduling meetings, and maintaining an efficient office environment.Key Responsibilities:* Handle phone calls and daily inquiries from clients, agents, and developers.* Welcome and assist visitors and clients in a professional manner.* Organize property files, offers, contracts, and administrative documents.* Prepare contracts, forms, and official correspondence.* Support the sales team with client follow-ups, preparing offers, and sending documents.* Coordinate schedules for meetings, property tours, and events.* Follow up on developer documents (NOC, SPA, Commission forms, etc.).* Assist with daily administrative tasks such as printing, scanning, ordering supplies, and maintaining office organization.Qualifications:* Female with valid UAE residence visa (preferably Abu Dhabi or Dubai).* Minimum 1 year of real estate admin experience in the UAE.* Proficient in Microsoft Office, CRM systems, and property portals.* Strong organizational and communication skills.* Preferred experience in contract coordination or sales procedures with developers.Send your CV to: hr@hotshot-properties.comJob Type: Full-timePay: From AED2,500.00 per month

Female Assistant Admin – Real Estate

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