real estate executive assistant

34 Real Estate Valuation

Job Overview: Al Ruwad Real Estate is seeking a highly professional and experienced Exclusive Administrative Assistant to support our CEO. This is a high-priority role requiring full dedication, discretion, and a deep understanding of the Dubai real estate market. The role involves managing all aspects of the CEO&rsquo;s schedule, meetings, appointments, and follow-ups, ensuring seamless operations and representation of the CEO in all official matters when required.Please send your cv at talent@iahgroup.aeBudget for this role - upto AED 8000Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and exclusive events related to CEO&rsquo;s personal deals withing Alruwad.</li><li>Schedule and coordinate property viewings, VIP client meetings, and corporate events.</li><li>Handle communication and follow-ups with investors, tenants, landlords, developers, and other stakeholders.</li><li>Review, prepare, and track all documents (EOI&rsquo;s, unit bookings, SPA&rsquo;s, tenancy documents, contracts, addendums, and legal forms)</li><li>Ensure compliance with RERA, DLD, AML and other relevant Dubai real estate regulations.</li><li>Attend meetings and viewings with or on behalf of the CEO when required.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Work closely with the General Manager and report directly under CEO&rsquo;s supervision.</li><li>Manage and update CRM efficiently for all relevant activities.</li><li>Organize and maintain filing systems, reports, and important documents.</li></ul>Requirements:<ul><li>Minimum 2 years of Dubai real estate experience in administrative or executive support roles.</li><li>Strong knowledge of Dubai tenancy contracts, forms, addendums, and RERA/DLD regulations.</li><li>Bachelor&rsquo;s degree from a recognized institution.</li><li>Languages: Arabic (Advanced), English (Advanced); additional languages are an advantage.</li><li>Highly presentable, structured, punctual, and professional.</li><li>Proven ability to work independently, manage priorities, and multitask effectively.</li><li>Expert in CRM software and administrative tools.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED8,000.00 per monthExperience:<ul><li>real estate admin: 2 years (Required)</li><li>personal assistant: 2 years (Required)</li></ul>Language:<ul><li>arabic (Required)</li></ul>

Administrative Assistant to CEO - Real Estate Background - Arabic Speaker

Athi tech

Job SummaryWe are hiring a smart, sharp, and professional Personal Assistant (Female) with strong experience in real estate, negotiation, and deal closing.You will work directly with CEO supporting daily operations, managing clients, and coordinating high-level real estate transactions.This role requires high intelligence, initiative, confidence, and strong communication skills.&#11835;Key Responsibilities1. Executive &amp; Personal Support<ul><li>Manage all executive schedules, meetings, and appointments.</li><li>Handle calls, WhatsApp messages, and emails with full professionalism.</li><li>Prepare reports, summaries, and follow-up notes for ongoing deals.</li><li>Keep daily task lists and ensure deadlines are met.</li></ul>2. Real Estate Negotiation &amp; Deal Support<ul><li>Communicate with buyers, sellers, and developers.</li><li>Negotiate prices, payment terms, commissions, and closing timelines.</li><li>Prepare and organize LOIs, MOUs, Form F, Form A, and addenda.</li><li>Follow up with clients to move deals from offer &rarr; agreement &rarr; closing.</li><li>Ensure all details match DLD/and compliance.</li></ul>3. Market &amp; Project Knowledge<ul><li>Understand Dubai market</li><li>Maintain knowledge of:</li><li>Plots (G+4, G+6, G+9)</li><li>Villas, penthouses, off-plan projects</li><li>BUA, GFA, FAR, price per sqft</li><li>Provide daily market intelligence updates.</li></ul>4. Communication &amp; Relationship Management<ul><li>Maintain strong relationships with VIP clients, investors, and developers.</li><li>Represent the company professionally in meetings and calls.</li><li>Prepare polished messages for WhatsApp and email communication.</li></ul>5. Administrative &amp; Operational Tasks<ul><li>Organize property files, project folders, and client records.</li><li>Coordinate with marketing teams for listing updates and brochures.</li><li>Assist in viewings, client follow-ups, and closing meetings.</li><li>Handle confidential information with complete discretion.</li></ul>&#11835;Requirements<ul><li>Female candidate only.</li><li>Minimum 2&ndash;5 years experience in Dubai real estate.</li><li>Strong English communication (Arabic is an advantage).</li><li>Very smart, sharp, confident personality.</li><li>Excellent negotiation and deal-closing skills.</li><li>High-level organization, multitasking, and follow-up ability.</li><li>Presentable and professional at all times.</li><li>Must be available in Dubai and ready to join immediately.</li></ul>&#11835; Salary &amp; Benefits<ul><li>Attractive salary (based on experience).</li><li>Performance bonus + deal closing incentives.</li><li>Visa + Medical Insurance.</li><li>Growth into senior operations or brokerage role.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Personal Assistant (Female) – Real Estate & Negotiation Specialist

Chainex Real Estate

<div>
 
 About the Role
 
 We are looking for a highly organized and proactive Personal Assistant to support the Director of Sales &ndash; Real Estate. The ideal candidate has strong real estate background, excellent communication skills, and experience handling B2B meetings, listings, RERA processes, off-plan promotional calls, multilingual communication, and video content support.
 
 
 Key Responsibilities
 
 Sales Support &amp; Coordination
 
 &bull; Cold calling, lead follow-up, and appointment scheduling
 
 &bull; Assist with listing preparation and property documentation
 
 &bull; Update CRM and support daily sales operations
 
 
 Real Estate Documentation
 
 &bull; Prepare and manage RERA Forms A, B, and F
 
 &bull; Handle all contract and compliance documentation
 
 &bull; Coordinate with landlords, buyers, and internal teams
 
 
 Off-Plan Promotional Activities
 
 &bull; Conduct promotional calls for new off-plan launches
 
 &bull; Assist in preparing project briefs, talking points, and follow-up scripts
 
 &bull; Support sales director in project-specific campaigns and investor communication
 
 
 Multilingual Communication
 
 &bull; Assist in preparing messages, presentations, captions, and documents in more than two languages
 
 &bull; Coordinate with translators or AI tools to ensure accurate delivery
 
 
 Video &amp; Marketing Support
 
 &bull; Support the creation of video content for specific projects and company services
 
 &bull; Assist in script writing, coordination, and filming logistics
 
 &bull; Manage content scheduling and posting (optional)
 
 
 B2B Meeting Coordination
 
 &bull; Schedule and manage business-to-business meetings
 
 &bull; Prepare agendas, minutes, and follow-up actions
 
 &bull; Coordinate with developers, corporate clients, and partners
 
 
 Customer Relations
 
 &bull; Manage communication via phone, WhatsApp, and email
 
 &bull; Arrange meetings, viewings, and follow-up reminders
 
 &bull; Ensure smooth and professional client experience
 
 
 Executive Support
 
 &bull; Manage calendars, appointments, and priority tasks
 
 &bull; Prepare basic reports and updates
 
 &bull; Maintain confidentiality at all times
 
 
 
 Requirements
 
 &bull; Minimum 3 years experience in a real estate brokerage company
 
 &bull; Experience with off-plan projects, promotional calls, and multilingual communication
 
 &bull; Strong experience in cold calling, listings, RERA processes, and B2B meetings
 
 &bull; Ability to support video content creation
 
 &bull; Excellent communication &amp; organization skills
 
 &bull; Tech-savvy and able to multitask
 
 &bull; English required; Arabic is a plus
</div>

Personal Assistant to Director of Sales (Real Estate)

Fitness ladies

Job Title: Admin &amp; Personal Assistant &ndash; Real Estate Agency (Full Time)Company: Ardara EstatesLocation: Dubai, UAEJob Type: Full Time &ndash; On-siteSalary: Depends on experience (to be discussed during interview)About UsArdara Estates is a fast-growing real estate brokerage based in Dubai, specializing in residential and investment properties. We are expanding and seeking a highly organized Admin &amp; Personal Assistant to support daily operations and management.Job ResponsibilitiesAdmin / Office Support<ul><li>Manage daily administrative tasks, calls, emails, and calendars</li><li>Prepare property documents, contracts, and listings</li><li>Maintain CRM and update client records</li><li>Coordinate with agents, developers, and clients</li><li>Handle office supplies, filing, invoicing, and basic accounting tasks</li></ul>Personal Assistant Duties<ul><li>Support management with scheduling, travel arrangements, and meeting prep</li><li>Act as point of contact between CEO and clients/business partners</li><li>Organize follow-ups and reminders for pending tasks</li><li>Assist during property viewings, events, and company activities when required</li></ul>Requirements&#10004; Previous experience in administration or PA role (real estate experience preferred)&#10004; Excellent written &amp; verbal communication skills (English required)&#10004; Strong organizational and multitasking abilities&#10004; Professional appearance and attitude&#10004; Good computer skills (MS Office, Google Workspace, CRM systems)&#10004; Must be available full-time, on-site in DubaiWhat We Offer- Friendly and supportive work environment-Career growth in the real estate industry-Training and development-Performance-based bonusesHow to ApplySend your CV with the subject:&ldquo;Admin &amp; Personal Assistant &ndash; Ardara Estates&rdquo;Email: info@ardaraestates.comJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthExperience:<ul><li>Admin in real estate : 1 year (Preferred)</li></ul>Expected Start Date: 01/12/2025

Admin & Personal Assistant – Real Estate Agency (Full Time)

Casabella PB

Job Title: HR Recruitment &amp; Administrative Assistant - Real Estate &ndash; Female Only Position Overview:We are seeking a dynamic and enthusiastic Receptionist and Administrative Assistant to join our real estate team. The ideal candidate will be a young and passionate individual who is committed to providing excellent administrative support to enhance the efficiency and productivity of our team. This role will involve handling various administrative tasks, assisting team members with administrative work, and ensuring smooth operations within the real estate office.Key Responsibilities:General Receptionist &amp; Administrative Support:Answering Phone Calls: Managing incoming calls, routing them to the appropriate individuals or departments, and taking messages as needed.Managing Appointments: Scheduling and confirming appointments for clients, customers, or colleagues.Administrative Tasks: Performing various administrative duties, such as filing, data entry, and maintaining office supplies.Maintaining the office Area, Ensuring all places is clean, organized, and presentable.Provide comprehensive administrative support to the real estate team, including managing phone calls, emails, and correspondence.Maintain office filing systems, databases, and records accurately and efficiently.Assist in organizing and scheduling appointments, meetings, and property viewings.Documentation and Paperwork:Prepare, proofread, and edit various documents, contracts, agreements, and other paperwork as required.Ensure all documentation is accurately completed and filed in compliance with regulatory standards.Client Interaction and Communication:Act as a point of contact for clients, addressing inquiries, and providing exceptional customer service.Assist in maintaining positive client relationships through effective communication and follow-up.Marketing Support:Assist in the creation and distribution of marketing materials, including property listings, brochures, and advertisements.Coordinate and update online listings on real estate platforms and websites.Team Collaboration:Collaborate closely with real estate agents and other team members to support them with administrative tasks as needed.Coordinate and communicate effectively within the team to ensure seamless workflow and operations.Qualifications and Skills:Bachelor's degree in Business Administration, Real Estate, or a related field preferred.Previous experience in an administrative role, preferably in a real estate or property management environment.Proficiency in MS Office Suite (Word, Excel, Outlook) and other relevant software.Excellent organizational skills with the ability to prioritize tasks and manage time effectively.Strong attention to detail and accuracy in data entry and documentation.Exceptional communication skills, both verbal and written.Ability to work independently and collaboratively in a fast-paced environment.Passionate about real estate with a desire to learn and grow within the industry.Additional Information:This is a full-time position office based in Dubai.If you are a motivated individual with a passion for real estate and possess excellent administrative skills, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to welcoming you to our team!Job Type: Full-timeApplication Question(s):<ul><li>How do you typically organize and prioritize your tasks in a fast-paced office environment to ensure both existing client relationships are maintained while actively seeking out new business opportunities?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Receptionist : 2 years (Required)</li><li>Admin: 2 years (Required)</li><li>Human Resources : 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

HR Recruitment & Administrative Assistant Real Estate – Female Only

ELITE PROJECTS

Location: Qatar Experience Required: 2&ndash;5 years in Real Estate / Property Management Availability: Immediate (preferred)About the Role:We are seeking a detail-oriented and organized Contract &amp; Admin Assistant to support our real estate/property management operations. The ideal candidate will assist with contract management, administrative tasks, and coordination activities to ensure smooth daily operations.Key Responsibilities:<ul><li>Prepare, update, and manage tenant and property contracts, including renewals and amendments.</li><li>Handle Kahramaa applications, transfers, cancellations, and follow-up processes.</li><li>Coordinate lease agreements and ensure all documentation is complete and accurate.</li><li>Maintain and organize tenant files, company documents, and property records.</li><li>Monitor contract expiry dates and notify relevant teams for action.</li><li>Manage office supplies, stationery orders, and vendor coordination.</li><li>Assist with general office administration tasks, including correspondence, scheduling, and filing.</li><li>Support property management teams with documentation and administrative requirements.</li><li>Respond to tenant inquiries related to contracts and administrative matters.</li></ul>Requirements:<ul><li>2&ndash;5 years of experience in a real estate or property management company in a similar administrative or contract-related role.</li><li>Strong knowledge of contract management processes.</li><li>Familiarity with Kahramaa procedures is highly preferred.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to work independently and meet deadlines.</li><li>Strong attention to detail and accuracy.</li></ul>Preferred Skills:<ul><li>Working knowledge of Qatar real estate regulations and documentation.</li><li>Experience dealing with tenants, landlords, and government services.</li></ul>Job Type: Full-timePay: Up to QAR5,000.00 per month

Contract & Admin Assistant (Real Estate Property Management)

ELITA HOMES REAL ESTATE BROKERS L.L.C

We are looking for a highly organized, detail-oriented Admin Assistant for a Real Estate Company to support our real estate operations and ensure seamless daily workflow.Benefits: - Possibility to work remotely- Basic + commission - Pleasant working environmentKey Responsibilities<ul><li>Handle day-to-day administrative tasks, emails, communication with Developers, and documentation.</li><li>Prepare and process tenancy contracts, Ejari, RERA Forms, NOCs, and other property-related paperwork.</li><li>Coordinate and schedule property viewings, client appointments, and agent activities.</li><li>Maintain and update property listings on advertising portals (Property Finder).</li><li>Organize and maintain digital and physical files: tenancy agreements, client KYC documents, payment receipts, etc.</li></ul>Requirements<ul><li>Experience as an Admin Assistant in Dubai (preferred).</li><li>Fast learner and highly motivated</li><li>Good communication skills in English (other languages are an advantage).</li><li>Strong organizational skills with high attention to detail and accuracy.</li><li>Customer-service oriented with a professional, positive attitude.</li><li>Familiarity with property portals, ad posting, and basic admin tasks.</li><li>Flexible, proactive, and able to work independently with minimal supervision.</li><li>Able to work remotely without any distractions.</li></ul>Candidate shall be on own visa if based in UAE! Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Administrative Assistant Real Esate

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