real estate executive assistant

Or Brodsky Group

Overview We are seeking a highly organized and proactive Real Estate Executive Assistant to support our dynamic real estate team. This pivotal role involves managing complex schedules, coordinating projects, and providing comprehensive administrative support to ensure smooth operations across all facets of our real estate activities. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, attention to detail, and a passion for delivering outstanding service. Join us and be an integral part of a vibrant team dedicated to excellence in real estate management and client satisfaction.Duties<ul><li>Manage and coordinate detailed calendars for multiple agents and executives, including scheduling meetings, property showings, and appointments using Microsoft Outlook Calendar and Google Workspace.</li><li>Prepare, proofread, and transcribe documents, contracts, and correspondence with precision and professionalism.</li><li>Handle incoming calls with excellent phone etiquette, directing inquiries efficiently via multi-line phone systems.</li><li>Organize and maintain filing systems&mdash;both digital and physical&mdash;ensuring easy retrieval of important documents such as property files, legal paperwork, and client records.</li><li>Assist with event planning for open houses, client appreciation events, and team meetings to ensure seamless execution.</li><li>Support bookkeeping tasks using QuickBooks for expense tracking, invoicing, and basic financial record-keeping.</li><li>Coordinate project activities related to property acquisitions, sales, or renovations to keep all stakeholders informed and on schedule.</li><li>Manage office operations including supply inventory, front desk duties, data entry, and clerical support to maintain an efficient workspace.</li><li>Utilize office management tools like DocuSign for electronic signatures on contracts and agreements.</li><li>Provide personal assistant support as needed&mdash;such as travel arrangements or special project assistance&mdash;to help executives stay focused on strategic priorities.</li></ul>Experience<ul><li>Proven experience as an executive assistant or administrative professional within the real estate industry or a related field.</li><li>Demonstrated expertise in office management tasks including filing, data entry, and clerical duties.</li><li>Strong background in event planning, project coordination, and customer service excellence.</li><li>Proficiency with Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Docs), Microsoft Outlook Calendar, QuickBooks, and DocuSign is essential.</li><li>Excellent typing speed combined with proofreading skills to produce accurate documents swiftly.</li><li>Familiarity with multi-line phone systems and professional phone etiquette is required.</li><li>Prior experience supporting real estate agents or personal assistants is highly desirable.</li><li>Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment while maintaining attention to detail. Join us as a Real Estate Executive Assistant where your dedication will empower our team to deliver exceptional service while advancing your career in a vibrant and supportive environment!</li></ul>Job Type: Full-timePay: $6,000.00 - $7,000.00 per monthWork Location: In person

Real Estate Executive Assistant - Must Have 2+ Year Experience

We Know Boise Real Estate

We&rsquo;re looking for a highly organized, proactive Executive Assistant to work closely with the owner of We Know Boise, a respected real estate business serving the Boise area.This role plays an important part in keeping the business running smoothly behind the scenes while helping build systems that will support future team growth. The right person will become a trusted partner in helping keep the business organized, efficient, and moving forward.This position is ideal for someone who enjoys creating order, managing details, and keeping operations running smoothly. You&rsquo;ll help coordinate systems, client communication, marketing support, and day-to-day operations so the business owner can stay focused on clients and growth.This role is best suited for someone with prior experience supporting a business owner or small team who enjoys taking ownership of systems, organization, and operational details.This is not a basic administrative role. The right candidate will gradually take on increasing responsibility, managing projects independently and improving systems over time while helping maintain a high level of service for clients.This position offers long-term stability and the potential to grow into an Operations Manager or Director of Operations role as the business expands.Your Role in the BusinessBusiness Operations &amp; Systems:<ul><li>Maintain CRM database and client records.</li><li>Track transactions and important contract deadlines.</li><li>Maintain organized digital files and business systems.</li><li>Document and improve internal workflows and checklists.</li><li>Coordinate listing preparation (vendors, photography, staging, etc.).</li></ul>Client Experience:<ul><li>Ensure smooth communication with clients throughout transactions.</li><li>Assist with collecting 5-star client reviews.</li><li>Help plan and execute quarterly client appreciation events.</li></ul>Marketing &amp; Communication:<ul><li>Prepare and send the monthly client newsletter.</li><li>Pull monthly real estate market statistics for reporting.</li><li>Manage light social media posting (Facebook and Instagram).</li><li>Coordinate marketing materials such as signage and business cards.</li></ul>Executive Support:<ul><li>Manage the owner&rsquo;s email inbox and communication flow.</li><li>Coordinate calendar scheduling and appointments.</li><li>Monitor incoming calls and messages and ensure timely responses.</li></ul>What We&rsquo;re Looking ForYou may be a strong fit if you:<ul><li>Are highly organized and detail-oriented.</li><li>Enjoy supporting a business owner and helping things run smoothly.</li><li>Take ownership of projects and follow through without constant direction.</li><li>Are comfortable managing multiple priorities at once.</li><li>Communicate clearly and professionally with clients and vendors.</li><li>Look for ways to improve systems and processes.</li><li>Are comfortable working independently without constant direction.</li><li>Enjoy creating organized systems, following clear processes, and ensuring details are handled accurately.</li></ul>Preferred Experience<ul><li>Experience in real estate administration, operations, or transaction coordination.</li><li>Familiarity with CRM systems and transaction management platforms.</li><li>Experience coordinating vendors, marketing materials, or events.</li><li>Comfortable working in a detail-focused environment.</li></ul>We are seeking someone who is comfortable taking ownership of operational responsibilities and managing projects independently.Benefits<ul><li>Performance bonuses tied to client experience and business improvements.</li><li>Paid vacation and holidays.</li><li>We Know Boise encourages a growth-minded approach and supports participation in professional development and training opportunities through brokerage and industry programs.</li></ul>Location<ul><li>This is a Full-time, in-office position in Boise, Idaho.</li></ul>Pay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Real Estate Executive Assistant | Operations & Client Support

YMP Real Estate Management

<div>Description:

The Personal Assistant provides high-level administrative, operational, and personal support to a busy real estate professional/executive. This role requires someone who is exceptionally organized, proactive, and experienced in supporting real estate operations. The ideal candidate has hands-on experience with real estate transactions, listings, client communication, and industry-specific tools while also handling personal support tasks with discretion and professionalism.
Key Responsibilities
Real Estate Support (Required)
Assist with preparing real estate documents such as contracts, addendums, disclosures, and listing agreements.
Support listing management: scheduling showings, managing lockboxes, coordinating photography, staging, inspections, and vendor appointments.
Maintain CRM systems, track leads, and follow up with clients as needed.
Prepare property marketing materials, MLS postings, and listing updates.
Coordinate open houses, broker tours, and client meetings.
Communicate with lenders, title companies, attorneys, inspectors, and clients.
Track transaction deadlines to ensure compliance and on-time closings.
Administrative Support
Manage complex calendars and schedule appointments, meetings, and travel.
Prepare and edit correspondence, reports, presentations, and spreadsheets.
Organize digital and physical files, ensuring easy retrieval and accuracy.
Monitor and respond to emails, calls, and messages on behalf of the executive.
Handle confidential and sensitive information with full discretion.
Personal Support
Assist with errands, reservations, household/vendor coordination, and personal appointments.
Support personal travel arrangements and special projects.
Handle ad hoc personal tasks as assigned to help streamline day-to-day operations.
Operational &amp; Project Support
Conduct research, gather data, and prepare summaries or briefs.
Track action items and follow through independently.
Liaise with internal and external stakeholders on behalf of the executive.
Manage small projects from planning through execution.
Requirements:

2&ndash;4+ years of Personal Assistant, Executive Assistant, or Administrative experience.
Real estate industry experience is required (residential or commercial).
Working knowledge of MLS platforms, real estate CRMs, and basic transaction processes.
Strong organizational, multitasking, and time-management skills.
Excellent written and verbal communication abilities.
High level of discretion, professionalism, and sound judgment.
Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word).
Valid driver&rsquo;s license and reliable transportation.
Preferred Skills
Experience supporting top-producing real estate agents or executives.
Familiarity with DocuSign, Dotloop, Skyslope, or similar platforms.
Strong problem-solving, initiative, and ability to anticipate needs.
Comfortable in a fast-paced, detail-heavy environment.</div>

Personal Assistant

YMP Real Estate Management, LLC.

<div>
 Apply
 
 
 
 Description
 
 
 
 The Personal Assistant provides high-level administrative, operational, and personal support to a busy real estate professional/executive. This role requires someone who is exceptionally organized, proactive, and experienced in supporting real estate operations. The ideal candidate has hands-on experience with real estate transactions, listings, client communication, and industry-specific tools while also handling personal support tasks with discretion and professionalism.
 
 
 
 Key Responsibilities
 
 
 
 Real Estate Support (Required)
 
 
 Assist with preparing real estate documents such as contracts, addendums, disclosures, and listing agreements.
 
 
 Support listing management: scheduling showings, managing lockboxes, coordinating photography, staging, inspections, and vendor appointments.
 
 
 Maintain CRM systems, track leads, and follow up with clients as needed.
 
 
 Prepare property marketing materials, MLS postings, and listing updates.
 
 
 Coordinate open houses, broker tours, and client meetings.
 
 
 Communicate with lenders, title companies, attorneys, inspectors, and clients.
 
 
 Track transaction deadlines to ensure compliance and on-time closings.
 
 
 
 Administrative Support
 
 
 
 Manage complex calendars and schedule appointments, meetings, and travel.
 
 
 Prepare and edit correspondence, reports, presentations, and spreadsheets.
 
 
 Organize digital and physical files, ensuring easy retrieval and accuracy.
 
 
 Monitor and respond to emails, calls, and messages on behalf of the executive.
 
 
 Handle confidential and sensitive information with full discretion.
 
 
 
 Personal Support
 
 
 
 Assist with errands, reservations, household/vendor coordination, and personal appointments.
 
 
 Support personal travel arrangements and special projects.
 
 
 Handle ad hoc personal tasks as assigned to help streamline day-to-day operations.
 
 
 
 Operational &amp; Project Support
 
 
 
 Conduct research, gather data, and prepare summaries or briefs.
 
 
 Track action items and follow through independently.
 
 
 Liaise with internal and external stakeholders on behalf of the executive.
 
 
 Manage small projects from planning through execution.
 
 
 
 Requirements
 
 
 
 2&ndash;4+ years of Personal Assistant, Executive Assistant, or Administrative experience.
 
 
 
 Real Estate Industry Experience Is Required (residential Or Commercial).
 
 
 
 Working knowledge of MLS platforms, real estate CRMs, and basic transaction processes.
 
 
 Strong organizational, multitasking, and time-management skills.
 
 
 Excellent written and verbal communication abilities.
 
 
 High level of discretion, professionalism, and sound judgment.
 
 
 Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word).
 
 
 Valid driver&rsquo;s license and reliable transportation.
 
 
 
 Preferred Skills
 
 
 
 Experience supporting top-producing real estate agents or executives.
 
 
 Familiarity with DocuSign, Dotloop, Skyslope, or similar platforms.
 
 
 Strong problem-solving, initiative, and ability to anticipate needs.
 
 
 Comfortable in a fast-paced, detail-heavy environment.
</div>

Job Overview We are seeking a dynamic and highly organized Executive Virtual Assistant specializing in real estate to join our team. This role offers an exciting opportunity to support busy real estate professionals by managing administrative tasks, coordinating schedules, and ensuring smooth daily operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to help drive efficiency and productivity in a fast-paced environment. This paid position is perfect for someone passionate about real estate support and eager to contribute to a thriving team from the comfort of their home.Duties<ul><li>Manage and maintain detailed calendars for real estate agents, including appointments, showings, and deadlines using tools like Google Workspace and Microsoft Office. </li><li>Handle incoming calls via multi-line phone systems with professionalism, practicing excellent phone etiquette and customer service skills. </li><li>Organize and update client files, property listings, and transaction documents through efficient data entry, filing, and record-keeping practices. </li><li>Assist with client communication by drafting emails, proofreading documents, and providing timely responses to inquiries in both English and bilingual capacities if applicable. </li><li>Support bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks data entry to ensure accurate financial records. </li><li>Coordinate virtual meetings, prepare agendas, take minutes, and follow up on action items to keep projects on track. </li><li>Provide general office management support including managing office supplies, overseeing clerical tasks, and maintaining organized digital files. </li><li>Offer exceptional customer support by addressing client needs promptly while maintaining professional demeanor across all interactions.</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar). </li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment. </li><li>Experience with office management tasks such as filing systems, data entry, and calendar management. </li><li>Familiarity with multi-line phone systems and phone etiquette to handle high call volumes professionally. </li><li>Bilingual abilities are highly desirable to communicate effectively with diverse clients. </li><li>Clerical experience in administrative support or office environments is essential. </li><li>Knowledge of real estate processes or experience supporting real estate professionals is a plus but not required. </li><li>Attention to detail for proofreading documents and maintaining accurate records. </li><li>Strong time management skills with the ability to prioritize tasks effectively. </li><li>Experience with bookkeeping software like QuickBooks or similar tools is advantageous. </li><li>Customer service expertise with a friendly demeanor that fosters positive relationships. </li><li>Personal assistant or medical/dental receptionist experience can be beneficial for understanding client interactions in professional settings. Join us as an Executive Virtual Assistant for real estate and become an integral part of a motivated team dedicated to excellence! Your organizational prowess and proactive attitude will help elevate our operations while providing exceptional support that makes a difference every day!</li></ul>Pay: $25.37 - $100.00 per weekWork Location: Remote

executive virtual assistant for real estate

Mamari Estates

Hiring Now: Real Estate Sales &amp; Client Executive (Assistant to Managing Partner) Salary: AED 6,000&ndash;8,000 + monthly performance bonuses Location: Palm Jumeirah, Dubai | Start: Immediate Availability: 1 position onlyMamari Estates is hiring a sharp, commercially minded Real Estate Sales &amp; Client Executive to support our Managing Partner. This is a client-facing, deal-focused role for someone who can move fast, think clearly, and help drive transactions forward &mdash; not a routine admin position.Key Responsibilities<ul><li>Source and shortlist properties aligned with client briefs</li><li>Qualify leads and manage follow-ups via calls, WhatsApp, and CRM</li><li>Assist with deal preparation: pricing, comps, documents, and timelines</li><li>Support listings, coordination, and contract-related tasks</li><li>Research developers, projects, and market updates (off-plan &amp; secondary)</li><li>Troubleshoot day-to-day operational items and keep deals on track</li></ul>Ideal Candidate Profile<ul><li>Based in Dubai with real estate experience (required)</li><li>Highly organized, proactive, and detail-oriented</li><li>Confident coordinating across agents, clients, and developers</li><li>Familiar with Dubai developers, off-plan process, and contracts</li><li>Comfortable using Excel and daily tools such as WhatsApp, Notion, and ChatGPT</li></ul>What We Offer<ul><li>Competitive salary + monthly bonuses tied to performance</li><li>Direct mentorship and daily exposure to high-value deals</li><li>Growth path within a fast-moving, scaling brokerage</li></ul>How to ApplyShortlisted candidates will be requested to submit a short video response to role-specific questions.Apply only if you meet the experience requirements above.Job Types: Full-time, PermanentPay: AED6,000.00 - AED8,000.00 per month

Real Estate Sales & Client Executive (Managing Partner Assistant)

Driven Properties

<div>We are looking for a highly professional and well spoken Executive Assistant to support one of our top performing brokers. The main focus of this role is CRM management, listings coordination, and marketing support. The successful candidate will work closely with VIP clients and must maintain a polished and professional demeanor at all times.
Key Responsibilities
Manage and update CRM records, ensuring all listings, client data, and follow ups are accurate and up to date.
Create, update, and manage property listings across major portals including Bayut, Property Finder, and Dubizzle.
Maintain strong working knowledge of Property Monitor for pricing, market comparisons, and listing accuracy.
Prepare high quality marketing flyers for both rental and sale properties using branded templates.
Coordinate property marketing activities to ensure timely posting and visibility.
Support client communication through WhatsApp broadcasts, follow ups, and occasional cold calling when required.
Attend property viewings on behalf of the broker when needed and provide professional client support.
Assist with scheduling, documentation, and general administrative support related to listings and client management.
Maintain confidentiality and represent the broker and company with a professional image at all times. 
Requirements 
Excellent communication skills and very well spoken in English. Additional languages are a plus.
Strong knowledge of CRM systems and property listing portals including Bayut, Property Finder, and Dubizzle.
Strong working knowledge of Property Monitor is required.
Confident, presentable, and comfortable dealing with VIP clients.
Highly organized with strong attention to detail.
Able to multitask and thrive in a fast-paced environment, demonstrating strong proactivity
Previous experience in real estate or property administration is preferred 
Benefits 
<ul><li>
Work in a professional and friendly office environment</li><li>
Training and onboarding provided</li><li>
Opportunity to grow within a reputable Real Estate company</li><li>
Competitive salary package (based on experience)</li><li>
Visa and standard company benefits</li></ul></div>

Executive Assistant to Top Broker

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10000 real estate executive assistant jobs Near Me

Real Estate Executive Assistant - Must Have 2+ Year Experience

Real Estate Executive Assistant | Operations & Client Support

Personal Assistant

Personal Assistant

executive virtual assistant for real estate

Real Estate Sales & Client Executive (Managing Partner Assistant)

Executive Assistant to Top Broker