real estate executive assistant

Lake West Development

Job Title: Real Estate Executive Assistant (In-Person) Location: Minnetonka, MN Schedule: Full-time, 40+ hours per week (primarily Monday&ndash;Friday, 9:00 AM&ndash;5:00 PM; occasional evenings and weekends as needed)Overview: We are seeking a highly organized, proactive, and detail-oriented Real Estate Executive Assistant to support a fast-paced real estate operation in Minnetonka. This is an in-person role ideal for someone who understands the local market and thrives in a dynamic, hands-on environment. A background in real estate is strongly preferred; a licensed agent is a plus.Key Responsibilities:<ul><li>Assist with open houses, including preparation and on-site support</li><li>Create and manage MLS listings, including all associated administrative tasks</li><li>Coordinate with staging companies and oversee property readiness</li><li>Support construction timelines, project management, and job site coordination</li><li>Assist with design selections, budgeting, and vendor communication</li><li>Conduct tenant showings for a 60,000 SF commercial office building</li><li>Oversee light maintenance and manage building maintenance schedules</li><li>Perform general office support tasks (printing, mailings, organization)</li><li>Assist with market research and data gathering</li><li>Manage calendars, schedules, and project tracking to ensure timely execution</li><li>Travel locally as needed (typically within a 15-mile radius of Minnetonka)</li></ul>Qualifications:<ul><li>Knowledge of the Twin Cities metro area, particularly the west metro</li><li>Previous experience in real estate, property management, or a related field preferred</li><li>Real estate license is a plus</li><li>Strong organizational and project management skills</li><li>Excellent communication and attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Proactive, resourceful, and solutions-oriented mindset</li></ul>Additional Details:<ul><li>This is an in-person role requiring 40+ hours per week</li><li>Occasional evening and weekend availability may be required based on business needs</li></ul>Pay: $26.99 - $34.51 per hourWork Location: In person

Real Estate Executive Assistant

Emirates Talent Solution

INDUSTRY: Property Development, Real Estate, ConstructionLOCATION: Karachi, Pakistan (with focus on Karachi based Sharz One project)SALARY BRACKET: Up-to PKR 100,000/-FUNCTION: Executive Support | Office &amp; Document Management | Cross-Border Coordination | Scheduling &amp; Reporting | Stakeholder LiaisonJOB SUMMARY:We are hiring hiring for an emerging and rapidly growing private property developer with operations in Dubai and Karachi, seeking a highly organized and proactive Executive Secretary &ndash; Property to provide executive-level support to senior management and ensure smooth administrative and operational coordination for a landmark real estate project in Karachi. This role will be based in Karachi, acting as a vital bridge between the Dubai head office and Karachi project team. The successful candidate will be responsible for managing executive calendars, preparing high-quality reports, maintaining confidential records, coordinating cross-border communication, and ensuring seamless workflow across departments.KEY RESPONSIBILITIES:<ul><li>Provide high-level administrative support to the Managing Director and senior leadership, including scheduling, travel arrangements, and meeting coordination.</li><li>Prepare, review, and maintain professional documentation including contracts, project reports, presentations, and correspondence.</li><li>Act as a central point of communication between Dubai and Karachi offices, ensuring alignment of timelines, deliverables, and project milestones.</li><li>Manage and prioritize executive calendars, ensuring efficient time management and coordination with stakeholders.</li><li>Support project documentation processes including filing, record-keeping, and maintaining confidential property-related files.</li><li>Draft and circulate meeting agendas, take accurate minutes, and follow up on action items with relevant teams.</li><li>Coordinate with legal, finance, sales, and project teams to ensure timely submission of reports, agreements, and compliance documentation.</li><li>Support event planning and coordination for project launches, investor meetings, and stakeholder engagement activities.</li><li>Handle sensitive information with discretion and maintain strict confidentiality at all times.</li><li>Monitor office workflows, assist in budget tracking, and prepare summary reports for management review.</li></ul>JOB REQUIREMENTS:Qualification: Bachelor&rsquo;s degree in Business Administration, Management, or related field. Secretarial or executive assistant certification preferred.Experience:<ul><li>Minimum 5+ years of proven experience as an Executive Secretary, Executive Assistant, or similar role (experience in real estate/property development preferred).</li><li>Demonstrated ability to support senior executives in a cross-border or multinational environment.</li><li>Strong background in handling corporate documentation, reporting, and confidential records.</li></ul>Technical Proficiency:<ul><li>Excellent MS Office Suite (Word, Excel, PowerPoint, Outlook) skills.</li><li>Familiarity with CRM systems, project management tools, and document control systems.</li><li>Strong written and verbal communication skills in English and Urdu.</li></ul>Soft Skills:<ul><li>High level of professionalism, discretion, and integrity.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Ability to work independently with minimal supervision in a fast-paced environment.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Executive Secretary/Assistant – Property

Amy Rossano Group

<div>Do you have strong experience in real estate transaction coordination and administrative support and can execute at a high level with little to no training? If so, we should probably talk!
An experienced Transaction Coordinator / Executive Assistant is needed for a top-producing real estate team in the Cherry Hill, NJ area (this is a remote position, but you must live near Cherry Hill). With the help of this individual, the agents are looking to focus more on selling real estate and much less on the back-end and daily operational tasks.
Compensation and Benefits:
Base Salary: $70,000 &ndash; $80,000 (flexible for the right candidate)
Paid Time Off
Stipend Benefits 
Compensation:
$70,000 &ndash; $80,000 base salary 
Responsibilities:<ul><li>
Manage transactions from contract to close with accuracy and compliance</li><li>
Coordinate with clients, agents, lenders, and vendors</li><li>
Maintain TMS, CRM, listing coordination, and marketing support</li><li>
Provide high-level executive and administrative support</li><li>
Streamline operations and anticipate team needs</li><li>
Ensure clients have an exceptional, seamless experience</li></ul> 

Qualifications:<ul><li>
2&ndash;3+ years in residential real estate transaction coordination</li><li>
Experience managing high-volume transactions</li><li>
Tech-savvy: CRM, Dotloop/SkySlope, Google Workspace/Microsoft Office</li><li>
Excellent communicator, extremely detail-oriented, and proactive</li><li>
Has reliable equipment and a conducive space for remote work</li><li>
Local to East Cherry Hill area (within 25 minutes)</li></ul> 

About Company 
The Amy Rossano Group is a high-performing real estate team based in New Jersey, committed to delivering exceptional service and results to its clients. With a strong focus on systems, efficiency, and client experience, the team operates at a high level and is looking for a key partner who will help keep everything running smoothly behind the scenes.</div>

Transaction Coordinator

Goffstown Car Wash

Part Time or Full Time Executive Assistant(Detail-Driven, Systems-Focused Role)Position Overview: We are seeking a highly detail-oriented, systems-minded Executive Assistant to support a Commercial Real Estate Advisor and entrepreneur with an active brokerage practice and a growing portfolio of car wash businesses. This role is ideal for someone who thrives on organization, process creation, and follow-through. You will work closely with a fast-moving decision maker and be responsible for bringing structure, consistency, and execution to a wide range of projects. If you enjoy taking ideas and turning them into repeatable systems, keeping complex workflows on track, and being the person who ensures nothing falls through the cracks, this role will be deeply rewarding. No two days are the same!Core Responsibilities:<ul><li>Real estate listing and transaction support</li><li>Coordinate property tours, showings, inspections, and client meetings</li><li>Track contract deadlines, follow-ups, and transaction milestones</li><li>Drafting documents and reports using templates</li><li>Coordinating and attending tours, showings, inspections, etc.</li><li>Marketing and Outreach</li><li>Coordinate mailers and handwritten outreach campaigns</li><li>Assist with implementing and tracking marketing initiatives for the car wash businesses</li><li>Updating and maintaining Wix website (very user friendly)</li><li>Administrative Support</li><li>Handling bill payment, and basic administrative finance tasks (Coordinating with bookkeeper and accountant)</li><li>Run local errands and attend meetings or as needed</li><li>Assist with projects and operational initiatives related to the owner&rsquo;s car wash businesses.</li><li>Build, document, and refine internal systems and workflows</li><li>Delegate to remote assistant</li></ul>What Success Looks Like in This Role<ul><li>Systems are documented, repeatable, and improving over time</li><li>Deadlines are met without reminders</li><li>Information is organized and easy to access</li></ul>Required Qualifications<ul><li>Prior real estate industry experience (required)</li><li>NH Real Estate License (preferred)</li><li>Exceptional organizational skills and attention to detail</li><li>Strong written and verbal communication skills</li><li>Ability to manage multiple priorities independently</li><li>Proficiency in Microsoft Word and Excel</li></ul>Work Schedule &amp; Location<ul><li>Mostly in office. (Manchester)</li><li>Occasional work from home flexibility possible on days collaboration is not necessary.</li><li>Mileage reimbursed for errands and showings (2025 IRS rate: $0.70/mile)</li></ul>Why This Role?<ul><li>Learn about all things commercial real estate</li><li>Gain exposure to entrepreneurship and business ownership</li><li>Play a critical role in building systems that scale</li><li>High level of responsibility with room to grow</li><li>Varied and engaging work</li></ul>This role is best suited for someone who is highly detail-oriented and process-driven. You&rsquo;ll thrive if you:<ul><li>Enjoy creating systems, checklists, and repeatable processes</li><li>Take pride in accuracy, organization, and follow-through</li><li>Like to learn!</li></ul>This role may not be the best fit for someone seeking a highly social or sales focus position.Job Types: Full-time, Part-timePay: $28.00 - $30.00 per hourExpected hours: 20.0 &ndash; 25.0 per weekAbility to Commute:<ul><li>Manchester, NH 03101 (Required)</li></ul>Work Location: In person

Part Time or Full Time Executive Assistant - Real Estate

Commercial Real Estate Development

Beverly Hills real estate development company seeking experienced real estate executive assistant to CEO. For immediate position. Benefits + incentives bonuses.Job Types: Full-time, Part-time, Contract, TemporaryPay: From $1.00 per yearWork Location: In person

EXECUTIVE ASSISTANT TO CEO - COMMERCIAL REAL ESTATE

Brandon Blankenship Real Estate

Job DescriptionWe are seeking an ambitious, detail oriented, servant hearted, and resourceful Executive Assistant to Brandon Blankenship. You will assist in day-to-day operations to help Brandon stay in his most productive roles within the real estate business. You will help amplify Brandon&rsquo;s effectiveness in creating content, as a listing agent, a buyer agent, opportunity seeker, recruiting, and growing the media side of the business. By managing professional and personal responsibilities, creating systems to streamline operations, and unlocking opportunities for growth, you will empower Brandon to focus on driving innovation and expanding the business.This is more than a support role&mdash;it&rsquo;s an opportunity to grow into leadership. We are committed to investing in the right person, offering a pathway to evolve into a Director of Operations, COO, or even a CEO as a key piece to the organization. Your role as the Executive Assistant could be limitless, and I look forward to going on this path together.Who Are We / MissionTo create an incredible + memorable experience when it comes to serving families and individuals buy and sell Real Estate at a very high level. The goal is to be their Real Estate Professionals of choice, as well as be seen as a &ldquo;Media Company&rdquo; that sells Real Estate. Love where you live, work humbly, and work hard.In 2024 &amp; 2025, I was the #1 Individual Agent at Keller Williams Premiere Properties - and out of the 9 other affiliated Keller Williams offices, we were #1 as well.We have the pleasure of being able to serve families and individuals when it comes to one of, if not, biggest financial decisions in their lives - and we do not take that lightly. Our whole focus is to create an extraordinary experience for before, during, and after the whole Real Estate Experience.Job responsibilities/tasks to include, but not limited to:General Administration:<ul><li>Help scheduling appointments from showings, meetings, consultations - work calendar</li><li>Robust and effective touch plan with database, and building systems around proper follow up to stay in touch with Clients</li><li>Proper email communication, phone etiquette, and in-person client experience</li><li>Email management within Brandon&rsquo;s business and personal - protecting my time</li><li>Plan and organize weekly meetings, and delegating items to the team</li><li>Have an understanding of the transactions</li><li>Act as a liaison between office, speaking engagements, etc.</li><li>Manage confidential information with professionalism and discretion.</li><li>Listing Consultation Prep and Buyer Consultation Prep</li></ul>Operations:<ul><li>Build and document workflows, SOPs, and checklists to enhance efficiency across all operations</li><li>Create Systems in regards to lead flow, lead acquisition, lead follow up, etc.</li><li>Helping Brandon with Client Care. Coordinating Client events, and outreach.</li><li>Database Management via CRM software (Follow Up Boss)</li><li>Inputting contacts in the database, collecting information</li><li>Developing follow up plans, and drip campaigns</li><li>Working with clients in person, by phone, and via email to ensure that each transaction is smooth and successful.</li><li>Help research and develop new systems to help the business and workflow.</li><li>Help being an extension of the agents on the team</li></ul>Media &amp; Marketing Support:<ul><li>Helping with listing Homes, and building systems around it</li><li>Listing syndication through social platforms</li><li>Help Brandon grow Living Chicago Suburbs on Instagram and Facebook</li><li>General Marketing syndication to help Brandon deploy content.</li><li>Create event/giveaway newsletters, and help oversee the weekly newsletter</li><li>Collaborate with the marketing team (Noby) to align content strategies with business growth goals.</li><li>Help organize campaigns that strengthen the company&rsquo;s brand and community presence.</li></ul>Relationship Support:<ul><li>Run robust and effective touch plan touch plan for clients/past clients/database</li><li>Coordinate client review requests</li><li>Order closing gifts</li><li>Build out events, giveaways, and seminars</li><li>Help &ldquo;love&rdquo; on our people</li><li>Help Brandon continue the growth and development of relationships with referral partners</li><li>Building and maintaining client relationships from our initial meeting to well beyond the closing table</li></ul>Technical Knowledge, preferred not required:<ul><li>Gmail</li><li>Google Calendar</li><li>Docusign</li><li>Google Apps (Google Chat, Google Sheets, Google Forms, etc.)</li><li>Flodesk</li><li>Follow Up Boss (CRM)</li><li>Claude/AI Software</li><li>Calendly</li><li>Facebook, Instagram</li><li>Linkedin</li><li>ManyChat</li></ul>Compensation/Hours:<ul><li>In Office 4 Days Per Week- Downtown Wheaton</li><li>One Day WFH, potential flexibility</li><li>Full Time + Salary</li><li>PTO</li><li>Bonus Opportunity</li><li>Health Care Stipend Available</li></ul>Qualifications &amp; Experience<ul><li>Real Estate experience preferred, but not required.</li><li>2 years of experience of Office Management/Administrative Work</li><li>Experience working with Google Drive, Google Forms, Google Mail, Google Slides is required.</li><li>Experience with Follow Up Boss (CRM) is preferred, but not required.</li><li>Excellent written and verbal communication via email, text, and phone.</li><li>Experience with AI software is preferred, but no required.</li><li>Google Office product experiences not preferred, but not required.</li><li>Creative thinking, curious learner, and goal oriented.</li><li>High level of attention to detail and timeline driven.</li><li>Loves to serve others and the community at the highest level. In other words, you care for others.</li><li>Self-starter and think on your feet.</li><li>General knowledge of Canva and various social media platforms is preferred, not required.</li><li>Maintaining a high level of professionalism in all aspects of your work.</li><li>Bachelors preferred, but not required.</li></ul>Pay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Executive Assistant to the CEO - Brandon Blankenship Real Estate

Waves Investments & Properties L.L.C

<div>
 
 ABOUT THE COMPANY
 
 
 Waves Investments &amp; Properties L.L.C. is a Dubai-based real estate brokerage specialising in off-plan and secondary market transactions across the UAE. The firm works closely with leading developers including DAMAC Properties, Binghatti, and other marquee names in Dubai. We serve a diverse client base of investors, end-users, and HNWIs navigating one of the world&rsquo;s most dynamic real estate markets.
 
 
 ROLE OVERVIEW
 
 
 The Executive Assistant serves as the CEO&rsquo;s operational right hand, driving cross-functional execution and ensuring the leadership office operates with precision. This is
 
 not a traditional administrative role
 
 ; the position demands:
 
 <ul>
 <li>
 Hands-on
 
 Dubai real estate experience
 
 </li>
 <li>
 
 Advanced Excel skills
 
 for reporting and dashboards
 </li>
 <li>
 
 CRM expertise
 
 (Zoho CRM, Salesforce, Leadrat, or equivalent)
 </li>
 <li>
 Commercial acumen and ability to manage strategic projects alongside operational tasks
 </li>
 </ul>
 
 The ideal candidate is a self-starter who can manage multiple priorities, investor communications, CRM governance, and content strategy, while supporting the CEO in both internal and external engagements.
 
 
 KEY RESPONSIBILITIES
 
 
 
 CEO Office &amp; Executive Support
 
 
 <ul>
 <li>
 Manage CEO calendar, meetings, travel logistics, and daily priorities
 </li>
 <li>
 Prepare briefing notes, presentations, and talking points for clients, developers, and investors
 </li>
 <li>
 Draft and manage internal/external correspondence on behalf of the CEO
 </li>
 <li>
 Establish meeting protocols, track follow-ups, and enforce accountability
 </li>
 </ul>
 
 
 Business Operations &amp; Process Management
 
 
 <ul>
 <li>
 Own and optimise workflows across sales, finance, and client servicing
 </li>
 <li>
 Oversee CRM administration: data hygiene, lead assignment, pipeline reporting, and user adoption
 </li>
 <li>
 Prepare client-facing documents: payment plans, invoices, commission agreements, refunds, and expense claims
 </li>
 <li>
 Coordinate with finance on commission tracking, DLD fee processing, and reconciliations
 </li>
 <li>
 Lead internal reporting using
 
 advanced Excel dashboards
 
 </li>
 </ul>
 
 
 Real Estate Transaction Support
 
 
 <ul>
 <li>
 Support sales team on complex transactions, developer coordination, and DLD processes
 </li>
 <li>
 Handle client escalations, cancellations, refunds, and fee waivers
 </li>
 <li>
 Maintain knowledge base of ongoing projects, inventory, and market pricing
 </li>
 </ul>
 
 
 Content &amp; Brand Communication
 
 
 <ul>
 <li>
 Drive LinkedIn and social media presence through market commentary and thought leadership
 </li>
 <li>
 Draft copy aligned with company positioning in Dubai real estate
 </li>
 <li>
 Monitor market trends, regulatory changes, and competitor activity
 </li>
 </ul>
 
 
 Lead &amp; Event Management
 
 
 <ul>
 <li>
 Manage inbound and event-sourced lead lists; clean, enrich, and distribute leads
 </li>
 <li>
 Coordinate logistics for exhibitions, developer events, and client engagement
 </li>
 <li>
 Build and maintain lead tracking dashboards with KPIs and conversion analytics
 </li>
 </ul>
 
 
 Strategic Projects
 
 
 <ul>
 <li>
 Run cross-functional projects as assigned by the CEO
 </li>
 <li>
 Identify operational bottlenecks and propose solutions
 </li>
 <li>
 Serve as the CEO&rsquo;s proxy in meetings when required
 </li>
 </ul>
 
 QUALIFICATIONS &amp; REQUIREMENTS
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business, Engineering, or related field; MBA preferred
 </li>
 <li>
 
 5&ndash;10 years experience in Dubai real estate, operations, management consulting, or EA roles
 
 </li>
 <li>
 Strong
 
 CRM proficiency
 
 (Zoho CRM, Salesforce, Leadrat, or similar)
 </li>
 <li>
 
 Advanced Excel skills
 
 (formulas, pivot tables, dashboards, reporting)
 </li>
 <li>
 Excellent written and verbal English; Arabic is a plus
 </li>
 <li>
 Comfortable with financial documents: invoices, payment plans, P&amp;L tracking, commissions
 </li>
 <li>
 Experience managing social media and brand communication
 </li>
 <li>
 Self-starter with high agency and strong organisational skills
 </li>
 <li>
 Ability to manage multiple priorities under tight deadlines
 </li>
 </ul>
 
 PREFERRED ATTRIBUTES
 
 <ul>
 <li>
 Experience in a startup or founder-led organisation
 </li>
 <li>
 Knowledge of DLD processes, RERA regulations, and UAE real estate workflows
 </li>
 <li>
 Understanding of off-plan vs. secondary market dynamics
 </li>
 <li>
 Experience with data visualisation tools (Zoho Analytics, Power BI, Google Data Studio)
 </li>
 <li>
 Awareness of UAE visa structures, MOHRE processes, and basic employment law
 </li>
 </ul>
 
 COMPENSATION &amp; BENEFITS
 
 
 Competitive salary commensurate with experience, performance-linked incentives, visa sponsorship, health insurance, annual leave per UAE Labour Law, and commission participation on closed transactions (subject to agreement).
 
</div>

Executive Assistant to CEO

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