real estate executive assistant

Valentin Altergott Real Estate Broker LLC

Role Summary:This is a central and multifaceted role that goes beyond traditional administrative duties. The successful candidate will act as the right hand to the Managing Director, ensuring the seamless operation of both business and personal executive functions. You will be the primary point of coordination for all internal operations, external stakeholders, government bodies, and clients, requiring the highest level of discretion, organization, and initiative.Reporting To: Managing Director / CEO Location: Dubai, UAECompany Overview: Valentin Altergott Real Estate Broker LLC &amp; Allergott - FZCO is a dynamic and growing organization with diversified interests in real estate, and business setup. We are seeking a highly capable, proactive, and adaptable individual to provide comprehensive executive and operational support to the Managing Director.Key Responsibilities:1. Executive &amp; Personal Assistance:<ul><li>Act as the primary point of contact between the Managing Director and clients, partners, and internal staff.</li><li>Provide comprehensive executive and personal support, including complex calendar management, scheduling, and correspondence handling.</li><li>Manage emails, phone calls, and inquiries, ensuring prompt and professional responses.</li><li>Handle sensitive and confidential information with utmost discretion.</li></ul>2. Real Estate Operations Management:<ul><li>Prepare, manage, and file all real estate documentation (Contracts A, B, F, Ejari).</li><li>List, update, and refresh property listings on platforms like Property Finder.</li><li>Coordinate property viewings, assist with transaction closings, and ensure compliance with RERA/DLD regulations.</li><li>Manage all aspects of property advertising permits, including generating permit numbers and QR codes from the DLD portal.</li><li>Maintain and update the company&rsquo;s developer database, relationships, and property portfolios.</li></ul>3. Business Setup &amp; Corporate Compliance (Altergott - FZCO):<ul><li>Lead the company formation process, handling legal documentation, ownership structures, and liaison with government authorities (e.g., IFZA).</li><li>Ensure timely renewal of all trade licenses, visas, and business permits.</li><li>Coordinate with government agencies, legal firms, and financial institutions for all licensing and compliance requirements.</li><li>Establish operational procedures for newly formed entities.</li></ul>4. Marketing &amp; Digital Media Support:<ul><li>Assist in marketing and promotional activities for property listings and the company brand.</li><li>Create and upload video content for property promotions on YouTube.</li><li>Update and manage the company website via Webflow, including property listings and blog content.</li><li>Create and update company marketing materials and ensure a consistent online presence.</li></ul>5. Financial &amp; Administrative Operations:<ul><li>Prepare simple financial reports, handle petty cash, and support bookkeeping tasks using Zoho Books.</li><li>Process salary payments via the WPS system using ENBD Business Online.</li><li>Manage company expenses, beneficiary registrations, and basic financial tracking.</li><li>Oversee general office administration to ensure smooth daily operations.</li><li>Maintain both physical and digital filing systems for all company documents (contracts, licenses, employee records, etc.).</li></ul>6. Platform &amp; System Management:You will be responsible for the operational management of all company platforms, including:<ul><li>Zoho One (CRM &amp; Operations)</li><li>Property Finder &amp; DLD Portals</li><li>Webflow (Website)</li><li>YouTube Channel</li><li>IFZA, MOHRE, FTA, and other government portals</li><li>ENBD Business Online (Banking)</li></ul>7. Document Control &amp; Template Management:<ul><li>Maintain and organize all company documents, templates, logos, and employee files in a structured digital library (Google Drive).</li><li>Ensure all document templates (NDAs, contracts, engagement letters) are up-to-date and readily accessible.</li></ul>Qualifications &amp; Required Skills:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or Chief of Staff, preferably within the UAE real estate sector.</li><li>Essential: In-depth, hands-on experience with UAE government portals (DLD, RERA, MOHRE, IFZA, FTA).</li><li>Essential: Proficiency in using the Property Finder backend and understanding the real estate transaction lifecycle.</li><li>Strong financial acumen with experience in basic bookkeeping, WPS salary transfers, and expense management.</li><li>Tech-savvy with the ability to quickly learn and master new software platforms (Zoho, Webflow, etc.).</li><li>Basic video editing and content creation skills are a significant advantage.</li><li>Exceptional command of written and spoken English.</li><li>Impeccable organizational, time-management, and multi-tasking abilities.</li><li>Proactive, resourceful, and able to operate effectively in a fast-paced, dynamic environment with minimal supervision.</li><li>High level of professionalism, integrity, and discretion.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Executive Assistant to the Owner / Admin & Operations (Real Estate)

Sullivan Law Firm, PLLC

Title company in Ocean Springs in need of a detail-oriented, highly motivated, coachable/trainable, receptive, growth-minded and skilled real estate closing assistant. Communication skills are also extremely important. A successful closing assistant will train to be able to perform all phases of a real estate transaction, from pre-closing, closing and post-closing. After training has ended, the goal would be for the assistant to move into handling title files on their own as a closer. Experience with Qualia and Microsoft Office is a plus.Job Type: Full-timePay: $38,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Paid time off</li></ul>Application Question(s):<ul><li>What do you know about the real estate/title industry?</li><li>Do you have any experience in real estate or legal industry? If so, please explain. </li></ul>Education:<ul><li>Associate (Preferred)</li></ul>License/Certification:<ul><li>Certified Notary Public (Preferred)</li></ul>Work Location: In person

Real Estate Closing Assistant

Clarity Recruiting

<div>
 
 
 
 Real Estate Transactional Legal Assistant
 
 
 
 
 Our client, a full-service law firm in midtown NYC, is looking to hire a Real Estate Transactional Legal Assistant, who is looking to be part of a dynamic team. The Real Estate Transactional Legal Assistant handles complex and specialized administrative and clerical support activities related to the specific work and function of the timekeeper(s) to whom they are assigned. The Legal Assistant will play a key role in providing support to their assigned attorneys as well as coordinating travel, calendaring, and other support needs. The attorneys are looking for a contributor who wants to be an involved member of their team.
 
 
 
 
 Essential Functions:
 
 
 
 <ol>
 <li>
 Prepare, revise, redline and proofread various real estate documents including conveyance, collateral, deeds, resolutions, certificates, contracts, purchase agreements, leases and amendments.
 </li>
 <li>
 Assist with real estate due diligence for closings including assistance with surveys, deeds, titles and environmental matters.
 </li>
 <li>
 Assist with and coordinate processing of closing and post-closing documents, preparing signature packets using Adobe Sign and DocuSign, and assisting with complex filing and closing logistics.
 </li>
 <li>
 Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
 </li>
 <li>
 Proactive utilization of workflow management system to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods.
 </li>
 <li>
 Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
 </li>
 <li>
 Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered.
 </li>
 <li>
 Perform initial conflict checks and open/close client matters and prepare engagement letters.
 </li>
 <li>
 Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
 </li>
 <li>
 Coordinate travel arrangements and track travel expenses for timely reimbursement.
 </li>
 </ol>
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma
 </li>
 <li>
 Three years of litigation experience, preferably with MDL or class action litigation.
 </li>
 <li>
 Must be able to handle multiple priorities at one time, work well with others, and have excellent communication skills.
 </li>
 <li>
 Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word), and PDF software.
 </li>
 <li>
 Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses.
 </li>
 </ul>
 
 
 
 Work Environment:
 
 
 
 
 Full time, hybrid, 3 days in office, midtown Manhattan office. May require overtime or weekend hours.
 
 
 
 
 Salary Range
 
 
 : $90K to $115K.
 
</div>

Real Estate Legal Assistant

The Elias real estate

Female role- must have own visa, if you dont please do not applyJob Requirements:If you don't have experience in real estate as assistant/ telecaller in Dubai please dont apply then.*Minimum 2 years experience in real estate in Dubai , must have a knowledge of the projects and buildings *Manage listings on multiple platforms and maintain data base ( spreadsheet ) *Strong sales, negotiation &amp; communication skills * Create new leads ( commission ) *Arrange Property viewings &amp; attention to detail of the property *Ability to work on own initiative &amp; problem solving *Admin duties, contracts etc , telecallingSalary + commission Phone provided Amazing Bonuses if targets achievedMust live in DubaiWork from home 2-3 days and in the office 2-3 daysJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Do you have own visa? </li></ul>Experience:<ul><li>Real estate admin: 2 years (Required)</li></ul>

Female Real Estate Assistant/Telecaller

Aston Gate Real Estate Inc. Brokerage

Off-Plan Real Estate Assistant (Own Visa Required)Location: Dubai Type: Full-time | Performance-driven Visa: Own visa required (mandatory)Base - 3000-5000 + high commission monthlyRole OverviewWe are looking for a sharp, confident Off-Plan Real Estate Assistant to support off-plan sales activities, handle inbound leads, conduct follow-ups, and book qualified investor calls. This role is critical to converting lead volume into real opportunities and supporting closings.This is not a generic admin role. It is sales-support and lead-conversion focused.Key Responsibilities<ul><li>Call and follow up with off-plan and pre-construction leads</li><li>Qualify clients (budget, payment method, timeline, intent)</li><li>Book qualified calls/meetings with senior sales</li><li>Send WhatsApp follow-ups and project teasers</li><li>Coordinate with developers and manage basic project info</li><li>Maintain lead updates and follow-up status</li></ul>Requirements (Strict)<ul><li>Own visa (required &ndash; do not apply otherwise)</li><li>Prior Dubai real estate experience, preferably off-plan</li><li>Strong spoken and written English</li><li>Comfortable with calling, follow-ups, and client interaction</li><li>Organized, responsive, and able to work independently</li><li>Sales-minded with a results-driven attitude</li></ul>Compensation<ul><li>Competitive base (depending on experience)</li><li>Performance bonuses</li><li>Deal-based commission opportunities</li><li>Growth into a higher sales role for strong performers</li></ul>Ideal Candidate<ul><li>Has worked in a Dubai brokerage before</li><li>Understands off-plan sales flow</li><li>Hungry, reliable, and comfortable working in a fast-moving environment</li><li>Focused on results, not just tasks</li></ul>Job Type: Full-timePay: AED4,000.00 - AED10,000.00 per month

Real Estate Admin - Off Plan Assistant

Seven Stage Real Estate Brokerage LLC 

Job description:We are seeking an experienced and proactive Real Estate Administrative Executive to support our property operations team. The ideal candidate will manage administrative processes, coordinate with agents and developers, and ensure smooth documentation and listings management.Key Duties &amp; Responsibilities<ul><li>Oversee daily office and property-related administrative tasks.</li><li>Prepare contracts, MoUs, and permits through DLD systems.</li><li>Upload and manage property listings on portals such as Bayut, Property Finder, and Dubizzle.</li><li>Liaise with developers for project updates and partnership coordination.</li><li>Handle client calls, schedule property viewings, and support agents with documentation.</li><li>Maintain accurate records of transactions, listings, and client interactions.</li><li>Ensure compliance with RERA regulations and company policies.</li><li>Support marketing efforts, including posting property ads and digital promotions.</li><li>Join property viewings or client meetings when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree (mandatory).</li><li>Minimum 1-2 years of UAE experience in real estate administration(Mandatory).</li><li>Knowledge of Dubai&rsquo;s real estate procedures and RERA standards.</li><li>Proficiency in MS Office; experience using CRM or listing platforms is an advantage.</li><li>Excellent written and verbal communication skills.</li><li>Highly organized, detail-oriented, and proactive.</li></ul>Why Join Us<ul><li>Be part of a reputable and growing real estate company.</li><li>Opportunity to work with a professional and energetic team.</li><li>Career growth and performance-based incentives.</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>Do you have experience in Real estate buying and selling operations?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Real Estate : 1 year (Preferred)</li></ul>

REAL ESTATE ADMIN - FEMALE

Providential Properties Management (Award Winning Real Estate in Abu Dhabi)

We are hiring: Call Center Executive - Abu DhabiProvidential Properties Management is a leading real estate company in Abu Dhabi, specializing in property sales, leasing, and investment opportunities. We are committed to delivering exceptional customer service and building long-term relationships with our clients. We are looking for a motivated and customer-focused Call Center Executive to join our team.Key Responsibilities:<ul><li>Handle inbound and outbound calls professionally and efficiently.</li><li>Provide accurate information about company projects, properties, and services.</li><li>Generate and qualify leads through calls and inquiries.</li><li>Maintain records of customer interactions in the CRM system.</li><li>Follow up on leads and schedule appointments for the sales team.</li><li>Resolve client inquiries, complaints, or direct them to the right department.</li><li>Ensure high levels of customer satisfaction through excellent communication.</li></ul>Job Requirements:<ul><li>Previous experience in a call center or customer service role (real estate experience is a plus).</li><li>Strong communication skills in English (Arabic or other languages are an advantage).</li><li>Excellent telephone etiquette and interpersonal skills.</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Familiarity with CRM systems is preferred.</li><li>Positive attitude, team spirit, and customer-first mindset.</li><li>UAE experience is a must.</li></ul>Salary Structure:Up to 4000 AED Send your cv to the following email:hr@providentialproperties.aeLocation: Al Ghaith Holding Tower, Life Pharmacy Building, 1st floor, Airport Road- Abu Dhabi.Job Type: Full-timePay: Up to AED4,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately?</li></ul>

Real Estate Call Center Executive

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