real estate executive assistant

Binsuloom Group

Female Admin Assistant cum Executive Secretary (Real EState Background)We are looking for a highly organized and proactive Female Admin Assistant cum Executive Secretary to join our team in the UAE. The ideal candidate will be responsible for providing administrative and clerical support to ensure the smooth functioning of daily operations. This role is ideal for someone who is detail-oriented, professional, and can handle multiple tasks efficiently in a dynamic environment.Key Responsibilities:<ul><li>Manage and organize office schedules, meetings, and appointments.</li><li>Overseeing office administration tasks and ensuring that daily office operations are performed in a seamless and efficient manner, including the management of document flow, coordination of schedules, liaising with various departments,.</li><li>Responsible for supporting high-level executives and management</li><li>Manage , execute and support the personal matters of the owners family.</li><li>Prepare and handle correspondence, reports, and official documents.</li><li>Verification of Noqodi &amp; Ejari monthly reports. Noqodi payments should tally as per the ejari registration.</li><li>Approval of CRM posting in the real estate software</li><li>Approval of pre-termination of contracts in real estate software</li><li>Plots - renewal of affection plan, valuation request. Request through Dubai Rest App and other government online application in Dubai, Sharjah and Dibba</li><li>Receiving original invoices from the contractors and verify before submitting to Accounts dept</li><li>Coordinating with Supervisors for the pending maintenance complaint in all buildings</li><li>Quotations for approvals and coordinating with contractors.</li><li>AMC Contracts renewals of all buildings</li><li>Maintain and organize filing systems (both digital and physical).</li><li>Service/maintenance booking of owner's personal and company vehicle(schedule, drop off, pick-up &amp; payment)</li><li>Handle incoming calls, emails, and visitors in a professional manner.</li><li>Coordinating all the family related works-travel, bank, hotel , property etc</li><li>Coordinate travel arrangements and hotel bookings when required.</li><li>Take meeting minutes and distribute to relevant parties.</li><li>Ensure the confidentiality of sensitive documents and information.</li><li>Liaise with other departments and provide administrative support as needed.</li></ul>Requirements:<ul><li>Proven experience as a Secretary, Administrative Assistant, or similar role (preferably in the UAE).</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication skills in English; Arabic is a plus.</li><li>Strong organizational and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Discretion and professionalism in handling confidential information.</li><li>Education: Bachelor&rsquo;s Degree in Business Administration or related field.</li></ul>Job Type: Full-time

Female Admin Assistant cum Executive Secretary (Real Estate Background)

GrowthRatio Solutions

Job Title: Experienced Real Estate Assistant (Remote, Part-Time)We are seeking a proactive and detail-oriented Real Estate Assistant to join our team on a part-time, remote basis. The ideal candidate will have prior experience working with international clients (USA, Europe, or Australia) and a strong understanding of real estate operations.Key Responsibilities<ul><li>Post and manage listings on the MLS.</li><li>Draft and send professional follow-up and congratulatory emails.</li><li>Assist with negotiations and client communications.</li><li>Conduct follow-up phone calls with confidence and professionalism.</li><li>Write clear and engaging property descriptions.</li><li>Manage social media postings (Instagram and other platforms).</li><li>Provide regular updates to both clients and internal teams.</li></ul>Requirements<ul><li>Proven experience as a Real Estate Assistant (preferably for a Western company).</li><li>Excellent English communication skills (written and spoken).</li><li>Confident in handling client calls.</li><li>Familiarity with U.S. real estate systems and industry practices.</li><li>Tech-savvy, organized, and detail-focused.</li><li>Strong writing skills for listings and marketing content.</li></ul>Job Details<ul><li>Type: Part-Time, Remote</li><li>Schedule: Monday to Friday, 10:00 AM &ndash; 2:00 PM (New York Time)</li><li>Pay: Market competitive, (based on experience)</li><li>Work Mode: Remote (must have experience with international clients)</li></ul>Note: This is a remote, part-time position. Applicants without relevant real estate experience or international client exposure will not be considered.Job Type: Part-timeWork Location: In person

Real Estate Assistant

Pierce Atwood

Real Estate Group Legal Administrative Assistant &ndash; Portland, ME
 <div><div><div><div>Pierce Atwood LLP seeks an experienced legal administrative assistant to join its Real Estate Practice Group. Applicants must have strong organizational ability, a proactive attitude, a keen focus on accuracy, and work well with colleagues. Real estate experience preferred. Position offers a collegial working environment in the Portland, Maine office of a midsized law firm based in the Northeast, and requires five days in office. To apply, please submit your cover letter and resume to Maria Gaetani, mgaetani@pierceatwood.com</div></div></div></div>

Real Estate Group Legal Administrative Assistant – Portland, ME

Bliss Real Estate

We are currently seeking a dedicated and highly organized Personal Assistant to provide direct administrative and communication support to our leadership team.Manage schedules, appointments, and travel arrangementsHandle calls and emails with professionalism and confidentialityMaintain organized records and perform accurate data entryArrange meetings and record minutes as neededFemale candidates onlyMust have a valid own visa (residence/freelance/spouse)Strong verbal and written communicationWhat We Offer:Fixed Salary:AED 2,500 &ndash; 3,000/monthCommission:** 10% &ndash; 15% on closed real estate dealsDirect exposure to leadership and high-level operationsSupportive, professional, and growth-driven work cultureCareer development opportunities within the real estate industryAbout Bliss Properties:Bliss Properties is one of the most trusted and fast-growing real estate firms in Dubai. We provide premium property solutions and pride ourselves on professionalism, transparency, and a team-oriented environment.How to ApplyIf you meet the above criteria, send your updated CV on WhatsApp to:+971 58 588 5567Job Type:Full-timePay:AED 2,500 &ndash; 3,000/month + 10% To 15% commissionSend your CV :- 0585885567Job Type: Full-timePay: From AED2,500.00 per month

Personal Assistant - Real Estate

Elitez Recruitment Services Private Limited

Role: Admin &amp; Design Executive &ndash; Real EstateLocation: TirunelveliYears of experience: 3 - 5 yearsKey Responsibilities:<ul><li>Manage day-to-day office administration and documentation.</li><li>Prepare and modify project drawings using AutoCAD for real estate layouts, plans, and designs.</li><li>Support sales and marketing teams with sales promotion activities, client presentations, and property showcases.</li><li>Coordinate with vendors, contractors, and clients for smooth project execution.</li><li>Maintain records, reports, and ensure compliance with company policies.</li></ul>Preferred Background:<ul><li>Experience in real estate / construction / architecture firms.</li><li>Knowledge of AutoCAD + admin/coordination.</li><li>Good communication and sales support skills.</li></ul>Job Type: Full-timePay: &#8377;20,000.00 - &#8377;25,000.00 per monthWork Location: In person

Admin and Design Executive - Real estate

Flip 406 LLC

Job Overview We are seeking a motivated and detail-oriented Real Estate Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting our real estate operations by managing various marketing initiatives, assisting with administrative tasks, and enhancing our online presence. This position requires a blend of creativity and analytical skills to effectively contribute to our marketing strategies and ensure smooth daily operations.Responsibilities<ul><li>Assist in the development and execution of multichannel marketing campaigns, including digital marketing, email marketing, and print advertising.</li><li>Manage social media accounts, creating engaging content that promotes listings and brand awareness.</li><li>Conduct research on market trends and competitor activities to inform marketing strategies.</li><li>Utilize SEO best practices to enhance website visibility and drive traffic through WordPress.</li><li>Collaborate on content marketing efforts, including copywriting for listings, blogs, and promotional materials.</li><li>Support advertising sales initiatives by creating compelling ads using Adobe Creative Suite.</li><li>Analyze campaign performance using Google Analytics to optimize future marketing efforts.</li><li>Assist with budgeting for marketing projects and track expenses to ensure adherence to financial goals.</li><li>Coordinate B2B marketing efforts, including outreach to potential partners and clients.</li><li>Manage product management tasks related to real estate listings and client communications.</li></ul>Experience The ideal candidate should possess:<ul><li>Proven experience in digital marketing, with a strong understanding of performance marketing principles.</li><li>Familiarity with e-commerce platforms and experience in managing online listings is preferred.</li><li>Proficiency in HTML for basic website updates and enhancements.</li><li>Knowledge of Facebook Advertising and Google AdWords for targeted ad campaigns.</li><li>Strong research skills with the ability to analyze data effectively.</li><li>Excellent copywriting skills for creating persuasive content across various platforms.</li><li>Experience in marketing automation tools that streamline processes and enhance efficiency.</li><li>A background in sales or customer service is advantageous, showcasing strong interpersonal skills. Join us as we strive to elevate our real estate services through innovative marketing strategies and exceptional client support!</li></ul>Job Type: Part-timePay: From $20.00 per hourExpected hours: 20 &ndash; 25 per weekAbility to Commute:<ul><li>Billings, MT 59102 (Required)</li></ul>Ability to Relocate:<ul><li>Billings, MT 59102: Relocate before starting work (Required)</li></ul>Work Location: Hybrid remote in Billings, MT 59102

Real Estate Marketing Assistant/ EA

Baytik Living Properties

Please make sure to answer all questions attached, and to complete any assessments to consider your job application (if not answered, assessments not completed application will be cancelled automatically).We are looking to hire an enthusiastic fresher or experienced Real Estate Administrative Assistant / Receptionist who is a people-person, who has the self moto to provide assistance to his team, and clients, and also we have a family-vibes environment where each team member feel inclusion and loved by other team members, and we are looking for pro-active people who are positive and looking for their own happiness and also for others focused onto the productive approaches and anticipating problems, and provide high quality work. If you see yourself as that person, we would like to have a cup of coffee with you.Responsibilities:<ul><li>Knowledge of using CRM systems and platforms such as Property Finder, Dubizzle, and Bayut.</li><li>Coordinating with clients, the database, and inquiries if required.</li><li>Filling out Legal Forms when required.</li><li>Managing and updating the listings on the CRM Data Entry (Editing and posting ads and verifying in portals).</li><li>Follow up with Agents and Clients for documents &amp; details as needed.</li><li>Prepare Tenancy Contracts..</li><li>Prepare a weekly listing report &amp; ensure all the listing information is accurate.</li><li>Generate RERA permits, renew RERA license, Broker Cards through the Trakheesi portal.</li><li>Handle requests and queries appropriately by the direct manager and team members.</li><li>Tracking and monitoring payments and obligations.</li><li>Check all property images and coordinate with the photographer/content coordinator.</li><li>Place online orders for office facilities</li><li>Being the number 1 person to approach for any administrative task required.</li><li>Participate in publishing job posts, shortlisting, and conducting screening interviews</li></ul>Requirements (preferred):<ul><li>Feel free to apply if you are a fresher</li><li>Real Estate experience is preferred for the same position.</li><li>Experience in CRM.</li><li>Excellent verbal and written English skills.</li><li>Proficient in Microsoft Word, Excel &amp; PowerPoint.</li><li>Complete the attached assessments in the same post</li></ul>Please answer all questions related to this job truthfully. Providing false information may result in the termination of your application.What we offer:<ul><li>Working within a luxury massive office</li><li>Working within a friendly environment</li><li>Career growth opportunity</li><li>An opportunity to learn about one of the biggest, most growing markets in Dubai (real estate)</li><li>Two days off per week if you meet the criteria</li></ul>Job Types: Full-time, FresherPay: From AED2,500.00 per monthApplication Question(s):<ul><li>Can you confirm your knowledge that failing to answer questions will lead to your application being terminated?</li><li>How many years of experience do you have working as a Real Estate Administrator?</li><li>How many years of experience do you have working as an Administrator in general? in which business field and country?</li><li>Do you have Real Estate Portals listing experience?</li><li>How many years of experience do you have working in Real Estate in UAE?</li><li>Do you have a valid employment or sponsor visa from family that can be valid while working for Baytik Properties?</li><li>Do you need an Employment visa so you can work officially in Baytik?</li><li>Is 2,500 AED a good salary for you?</li><li>What is a fair salary for this job, as you read in the description? (In AED)</li><li>What is a fair salary for you, considering your experience and education?</li><li>Do you have a commitment to any other part-time or full-time jobs? (Please clarify where you work, and notice period)</li><li>How many years have you been working on Excel or Google Sheets?</li><li>How many years have you been working on MS Word or Google Docs?</li><li>In which area do you live in UAE such as (Business Bay, Barsha, Alnahda etc.)? (include your location link)</li><li>Can you start to work on 15/Sep/2025?</li></ul>

Real Estate Admin Assistant/Receptionist

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