real estate executive assistant

Mamari Estates

We&rsquo;re Hiring: Real Estate Sales &amp; Client Executive (Managing Partner Assistant) Salary: AED 6,000&ndash;8,000 + Monthly Bonuses Palm Jumeirah | Immediate Start Opening: ONE Position OnlyMamari Estates is looking for a high-calibre Sales Executive Personal Assistant to work directly with the Managing Partner in a fast-paced real estate environment. This is NOT an admin role, but a growth-focused position with real responsibility and exposure to high-value deals.What you&rsquo;ll do:<ul><li>Property searches &amp; deal prep</li><li>Client qualification &amp; follow-ups</li><li>Market &amp; developer research</li><li>Contracts, listings, CRM &amp; coordination</li><li>Problem-solving &amp; operations support</li></ul>Who should apply:<ul><li>Dubai-based with real estate background</li><li>Organized, proactive, detail-driven</li><li>Familiar with developers, off-plan &amp; contracts</li><li>Comfortable with Excel, WhatsApp, Notion, ChatGPT</li></ul>What you get:<ul><li>Salary + performance bonuses</li><li>Direct mentorship</li><li>Career growth in a fast-scaling brokerage</li></ul>Application process: Shortlisted candidates will be asked to submit a short video answering a few role-specific questions.Please apply ONLY if you meet the experience requirements above.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Real Estate Sales & Client Executive (Managing Partner Assistant)

Binsuloom Group

We are seeking a detail-oriented and proactive Real Estate Coordinator / assistant to support the daily operations of our real estate team. .<ul><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a must</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations</li><li>Knowledge of real estate CRM platforms will be an added advantage</li><li>Real Estate Maintenance Coordination</li></ul>Salary : AED 2800 to AED 4000Immediate joiners preferredJob Type: Full-timePay: AED2,800.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you well versed with RERA, Ejari and tenancy contract handling?</li><li>Do you have experience in UAE Real Estate Coordination Handling?</li><li>Are you available to join immediately?</li><li>Are you willing to start with a salary of AED2800 to AED4000 (all inclusive)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Ejari preparation and leasing coordination: 1 year (Required)</li><li>UAE Real Estate Leasing: 1 year (Required)</li><li>Real Estate : 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Female Coordinator/assistant - UAE Real Estate Experience (Leasing - No Broker Firm)

Realtree Properties

Job Description:RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li><li>Real Estate experience at least one year in Dubai</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li><li>Do you have Dubai Real Estate Admin Experience? </li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate - Admin Assistant (Female)

Emirates Talent Solution

Position Title: Executive Secretary &ndash; Property DevelopmentIndustry: Property Development Location: Dubai, UAE Employment Type: Full-TimeJob OverviewA reputable property development firm in Dubai is seeking a competent and detail-focused Executive Secretary to assist senior management in daily executive functions. This role centers on managing high-level communication, scheduling, confidential documentation, and ensuring seamless administrative operations. The ideal applicant will demonstrate strong coordination skills and prior exposure to the real estate or property development sector.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, appointments, and meeting arrangements.</li><li>Handle emails, phone calls, and formal correspondence with professionalism and accuracy.</li><li>Prepare, edit, and organize executive reports, presentations, and official documents.</li><li>Maintain secure and well-structured records, contracts, and confidential files.</li></ul>Office Coordination &amp; Documentation<ul><li>Develop and manage filing systems for legal papers, agreements, and company records.</li><li>Assist management with property listings, marketing materials, and internal communications.</li><li>Track executive instructions and ensure timely completion of assigned tasks.</li></ul>Sales &amp; Management Assistance<ul><li>Coordinate with sales teams regarding client meetings, proposals, and documentation.</li><li>Provide administrative support during business presentations and negotiations.</li><li>Enable smooth communication between leadership, sales departments, and clients.</li></ul>Candidate ProfileQualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related discipline.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, preferably within property development or real estate environments. (Mandatory)</li></ul>Technical Skills<ul><li>Strong command of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Working knowledge of CRM platforms and property-related documentation processes.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently.</li></ul>Soft Skills<ul><li>Outstanding verbal and written communication abilities.</li><li>Professional attitude with strong interpersonal skills.</li><li>High level of discretion, confidentiality awareness, and effective time management.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>property development: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Urdu (Required)</li></ul>

Executive Secretary – Property Development

Al Sraiya Holding Group

Real estate executive and administrative roles involve supporting sales, leasing, and property management teams with documentation, client communication, and operational efficiency, often focusing on compliance with Qatari property laws. Key responsibilities include managing CRM systems, scheduling property viewings, preparing contracts, and ensuring smooth office operations. Key Responsibilities<ul><li>Administrative Support: Managing daily office operations, filing, organizing, and maintaining documentation.</li><li>Customer Service &amp; Communication: Greeting visitors, handling phone calls, and managing emails, particularly in roles like receptionists or leasing assistants.</li><li>Documentation &amp; Reporting: Preparing lease agreements, sales contracts, and generating weekly/monthly reports on listings or sales.</li><li>CRM &amp; Listing Management: Updating client records, property listings on portals (e.g., Property Finder), and maintaining database accuracy.</li><li>Operations Coordination: Scheduling property viewings, coordinating with maintenance teams, and supporting sales agents.</li><li>Financial Administration: Handling invoicing, tracking collections, managing post-dated cheques (PDCs), and processing payments.</li></ul>Required Skills and Qualifications<ul><li>Experience: 1&ndash;3 years in real estate or property management, with familiarity with the Qatari market.</li><li>Education: Bachelor&rsquo;s degree in Business Administration or related fields is often preferred.</li><li>Technical Skills: Proficiency in MS Office (Word, Excel) and CRM tools/ERP systems (e.g., Yardi, Oracle).</li><li>Languages: Fluency in English is required; Arabic is highly preferred.</li><li>Compliance: Knowledge of Qatar real estate regulations, particularly Law No. 22 of 2017.</li><li>Soft Skills: Strong communication, organizational, and interpersonal skills.</li></ul>Common Requirements<ul><li>Candidates often need to be based in Doha.</li><li>A Qatar driving license is considered an advantage.</li><li>Experience with property listing portals like PF Expert is sometimes required</li></ul>Job Type: Full-time

Real estate executive and administrative

HOSS Kitchen LLC

Company Name - NAAS Properties Location - Mirdif Dubai Join a trusted team. Lionheart Real Estate is looking for a hard-working Administrative Officer to help run our office and support our agents.Key Responsibilities<ul><li>Fill out and manage all Dubai property paperwork (Forms A, B, F, and MOUs).</li><li>Use Trakheesi and follow RERA rules to keep everything legal.</li><li>Update property listings on the portals (Bayut, Dubizzle, Property Finder etc) and keep our database organized.</li><li>Talk to clients, book meetings, and help organize property viewings.</li><li>During your downtime, you are responsible for calling through our database of previous leads/data.</li><li>Welcome clients and visitors while maintaining a clean, presentable reception area</li><li>Assist with staff onboarding and maintain attendance records</li><li>Keep administrative CRM, trackers, lead sheets, and deal documents updated</li><li>Support agents with listing uploads, documentation, and coordination tasks</li><li>Organize invoices, manage expense logs, and maintain proper filing systems</li></ul>Requirements<ul><li>You must have at least 2 years of experience working in a Dubai real estate office.</li><li>You need to understand how Dubai property laws and paperwork work.</li><li>Strong communication skills with a pleasant and professional demeanor</li><li>Presentable, confident, and comfortable interacting with clients</li><li>Skilled in Real Estate Administration Tasks (Contracts, Forms &amp; Listing )</li><li>Highly organised, dependable, and detail-focused</li><li>Fluent in English</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per month

Real Estate Office Admin

Pierce Atwood

Trust &amp; Estates Group Legal Administrative Assistant - Portsmouth, NH
 <div><div><div><div>This role supports members of the Trusts and Estates Practice Group in our Portsmouth, NH office.
Job Responsibilities
<ul>
<li>Proofread and edit documents for grammatical, typographical, and spelling errors. Finalize and distribute to clients, attorneys, and staff. Ensure deadlines are anticipated and met.</li>
<li>Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff promptly. Assist callers as appropriate in attorney&rsquo;s absence. Refer callers to other attorneys and respond to inquiries when appropriate.</li>
<li>Sort, date stamp, and distribute incoming and outgoing mail promptly upon receipt several times a day. Open and review materials as directed.</li>
<li>Transcribe and edit correspondence, documents, memoranda, and project work in the production of legal documents. Compose routine correspondence for attorney signature.</li>
<li>Coordinate conferences, meetings, and appointments for attorneys and clients including conference room scheduling, meals, beverages, materials preparation, and greeting clients. Coordinate seminar registration and travel arrangements securing air, hotel, and car reservations for attorneys and clients.</li>
<li>Maintain calendar of meetings and business trips, apprising attorney of responsibilities in advance of commitment.</li>
<li>Prepare bills monthly. Edit and finalize bills to ensure accuracy.</li>
<li>Coordinate preliminary conflict checks through the automated system to ensure attorney and firm ability to represent potential client.</li>
<li>Set up, organize, and maintain firm files. Read and review material to be filed, file documents in proper files, and retrieve documents and files when requested.</li>
<li>Perform a variety of administrative functions including processing new matter reports, preparing expense reports, tracking CLE credits, etc.</li>
<li>Work collaboratively with others across the firm to meet the needs of attorneys firmwide.</li>
<li>Follow up on requests made by attorneys, paralegals, and clients.</li>
<li>Perform other functions as requested or needed.</li>
</ul>
Knowledge, Skills and Abilities Required
<ul>
<li>Ability to demonstrate a high degree of professionalism and interpersonal skills including maintaining positive contact with clients, attorneys, and co-workers.</li>
<li>2+ years prior experience in estate planning and administration.</li>
<li>Bachelor&rsquo;s degree preferred.</li>
<li>Demonstrated ability to be a team player. A can-do attitude.</li>
<li>Strong problem-solving skills.</li>
<li>Strong technical aptitude. Intermediate Microsoft Word skills required. Advanced Microsoft Word skills preferred. Proficiency with Microsoft Excel, PowerPoint, and databases.</li>
<li>Excellent written and oral communication skills.</li>
<li>Ability to pay close attention to detail to ensure the highest quality work product for the client.</li>
<li>Strong multitasking skills. Ability to organize and prioritize numerous tasks and complete them under time constraints.</li>
</ul>
To apply, please submit your cover letter and resume to Maria Gaetani at mgaetani@pierceatwood.com</div></div></div></div>

Trust & Estates Group Legal Administrative Assistant

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