real estate executive assistant

Patriot Real Estate

About Us:Patriot Real Estate is a premier brokerage firm and a top 20 agency recognized by the Dubai Land Department. Based in Dubai, we partner with renowned developers to provide a wide range of real estate solutions. At Patriot, we are dedicated to delivering exceptional customer service, integrity, and a seamless experience for clients.Job Description: We are seeking an Executive Assistant cum Administrative Specialist to support our dynamic team and ensure the efficient handling of daily administrative tasks. The ideal candidate will play a key role in maintaining our client database, coordinating documentation, and supporting senior agent with property listings and client communications.Key Responsibilities:<ul><li>Handle administrative duties, including managing client records, property listings, and office documentation.</li><li>Support sales agents by organizing property listings, updating marketing materials, and assisting with client communications.</li><li>Coordinate with developers and clients for property documentation and ensure compliance with company policies.</li><li>Manage schedules, arrange appointments, and coordinate team meetings and site visits.</li><li>Assist in preparing and maintaining up-to-date client reports and property listings for management.</li><li>Provide exceptional customer service and maintain positive client relationships.</li></ul>Qualifications:<ul><li>Previous 1+ year of experience in real estate administration or office management is preferred.</li><li>Strong organizational skills with attention to detail.</li><li>Excellent communication skills in English (additional languages are a plus).</li><li>Proficiency in Microsoft Office Suite and CRM software.</li><li>Ability to work effectively within a fast-paced, team-oriented environment.</li></ul>Why Join Us:Patriot Real Estate offers a collaborative work environment and opportunities to grow within the real estate industry. Join us as we help shape the future of property investment in Dubai!Job Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>What is your visa status?</li><li>This position is urgent, will you be able to join immediately?</li><li>How many years of experience as an admin or Executive Assistant in Real Estate Industry?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Assistant (Real Estate)

AspireGroup Real Estate

OverviewJoin one of the most dynamic and top-performing real estate teams in Ontario! At Aspire Group, we believe in building relationships, not just transactions. Our growing team helps families achieve their real estate dreams across the GTA and beyond. We&rsquo;re looking for a detail-oriented, proactive, and organized Real Estate Administrative Assistant / Client Care Coordinator who will play a key role in supporting our operations and ensuring a seamless client experience.Administrative Support<ul><li>Prepare, organize, and process all listing and offer documentation accurately and promptly.</li><li>Manage client databases, input new leads, and maintain detailed transaction records.</li><li>Handle scheduling for appointments, property visits, and team activities.</li><li>Review and respond to emails professionally, ensuring timely follow-up and communication.</li><li>Maintain an organized office environment, both digitally and physically.</li><li>Handle data entry, track team expenses, and maintain accurate financial logs.</li></ul>Listing &amp; Marketing Coordination<ul><li>Assist with preparing Comparative Market Analysis (CMA) reports.</li><li>Coordinate all aspects of property listings &mdash; including staging, photography, cleaning, and signage installation.</li><li>Conduct property walkthroughs to complete data sheets and craft engaging property descriptions for MLS listings, social media, and advertisements.</li><li>Prepare marketing materials such as flyers, feature sheets, brochures, and digital presentations.</li><li>Organize &ldquo;Just Listed&rdquo; and &ldquo;Just Sold&rdquo; postcard campaigns, including Mailwalk preparation and distribution.</li><li>Manage online and social media marketing campaigns across Facebook, Instagram, and Google Ads, ensuring consistent brand presence and engagement.</li><li>Follow up with agents and clients after showings to collect feedback and update records accordingly.</li></ul>Client &amp; Team Coordination<ul><li>Schedule and coordinate showings, open houses, inspections, and revisits.</li><li>Facilitate smooth communication between clients, agents, inspectors, lawyers, mortgage brokers, and service vendors.</li><li>Provide excellent customer service by addressing client inquiries, concerns, and requests with professionalism and care.</li><li>Prepare and deliver client gifts, coordinate delivery logistics, and assist with client appreciation events.</li><li>Assist with on-site property tasks, including installing and removing lockboxes or signs as needed.</li><li>Be flexible and available periodically for urgent or after-hours requests during busy transaction periods.</li></ul>Qualifications<ul><li>Previous experience as a Real Estate Assistant, Client Care Coordinator, or Sales Assistant preferred.</li><li>Excellent written and verbal communication skills with strong customer service orientation.</li><li>Working knowledge of real estate terminology and documentation processes.</li><li>Strong organizational skills and ability to manage multiple priorities efficiently.</li><li>Self-motivated, reliable, and capable of working independently.</li><li>Have access to a personal vehicle and a valid driver&rsquo;s license. (Only for onsite position)</li></ul>If you are passionate about real estate and possess the skills necessary to excel in this role, we encourage you to apply. Join us in providing outstanding service while supporting our real estate professionals!Job Type: Full-timePay: &#8377;25,000.00 - &#8377;50,000.00 per monthBenefits:<ul><li>Work from home</li></ul>Application question(s):<ul><li>Please describe a time when you managed multiple deadlines or listings at once. How did you stay organized?</li><li>What is your expected hourly rate and availability (Full-time / Part-time)?</li></ul>Experience:<ul><li>Real estate admin: 1 year (preferred)</li></ul>Work Location: Remote

Real Estate Administrative Assistant

MIRA Search

FORMA INSULATIONJob Summary:We are seeking a proactive, highly organized, and detail-oriented Personal Assistant to provide comprehensive administrative and operational support to our lead Real Estate Agent/Broker. The ideal candidate will be a strong communicator, able to manage multiple priorities in a fast-paced environment, and possess a keen interest in the real estate industry. This role is crucial for ensuring smooth daily operations and allowing the agent to focus on client acquisition and sales.Key Responsibilities:Administrative &amp; Transaction Coordination:<ul><li>Manage and maintain the Agent's calendar, schedule appointments, showings, and meetings.</li><li>Handle all incoming and outgoing communications, including screening phone calls and managing the email inbox.</li><li>Prepare, organize, and manage real estate documents, contracts, listing agreements, and disclosures (under the agent's supervision).</li><li>Maintain and update the client database (CRM) and filing systems (electronic and paper).</li><li>Coordinate with clients, lenders, title companies, inspectors, and other vendors to ensure smooth transaction timelines.</li></ul>Marketing &amp; Client Support:<ul><li>Assist in preparing and distributing marketing materials (flyers, brochures, social media posts) for listings and team promotion.</li><li>Coordinate property showings and open houses, ensuring properties are appropriately prepared.</li><li>Manage and update property listings on MLS and other online platforms.</li><li>Conduct market research and compile data as needed for Comparative Market Analysis (CMAs).</li><li>Provide exceptional customer service and follow-up support to past and prospective clients.</li></ul>General Support:<ul><li>Run occasional personal and business errands.</li><li>Manage office supplies inventory and organization.</li><li>Assist with bookkeeping tasks, expense tracking, and invoice management.</li></ul>Qualifications and Skills:Required:<ul><li>High School Diploma or equivalent.</li><li>Proven experience in an administrative or assistant role (1-2 years preferred).</li><li>Exceptional organizational, time management, and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Strong ability to maintain confidentiality and exercise discretion.</li><li>Valid driver's license and reliable transportation.</li></ul>Preferred:<ul><li>Previous experience in the Real Estate industry.</li><li>Familiarity with real estate-specific software (e.g., MLS, CRM systems like Follow Up Boss, etc.).</li><li>Knowledge of basic real estate transaction processes.</li><li>Associate's or Bachelor's degree.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your expected salary in AED Monthly?</li><li>What is your notice period in days?</li><li>Please provide your WhatsApp number for easier communication.</li></ul>

Personal Assistant (Real Estate Experience)

Pierce Atwood

Real Estate Group Legal Administrative Assistant &ndash; Portland, ME
 <div><div><div><div>Pierce Atwood LLP seeks an experienced legal administrative assistant to join its Real Estate Practice Group. Applicants must have strong organizational ability, a proactive attitude, a keen focus on accuracy, and work well with colleagues. Real estate experience preferred. Position offers a collegial working environment in the Portland, Maine office of a midsized law firm based in the Northeast. This position is an in-office role in our Portland office with the possibility of working remotely from home up to two days per week after six months of employment, subject to satisfactory work performance. To apply, please submit your cover letter and resume to Maria Gaetani, mgaetani@pierceatwood.com</div></div></div></div>

Real Estate Group Legal Administrative Assistant – Portland, ME

AMA Holding

We are a leading real estate company specializing in property management, sales, and leasing. We are committed to delivering exceptional service and support to our clients. We are currently seeking a highly motivated and experienced Administrative Assistant to join our dynamic team.Job Description:We are currently seeking for an Administrative Assistant with expertise in Contracts A, B, F, and Ejari and a strong skill set in communication, negotiation, and customer service. The ideal candidate will be highly literate with PC applications and site portals, and possess excellent English language skills.Key Responsibilities:<ul><li>Welcome guests and visitors</li><li>Prepare and manage Ejari contracts and related documentation.</li><li>Will handle administrative work for the Real Estate Sales Team, including handling phone calls, emails, broadcast messages, follow ups, and correspondence.</li><li>Maintain and update property listings on various site portals.</li><li>Will handle preparation of lease agreements, sales contracts, and other legal documents.</li><li>Coordinate and schedule property viewings, inspections, and meetings.</li><li>Handle client inquiries and provide exceptional customer service.</li><li>Maintain organized and accurate records of all transactions and communications.</li><li>Support the team with general office duties and other tasks as required.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant in Dubai Real Estate industry, with high level of knowledge in UAE government portals and sites such as DLD (Ejari, RERA, etc.), Dubai Municipality, Trakhees, Nakheel, etc.</li><li>Proficiency in preparing and managing contracts A, B, F, and Ejari (new, renewal, modifications)</li><li>Basic Accounting skills (payments, cheques collection and deposits, etc.)</li><li>Strong communication and negotiation skills.</li><li>Moving in/out procedures, Handover for purchased units</li><li>Highly literate with PC applications (e.g., Microsoft Office Suite) and site portals (e.g., property listing websites).</li><li>Excellent English language skills, both written and verbal.</li><li>Exceptional customer service skills with a professional and courteous demeanor.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>High level of discretion and confidentiality.</li><li>MALE ONLY, Asian nationality</li></ul>Please send your CV to careers.amaholding@gmail.comJob Types: Full-time, PermanentApplication Question(s):<ul><li>are you available to join anytime?</li></ul>Experience:<ul><li>UAE Real Estate: 2 years (Preferred)</li></ul>Application Deadline: 15/10/2025 Expected Start Date: 15/10/2025

Times Square Abstract, LLC

Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant/Real Estate Title Assistant to join our team of professionals in our tight knit office in providing a high-quality real estate product and experience to our family of clients. This role requires strong communication skills, proficiency in general office tasks, and the ability to handle multiple tasks simultaneously while maintaining professionalism.Duties<ul><li>Serve as the first point of contact for visitors and clients at the front desk, demonstrating excellent phone etiquette.</li><li>Perform proofreading and editing of documents to ensure accuracy and professionalism.</li><li>Assist with general clerical tasks, including filing and data entry.</li><li>Scanning Abstracts and miscellaneous legal documents.</li><li>Complete public records run-downs for closings.</li><li>Utilize phone systems effectively to manage incoming calls and messages, ensuring timely responses.</li><li>Making bank deposits both in person and electronically.</li><li>Conducting deliveries and pick-ups of abstracts and closing packages with local client offices.</li><li>Processing recording packages.</li></ul>Qualifications<ul><li>Proven experience as an Administrative Assistant/Real Estate Paralegal or in a similar role is preferred.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Proficiency in office software applications (e.g., Microsoft Office Suite).</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li><li>Attention to detail with strong proofreading abilities.</li></ul>If you are a proactive, self-motivated individual with a passion for supporting others in an administrative capacity, we encourage you to apply for this exciting opportunity!Job Type: Full-timePay: $18.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Ability to Commute:<ul><li>Seneca Falls, NY 13148 (Required)</li></ul>Ability to Relocate:<ul><li>Seneca Falls, NY 13148: Relocate before starting work (Required)</li></ul>Work Location: In person

Office Assistant/Real Estate Assistant

Dr Nutrition UAE

Job Description We are looking for a proactive and detail-oriented Real Estate Assistant to join our growing real estate team. The ideal candidate will provide high-level administrative support to ensure smooth day-to-day operations of the office and assist our agents with listings, documentation, and client communication. Key Responsibilities <ul><li>Manage and organize property listings, contracts, and client files.</li><li>Coordinate appointments, property viewings, and meetings.</li><li>Handle incoming calls, emails, and general inquiries.</li><li>Prepare reports, spreadsheets, and presentations as needed.</li><li>Liaise with clients, agents, and vendors professionally.</li><li>Ensure timely submission of real estate documentation and forms.</li><li>Maintain digital and physical filing systems.</li><li>Support marketing activities (e.g., brochures, online listings, social media posts).</li></ul> Requirements <ul><li>Minimum 1 year of experience in real estate as an agent / admin or related field.</li><li>Strong administrative skills.</li><li>Valid UAE Driver's License.</li><li>Excellent communication and negotiation skills.</li><li>Professional, proactive, and client-oriented.</li></ul><img src="https://www.jobg8.com/Tracking.aspx?DnLcRSskKu9hKsy6EiHOuoZuBARu18QIc" width="0" height="0" />

Real Estate Assistant

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10000 real estate executive assistant jobs NEAR_ME

Executive Assistant (Real Estate)

Real Estate Administrative Assistant

Personal Assistant (Real Estate Experience)

Real Estate Group Legal Administrative Assistant – Portland, ME

Real Estate Administrative Assistant

Office Assistant/Real Estate Assistant

Real Estate Assistant