real estate executive assistant

Legacy

<div>
 
 Job Description
 
 
 
 We're looking for a sharp, organized, and client-focused Real Estate Executive Assistant &amp; Listing Manager to join a high-performing real estate agent. This is a full-time, in-person role where you'll be the operational engine behind every listing &mdash; from the first appointment through closing day and beyond.
 
 
 You'll take ownership of listing coordination, marketing, social media, and client communication while keeping the business running smoothly behind the scenes. If you love checking things off, tracking information and data, thrive in a fast-moving environment, and take pride in making both clients and your agent look great, this role is for you.
 
 
 
 Benefits
 
 
 
 Annual Base Salary + Bonus Opportunities
 
 
 Paid Time Off (PTO)
 
 
 Hands on Training
 
 
 Career Growth Opportunities
 
 
 Professional Work Environment
 
 
 Profitability Bonuses
 
 
 Holidays Off
 
 
 Equipment Provided
 
 
 
 Responsibilities
 
 
 
 
 Listing Coordination &amp; Transaction Management
 
 
 
 <ul>
 <li>
 Prepare and deliver pre-listing packages, coordinate photography, staging, signage, and MLS input from day one through closing
 </li>
 <li>
 Place and manage directional signage: set out, maintain, and retrieve directional signs and riders for open houses and showings; track inventory and condition
 </li>
 <li>
 Prepare listing marketing: design and produce property flyers, just-listed cards, email campaigns, and digital ads for each new listing using Canva and the team's brand templates
 </li>
 <li>
 Coordinate open houses and showings: schedule, set up, and support open house events; prepare materials, manage sign-in, and follow up with attendees
 </li>
 <li>
 Track active listings and transactions: maintain shared listing and transaction trackers; keep all deadlines, status updates, and documents current
 </li>
 <li>
 Transaction tracking: monitor all active purchase and sale transactions from contract to close, ensuring all contingency deadlines, inspection periods, and closing milestones are met; communicate proactively with clients, agents, title, and lenders to keep every deal on track.
 
 
 </li>
 </ul>
 
 Executive &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Calendar management: schedule appointments, listing presentations, client meetings, and events; anticipate conflicts and keep the day running smoothly
 </li>
 <li>
 Maintain the operations manual: document systems, checklists, and standards so the business runs consistently
 </li>
 <li>
 Organize and maintain electronic and physical filing systems.
 </li>
 <li>
 Serve as the primary point of contact &mdash; respond promptly and professionally to clients, agents, and vendors on behalf of the team
 </li>
 <li>
 Manage client touchpoints &mdash; coordinate thank-you notes, closing gifts, milestone recognition, and review requests; maintain the CRM with current contact records
 </li>
 <li>
 Support client events &mdash; assist with planning, logistics, set-up, and day-of coordination for appreciation events, pop-bys, and seasonal gatherings (some weekend availability required)
 </li>
 <li>
 Support the team with various projects and initiatives as needed.
 
 
 </li>
 </ul>
 
 Social Media &amp; Content Creation
 
 
 
 <ul>
 <li>
 Manage and grow the team&rsquo;s social media presence across Instagram, Facebook, and other relevant platforms; create and schedule engaging content including new listings, market updates, community spotlights, and behind-the-scenes posts.
 </li>
 <li>
 Shoot, edit, and publish short-form video content (Reels, TikToks, YouTube Shorts) for property highlights, neighborhood tours, and team branding using tools such as CapCut, Adobe Premiere, or similar.
 </li>
 <li>
 Maintain a consistent posting calendar and monitor engagement metrics; respond to comments and DMs in a timely, on-brand manner.
 </li>
 <li>
 Collaborate with the agent to develop content ideas that build audience, generate leads, and reinforce the team&rsquo;s market expertise.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Active real estate license preferred &mdash; or a genuine willingness to obtain one
 </li>
 <li>
 Prior experience in real estate administration, listing coordination, or as an executive assistant strongly preferred
 </li>
 <li>
 Exceptional organizational skills &mdash; able to juggle multiple active listings and deadlines without dropping the ball
 </li>
 <li>
 Proficient in Google Workspace, Canva, and CRM platforms; comfortable with MLS systems
 </li>
 <li>
 AI-proficient and tech-savvy: comfortable leveraging AI tools (ChatGPT, Claude, or similar) to draft communications, streamline workflows, research, and improve productivity; quick to learn and adopt new software
 </li>
 <li>
 Strong written and verbal communication skills with a professional, warm client-facing presence
 </li>
 <li>
 Proactive, resourceful, and able to anticipate needs before being asked
 </li>
 <li>
 Available for occasional weekends for open houses, directional placement, and client events
 </li>
 </ul>
</div>

Real Estate Executive Assistant

THE COLLECTIVE

<div><h3 class="jobSectionHeader">Summary</h3>
Join The Collective Company, a dynamic and growing real estate team located in Chesterfield, MO.
In the role of Showing Assistant, you will play a key part in supporting our agents by coordinating and conducting property showings, ensuring a seamless and positive experience for our clients. This position offers an excellent opportunity to gain hands-on real estate experience, develop your skills, and grow your career in a collaborative and supportive environment.
If you are motivated, detail-oriented, and passionate about real estate, we invite you to become part of our team at 690 Chesterfield Parkway West.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Assist real estate agents by scheduling and conducting property showings for prospective buyers and renters
</li><li>Provide detailed information about properties, including features, amenities, and neighborhood highlights
</li><li>Coordinate with clients to ensure timely and efficient property visits
</li><li>Maintain accurate records of showings and client feedback for agent review
</li><li>Support open house events by preparing properties and greeting visitors
</li><li>Communicate effectively with clients, agents, and property owners to facilitate smooth transactions
</li><li>Stay informed about current market trends and property availability within the Chesterfield area</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
High school diploma or equivalent; additional education in real estate or related fields is a plus
</li><li>Valid driver&rsquo;s license with a clean driving record
</li><li>Valid real estate license (or ability to obtain one) is required</li><li>
We offer training, systems, and support to give you the tools to succeed</li><li>
Strong interpersonal and communication skills
</li><li>Ability to work flexible hours, including evenings and weekends
</li><li>Detail-oriented with excellent organizational skills
</li><li>Comfortable using smartphones, tablets, and real estate software applications
</li><li>Ability to navigate and show properties efficiently and professionally
</li><li>Previous experience in real estate, customer service, or sales preferred but not required
</li><li>Reliable, punctual, and able to work independently as well as part of a team
</li><li>Knowledge of the Chesterfield, MO real estate market is an advantage
</li><li>Commitment to providing exceptional client service and maintaining confidentiality</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
Our Collective Philosophy We are redefining what success looks like in our industry. We believe that true success is not just measured by profits or milestones, but by the lasting impact we create together. Our vision is to build a legacy rooted in collaboration, where each individual&rsquo;s strengths are leveraged to create something greater than the sum of its parts. We will celebrate balance&mdash;where personal growth, professional achievement, and well-being coexist in harmony.
We value GROWTH: Grit, Results, Only Leaders, Wealth, Teamwork, Humility.</div>

Step Into Real Estate: Showing Assistant Position

PLP Properties LLC

Overview Join a dynamic real estate team as a dedicated Office Assistant, where your organizational skills and positive attitude will help keep our office running smoothly and efficiently. This paid position offers an exciting opportunity to support daily operations, enhance client interactions, and contribute to a vibrant real estate environment. Your proactive approach and attention to detail will be essential in managing administrative tasks, coordinating schedules, and providing exceptional customer service.Responsibilities<ul><li>Serve as the first point of contact at the front desk, greeting tenants and visitors with professionalism and warmth</li><li>Handle data entry tasks using Microsoft Office and Excel Workbooks to update client files, property listings, and transaction records</li><li>Maintain organized filing systems for documents, contracts, and correspondence to ensure quick retrieval and compliance</li><li>Support calendar management by scheduling appointments, property showings, and meetings for agents and clients</li><li>Assist with bookkeeping using QuickBooks to track expenses, invoices, and payments related to property transactions</li><li>Provide general office management support including supply inventory, photocopying, proofreading documents, and ensuring a tidy workspace</li></ul>Requirements<ul><li>Proven office or administrative experience with strong clerical skills and familiarity with office management procedures</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Excel Workbooks tools for effective data entry and document creation</li><li>Experience with QuickBooks or similar bookkeeping software is desirable but not required</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Strong communication skills with professional phone etiquette; bilingual ability is a plus for serving diverse clients</li><li>Demonstrated computer literacy including typing speed and accuracy; familiarity with Google Voice text preferred</li><li>Previous experience in customer service or personal assistant roles is advantageous for supporting tenants and team members effectively</li></ul>This role is perfect for motivated individuals eager to grow within the real estate industry while honing their administrative expertise. We value energetic professionals who thrive on organization, enjoy helping others, and are committed to delivering outstanding support every day. We offer a very flexible schedule and close for weekends and all holidays.Pay: $18.00 - $23.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Real Estate Office Assistant

Verity Group

<div><h3 class="jobSectionHeader">Summary</h3><h3 class="jobSectionHeader">
Join Us as a Showing Assistant and Advance Your Real Estate Career</h3>
Take advantage of the chance to work alongside and gain insights from the top 20% of real estate experts throughout North America. As a Showing Assistant, you&rsquo;ll embark on a rewarding path designed to sharpen your skills and fast-track your career growth. We offer a proven system for success, including streamlined workflows, essential tools, expert mentorship, comprehensive training, and continuous support. Your enthusiasm and commitment will be supported at every stage. Beyond numerous opportunities for career progression, you&rsquo;ll also enjoy benefits such as revenue sharing, health insurance, profit sharing, and options for vesting and investment.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Graduate from PLACE New Agent Launch</li><li>
Work with sales agent to guide their clients to homes</li><li>
Provide detailed, written feedback to confirm or refine clients&rsquo; search criteria</li><li>
Write and negotiate offers on behalf of the sales agent and clients</li><li>
Lead generate a minimum of 10 hours a week</li><li>
Participate in weekly script practice per team standards</li><li>
Participate in team activities per team standards</li><li>
Commit to weekly 1:1 coaching session, weekly trainings and Partner Call</li><li>
Track tasks and activities in PLACE Technology</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
You are energized by working with people and pride yourself in your ability to develop and maintain professional relationships. You have a compelling desire to support others, while being committed to your growth in real estate and leadership skills.<ul><li>
People oriented</li><li>
Positive, happy attitude</li><li>
Ability to spend a large amount of time driving in their car</li><li>
Ability to analyze clients&rsquo; needs and wants and match them to homes</li><li>
Learning based</li><li>
Ambitious with proven ability to succeed</li><li>
High school graduate</li><li>
Real estate license</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
At Verity Group, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork &amp; supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. Verity Group&rsquo;s clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.</div>

Real Estate Assistant (Portsmith, VA)

<div><h3 class="jobSectionHeader">Summary</h3><h3 class="jobSectionHeader">
Join Us as a Showing Assistant and Advance Your Real Estate Career</h3>
Take advantage of the chance to work alongside and gain insights from the top 20% of real estate experts throughout North America. As a Showing Assistant, you&rsquo;ll embark on a rewarding path that fosters both personal development and professional growth. We offer a well-established framework for success, including detailed models, systems, tools, coaching, training, and continuous support. Your enthusiasm and commitment will be supported at every stage. Beyond unlimited career advancement opportunities, you&rsquo;ll enjoy benefits such as revenue sharing, health insurance, profit sharing, and options for vesting and investment.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Graduate from PLACE New Agent Launch</li><li>
Work with sales agent to guide their clients to homes</li><li>
Provide detailed, written feedback to confirm or refine clients&rsquo; search criteria</li><li>
Write and negotiate offers on behalf of the sales agent and clients</li><li>
Lead generate a minimum of 10 hours a week</li><li>
Participate in weekly script practice per team standards</li><li>
Participate in team activities per team standards</li><li>
Commit to weekly 1:1 coaching session, weekly trainings and Partner Call</li><li>
Track tasks and activities in PLACE Technology</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
You are energized by working with people and pride yourself in your ability to develop and maintain professional relationships. You have a compelling desire to support others, while being committed to your growth in real estate and leadership skills.<ul><li>
People oriented</li><li>
Positive, happy attitude</li><li>
Ability to spend a large amount of time driving in their car</li><li>
Ability to analyze clients&rsquo; needs and wants and match them to homes</li><li>
Learning based</li><li>
Ambitious with proven ability to succeed</li><li>
High school graduate</li><li>
Real estate license</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
At Verity Group, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork &amp; supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. Verity Group&rsquo;s clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.</div>

Licensed Real Estate Assistant (Norfolk, VA)

Glass Realty

We&rsquo;re looking for a Photographer/Videographer with an eye for making real estate shine. The ideal candidate will be able to capture and edit content quickly while staying true to our brand style. Experience with photo and video editing is important &mdash; you don&rsquo;t need to be an expert, but you should be knowledgeable, efficient, and willing to grow in the real estate content space.You&rsquo;ll collaborate closely with Tony Villeda broker / owner and other agents to create content that stands out across social media and aligns with our campaigns. Additionally, you will work aside Mr. Villeda when not content creating to assist with real estate related tasks / driving / etc.This is a great entry level position for those interested in both content creation and ultimately real estate as a profession. You will learn firsthand from a premier agent in the industry and have your work visible by thousands. Bonuses apply.RESPONSIBILITIES<ul><li>Capture engaging walkthroughs with agents, highlighting key property features</li><li>Edit and enhance photos (color correction, retouching, overlays)</li><li>Produce branded video content: previews, walkthroughs, agent intros, etc.</li><li>Add motion graphics (pop-ups, transitions, lower-thirds) for social platforms</li><li>Create visual marketing materials using Canva, Illustrator, and other Adobe tools</li><li>Apply consistent branding elements across all media (logos, intros/outros, text overlays)</li></ul>REQUIREMENTS ✅ Comfortable with CapCut, Canva, and Adobe Creative Suite&mdash;especially Illustrator ✅ Proven photography and videography skills (real estate experience is a bonus) ✅ Experience with event coordination and behind-the-scenes content capture ✅ Creative mindset with strong attention to detail ✅ Ability to work on tight deadlines and juggle multiple projects ✅ Strong communication and organizational skillsHow to apply: Please submit your portfolio, resume, and LinkedIn account.**Interviews held in person**Job Types: Full-time, Part-time, ContractPay: From $12.00 per hourWork Location: In person

Real Estate Content Creator / Assistant

SURE Real Estate

We are in search of a proficient and dedicated Real Estate Administrator to become part of our growing team. Your role will involve providing administrative assistance to our real estate team, facilitating seamless operations and an effective workflow.Roles &amp; Responsibilities* Document Preparation: Handling leases, developer's contracts, and agreements.* Portals: With deep knowledge on the DLD portal, Brokers App, Trakesshi, Listing Portals, and CRM* Record Maintenance: Keeping property listings, transactions, and client information up-to-date.* Coordination: Organizing developers briefing, launches, open houses schedules* Market Research: Assisting with property valuation and pricing strategies.* Scheduling: Managing calendars and appointments for agents and brokers.* Marketing Support: Helping with social media management and website updates.* Customer Service: Addressing client inquiries and resolving issues promptly.Job Details:*Type: Full-time*Salary: AED 4,000 - AED 5,000 per month*Location: Dubai (with a preference for candidates who can reliably commute or plan to relocate)*Education: Bachelor's degree preferred*Experience: At least 2 years of Real Estate experience as AdminSURE REAL ESTATE LLCSend your CV in Whatsapp No: +971-58-509 2567Website: www.surerealtors.comJob Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Real Estate Administration/ Executive Operations

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