real estate executive assistant

Hudson Stonegate Team

<div><h3 class="jobSectionHeader">Summary</h3>
The Hudson Stonegate Team is hiring a licensed Real Estate Executive Assistant to anchor our fast-paced Westminster location. We need a detail-oriented &quot;right hand&quot; who can anticipate needs and keep our vibrant office running at peak performance. From facilitating smooth client interactions to overseeing essential project logistics, your role will be central to our team&rsquo;s continued success. This is the perfect opportunity for a professional who loves the real estate industry and wants to play a key role in a premier team&rsquo;s growth. Note: Applicants must hold a current Colorado Real Estate license.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Manage and coordinate daily schedules, appointments, and meetings for the real estate executives.
</li><li>Prepare and organize real estate documents, contracts, and presentations with attention to detail.
</li><li>Serve as the primary point of contact between clients, agents, and internal teams to ensure smooth communication.
</li><li>Assist in marketing efforts, including social media updates, listing promotions, and client outreach.
</li><li>Coordinate property showings, open houses, and client meetings, ensuring all logistics are handled efficiently.
</li><li>Maintain and update client databases, transaction records, and office files to ensure accuracy and compliance.
</li><li>Support administrative tasks such as expense reporting, travel arrangements, and office supply management.</li><li>
Be ready willing and able to show prospective buyers homes
</li><li>Communicate effectively with team owner and clients</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Proven experience as an executive assistant, preferably in the real estate industry
</li><li>Strong knowledge of real estate terminology, processes, and documentation
</li><li>Exceptional organizational and time management skills with the ability to multitask effectively
</li><li>Excellent written and verbal communication skills
</li><li>Proficiency in Google (Mail, Drive, and other tools) and real estate CRM software
</li><li>Ability to handle confidential information with discretion and professionalism
</li><li>Detail-oriented with strong problem-solving abilities
</li><li>Ability to work independently and as part of a team in a fast-paced environment
</li><li>High school diploma or equivalent; associate or bachelor&rsquo;s degree preferred
</li><li>Valid driver&rsquo;s license and reliable transportation
</li><li>Positive attitude, proactive approach, and strong interpersonal skills</li><li>
Active Colorado Real Estate License</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
Hudson Stonegate Team is comprised of a team of local real estate professionals committed to selling some of the most desired homes in Denver Metro. Selling these &quot;right addresses&quot; is the mission of Hudson Stonegate Team. Let us know what you're looking for. Please take advantage of the helpful tools on this website, including our exclusive Denver Metro Real Estate search, but also feel free to contact us personally.</div>

Real Estate Executive Assistant

St Louis Realty Partners

Job Summary We are seeking a dynamic and highly organized REALTOR EXECUTIVE ASSISTANT to support our top-performing real estate professionals. This role is essential in ensuring smooth daily operations, managing client relationships, and coordinating various administrative tasks with energy and precision. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive communication, and a passion for real estate. Join us to be a vital part of a motivated team dedicated to delivering outstanding service and achieving success in the property market.Duties<ul><li>Provide comprehensive executive administrative support to REALTORS, including calendar management, appointment scheduling, and email correspondence.</li><li>Coordinate client meetings, property showings, open houses, and community events with enthusiasm and attention to detail.</li><li>Manage office operations efficiently by handling phone etiquette, multi-line phone systems, filing, data entry, and document proofreading.</li><li>Utilize tools like Microsoft Office, Google Workspace, and DocuSign to prepare contracts, reports, and marketing materials accurately and promptly.</li><li>Oversee bookkeeping tasks using QuickBooks and assist with personal assistant duties such as travel arrangements and personal errands for REALTORS.</li><li>Support project coordination efforts for marketing campaigns, listing presentations, and community outreach initiatives.</li><li>Maintain organized records of client files, transaction documents, and office supplies while ensuring confidentiality at all times.</li></ul>Qualifications<ul><li>Proven experience in administrative support roles within real estate or related fields; personal assistant or office management experience is highly valued.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, QuickBooks, and transcription tools.</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Demonstrated ability to handle data entry accurately, proofread documents meticulously, and perform clerical tasks seamlessly.</li><li>Experience with event planning, project coordination, bookkeeping, and office management is preferred.</li><li>High school diploma or equivalent required; additional certifications in real estate support or project management are a plus. Join our team as a REALTOR EXECUTIVE ASSISTANT to empower our agents with energetic support that drives success! We value proactive individuals who are eager to contribute their skills in a vibrant real estate environment where every day offers new opportunities to excel.</li></ul>Pay: $54,279.23 - $65,368.53 per yearWork Location: Hybrid remote in Chesterfield, MO 63017

REALTOR EXECUTIVE ASSISTANT

The Abbadie Group

Executive Assistant / Real Estate Operations Coordinator (Remote)We&rsquo;re looking for a licensed Real Estate Professional who thrives on structure, systems, and making things run smoothly behind the scenes.As the Executive Assistant to our team leader, you&rsquo;ll be the operational backbone of the business &mdash; managing communications, listings, and client coordination to keep our growing South Florida real estate operation running at a championship level.About UsVelocity Real Estate is a fast-rising real estate team based in Stuart, FL, specializing in new construction and builder partnerships throughout the Treasure Coast and Palm Beach County.We&rsquo;re on pace to close 50 transactions in our first year in the Treasure Coast and are scaling toward 100 units in 2026 through deep relationships with builders and developers.We operate by a clear set of core values that define how we lead and grow:<ul><li>Creativity &ndash; We think differently and bring fresh ideas to every scenario.</li><li>Character &ndash; We act with integrity and follow through on our word.</li><li>Communication &ndash; We believe clarity creates speed and trust.</li><li>Consistency &ndash; We execute daily habits that compound into success.</li><li>Commitment &ndash; We take ownership of outcomes and do what it takes.</li><li>Collaboration &ndash; We grow faster together and leave ego at the door.</li></ul>Your Key Responsibilities<ul><li>Manage and maintain the team leader&rsquo;s calendar, inbox, and priorities using the BBYT (Buy Back Your Time) method &mdash; handling 95% of communications on his behalf.</li><li>Coordinate showings via text and phone to ensure a seamless experience for clients and agents.</li><li>Upload and maintain MLS listings (Beaches, Stellar) with precision and attention to detail.</li><li>Support the team with offers, listing packages, and CRM lead management (Go High Level, Dotloop, etc.).</li><li>Maintain organization across Google Workspace and company files.</li><li>Occasionally run local errands or assist with marketing logistics as needed.</li></ul>What We&rsquo;re Looking For<ul><li>Active Florida Real Estate License (required)</li><li>Proficiency with: Google Workspace, Dotloop, MLS, CRM systems (Go High Level preferred)</li><li>Excellent communication and organization skills</li><li>A proactive, dependable team player who anticipates needs before they arise</li><li>Strong attention to detail and comfort working in a fast-paced, high-performance environment</li></ul>Work Environment<ul><li>Remote Work - FL Based Required</li><li>Collaborative, growth-minded team with clear pathways into operations or leadership</li></ul>If you&rsquo;re organized, dependable, and ready to grow with one of the fastest-rising real estate teams on the Treasure Coast, we want to meet you.Apply directly here on LinkedIn or email your resume to aaron@velocityrefl.comJob Type: Full-timePay: From $70,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you have an active FL Real Estate License?</li></ul>Experience:<ul><li>Real Estate: 1 year (Required)</li></ul>Work Location: Remote

Executive Assistant Real Estate (Remote)

Check Off Your List

<div>This is a remote position but we are seeking employees based in Florida, Georgia, Maine, Ohio, and Texas. 
Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth. 
COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most &ndash; their business. 
We work remotely, but we stay connected through Zoom meetings and Teams. Enjoy the best of both worlds - work from home without the isolation! 
This is a remote position (seeking employees based in Florida, Georgia, Maine, Ohio, Texas) reporting to the Manager of the executive assistant team. This role will start at 20+ hours a week and can quickly grow from there. 
Objectives of the Role:
<ul>
<li>Assist clients as directed</li>
<li>Maintain client relations and refine internal processes that support COYL and clients</li>
<li>Manage communication between various clients&rsquo; upper management and employees, liaising with internal and external executives on projects and tasks</li>
<li>Plan and orchestrate work to ensure the client&rsquo;s priorities are met, organizational goals are achieved, and best practices are upheld</li></ul> 


Daily and Monthly Responsibilities (dependent on client needs):
<ul>
<li>For real estate/ business broker clients
<ul><li>Contract-to-Close Management: Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing.</li>
<li>Documentation &amp; Compliance: Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance.</li>
<li>Liaison Communication: Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process.</li>
<li>Deadline Tracking: Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies.</li>
<li>Escrow &amp; Title Support: Open escrow, manage earnest money deposits, and ensure all escrow documents are complete.</li>
<li>System Maintenance: Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)</li>
<li>Other tasks as needed</li>
</ul></li><li>For all clients
<ul><li>Manage the professional and personal needs for various clients</li>
<li>Track detailed records in timekeeping system</li>
<li>Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients&rsquo; senior executives</li>
<li>Manage, coordinate, and arrange our virtual client&rsquo;s travel and travel-related activities, including hotel booking, transportation, and meals</li>
<li>Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database</li>
<li>Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company</li>
<li>Organize client communications</li>
<li>Answer phones for clients and relay messages</li>
<li>Plan client events</li>
<li>Respond to all requests within a maximum of 4 business hours</li>
<li>Navigate priorities while multi-tasking</li>
<li>All other tasks as needed</li></ul></li></ul> 
 
Skills and Qualifications
<ul>
<li>4 years of experience in an administrative role reporting directly to senior management</li>
<li>Experience in real estate support</li>
<li>Experience supporting brokers</li>
<li>Superb written and verbal communication skills</li>
<li>Strong time-management skills and the ability to organize and coordinate multiple projects</li>
<li>Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems</li>
<li>Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge</li>
<li>Ability to keep various companies&rsquo; confidences</li>
<li>Promptness and a motivated self-starter</li>
<li>Confident and professional phone presence</li>
<li>Available to help with urgent requests</li></ul> 


Preferred Qualifications
<ul>
<li>Experience developing internal processes and filing systems</li>
<li>Associates or above degree in administration; or equivalent experience</li>
<li>Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.</li></ul> 


Schedule:
<ul>
<li>Monday to Friday</li>
<li>Part-time with the potential to grow to full-time</li></ul></div>

PT to FT Executive Assistant with Real Estate Assistant Experience

Keller Williams Realty

We are seeking a dependable and organized Administrative Assistant to support a busy real estate professional. This role combines real estate administrative tasks with personal assistant responsibilities and is ideal for someone who is flexible, proactive, and comfortable wearing multiple hats.Responsibilities:<ul><li>Complete Broker Price Opinions (BPOs)</li><li>Prepare and submit Monthly Status Reports (MSRs)</li><li>Assist with offer input and transaction support</li><li>Manage and organize property and client files</li><li>Assist with personal administrative tasks, including paying bills</li><li>Run occasional errands (e.g., store runs, assisting with pets such as vet visits)</li><li>Provide general day-to-day administrative support</li></ul>Position Details:<ul><li>Employment Type: 1099 (independent contractor)</li><li>Schedule: Part-time with flexible start and end times</li><li>Training Period: First 90 days in-person</li><li>After Training: Opportunity for hybrid schedule (approximately 2 days in-office, 3 days remote)</li><li>Work Environment: In-home office setting; candidate should be comfortable working in a home where smoking occurs in a separate room from the office.</li><li>Growth Opportunity: Potential to transition into a full-time role</li></ul>Compensation:<ul><li>$750 per week or hourly (based on experience and structure you would like)</li></ul>Qualifications:<ul><li>Strong organizational and multitasking skills</li><li>Attention to detail and ability to meet deadlines</li><li>Good communication skills</li><li>Comfortable with both administrative and personal assistant tasks</li><li>Basic computer proficiency (email, Microsoft Office, etc.)</li><li>Real estate experience is a plus but not required</li><li>At least 1 year of administrative or assistant experience required</li></ul>Job OverviewPay: $24.43 - $29.43 per hourWork Location: In person

Administrative Assistant - Real Estate & Personal Support

Al Dar properties

Hiring: Female Admin Assistant (Real Estate)We are a dynamic and growing real estate company in Doha seeking a smart, organized, and proactive Female Admin Assistant to join our team and support daily operations.Key Responsibilities:<ul><li>Manage day-to-day administrative and office operations</li><li>Maintain and update property listings, client records, and databases</li><li>Prepare contracts, reports, invoices, and official correspondence</li><li>Handle calls, emails, and inquiries in a professional and timely manner</li><li>Maintain proper filing system (digital and physical documents)</li><li>Assist in preparing tenancy contracts, agreements, and related documents</li><li>Monitor office supplies and coordinate procurement when required</li><li>Support the team with data entry and document control</li><li>Ensure accuracy of records and confidentiality of company information</li><li>Assist management with general administrative support as needed</li></ul>Requirements:<ul><li>Minimum 2&ndash;3 years of administrative experience (real estate experience preferred)</li><li>Strong communication skills in English (Arabic is an advantage)</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Excellent organizational and multitasking skills</li><li>Presentable, professional, and customer-focused</li><li>Must have valid QID with NOC</li><li>Immediate joiners preferred</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and friendly work environment</li><li>Career growth opportunities in the real estate sector</li></ul>Location: Doha, Qatar Interested candidates can send their CV to: s.khan@aldarproperties.qa Contact: 33432511Job Type: Full-timeWork Location: In person

Female Admin Assistant (Real Estate)

ayat group

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Real Estate Operations team. The ideal candidate will support day-to-day business activities, ensure smooth administrative processes, and assist in managing client and internal coordination tasks.This role has been created in line with the company&rsquo;s recent expansion, and we are looking to urgently strengthen our Operations team with a capable and proactive professional.Key Responsibilities<ul><li>Provide daily administrative and operational support to the Real Estate and Property Management team</li><li>Manage and update CRM/property management systems with accurate and timely data</li><li>Handle incoming calls, emails, and client inquiries in a professional and timely manner</li><li>Prepare business correspondence, reports, spreadsheets, and internal documents using Microsoft Office</li><li>Coordinate property listings, viewings, inspections, and leasing activities</li><li>Prepare tenancy contracts, renewals, and related documentation in line with UAE real estate practices</li><li>Track tenancy status, payments, rent reminders, and operational updates</li><li>Support tenant onboarding, move-in/move-out processes, and client communication</li><li>Liaise with maintenance teams, contractors, and vendors to ensure timely service delivery</li><li>Coordinate with internal departments and external stakeholders as required</li><li>Maintain organized filing systems for contracts, leases, and property records (digital and physical)</li><li>Assist in preparing operational and leasing reports</li><li>Support day-to-day operational tasks to ensure workflow efficiency</li></ul>Requirements<ul><li>Minimum 3 years of experience in an administrative role (real estate or property management preferred)</li><li>Previous experience in the UAE real estate industry is highly preferred</li><li>Strong proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Hands-on experience with CRM or property management systems (mandatory)</li><li>Excellent written and verbal communication skills in English</li><li>Strong business email writing skills</li><li>Highly organized, detail-oriented, and able to multitask effectively</li><li>Arabic language skills will be considered a strong advantage</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>1. How many years of administrative experience do you have?</li><li>2. Do you have experience in the UAE real estate or property management industry?</li><li>3. Which CRM or property management systems have you used?</li><li>4. How frequently did you update or manage CRM data in your previous role?</li><li>5. Are you comfortable handling large volumes of data and maintaining accuracy?</li><li>6. Have you handled tenancy contracts, renewals, or leasing documentation before?</li><li>7. Are you familiar with UAE real estate processes such as tenancy tracking, rent reminders, and move-in/move-out procedures?</li><li>8. What Microsoft Office tools do you use most frequently? (Excel, Word, Outlook, etc.)</li><li>9. How do you handle client inquiries or complaints?</li></ul>Work Location: In person

Administrative Assistant – Real Estate (Operations Support)

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