records coordinator

Parsons

Job Title
Document Control Coordinator Engineering and Construction Dubai, UAE
Job Description
Document Control Coordinator Engineering and Construction Dubai, UAE Position Overview Parsons Corporation is seeking a Document Control Coordinator to support our dynamic engineering and construction projects in Dubai, UAE. This is an exciting opportunity to join a global leader in infrastructure and project management, where innovation meets practical execution. Job Details Job Location: Dubai, UAE Industry: Engineering and Construction Function: Documentation / Technical Writing Salary: 7000 10000 monthly (Market estimated) Gender: Any Candidate Nationality: Any Candidate Current Location: Any Job Type: Full Time Position Summary As a Document Control Coordinator at Parsons Corporation, you will manage the flow of critical documentation across engineering, construction, and support teams. Your role is essential to ensuring compliance, consistency, and accuracy throughout the project lifecycle. This position demands strong organizational skills, proficiency with electronic document management systems, and an ability to work collaboratively across departments. What You ll Do * Oversee the receipt, tracking, distribution, and storage of documents in accordance with project requirements * Coordinate document flow among operations, engineering, and construction teams to maintain up-to-date records * Ensure procedural compliance related to document numbering, version control, and approval workflows * Maintain document control databases, generate reports, and monitor document status * Expedite approvals, support audit processes, and ensure documents are archived properly * Assist and mentor junior document controllers as required * Operate and support EDMS platforms such as Aconex * Perform light clerical duties including scanning, filing, and supporting project administration Ideal Profile * Bachelor s degree or Diploma (UAE attested) in any discipline * Minimum 4 years of work experience with at least 3 years in document control * Proficiency in Aconex, MS Word, Excel, and PowerPoint * Strong knowledge of EDMS systems and document workflows * Excellent communication and interpersonal skills * Highly organized, deadline-driven, and detail-oriented * A valid UAE driving license is preferred Why Join Us * Be part of one of the most recognized names in engineering and project delivery worldwide * Work on cutting-edge infrastructure projects in the heart of Dubai * Thrive in a team-oriented environment that encourages innovation and growth * Access professional development and internal mobility opportunities * Benefit from competitive compensation and a culture that values work-life balance About the Company Parsons Corporation is a global force in engineering, construction, and infrastructure. With decades of experience delivering world-class solutions for transportation, defense, and sustainable development, Parsons is shaping the future of cities and critical assets across the globe. In Dubai, Parsons plays a leading role in iconic projects, driving excellence through innovation, safety, and environmental responsibility. Join us and be part of the imagination that builds tomorrow.
Post Details

Document Control Coordinator Engineering and Construction Dubai, UAE

The School of Research Science

About the Role: We are looking for a highly organized and detail-oriented Data Coordinator / PowerSchool Coordinator to support the management of our student information systems. The ideal candidate will have strong technical expertise, excellent analytical skills, and hands-on experience with PowerSchool and PowerTeacher platforms.Key Responsibilities:<ul><li>Manage, maintain, and ensure the accuracy of student data within PowerSchool, PowerTeacher, and related systems.</li><li>Oversee student enrollment, attendance, grades, and demographic information.</li><li>Generate and analyze reports to support school leadership, administrative, and compliance requirements.</li><li>Train and support faculty and staff in the effective use of PowerSchool tools.</li><li>Integrate and maintain connections between PowerSchool and third-party applications or databases.</li><li>Ensure compliance with all student information privacy and data protection standards.</li><li>Collaborate with IT and administrative teams to streamline data workflows and reporting processes.</li></ul>Qualifications and Experience:<ul><li>Bachelor&rsquo;s degree in Information Systems or a related discipline.</li><li>Minimum of 2 years&rsquo; experience in a similar data coordination or information systems role.</li><li>Extensive working knowledge of PowerSchool and PowerTeacher.</li><li>Proven experience in student enrollment and information systems management.</li><li>Strong quantitative and analytical skills with attention to detail and data accuracy.</li><li>Excellent communication skills and the ability to work collaboratively with academic and administrative staff.</li><li>Expert knowledge of Excel, Access, and/or other data analysis or reporting software.</li><li>Ability to integrate third-party applications and databases (preferred).</li><li>Some knowledge of computer programming (desirable but not essential).</li></ul>Job Type: Full-timeExperience:<ul><li>UAE Schools: 2 years (Required)</li><li>School MIS: 2 years (Required)</li></ul>

Data Coordinator - PowerSchool Coordinator

Whatcom County

JOB
 Whatcom County is currently recruiting for a Records Assistant in the Prosecuting Attorney's Office.This position performs specialized tasks assisting the County’s Public Records Officer with countywide records management and responding to public records requests balancing team and individual responsibilities with minimal supervision and within scope of established guidelines.Essential Job Duties Include: Assists with storage and destruction of forms and records in the County Records Center, as directed. Contributes to the maintenance of an accurate inventory of records in the Records Center. Provides backup tasks associated with but not limited to countywide mail services and service desk services. Maintains a comprehensive records program to comply with state laws, regulations, good business practices, and principles of records management and control. Develops and/or implements manual and/or computerized systems and procedures for record tracking and control, filing and retrieval, indexing, retention scheduling, storage, disposal and micro graphics. Researches, collects and analyzes complex or diverse information and data. Identifies problems and recommends alternative solutions for resolution. Provides necessary information for the progress and completion of projects. May train temporary staff and others as needed in the use and location of electronic and/or hard copy records, assists with research and an analysis of user needs. Identifies customer needs, explains services clearly and promptly responds to requests. Conducts searches, advises and assists staff members and the public to research records, physically locate, and makes copies of documents as needed. Full duties: Job Description and Supplemental Job Description to view more details about this specific job. Supervisor: Chief Civil Deputy ProsecutorHours of work: 8:00 am - 4:30 pm Monday - FridaySalary Range: $21.89 - $33.17 MCBA- Range 109.0Hiring rate depends on qualifications. This position receives annual pay increases to the next step in the associated salary range (apx. 3.8%) subject to satisfactory performance, in addition to any negotiated Cost of Living Adjustments (COLA).We are required by State Law to list the full salary range. As a public entity and in a union-covered position, we are required to make pay decisions based on experience, qualifications, and equity with other employees. Hiring rate typically is limited to entry to mid of the posted salary range, subject to required approvals.
 
SUPPLEMENTAL INFORMATION
 Whatcom County offers excellent benefits at no cost to employees, including: Medical, Dental, and Vision coverage for employees AND their family Generous paid leave provisions, including vacation, sick leave, and 13 paid holidays per yearEligibility for a lifetime pension through the Washington State Public Employees' Retirement System (PERS), with joint contributions required from the employee and the County$50,000 Life Insurance coverage for employeesOption to invest in a 457 Deferred Compensation Retirement PlanFlexible Spending Account (FSA) available for annual health care and/or dependent care expensesVoluntary Term Life Insurance and Personal Accident Insurance Employee Assistance Program (EAP)Additional benefit information

Records Assistant - PA

Al Mayoof Building Contracting Company

Job Title: Data Entry and Document Controller (Factory Office)Company: AL MAYOOF BLDG. CONT. CO. L.L.C - SPC Location: Murbah, UAE Job Type: Full-TimeJob Description: We are looking for a Data Entry and Document Controller to join our factory office team. The candidate will be responsible for maintaining accurate records, handling documentation, and ensuring smooth data management for factory operations.Key Responsibilities:<ul><li>Enter and update factory-related data such as attendance, production, and materials.</li><li>Maintain and organize employee and production files.</li><li>Control, track, and file all factory office documents properly.</li><li>Coordinate with HR, Accounts, and Production departments for data accuracy.</li><li>Prepare daily and monthly reports as required.</li><li>Ensure confidentiality and accuracy of all data and records.</li></ul>Requirements:<ul><li>1 year of experience in data entry or document control (preferably in a factory or industrial setting).</li><li>Strong knowledge of MS Excel and Word.</li><li>Good communication and organization skills.</li><li>Attention to detail and ability to work independently.</li></ul>Preference: <ul><li>Female candidate</li><li>Residency Murbah (optional)</li></ul>Education:<ul><li>Diploma or Bachelor&rsquo;s degree in Business, Administration, or related field.</li></ul>Salary: 1800/- per month.How to Apply: Interested candidates may send their CV to hr@mayoof.aeJob Types: Full-time, PermanentPay: AED1,800.00 per month

Document Controller and Data Entry

Lake in the Hills, Village of (IL)

JOB
 This non-sworn position provides operational and administrative support to the Police Department; and provides responsive, courteous, and efficient front-line service to the public in support of departmental operations. This position performs a variety of tasks related to documenting, processing, maintaining and controlling police records, case files, statistics and related information. It involves frequent public contact and requires the ability to work independently. The position requires strong attention to detail, the ability to receive and process information accurately and follow verbal and written instructions, prioritize tasks, maintain confidentiality. Sound judgment and discretion must be exercised in accordance with established rules, policies, practices and procedures. This position reports to the Records Supervisor. It is a union position, with salary set in accordance with the applicable collective bargaining agreement..
 
EXAMPLE OF DUTIES
 The following duties are typical for this position. They are not intended to be an exclusive or all-inclusive list, nor are they ranked by importance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned as needed. Provide effective and efficient front-line service by responding to inquires, resolving issues, or directing unresolved matters to the appropriate personnel. Answer telephone and in-person inquires, and respond to Police Department communications (oral and written).Processes all Police records including offense, arrest, accident, and related reports. Forward required documents to the Village Prosecutor, State's Attorney's Office, and other authorized agencies. Review and classify documents for NIBRS submission. Research, assemble and submit reportable mental health data.Processes Freedom of Information Act (FOIA) requests from the public and insurance companies.Communicate with requestors and third parties to clarify inquires, negotiate timelines, and coordinate the search and release records.·Manage records, redaction, FOIA responses, State's Attorney correspondence, annual state-mandated reports, and other assignments related to the integrated body- worn camera/squad car video systems.Develop, maintain and update departmental electronic and paper records, files, and databases, including police reports, traffic citations, ordinance and parking citations, Notice to Appear citations and written warning citations.Prepare correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.Distributes court notices and subpoenas related to officer appearances for trial and hearings.Respond promptly to information requests from law enforcement agencies and the public.Provide copies of police reports and record checks; collect and process payments as required. Prepare weekly deposit and transmittals of bond monies and other payments to the County Circuit Court and Village Hall.Coordinate the Village administrative hearing process, maintain related documentation, and attend hearings as assigned.Manage parking and solicitor permit processes.Research and compile statistical data and prepare reports as requested.Compile monthly and annual police department statistical reports.Assist Records supervisor in archiving records when needed.Assists Records Supervisor with subpoena responses.Assists Records Supervisor in expunging and sealing records in compliance with State and Local requirements.Attend meetings as requested.May serve as Notary for the Department.Recommend improvements to procedures and workflows within the Records Division.Follow proper safety precautions in all work performed and adhere to departmental and Village safety policies. Report hazards and recommend corrective actions.Perform other duties as assigned.KNOWLEDGE, SKILLS, AND ABILITIESAbility to implement, evaluate, and improve departmental projects and programs.Ability to interpret and apply regulations, policies, procedures, written instructions.Familiarity with the Village's and Police Department's operations, policies, and practices, as well as local, state, and federal regulations.Knowledge of computer software including spreadsheet and database applications consistent for this position.Proficiency in Microsoft Office, Adobe applications, and other relevant software to maintain and manage departmental electronic and paper records, databases, and reports accurately and efficiently. Familiarity, or ability to quickly learn, federal, state and local criminal statutes.Must have some knowledge (or ability to learn and retain knowledge) of Law Enforcement Agencies Data System (LEADS) and National Crime Information Center (NCIC) rules and regulations and capabilities.Must have some knowledge (or ability to learn and retain knowledge) regarding FOIA laws and limitations.Must have considerable skill in providing excellent service and be able to multi-task to coordinate and systematically complete multiple projects while maintaining strict confidentiality with regard to information obtained.Ability to perform detailed work accurately and independently within strict deadlines.Must have working skill in establishing and maintaining effective working relationships and be able to follow written and oral instructions.Ability to establish and maintain effective working relationships with staff, court personnel, law enforcement agencies, and the public.Ability to research and analyze complex written materials..Ability to communicate clearly, concisely and effectively in English with staff, administration, and the public to express oneself clearly, persuasively, and effectively in both written and verbal form.Sound judgment and problem-solving skills with the ability to adapt to complex or stressful situations while maintaining professionalism.Ability to work scheduled hours and respond after hours when necessary.Ability to perform required calculations and compile statistical data as needed.
 
SUPPLEMENTAL INFORMATION
 Physical and Mental Abilities Required to Perform Essential Job Function Language Ability and Interpersonal CommunicationAbility to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate, measure, assemble, copy and record and transcribe data and information. Ability to classify, compute and tabulate data.Ability to apply policies, procedures and standards to specific department situations.Ability to utilize a wide variety of information, such as regulations, reports, records and manuals for the department.Ability to communicate clearly and concisely both orally and in writing with police officers, attorneys, court officials, vendors, co-workers, the general public, other Village staff, and immediate supervisor.Mathematical AbilityAbility to add, subtract, multiply and divide, calculate percentages, fractions and decimals. Ability to interpret and apply descriptive statistical methods and reports. Judgment and Situational Reasoning AbilityAbility to use functional reasoning and apply rational judgment in performing diversified work activities.Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria, as opposed to criteria which are clearly measurable.Physical RequirementsAbility to operate equipment and machinery requiring simple but continuous adjustments, such as computer keyboards, telephones, copiers, radio, adding machines, and other general office equipment as necessary.Ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry.Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling.Ability to recognize and identify similarities or differences between characteristics of colors, shapes, sounds, and textures associated with job-related objects, materials and tasks. Environmental AdaptabilityAbility to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use, irate individuals, and intimidation may cause discomfort and poses little risk of injury. The Village of Lake in the Hills is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Village will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Records Clerk

Falcon Group Middle East

Job description:We are seeking a detail-oriented and organized Document Controller (DC) to manage and maintain critical business documentation across sales, purchase, store, and payment operations. The ideal candidate will be responsible for tracking, updating, and ensuring the accuracy and availability of all relevant documents and records in a timely and efficient manner.Key Responsibilities:<ul><li>Sales Documentation Management:</li><li>Maintain and track sales invoices and delivery notes (DN).</li><li>Organize and manage quotations, LPOs, and sales-related reports.</li><li>Ensure timely documentation of all sales transactions in the system.</li><li>Purchase Documentation:</li><li>Handle and archive supplier LPOs and purchase invoices.</li><li>Coordinate with the procurement team to ensure all purchase documents are properly filed and updated.</li><li>Store &amp; Inventory Documentation:</li><li>Maintain records related to goods receipt, dispatch, stock movement, and related store documentation.</li><li>Payment &amp; Finance Documents:</li><li>Track payment documents such as payment vouchers, receipts, and related financial paperwork.</li><li>Support finance and accounts teams with timely retrieval of required documents.</li><li>General Document Control:</li><li>Ensure all documents are accurately filed (physical and digital).</li><li>Implement and maintain document control procedures and templates.</li><li>Regularly update the document tracking system and maintain backups.</li><li>Ensure confidentiality, compliance, and easy accessibility of documents.</li></ul>Job Types: Full-time, PermanentJob Types: Full-time, PermanentPay: AED1,500.00 - AED2,500.00 per monthApplication Question(s):<ul><li>can you join immediately??</li></ul>

Document Controller (DC)

Village of Lake in the Hills, IL

<div><div><div><h2 class="jobSectionHeader">Summary</h2></div>
<div>This non-sworn position provides operational and administrative support to the Police Department; and provides responsive, courteous, and efficient front-line service to the public in support of departmental operations. This position performs a variety of tasks related to documenting, processing, maintaining and controlling police records, case files, statistics and related information. It involves frequent public contact and requires the ability to work independently.
The position requires strong attention to detail, the ability to receive and process information accurately and follow verbal and written instructions, prioritize tasks, maintain confidentiality. Sound judgment and discretion must be exercised in accordance with established rules, policies, practices and procedures.
This position reports to the Records Supervisor. It is a union position, with salary set in accordance with the applicable collective bargaining agreement..</div> 

<div><h2 class="jobSectionHeader">Essential Functions</h2></div>
<div>The following duties are typical for this position. They are not intended to be an exclusive or all-inclusive list, nor are they ranked by importance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned as needed. 
<ul><li>
Provide effective and efficient front-line service by responding to inquires, resolving issues, or directing unresolved matters to the appropriate personnel.</li><li>
Answer telephone and in-person inquires, and respond to Police Department communications (oral and written).</li><li>
Processes all Police records including offense, arrest, accident, and related reports. Forward required documents to the Village Prosecutor, State's Attorney's Office, and other authorized agencies. Review and classify documents for NIBRS submission.</li><li>
Research, assemble and submit reportable mental health data.</li><li>
Processes Freedom of Information Act (FOIA) requests from the public and insurance companies.</li><li>
Communicate with requestors and third parties to clarify inquires, negotiate timelines, and coordinate the search and release records.</li><ul><li>Manage records, redaction, FOIA responses, State's Attorney correspondence, annual state-mandated reports, and other assignments related to the integrated body- worn camera/squad car video systems.</li></ul><li>
Develop, maintain and update departmental electronic and paper records, files, and databases, including police reports, traffic citations, ordinance and parking citations, Notice to Appear citations and written warning citations.</li><li>
Prepare correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.</li><li>
Distributes court notices and subpoenas related to officer appearances for trial and hearings.</li><li>
Respond promptly to information requests from law enforcement agencies and the public.</li><li>
Provide copies of police reports and record checks; collect and process payments as required.</li><li>
Prepare weekly deposit and transmittals of bond monies and other payments to the County Circuit Court and Village Hall.</li><li>
Coordinate the Village administrative hearing process, maintain related documentation, and attend hearings as assigned.</li><li>
Manage parking and solicitor permit processes.</li><li>
Research and compile statistical data and prepare reports as requested.</li><li>
Compile monthly and annual police department statistical reports.</li><li>
Assist Records supervisor in archiving records when needed.</li><li>
Assists Records Supervisor with subpoena responses.</li><li>
Assists Records Supervisor in expunging and sealing records in compliance with State and Local requirements.</li><li>
Attend meetings as requested.</li><li>
May serve as Notary for the Department.</li><li>
Recommend improvements to procedures and workflows within the Records Division.</li><li>
Follow proper safety precautions in all work performed and adhere to departmental and Village safety policies. Report hazards and recommend corrective actions.</li><li>
Perform other duties as assigned.</li></ul> 
KNOWLEDGE, SKILLS, AND ABILITIES<ul><li>
Ability to implement, evaluate, and improve departmental projects and programs.</li><li>
Ability to interpret and apply regulations, policies, procedures, written instructions.</li><li>
Familiarity with the Village's and Police Department's operations, policies, and practices, as well as local, state, and federal regulations.</li><li>
Knowledge of computer software including spreadsheet and database applications consistent for this position.</li><li>
Proficiency in Microsoft Office, Adobe applications, and other relevant software to maintain and manage departmental electronic and paper records, databases, and reports accurately and efficiently.</li><li>
Familiarity, or ability to quickly learn, federal, state and local criminal statutes.</li><li>
Must have some knowledge (or ability to learn and retain knowledge) of Law Enforcement Agencies Data System (LEADS) and National Crime Information Center (NCIC) rules and regulations and capabilities.</li><li>
Must have some knowledge (or ability to learn and retain knowledge) regarding FOIA laws and limitations.</li><li>
Must have considerable skill in providing excellent service and be able to multi-task to coordinate and systematically complete multiple projects while maintaining strict confidentiality with regard to information obtained.</li><li>
Ability to perform detailed work accurately and independently within strict deadlines.</li><li>
Must have working skill in establishing and maintaining effective working relationships and be able to follow written and oral instructions.</li><li>
Ability to establish and maintain effective working relationships with staff, court personnel, law enforcement agencies, and the public.</li><li>
Ability to research and analyze complex written materials..</li><li>
Ability to communicate clearly, concisely and effectively in English with staff, administration, and the public to express oneself clearly, persuasively, and effectively in both written and verbal form.</li><li>
Sound judgment and problem-solving skills with the ability to adapt to complex or stressful situations while maintaining professionalism.</li><li>
Ability to work scheduled hours and respond after hours when necessary.</li><li>
Ability to perform required calculations and compile statistical data as needed.</li></ul></div> 

<div><h2 class="jobSectionHeader">Minimum Required Qualifications</h2></div>
<div>While the following are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.<ul><li>
High School diploma/equivalent with two (2) years previous experience in an administrative support position or any combination of education and experience that provides equivalent knowledge, skills and abilities.</li><li>
Previous experience working with records management systems, customer service, data entry and FOIA compliance is preferred. Previous experience working with in a police records division is highly preferred.</li><li>
Certification or License: Must be able to obtain Law Enforcement Agencies Data System (LEADS) less than full access certification during probationary period and maintain annual FOIA certification via Illinois Attorney General's Office.</li></ul></div> 

<div><h2 class="jobSectionHeader">Physical and Work Environment</h2></div>
<div>Physical and Mental Abilities Required to Perform Essential Job Function
 Language Ability and Interpersonal Communication<ul><li>
Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards.</li><li>
Ability to compare, count, differentiate, measure, assemble, copy and record and transcribe data and information.</li><li>
Ability to classify, compute and tabulate data.</li><li>
Ability to apply policies, procedures and standards to specific department situations.</li><li>
Ability to utilize a wide variety of information, such as regulations, reports, records and manuals for the department.</li><li>
Ability to communicate clearly and concisely both orally and in writing with police officers, attorneys, court officials, vendors, co-workers, the general public, other Village staff, and immediate supervisor.</li></ul>
Mathematical Ability<ul><li>
Ability to add, subtract, multiply and divide, calculate percentages, fractions and decimals.</li><li>
Ability to interpret and apply descriptive statistical methods and reports.</li></ul>
 Judgment and Situational Reasoning Ability<ul><li>
Ability to use functional reasoning and apply rational judgment in performing diversified work activities.</li><li>
Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria, as opposed to criteria which are clearly measurable.</li></ul>
Physical Requirements<ul><li>
Ability to operate equipment and machinery requiring simple but continuous adjustments, such as computer keyboards, telephones, copiers, radio, adding machines, and other general office equipment as necessary.</li><li>
Ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry.</li><li>
Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling.</li><li>
Ability to recognize and identify similarities or differences between characteristics of colors, shapes, sounds, and textures associated with job-related objects, materials and tasks.</li></ul>
 Environmental Adaptability<ul><li>
Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use, irate individuals, and intimidation may cause discomfort and poses little risk of injury.</li></ul>
 The Village of Lake in the Hills is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Village will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.</div></div></div>

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