records coordinator

University of Nebraska Medical Center

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14599</div>
</div><br>
<div><div><b>Department</b></div> <div>HR Compen/Staffing/HRIS/Payroll 50000665</div>
</div><br>
<div><div><b>Business Unit</b></div> <div>Business &amp; Finance</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00 AM - 5:00 PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>No remote/telecommuting opportunity</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div>Provides professional support to PAF Coordinators and Administrators across UNMC which includes guidance on SAP procedures entries, I-9 Forms procedures and ADIS electronic employee HR files) procedures.<br>
Weekly UNMC wide audits to include SAP actions (Human Resources System), required documentation to support action in the Academic Department Information System (ADIS), and I-9 Forms and documents accuracy.<br>
Follows up with PAF Coordinators and Administrators to correct records accordingly.<br>
Provides support to HR departments with preparing, distributing and collecting new hire documents, and all other related personal action forms and supporting documents.<br>
Maintains Human Resource files in ADIS (an electronical personnel) and I-9 Forms.</div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b><i>Additional Information</i></b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>HR Records Coordinator</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Admin Bus Op Associate (Clk)</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB15H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$22.019 - $33.029/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>03/19/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>03/26/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>NA</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>5 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div><div>Increasingly responsible administrative support experience to include<br>
knowledgeable, proficient, and well-informed about modern technology and systems.<br>
<br>
Experience in providing guidance related to internal procedures and experience in providing excellent customer&rsquo;s service.</div><div>
<br>
Experience with excel spreadsheets, generation of professional documents in word and generating power points documents.</div></div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Word, Microsoft PowerPoint</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div> <div>N/A</div>
</div><br>
<div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div><div>1. Accurate data entry (65 words or more per minute).</div><div>
2. Regular attendance and timeliness are essential &ndash; Work schedule 8:00am to 5:00pm.</div><div>
3. Ability to continuously learn and to pursue self-development through personal study, training, and education.</div><div>
4. Ability to adapt and embrace change.<br>
5. Strong organizational, planning, and communication skills.</div><div>
6. Ability to handle multiple priorities with strong attention to detail.</div><div>
7. Ability to organize own work, set priorities and meet critical deadlines.</div><div>
8. Ability to take initiative and to work independently with minimal supervision.<br>
9. A strong sense of urgency and ownership is required.<br>
10. Ability to maintain high levels of confidentiality.</div><div>
11. Regular attendance and timeliness are essential &ndash; Work schedule 8:00am to 5:00pm.</div></div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Associate's degree</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Office Management, Business Management, or related field</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
<div>Experience in generating reports in HRIS enterprise solutions (i.e., PeopleSoft, SAP). Experience with I-9 Forms/I-9 Forms Management Systems.</div>
</div><br>
<div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Preferred Computer Applications:</b></div> <div>SAP</div>
</div><br>
<div><div><b>Preferred Other Computer Applications:</b></div> <div>I-9 Management Systems</div>
</div><br>
<div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/96958</div></div></div></div></div></div></div></div><p></p>

HR Records Coordinator

Genesis Healthcare

<div>Overview:
<div><div><b>Exeter Center is now hiring a Record Management Coordinator!</b></div><div><b>
Full-time. Monday-Friday. Position has a $2,500 sign-on bonus!</b></div><div><b><i>
This is a unique dual role that combines Record Management &amp; Medical Supply Coordinator.</i></b></div><div><b>
As a full-time employee, you may be eligible for Modified Compensation, which would be an additional 25% on your base rate of pay!</b></div></div><div>
</div><div>
At Genesis Healthcare, we are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference. Whether you're an experienced professional or just starting your career, we offer opportunities for growth, development, and advancement in a range of roles. Join us in our mission to enhance the well-being of our patients and residents while making a meaningful impact in the communities we serve.</div>
Responsibilities:
<div><div>The Records Management Coordinator is responsible to maintain, secure and store all written and electronic records within the nursing center in accordance with federal/state regulations and the Genesis' records management program. In addition, you will perform accurate and current diagnostic coding to ensure appropriate patient care billing.</div><div>
</div><ul><li>Perform accurate diagnostic coding to ensure appropriate patient billing.</li><li>Create medical record for all new patient admissions.
</li><li>Perform routine audits of medical records upon patient admission through discharge to monitor compliance with policies regarding documentation, physician visits, timeliness.
</li><li>Maintain the electronic diagnosis list.</li></ul></div>
Qualifications:
<ul><li>High school degree or equivalent is required.
</li><li>College degree strongly preferred or commensurate experience is required.</li></ul>
Benefits:
<ul><li>Variable compensation plans</li><li>Tuition, Travel, and Wireless Service Discounts</li><li>Employee Assistance Program to support mental health</li><li>Employee Foundation to financially assist through unforeseen hardships</li><li>Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off</li><li>Free 24/7 virtual health care provided by licensed doctors for all Anthem medically-enrolled employees and their immediate family members</li><li>On-Demand Pay Program that allows for instant access to a portion of the money you&rsquo;ve already earned</li></ul><div></div><div><br>
We also offer several voluntary insurances such as:<br>
<ul><li>Pet Insurance</li><li>Term and Whole Life Insurance</li><li>Short-term Disability</li><li>Hospital Indemnity</li><li>Personal Accident</li><li>Critical Illness</li><li>Cancer Coverage</li></ul></div><div></div><div><br>
Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service.</div><br>
<div></div>
Posted Salary Range: USD $20.00 - USD $22.00 /Hr.</div>

Records Management Coordinator

<div>Overview:
<div><b>Ridgewood Center is Now Hiring a full-time Records Management Coordinator!</b></div><div><b>
Full-time. 40 hours per week. Monday - Friday.</b></div><div><b>
Full-time is eligible for Medical Benefits or Modified Compensation, which is an additional 25% on the base rate of pay!</b></div><div>
</div><div>
At Genesis Healthcare, we are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference. Whether you're an experienced professional or just starting your career, we offer opportunities for growth, development, and advancement in a range of roles. Join us in our mission to enhance the well-being of our patients and residents while making a meaningful impact in the communities we serve.</div>
Responsibilities:
<div><div>The Records Management Coordinator is responsible to maintain, secure and store all written and electronic records within the nursing center in accordance with federal/state regulations and the Genesis' records management program. In addition, you will perform accurate and current diagnostic coding to ensure appropriate patient care billing.</div><div>
</div><ul><li>Perform accurate diagnostic coding to ensure appropriate patient billing.</li><li>Create medical record for all new patient admissions.
</li><li>Perform routine audits of medical records upon patient admission through discharge to monitor compliance with policies regarding documentation, physician visits, timeliness.
</li><li>Maintain the electronic diagnosis list.</li></ul></div>
Qualifications:
<ul><li>High school degree or equivalent is required.
</li><li>College degree strongly preferred or commensurate experience is required.</li></ul>
Benefits:
<ul><li>Variable compensation plans</li><li>Tuition, Travel, and Wireless Service Discounts</li><li>Employee Assistance Program to support mental health</li><li>Employee Foundation to financially assist through unforeseen hardships</li><li>Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off</li><li>Free 24/7 virtual health care provided by licensed doctors for all Anthem medically-enrolled employees and their immediate family members</li><li>On-Demand Pay Program that allows for instant access to a portion of the money you&rsquo;ve already earned</li></ul><div></div><div><br>
We also offer several voluntary insurances such as:<br>
<ul><li>Pet Insurance</li><li>Term and Whole Life Insurance</li><li>Short-term Disability</li><li>Hospital Indemnity</li><li>Personal Accident</li><li>Critical Illness</li><li>Cancer Coverage</li></ul></div><div></div><div><br>
Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service.</div><br>
<div></div>
Posted Salary Range: USD $18.00 - USD $21.00 /Hr.</div>

AccuFile, Inc

<div><p>Our client, a leading global medical device company, is looking for a skilled and detailed oriented team member to manage the creation, organization, storage, and retrieval of physical and electronic records. Key duties include maintaining filing systems, processing public record requests, ensuring compliance with Record and Information Management policies, training staff in record-keeping procedures, and performing data entry and clerical tasks. This role requires strong attention to detail, organizational skills, knowledge of relevant laws, and the ability to maintain confidentiality and provide excellent customer service.</p><p><b>
Responsibilities</b></p><p><b>
Record Management:</b></p><ul><li>facilitate the physical transfer of physical records weighing approximately 50 pounds each</li><li>lead onsite scanning initiative as well as offsite scanning vendor intake and transfer</li><li>Organize, maintain, and update both physical and electronic records, including filing, scanning, and archiving.</li><li>Records Requests:</li><li>Route incoming record requests to the appropriate Record Coordinator in a timely and complete manner.</li><li>Assist with eDiscovery, Legal, and Human Resources record requests confidentially utilizing the proper channels for escalation</li></ul><p><b>
Compliance:</b></p><ul><li>Advise departments on RIMS-5 standard on minimum content description of physical content and assist in proper description and protocols for electronic record storage.</li><li>Assist Records Coordinators with understanding retention requirements to Johnson &amp; Johnson's Enterprise Retention Schedule and make disposition recommendations when content has met its record obligation.</li></ul><p>
 <b>Training &amp; Support:</b></p><ul><li>Assist in the training of records management software (FileBridge) for Record Custodians</li><li>Assist in the training of Record Coordinators to applicable Worldwide Records and Information Management and Medical Devices Records and Information policies and procedures as well as industry best practices</li><li>Data Entry &amp; Clerical Tasks:</li><li>Perform data entry, maintain databases, and handle general office support duties.</li><li>Assist with ongoing Quality Systems initiatives when asked</li></ul><p><b>
 Report Generation:</b></p><ul><li>Familiarity with creating reports in Excel is helpful</li><li>Be able to run inventory reports from offsite systems such as FileBridge or Iron Mountain Connect</li><li>System Administration:</li><li>Assist in the design and deployment of new or ongoing electronic document management systems (EDMS), including user management and security.</li></ul><p></p><ul><li><br>
Organization &amp; Detail-Oriented: Ability to maintain complex filing systems and ensure data accuracy.</li><li>Computer Proficiency: Skills in data entry, retrieval, and managing electronic documents and databases.</li><li>Communication: Strong written and verbal communication skills to interact with the public, employees, and other departments.</li><li>Confidentiality: Discretion in handling sensitive and confidential information.</li><li>Legal Knowledge: Understanding of records management laws, regulations, and policies.</li><li>Problem-Solving: Ability to analyze situations and take appropriate action in response to record-related inquiries and requests.</li><li>Preferred prior experience handling medical records.</li></ul></div>

Onsite Records Coordinator / Specialist (North of Boston) (2)

Crossroads

<div><h2 class="jobSectionHeader"><b>Crossroads Treatment Centers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
</b></h2><p></p><p>Since 2005, Crossroads has been at the forefront of treating patients with opioid use disorder. Crossroads is a family of professionals dedicated to providing the most accessible, highest quality, evidence-based medication assisted treatment (MAT) options to combat the growing opioid epidemic and helping people with opioid use disorder start their path to recovery. This comprehensive approach to treatment, the gold standard in care for opioid use disorder, has been shown to prevent more deaths from overdose and lead to long-term recovery. We are committed to bringing critical services to communities across the U.S. to improve access to treatment for over 26,500 patients. Our clinics are all outpatient and office-based, with clinics in Georgia, Kentucky, New Jersey, North and South Carolina, Pennsylvania, Tennessee, Texas, and Virginia. As an equal opportunity employer, we celebrate diversity and are committed to an inclusive environment for all employees and patients.
</p><h1 class="jobSectionHeader"><b><i>Day in the Life of a Medical Records Coordinator</i></b></h1><p></p><ul><li><p>
Manage medical coding payer and recoupment reviews to ensure coding accuracy or appeal eligibility.</p></li><li><p>
Review CPT/HCPCS codes from payer audits and recoupments to determine the appropriate documentation to support the services.</p></li><li><p>
Review all applicable documentation of various providers to determine the appropriate codes to assign for all medical services, procedures, and diagnoses from available documentation within electronic medical records.</p></li><li><p>
Be knowledgeable of billing and coding requirements for governmental and private insurance payers.</p></li><li><p>
Utilize coding resources along with any other applicable reference material available to ensure accuracy in coding documentation for all assigned services.</p></li><li><p>
Manage medical records request email and log request accordingly.</p></li><li><p>
Initiates the medical record, ensuring that patient identifying information is on all documentation and accurate.</p></li><li><p>
Communicate with payers and third parties on behalf of payers regarding medical record requests and portal access.</p></li><li><p>
Compile medical records as needed for payer requests and third-party request on behalf of payers related to paid claims.</p></li><li><p>
Process requests for information from outside sources in a prompt fashion, including answering phones and corresponding with outside entities to receive or send information.</p></li><li><p>
Upload and enter medical records into the payer portal or send by other encrypted means of data transfer.</p></li><li><p>
Responsible for safeguarding patient records in line with State and Federal regulation, as well as accreditation standards.</p></li><li><p>
Assist with medical record audits, as needed, to ensure accuracy and quality.</p></li><li><p>
Communicates with Lead Medical Coding Compliance Auditor and Director of Medical Coding Compliance about any chart discrepancies or deficiencies as well as large payer audits.</p></li><li><p>
Working knowledge of HIPAA to ensure confidentiality of patient information and medical records.</p></li><li><p>
Communicate with people of all levels in the organization and external agencies.</p></li><li><p>
Track completion of Medical Records Request.</p></li><li><p>
Manage incoming mail; sorting, logging, and redirecting as necessary.</p></li><li><p>
Assist in providing data for summary reports for the Chief Compliance Officer.</p></li><li><p>
Attending and reporting at weekly team calls with Lead Medical Coding Compliance Auditor, Director of Medical Coding Compliance, and Chief Compliance Officer.</p></li><li><p>
Attend weekly meetings with other Medical Record Coordinators.</p></li><li><p>
Determines method of completing daily workload and priorities to ensure that all responsibilities are carried out in a timely manner.</p></li><li><p>
Other duties and responsibilities pertaining to medical coding compliance monitoring as requested by the Director of Medical Coding Compliance or Chief Compliance Officer.</p></li></ul><p></p><h1 class="jobSectionHeader"><b><i>
Education and Experience requirements</i></b><b>:</b></h1><ul><li><p>
Certified Professional Coder (CPC&reg;), CCS, CCS-P, CPC-A, or CCA preferred. <b>Minimum CPC-A required.</b></p></li><li><p>
High School diploma, GED or equivalent.</p></li><li><p>
Minimum of 1 year of coding experience to identify correct ICD-10-CM and CPT/HCPCS codes preferred</p></li><li><p>
1 Year working with Medical Records in a healthcare facility preferred</p></li><li><p>
Understanding of medical terminology and administrative processes a plus</p></li><li><p>
Computer literate adept skill level on MS Office applications.</p></li><li><p>
Experience in Mental Health or Addiction Medicine a plus.</p></li></ul><p></p><h1 class="jobSectionHeader"><b><i>
Schedule</i></b></h1><p></p><p>
Candidates may start between 7:00 AM to 9:00 AM EST and work an eight-hour shift Monday through Friday.</p><p></p><p>
Position is on-site in Downtown Greenville office.</p><p></p><h1 class="jobSectionHeader"><b><i>
Position Benefits</i></b></h1><ul><li><p><b>
Have a daily impact on many lives</b>.</p></li><li><p><b>
Excellent training if you are new to this field.</b></p></li><li><p><b>
Mileage reimbursement (if applicable) </b>Crossroads matches the current IRS mileage reimbursement rate.</p></li><li><p><b>
Opportunity to save lives every day!</b></p></li></ul><p></p><h1 class="jobSectionHeader"><b><i>
Benefits Package</i></b></h1><ul><li><p>
Medical, Dental, and Vision Insurance</p></li><li><p>
PTO</p></li><li><p>
Variety of 401K options including a match program with no vesture period</p></li><li><p>
Annual Continuing Education Allowance (in related field)</p></li><li><p>
Life Insurance</p></li><li><p>
Short/Long Term Disability</p></li><li><p>
Paid maternity/paternity leave</p></li><li><p>
Mental Health day</p></li><li><p><i>
Calm </i>subscription for all employees</p></li></ul></div>

Medical Records Coordinator (CPC-A) - Greenville, SC

Amedisys

<div>Overview:
<p>
$26.00-$33.00/hour</p><p></p><p><br>
Responsible for planning and directing the billing and office support functions. This position directs administrative services and operations for the care center including billing, purchasing, human resources, communications systems, space utilization, administrative support and mail services. This position coordinates systems and procedures with medical records, data entry, claims review, and personnel functions to ensure efficient operations.</p>
Responsibilities:
<ul><li>Ensures efficient, accurate, and timely operation of the payroll function and compliance with payroll and timekeeping policies.</li><li>
Ensures accurate and timely billing processes by reviewing patient charts for compliance/accuracy with all billing requirements before billing.</li><li>
Promotes compliance with all fiscal intermediary and/or other third-party payors, through education, coaching, and other assistance as necessary.</li><li>
Maintains current knowledge of, and ensures compliance with all federal, state and local regulations in relation to billing processes.</li><li>
May oversee and provide direction to the Records Coordinator to ensure quality and accuracy of medical records information.</li><li>
May participate in screening, interviewing, and making appropriate hiring decisions for Records Coordinator.</li><li>
May participate in Records Coordinator staff performance appraisals/competency reviews as necessary and in compliance with care center policies and procedures.
</li><li>Assists the Director in maintaining required information for audits and licensure reviews including keeping policy and procedure books and personnel records up-to-date.</li><li>
Performs various human resource functions in compliance with care center policies and procedures.</li><li>
Accountable for ensuring compliance with all new and current employee documentation required by Human Resources and regulatory agencies for maintaining employment within the organization including, but not limited to, I-9 compliance, professional licensure, background checks and all other documents related to employment.</li><li>
Ensures appropriate orientation is provided for all new staff.</li><li>
Monitors systems, identifies problem areas, and develops and implements action plans as necessary in relation to office operations.</li><li>
Responsible for reconciliation of petty cash/expenses for care center.</li><li>
Processes Accounts Payables according to care center policies and procedures.</li><li>
Monitors, controls, and orders office and medical supplies. Prepares/conducts inventory control as directed and according to care center policies and procedures.</li><li>
Maintains mobile device supply and equipment orders. Troubleshoots mobile device software/hardware issues.</li><li>
In the absence of an intake coordinator, may be responsible for the Referral and Intake process within the care center.</li><li>
Performs other duties as assigned.</li></ul>
Qualifications:
<div><b>Required</b></div><ul><li>
High school diploma or GED.
</li><li>Two (2+) years office or related experience.
</li><li>Demonstrated knowledge of the appropriate skills for communicating with individuals of all ages, especially the geriatric population. Excellent interpersonal skills including excellent verbal and written communication skills.</li><li>
Strong computer and software skills.</li><li>
Working knowledge of personnel management, record keeping, and office administration.</li></ul><div><b>
Preferred</b></div><ul><li>
Bachelor's Degree in business or related field.</li><li>
Experience in a healthcare environment.</li></ul><p><i>
Amedisys is an equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition or carrier status or any other legally protected characteristic.</i></p></div>

Office Manager

Davis Behavioral Health

<div><p>Davis Behavioral Health (DBH) is actively recruiting for a part-time Off-panel Coordinator/Clinical Records Specialist to join its compliance team.</p><p>
The Off-panel Coordinator manages relationships and clinical details with our contracted private providers and agencies, ensuring quality care is being provided.</p><p><b>
Essential Job Functions</b></p><p>
Off-Panel Coordinator</p><p>
The Off-panel Coordinator/Clinical Records Specialist is responsible for performing the following essential job functions at the expected level and within the expected timeframes:</p><ul><li>
Responsible for all Off-panel Provider activities, including but not limited to:<ul><li>
Complete the full contract process for all off-panel contract providers, including application, document collection, and all other required steps in the process.</li><li>
Complete all functions related to developing and maintaining off-panel contract relationships through active collaboration to answer questions, schedule required meetings, coordinate client referrals, and all other related tasks.</li><li>
In coordination with the Corporate Compliance Office, initiate and complete the authorization process for clients requesting services with off-panel contract providers.<ul><li>
Ensure that clients receiving services are following the authorized frequency and duration.</li></ul></li><li>
Process all required forms and documentation to ensure timely and accurate payment for services rendered.<ul><li>
As outlined in the off-panel contract, approved billing will be paid within 45 business days following approval.</li></ul></li><li>
Complete annual contract renewals using the approved off-panel contract protocols and within established timeframes.<ul><li>
Notify all internal parties when contracts are not renewed to terminate all related processes (i.e., DACS background screening, disable EHR access, etc.).</li></ul></li><li>
Initiate pre-audit tasks for the annual clinical audit for all off-panel providers, including correspondence, document collection, and other related tasks. Audit is completed by the DBH Corporate Compliance Officer.</li><li>
Address all denials and appeals within established timeframes to ensure contractual compliance and timely payment.</li><li>
Coordinate with the DBH Provider Network Specialist on all other activities related to the off-panel contract providers.</li></ul></li><li>
Complete ECT authorizations and billing within established timeframes.</li><li><b>
Residential Placements</b><ul><li>
Work as liaison between DBH and potential residential placement agencies, coordinating with DBH Program Directors and staff at the placement agency to facilitate placement, as needed.</li><li>
Complete authorization letter.</li><li>
Complete follow-up on placement at defined date (30/60 days) for clinical review.</li></ul></li><li>
Maintain the spreadsheet to track all services, expiration dates, payment dates, appeals, and other information related to off-panel providers.</li></ul><p>
Clinical Records Specialist</p><ul><li>
Under the direction and guidance of the Corporate Compliance Officer, and in accordance with federal and state privacy laws/rules and internal policies and procedures, oversee the release of information (ROI) processes at DBH.<ul><li>
Provide training to DBH staff about the client records release process, as requested and supervised by the DBH Corporate Compliance Officer.<ul><li><b>
Authorization to Use and Disclose Health Information (TPO &ndash; Treatment, Payment, and Operations &amp; Non-TPO)</b><ul><li>
Follow the established protocol to accurately process all Authorization to Use and Disclose Health Information forms within the established timeframes.</li><li>
Complete all preparations for copy services of client records.</li><li>
Coordinate with Datavant to ensure that DBH follows their established processes for client records release.</li><li>
Provide excellent customer service to DBH staff, clients, and community partners to address status updates and all other questions about the client record release process.</li></ul></li><li>
Client Requests for Own Records<ul><li>
Follow the established protocol to accurately process all Client Request for Own Records forms within the established timeframes.<ul><li>
Calculate fee</li><li>
Coordinate with client and treatment provider(s)</li><li>
Complete redaction process, as requested by treatment provider(s).</li><li>
All other tasks related to the established protocol.</li></ul></li><li>
Coordinate the subpoenas for client records with the treatment provider(s), Corporate Compliance Officer, and DBH Legal Counsel.</li><li>
Other duties and responsibilities and needed and assigned.</li></ul></li></ul></li></ul></li></ul><p><b>
Additional Job Functions</b></p><p>
In addition to the essential job functions outlined above, the following responsibilities are assigned to this position:</p><ul><li>
Complete all steps to process secondary capitated Medicaid payments for providers in the community, including denials.</li><li>
Serve as back up for the Hospital Liaison, as needed.</li><li>
Schedule and ensure that quarterly fire drills are completed for all required programs as outlined by the State of Utah Department of Health and Human Services Office of Licensing rules.</li></ul><p><b>
Required Qualifications</b></p><p>
Education</p><ul><li>
Bachelor's degree in health administration, health information management, health information technology, or related field.</li><li>
A combination of education and direct professional experience working in a similar role may be substituted for education.</li></ul><p>
Training</p><ul><li>
Complete all required training that is assigned to the Off Panel Coordinator, HIPAA Specialist position by defined deadlines.<ul><li>
Additional training specifically related to HIPAA, and related privacy and security may be required.</li><li>
Be fully trained in the Hospital Liaison essential job functions to complete them within established timeframes to ensure continuity of services when backing up this role.</li></ul></li></ul><p><b>
Experience Required</b></p><p>
Required</p><ul><li>
Previous experience working in a medical or healthcare office or clinic.</li></ul><p>
Preferred</p><ul><li>
Previous experience with HIPAA and privacy regulations is preferred but not required.</li></ul><p><b>
Qualifications/Skills/Abilities</b></p><p>
The <b>Off-panel Coordinator/HIPAA Specialist</b> must possess the following qualifications, skills, and abilities to successfully perform the essential functions of the job:</p><p>
Qualifications</p><ul><li>
Must be at least 18 years old.</li><li>
All employees at DBH must successfully pass a pre-employment criminal background check as well as a pre-employment drug screening. Since Davis Behavioral Health works with Federal grants the company and its employees must comply with the Federal drug laws, including no use of medical marijuana.</li></ul><p>
Skills &amp; Abilities</p><p>
The Off-panel Coordinator/HIPAA Specialist must possess strong verbal communication skills and have demonstrated professional customer service experience. The successful candidate must also demonstrate compassion, courtesy and respect to all clients and their families. Exceptional interpersonal skills with the ability to establish immediate rapport with clients.</p><p>
Spanish speaking is a bonus.</p><p><b>
Compensation &amp; Classification</b></p><p>
The starting wage for this position is outlined below:</p><ul><li><b>
$19.50</b> per hour base wages for applicants who do not have a bachelor's degree</li><li><b>
$22.00</b> per hour base wages for applicants with a bachelor's degree</li><li>
The successful candidate will also be eligible for 1% per year of directly related professional experience on top of base wages at the time of hire.</li></ul><p>
This position is classified as regular part-time and has a non-exempt status. Hours shall not exceed 29 in any given week.</p><p>
The successful applicant will answer telephones and route calls based on requests or subject matter; schedule, reschedule, and cancel appointments: provide information to the public: greet walk-in and potential clients: refer clients to appropriate staff: accept payments: data entry: process and maintain variety of records, file, type, distribute mail, complete end-of-day receipts: and complete other tasks as assigned. Successful applicant must be flexible and willing to perform some intake work, records, and other office duties.</p><p><b>
Schedule &amp; Location</b></p><p>
This position has the following set scheduled:</p><ul><li><p>
Monday through Friday 9:00 am to to 2:30 pm</p></li></ul><p>
This position will be housed at the DBH Main Street Clinic located at 934 South Main Street, Layton, UT 84041.</p><p><b>
Benefits</b></p><p>
The part-time Office Specialist position is not eligible to participate in the agency's benefits program.</p><p>
All employees at DBH are eligible to utilize the agency's robust Employee Assistance Program (EAP) through Intermountain EAP.</p><p><b>
Davis Behavioral Health is an equal opportunity employer.</b></p></div>

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