regional administrative assistant

Chippewa County, WI

<div><div><div><h2 class="jobSectionHeader"><b>Purpose of Position</b></h2></div>
<p></p><div><div><b>JOB SUMMARY</b></div><div>
The job duties of the Administrative Assistant III &ndash; RWC multi-county consortium include but are not limited to ensure that documents, reports, and data are completed accurately, timely, and efficiently; to work independently in a customer service and administrative professional position; to participate in workgroups and teams; and to provide responsive, courteous, and efficient customer service to the Recovery and Wellness Consortium counties and providers.</div><b><br>
This position is full-time, remote/work from home position and will not have an on-site workspace. However, there are required monthly in-person meetings located at the Chippewa County Courthouse in Chippewa Falls, WI.</b><br>
<br>
Go to <b>Job Descriptions</b> for full position description and search: <b>Administrative Assistant III - RWC (Multi-County Consortium).</b><br>
<br>
<b>Application Deadline:</b><b> Monday, May 25th, 2026 at 4:30 PM.</b><br>
<br>
<b>Interviews will be conducted on </b><b>Monday, June 1st and Tuesday, June 2nd, 2026.</b></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Duties and Responsibilities</b></h2></div>
<p></p><div><div><b>DUTIES AND RESPONSIBILITIES</b></div><div>
The duties described below are indicative of what the Administrative Assistant III &ndash; RWC multi-county consortium might be asked to perform. This job description is to incorporate any county ordinances created for the position of Administrative Assistant III &ndash; RWC multi county-consortium. This is not an exhaustive list of job responsibilities and therefore other duties may be assigned:</div><div></div><div><b><br>
Administrative Functions:</b></div><ul><li>
Participate in consortium and lead County meetings.</li><li>
Communicate professionally with counties, providers, consumers, co-workers, and the public.</li><li>
Prepare and accurately complete documents and reports, and perform other administrative professional functions as requested and necessary to meet the needs of the consumers and RWC lead County.</li><li>
Assist in data collection and compilation for annual state reporting and consumer satisfaction</li><li>
Process data accurately and efficiently via an electronic data management system and other computer software programs.</li><li>
Participate and contribute to workgroups and teams; assist with coordination of workgroup or team meetings as requested.</li><li>
Assists managers and co-workers with special projects and events as requested.</li><li>
Maintain consumer file system and/or record retention.</li><li>
Schedule appointments for staff in electronic calendar system as needed.</li><li>
Participate in trainings and learning opportunities for professional development and enhancement of skills.</li><li>
Provide administrative support to the RWC lead County.</li><li>
Data management consumer demographics, growth trends and consumer satisfaction surveys.</li><li>
Complete record checks for other agencies; complete record requests.</li><li>
Other duties as assigned by the division manager.</li></ul><div></div><div><b><br>
Customers:</b></div><div><ul><li>
All prospective, current or past DHS consumers.</li></ul></div><div><b>
Team Members:</b></div><div><ul><li>
Any professional or paraprofessional we work with in the serving of consumers.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><div><b>QUALIFICATION REQUIREMENTS</b></div><div>
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.</div><div></div><div><b><br>
EDUCATION AND/OR EXPERIENCE:</b></div><ul><li>
Associate degree in a clerical field required.</li><li>
Three (3) years of recent related work experience in a Secretarial /Administrative Assistant position required.</li><li>
A valid driver&rsquo;s license required.</li></ul></div></div></div><p></p>

Administrative Assistant III - RWC (Multi-County Consortium)

State of Washington

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><p><b>Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at </b>HREmployment@atg.wa.gov<b>. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or </b><b>www.washingtonrelay.com</b><b>.</b></p><p><br>
<br>
<b>Position and Salary</b><br>
The Attorney General&rsquo;s Office is recruiting for a permanent full time <b>Legal Assistant 1</b> in the Regional Services Division. This position is located in Everett, Washington, and is represented by the Washington Federation of State Employees (WFSE).</p><p><b>
Legal Assistant 1 (Range 42) salary range: $45,024 - $60,132 annually</b><br>
The base pay offered will take into account internal equity and may vary depending on the preferred candidate&rsquo;s job-related knowledge, skills, and experience.</p><p>
The AGO provides a workplace that is understanding of work-life balance and promotes advancement by offering a wide variety of professional development and growth opportunities.</p><p></p><p><b><br>
Excellent benefits</b><br>
Washington State offers one of the most competitive benefits packages in the nation, including Medical/Dental/Vision for employees &amp; dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance. Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more. With the goal of employee health and wellness, we also offer:</p><ul><li>
Flexible schedules and part-time/hybrid telework options;</li><li>
A Wellness Program, an Infants in the Workplace Program, and the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources;</li><li>
Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more. The AGO is a place to belong and make a difference!</li></ul><p></p><p><b><br>
About the Regional Services Division</b></p><p>
The Regional Services Division of the WA State Attorney&rsquo;s Office seeks candidates for the Everett office. Located on the Puget Sound, Everett is approximately 25 miles north of Seattle. One of seven offices of the Regional Services Division, the Everett office provides a wide variety of legal services for a number of different client agencies, including the Department of Children, Youth and Families (DCYF), Department of Labor and Industries (L&amp;I), and Department of Licensing. The office also represents education institutions, including Everett and Edmonds community colleges. The professional staff members and AAGs in Regional Services operate in a highly independent environment (we are our own &quot;General Services&quot;) while also working as an integrated part of the AGO. The seven offices that make up the RSD share this vision: The Regional Services Division (RSD) is committed to the mission, vision, and values of the Attorney General's Office (AGO). To maintain high quality legal services throughout the state: RSD is the &quot;face&quot; of the AGO in the communities we serve. Every day, our actions display effective work by the government. We will capitalize on our similarities, adopting practices based on the successes of other RSD Sections to give efficient legal services, and still respect the places where we have thoughtfully decided to take different approaches around the Division. RSD will persistently tell the story of the contributions we make to the office and to our communities to the larger office and relentlessly consider our own effectiveness to maximize the expertise and skill that we offer as a resource to each other and to the rest of the AGO.</p><p></p><p><b><br>
Duties and Essential Functions of a Legal Assistant 1</b></p><p><br>
Performs general clerical work and basic technical legal assignments, per the following:</p><ul><li>
Receives and screens clients and the public by phone and in person; assists with answers to basic or routine questions; directs parties to appropriate resources. Handles non-routine, sometimes difficult situations and calls requiring the use of problem-solving skills.</li><li>
Receives service of legal documents and immediately saves to the file directory, routes to the appropriate party; reviews documents for court mandated dates.</li><li>
Requests Discovery from client agencies on behalf of the litigation team; documents receipt in the case management program and alert litigation team of receipt.</li><li>
Monitors division electronic mailboxes, per agency and division protocols and policies, routes documents to appropriate staff for processing.</li><li>
Opens and closes case files in legal databases, as directed; adds necessary information to the Case Management System for retention purposes.</li><li>
Acts as liaison with the court clerk's office; identifies, locates and prints court docket for cases the agency is assigned.</li><li>
Performs delivery/messenger services such as distributing and filing legal documents and obtaining signatures in order to meet critical deadlines; apply learned knowledge of court and statutory requirements.</li><li>
Accurately creates Notices of Appearance for filing with the court; obtains signatures from necessary AAG and prepares and signs accompanying proof of service for distribution to parties, electronically or via USPS.</li><li>
Provides backup services to legal assistants and supervisor with various unit projects to meet deadlines, as needed or directed by supervisor.</li><li>
Photocopies and scans documents ensuring exact duplication of originals, saves to designated electronic file folders using case approved naming convention, and distributes conformed copies of orders to opposing counsel and other interested parties.</li><li>
Prepares and archives electronic and paper case files in accordance with legal requirements for protecting confidential information; statutory requirements for public disclosure; office policy, and understands and utilizes agency retention schedule.</li><li>
Numbers and assembles legal documents, evidence, exhibits and other materials as directed, using Adobe Pro.</li><li>
Receives billing statements, cost bills and invoices for uploading to the Purchasing and Payables system for approval. Ability to utilize the ECMS system to check the status of current/open contracts and apply the information to the Purchasing site accurately.</li><li>
Fields calls relating to payments and overdue receipt of warrant detail by reviewing the Purchasing and Payable site for current detail, or to track the fees owed for vendors and experts.</li><li>
Processes LNI payments and cost bills by sending AAG approved fee statements and vouchers to the LNI Accounts Payable email site for processing.</li><li>
Maintains inventory, tracks supplies, prepares orders as needed, following office protocols and procedures.</li><li>
Unloads supply packing slips upon receipt and scans packing slips to the purchasing site.</li><li>
Provides legal support to office paralegals in notifications pertaining to children and families in the juvenile court system to Native American Tribes and Alaskan Villages, per the Indian Child Welfare Act (ICWA).</li><li>
Maintains division's assets and equipment, according to established processes and procedures. Provides training to new staff, as needed.</li></ul><p>
While the duties can seem overwhelming at first glance, the desired candidate will understand the ebb and flow of duties and assignments and develop own processes, over time, to accomplish tasks with limited effort. The office staff and supervisor are willing to offer assistance during the training process and throughout the candidate&rsquo;s tenure, when tasks may be interrupted by filing, an influx of mail to be distributed, or other delay. We also cover tasks when others are out on personal leave.</p><p>
This recruitment announcement may be used to fill multiple open positions for the same classification, in addition to the position(s) listed in this announcement.</p><p></p><p><b><br>
Qualifications:</b></p><p>
Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of one year of experience in a legal environment;</p><p>
Option 2: Two years of legal office experience;</p><p>
Option 3: A combination of three years of college education and/or relevant experience;</p><p>
Option 4: A two year degree in Legal Secretary Studies, Paralegal studies or related field of study.</p><p><b>
Skill &amp; Abilities</b></p><p>
Timeliness and promptness- is readily available during designated work hours, acknowledges customers with immediate response and provides estimated time when requested information will be provided.</p><p>
Working knowledge of Microsoft suite of business applications &ndash; Word, Excel, Outlook email and calendaring; Microsoft 365 Products; Adobe.</p><p>
Working knowledge of agency and court case tracking programs &ndash; Law Manager or equivalent program for AGO case tracking, Odyssey, SCOMIS/JIS, eMotion, and jMotion.</p><p></p><p><b><br>
About the Washington State Office of the Attorney General</b><br>
The Attorney General&rsquo;s Office (AGO) touches the lives of every resident in this state. We serve more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor. The Office is comprised of nearly 700 attorneys and 800 professional staff, all working together to deliver the highest quality professional legal services to Washington state officials, agencies, and entities. This includes:</p><ul><li>
Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations)</li><li>
Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources)</li><li>
Criminal justice and public safety (investigative and prosecutorial support, financial crimes)</li><li>
And much more!</li></ul><p>
Our agency also has national reach, representing the State of Washington before the Supreme Court, the Court of Appeals and trial courts in all cases that involve the state&rsquo;s interest. If you want to make a difference, we may be the perfect fit for you! Learn more about the AGO here.</p><p><b><br>
Commitment to Diversity</b><br>
<br>
Diversity is critical to the success of the mission of the AGO. This means recognizing, respecting, and appreciating all cultures and backgrounds- and fostering the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment.<br>
<br>
One recent measure of the AGO's commitment to diversity can be found in its nomination for <b>Rainbow Alliance and Inclusion Network's </b>&quot;Outstanding Agency Award&quot; in 2019. Our commitment to employee wellness is reflected in earning the 2024 Zo8 Washington Wellness Award.</p><p></p><p><b><br>
Application Instructions</b></p><p>
In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:</p><ul><li>
A letter of interest, describing your specific qualifications for the position;</li><li>
A current resume detailing experience and education.</li></ul><p><b>
Read the Following Information Completely:</b></p><ul><li>
Carefully review your application for accuracy, spelling and grammar before submitting.</li><li>
You may not reapply to this posting for 30 days.</li><li>
The initial screening of applications will be <b><i>solely</i></b> based on the contents and completeness of the &ldquo;work experience&rdquo; and &ldquo;education&rdquo; sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.</li><li><b>
A resume will not substitute for completing the &ldquo;work experience&rdquo; section of the application.</b></li><li>
All information may be verified and documentation may be required.</li><li>
The Washington State Office of the Attorney General does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.</li><li>
The AGO complies with employment eligibility verification requirements of the federal employment eligibility verification form, I-9, and the selected candidate for these roles, on the first day of employment, must be able to provide proof of identity and eligibility to work in the Unities States consistent with the requirements of form I-9. In order to proceed in the consideration process at AGO, you will need to provide work authorization that would not require the AGO to sign a cooperative education agreement with a school.</li></ul><p></p><p><b><br>
Equal Employment Opportunity and Accommodations Requests</b></p><p>
Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment. Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO.</p><p>
The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may <b>contact the recruitment team at </b>HREmployment@atg.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.</p><p>
For questions regarding this recruitment or assistance with the application process, please <b>contact the recruitment team at </b>HREmployment@atg.wa.gov. If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.</p></div></div></div><p></p>

Legal Assistant 1, Regional Services Division, Everett

American Red Cross

<div><h1 class="jobSectionHeader"><b>Please use Google Chrome or Mozilla Firefox when accessing Candidate Home.</b></h1><h1 class="jobSectionHeader"><b><i>
By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network?</i></b></h1><p></p><h1 class="jobSectionHeader"><b>
Join us&mdash;Where your Career is a Force for Good!</b></h1><p></p><p><b>
Job Description:</b></p><p>
Joining The American Red Cross is like nothing else &ndash; it&rsquo;s as much something you feel as something you do. You become a vital part of the world&rsquo;s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.</p><p></p><p>
When you choose to be a force for good, you&rsquo;ll have mentors who empower your growth along a purposeful career path. You align your life&rsquo;s work with an ongoing mission that&rsquo;s bigger than all of us. As you care for others, you&rsquo;re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.</p><p></p><p><b>
Where Your Career is a Force for Good!</b></p><p></p><p><b>
WHAT YOU NEED TO KNOW:</b></p><p></p><p>
We have an opening on our Donor Services team for an Administrative Assistant to support our Virginia and Kentucky Regional leadership teams. This is a onsite position at our facility at 2825 Emerywood Parkway, Richmond, VA.</p><p></p><p>
As an employee at the American Red Cross, you could be on the front lines of making a positive impact on our community. Join our non-profit organization, where your heart and mind go to work!</p><p></p><p><b>
WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities):</b></p><ul><li><p>
Prepare and maintain memos, records, reports, data or correspondence for staff signature.</p></li><li><p>
Review correspondence for consistency with corporate policies and practices. Assist in the development of presentations.</p></li><li><p>
Perform general administrative duties such as maintaining and collecting data, coordinating the provision of organizational services (i.e. purchasing, supplies, catering, copying/printing), coordinating unit mail and communication flow, assisting in expenditure tracking and budget preparation.</p></li><li><p>
Coordinate travel arrangements and associated expenses</p></li><li><p>
Screen telephone and office callers and resolve routine inquiries.</p></li><li><p>
Answer routine requests and direct others to the supervisor, appropriate staff member, or another office.</p></li><li><p>
Schedule and maintain calendar of appointments, meetings, events, program initiatives, and travel itineraries.</p></li></ul><p></p><p><b>
WHAT YOU NEED TO SUCCEED:</b></p><p></p><ul><li><p>
High School Diploma</p></li><li><p>
Minimum 5 years of related administrative experience required.</p></li><li><p>
Knowledge of group dynamics, direct sales, customer maintenance techniques, negotiation skills, and the ability to effectively implement programs is preferred.</p></li><li><p>
Good organizational skills and the ability to handle multiple priorities effectively are required.</p></li><li><p>
Excellent oral and written communication skills, including training and presentation skills, are required.</p></li><li><p>
Good verbal and written communication skills. Experience in personal computer use and Microsoft Office Suite. Proficient typing skills required. Ability to work on a team.</p></li></ul><p></p><p><b>
WHAT WILL GIVE YOU THE COMPETITIVE EDGE :</b></p><ul><li><p>
Outlook &amp; Microsoft Suite Experience Highly Preferred</p></li><li><p>
Advanced working knowledge of Excel, PowerPoint, Outlook &amp; TEAMS Highly Preferred</p></li></ul><p></p><p><b>
PAY INFORMATION:</b><br>
The hourly salary range for this position is $25.00 - $26.00/hr.<br>
Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role.</p><p></p><p><b>
Physical Requirements</b>: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time.</p><p></p><p><b>
BENEFITS FOR YOU:</b></p><p></p><p>
As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:</p><p></p><ul><li><p>
Medical, Dental, Vision plans, Health Spending Accounts &amp; Flexible Spending Accounts</p></li><li><p>
PTO: Starting at 15 days a year, based on type of job and tenure</p></li><li><p>
Holidays: 11 paid holidays comprised of six core holidays and five floating holidays</p></li><li><p>
401K with up to 6% match</p></li><li><p>
Paid Family Leave</p></li><li><p>
Employee Assistance</p></li><li><p>
Disability and Insurance: Short + Long Term</p></li><li><p>
Service Awards and recognition</p></li></ul><p></p><h2 class="jobSectionHeader"><b><i>
Apply now! Joining our team will provide you with the opportunity to
</i></b></h2><h2 class="jobSectionHeader"><b><i>make your career a force for good!</i></b></h2><p></p><p><i>
The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.</i><br>
</p><p><b><i>Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.</i></b></p><p><br>
AmeriCorps, the federal agency that brings people together through service, and its partners &mdash; the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance &mdash; launched Employers of National Service to connect national service alumni with opportunities in the workforce. American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.</p><p></p><p><br>
Interested in Volunteering? Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.</p><p></p><p>
To view the EEOC Summary of Rights, click here: Summary of Rights</p></div>

Administrative Assistant III - Richmond

Texas Department of Criminal Justice

<div></div><div><div><b>Organization</b><b>:</b> PAROLE DIVISION<div>
</div></div><div><b>
Primary Location</b><b>:</b> United States-Texas-LUBBOCK<div>
</div></div><div><b>
Job</b><b>:</b> Office and Administrative Support<div>
</div></div><div><b>
Employee Status</b><b>:</b> Regular<div>
</div></div><div><b>
Schedule</b><b>:</b> Full-time<div>
</div></div><div>
 <b>Travel</b> No<div>
</div></div><div><b>
Salary/Salary Range</b><b>:</b> $3,200.27 (RET 2.5% Less) <b>Pay Basis</b><b>:</b> Monthly<div>
</div></div><div><b>
Hazardous duty/Longevity Pay</b><b>:</b> Hazardous Pay<div>
</div></div><div><b>
Training Academy</b><b>:</b> No<div>
</div></div><div><b>
Work Site Visits</b><b>:</b> No<div>
</div></div><div><b>
Study Material</b><b>:</b> No<div>
</div></div><div><b>
Overtime Status</b><b>:</b> Non-exempt<div>
</div></div><div><b>
Job Posting</b><b>:</b> May 7, 2026, 12:00:00 AM<div>
</div></div><div><b>
Closing Date</b><b>:</b> May 18, 2026, 11:59:00 PM</div><div></div><div><p><br>
JOB SUMMARY<br>
Performs complex administrative support work. Work involves providing administrative support<br>
including disseminating information; assisting with maintaining filing systems; and preparing and<br>
editing reports and documents. Works under general supervision with moderate latitude for the use<br>
of initiative and independent judgment.</p>
<div><b>
ESSENTIAL FUNCTIONS</b><br>
A. Participates in the planning and execution of regional parole programs; coordinates work with<br>
organizational units of the agency; assists in the development of administrative and technical<br>
assistance policies and procedures; and prepares and disseminates information related to<br>
program activities and procedures.<br>
B. Prepares, edits, and distributes correspondence, reports, studies, forms, and documents;<br>
compiles and enters data, makes calculations, and prepares reports; researches, composes,<br>
designs, and edits publications to include forms, manuals, and reports; assists in the preparation<br>
of presentations; and attends meetings, takes notes, and prepares minutes for review.<br>
C. Schedules and coordinates appointments, interviews, and conferences; makes travel<br>
arrangements and prepares related documents; and maintains filing, record keeping, and<br>
records management systems to include automated information systems.<br>
D. Provides liaison to departmental staff, other departments, divisions, agencies, and<br>
organizations; and responds to inquiries regarding rules, regulations, policies, and procedures.<br>
E. Performs criminal information searches and retrieval using Texas Department of Public Safety<br>
criminal history system access.<br>
<ul><li>Performs a variety of marginal duties not listed, to be determined and assigned as needed.</li></ul></div></div><div><div>
MINIMUM QUALIFICATIONS<br>
A. Education, Experience, and Training<br>
1. Graduation from an accredited senior high school or equivalent or GED.<br>
2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative<br>
support, or technical program support experience. Fifteen semester hours from a college or<br>
university accredited by an organization recognized by the Council for Higher Education<br>
Accreditation (CHEA) or by the United States Department of Education (USDE) may be<br>
substituted for each six months of experience.<br>
3. Computer operations experience preferred.<br>
4. Experience in the use of Microsoft Office Suite or equivalent to include word processing,<br>
spreadsheet, database, or presentation software programs preferred.<br>
<ul><li>Must have or be able to obtain a certificate of course completion for the Texas Law</li></ul>
Enforcement Telecommunications System (TLETS) policy and procedures training from the<br>
Texas Department of Public Safety within six months of employment date.<br>
Must meet and maintain TLETS access eligibility for continued employment in position.<br>
 For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html</div>
<p>
Knowledge and Skills<br>
1. Knowledge of office practices and procedures.<br>
2. Knowledge of business terminology, spelling, punctuation, and grammar.<br>
3. Knowledge of agency and departmental organizational structure, policies, procedures,<br>
rules, and regulations preferred.<br>
4. Skill to communicate ideas and instructions clearly and concisely.<br>
5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the<br>
public.<br>
6. Skill to interpret and apply rules, regulations, policies, and procedures.<br>
7. Skill in problem-solving techniques.<br>
8. Skill in the use of computers and related equipment in a stand-alone or local area network<br>
environment.<br>
9. Skill to review technical data and prepare technical reports.<br>
10. Skill in the use of Microsoft Office Suite or equivalent to include word processing,<br>
spreadsheet, database, or presentation software programs.<br>
11. Skill to type 45 words per minute (with no more than 10 errors) preferred.</p>
<p>
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION<br>
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend<br>
repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize,<br>
lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor<br>
equipment.<br>
B. Conditions include working inside, working around machines with moving parts and moving<br>
objects, radiant and electrical energy, working closely with others, working alone, working<br>
protracted or irregular hours, and traveling by car, van, bus, and airplane.<br>
C. Equipment (machines, tools, devices) used in performing only the essential functions include<br>
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and<br>
automobile.</p></div><div><b>
Additional Information</b><div></div><p><br>
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor&rsquo;s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete</p><p>
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.</p><p>
Only candidates selected for an interview will be contacted.</p><p>
*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *</p><p>
Questions regarding this posting may be directed to:</p><p>
Sharon Bayliff<br>
Human Resources Headquarters<br>
2 Financial Plaza, STE 600<br>
Huntsville, TX 77340<br>
PH (936) 437-4229<br>
EMAIL hr.selectionsteam6@tdcj.texas.gov</p><b>
Military Occupation Specialty Code</b><div></div><p><br>
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.</p><p>
Military Crosswalk Guide - Prepared by the State Auditor's Office</p><p>
Texas State Auditor's Office - Job Descriptions</p></div><div><b>
EEO Statement</b><div></div><p><br>
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.</p></div></div>

Administrative Assistant III - Assistant to Parole Regional Director - Parole Division - Lubbock Parole Office (720292)

The Lotis Engineering Group, P.C.

<p><b>Job Description</b></p><p>Lotis Environmental, LLC is hiring a NEPA Administrative Assistant to support our growing NEPA practice. This is a <b>fully remote, full-time position</b> open to candidates based <i>in or near</i> <b>Spokane, WA</b>. You'll work directly alongside a dedicated Project Lead who is also local to Spokane &mdash; making in-person onboarding, training, and occasional check-ins easy and accessible.</p><p>This role is built for someone who is organized, dependable, and takes real pride in getting the details right. No prior NEPA experience required &mdash; we provide full training and set you up for success from day one.</p><p><b>About Lotis</b></p><p>Lotis Environmental specializes in environmental due diligence and regulatory compliance, serving clients in the wireless communications and commercial real estate industries. We deliver high-quality reporting and concierge-level service from our headquarters in Buffalo, NY, with team members nationwide. At Lotis, you'll find a respectful, family-style culture that genuinely supports your growth &mdash; professionally and personally.</p><p><b>What You'll Do</b></p><ul><li>Pull, review, and organize maps and project data with a high degree of accuracy</li><li>Prepare and submit documents to government agencies, tribes, and other stakeholders</li><li>Coordinate legal public notices</li><li>Communicate with tribal and government agencies as directed</li><li>Track, sort, and manage incoming correspondence and agency responses</li><li>Maintain organized records and filing systems</li><li>Perform data entry and manage information packages</li><li>Support your Project Lead proactively &mdash; flagging issues early and keeping things moving without being asked</li></ul><p><b>Who You Are</b></p><p>This role is a great fit if you:</p><ul><li>Take ownership of your work and follow through without needing constant reminders</li><li>Communicate proactively &mdash; you give updates, flag problems early, and ask questions before things go sideways</li><li>Are highly organized and genuinely bothered when details slip through the cracks</li><li>Work well within clear processes and structure, and help improve them over time</li><li>Stay calm and steady under deadline pressure</li><li>Prefer a collaborative, low-drama work environment where the goal is just to do good work</li></ul><p><b>What We're Looking For</b></p><p><i>Required</i></p><ul><li>High school diploma or equivalent</li><li>Strong attention to detail &mdash; accuracy is everything in this role</li><li>Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Access)</li><li>Clear, professional communication skills &mdash; written and verbal</li><li>Ability to manage multiple priorities independently and stay organized</li></ul><p><i>Preferred</i></p><ul><li>Prior experience in an administrative or project support role</li><li>Familiarity with environmental consulting, NEPA, or regulatory processes (helpful but not required &mdash; we train!)</li><li>Bachelors Degree</li></ul><p><b>Employment Details</b></p><ul><li><b>Job Type:</b> Full-Time (40 hours/week)</li><li><b>Schedule:</b> Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM; flexible hours negotiable</li><li><b>Location:</b> Remote &mdash; <i>candidates must be based in or near Spokane, WA</i></li><li><b>In-Person:</b> Occasional meetings with your local Project Lead as needed</li></ul><p><b>Compensation &amp; Benefits</b></p><ul><li>$18.00&ndash;$22.00/hour, based on experience</li><li>PTO and sick time</li><li>8 company-paid holidays (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day After Thanksgiving, Christmas Eve, Christmas Day) + 1 floating holiday</li><li>401(k) with 3% company contribution (after eligibility)</li><li>Health insurance (partially employer-funded)</li><li>Dental insurance available</li><li>Flexible schedule</li><li>Professional development, including NEPA training and certifications</li></ul><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>This role requires proactive communication and strong follow-through &mdash; your Project Lead needs to be able to trust that things won't fall through the cracks. Can you describe a situation where you managed multiple tasks or deadlines at once? How did you stay organized, and how did you communicate progress to others?</li></ul><p>Work Location: Remote</p>

NEPA Administrative Assistant – Spokane, WA (Remote)

Consolidated Water Group

<p></p><div><p><b>Executive Assistant &amp; HR Coordinator</b></p><p><b>
Reports To: </b>Regional Vice President</p><p><b>
Office Location: </b>Frederick, Colorado</p><p><b>
Classification: </b>Exempt</p><p><b>
Minimum Experience: </b>5 years</p><p><b>
Standard Hours: </b>8:00 AM &ndash; 5:00 PM</p><p><b>
Travel Required: </b>Occasional</p><p><b>
Compensation Range: </b>$68,000 &ndash; $85,000 annually, commensurate with experience</p><p><i>
Pursuant to the Colorado Equal Pay for Equal Work Act (C.R.S. &sect; 8-5-101 et seq.), the salary range for this position is provided above. Final compensation will be determined based on the candidate&rsquo;s qualifications, experience, and internal equity.</i></p><p><b>
POSITION SUMMARY</b></p><p>
The Executive Assistant &amp; HR Coordinator serves as a trusted operational partner to the Regional Vice President (RVP), providing high-level executive support and ensuring that leadership priorities, communications, and schedules are managed with precision and discretion. This role operates as the organizational backbone of the regional office, keeping executive operations running smoothly while also serving as a reliable first point of contact for routine HR processes.</p><p>
The primary focus of this position is executive-level support. The HR component is intentionally bounded: this role handles administrative HR tasks, maintains compliance-related records, and facilitates routine people-operations processes, escalating more complex HR matters to the HR Manager. The ideal candidate is a proactive, detail-oriented professional who thrives in a dynamic environment, communicates clearly across levels, and takes genuine pride in making operations run efficiently.</p><p><b>
KEY RESPONSIBILITIES</b></p><p><b><i>
Executive &amp; Administrative Support</i></b></p><ul><li>
Manage the Regional Vice President&rsquo;s complex calendar, including scheduling meetings, resolving conflicts, and ensuring adequate preparation time for key commitments.</li><li>
Oversee and triage the RVP&rsquo;s email inbox, drafting responses, flagging priority items, and maintaining organized correspondence.</li><li>
Coordinate travel arrangements, itineraries, and logistics for the RVP and leadership team.</li><li>
Prepare reports, presentations, meeting agendas, and business correspondence on behalf of the RVP and Director of Operations.</li><li>
Serve as a communication hub, facilitating timely and clear coordination between the RVP and internal departments, external partners, and field teams.</li><li>
Anticipate the RVP&rsquo;s needs and proactively manage administrative priorities to support effective decision-making.</li><li>
Coordinate trade shows, networking events, marketing initiatives, and local business conferences in collaboration with the RVP.</li><li>
Assist with department budget planning by coordinating with Accounting to compile annual budget information and client reports.</li><li>
Maintain strict confidentiality and exercise sound judgment in handling sensitive information.</li></ul><p><b><i>
Operations Coordination</i></b></p><ul><li>
Support the RVP and Director of Operations with day-to-day administrative tasks and cross-functional coordination.</li><li>
Track and manage key operational, HR, and compliance deadlines across the regional office.</li><li>
Assist with company-wide system and process improvement initiatives to enhance efficiency and accuracy.</li><li>
Help maintain company policies and procedures manuals across multiple office locations.</li><li>
Liaise with HR, Accounting, and other departments to ensure smooth information flow and follow-through on action items.</li><li>
Support the hiring and training of administrative staff as needed.</li><li>
Assist with employee events, trainings, and engagement activities.</li></ul><p><b><i>
HR Process Support</i></b></p><p><i>
This role supports, but does not own, HR functions. The focus is on administrative facilitation and process coordination, with escalation to the HR Manager for any complex or sensitive matters.</i></p><ul><li>
Assist with recruitment and onboarding administration, including scheduling interviews, coordinating new hire paperwork, I-9 verification, system access requests, and orientation logistics.</li><li>
Support offboarding processes and related administrative documentation.</li><li>
Maintain and update employee personnel files and HR records in compliance with Colorado recordkeeping requirements.</li><li>
Track employee certifications, licenses, training completions, and compliance deadlines, proactively flagging upcoming expirations to the appropriate parties.</li><li>
Serve as the first point of contact for routine HR and administrative questions, directing employees to the appropriate resources and escalating complex or sensitive matters to the HR Manager.</li><li>
Assist with distributing, collecting, and organizing employee forms, acknowledgments, and HR-related documentation.</li><li>
Monitor and maintain required federal and Colorado labor law postings in designated employee areas.</li><li>
Provide general administrative support to the HR Manager as directed.</li></ul><p><b>
EDUCATION &amp; QUALIFICATIONS</b></p><ul><li><b>
Education: </b>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field, or equivalent professional experience.</li><li><b>
Experience: </b>Minimum 5 years in an executive assistant, administrative, or HR coordinator role; experience supporting senior leadership strongly preferred.</li><li><b>
HR Knowledge: </b>Working familiarity with Colorado and federal employment laws, HR administrative processes, and HRIS systems (ADP preferred).</li><li><b>
Technical Skills: </b>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); comfort with calendar management and communication tools.</li><li><b>
Communication: </b>Excellent written and verbal communication skills; ability to draft professional correspondence and presentations on behalf of leadership.</li><li><b>
Organization: </b>Exceptional attention to detail, ability to manage competing priorities, and a strong sense of urgency and follow-through.</li><li><b>
Discretion: </b>Demonstrated ability to handle confidential and sensitive information with professionalism and sound judgment.</li></ul><p><b>
WORK CONDITIONS</b></p><ul><li>
Based in Frederick, Colorado; on-site presence required during standard business hours.</li><li>
Standard office environment with occasional lifting or moving of materials.</li><li>
May require occasional travel to other company locations or events.</li><li>
Some flexibility may be required during periods of elevated activity, special projects, or key deadlines.</li></ul><p><i>
This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, or qualifications</i></p></div>

Executive Assistant and HR Coordinator

Regional Brain & Spine

<p>Part-time Medical Assistant needed at Regional Brain &amp; Spine. Great opportunity to grow in a fast-paced, team-focused clinic setting.</p><p>Regional Brain &amp; Spine is a leading provider of specialized neurosurgery, pain management and physical medicine and rehabilitation care in Southeast Missouri. We're currently hiring a Medical Assistant to support our dynamic clinical team. If you're a detail oriented professional with experience in patient care or administrative clinical support, we encourage you to apply!</p><p>This position is ideal for candidates with prior experience in a medical office, or those with backgrounds as a Certified Nursing Assistant (CNA) or Phlebotomist looking to transition into a medical office environment.</p><p>Key Responsibilities</p><ul><li>Assist with patient rooming and discharges during clinic visits</li><li>Update patient charts and information in Electronic Health Records (EHR)</li><li>Triage and respond to incoming phone messages professionally</li><li>Schedule and manage patient appointments</li><li>Coordinate insurance prior authorizations as needed</li></ul><p>Qualifications</p><ul><li>Experience as a Medical Assistant, CNA or Phlebotomist (preferred)</li><li>Knowledge of insurance processes and prior authorizations</li><li>Proficiency with EHR systems (preferred)</li><li>Experience with DEXA imaging is preferred; however, training may be provided for the right candidate</li><li>Excellent communication and organizational skills</li><li>Ability to work independently and with a team</li></ul><p>Pay: $16.00 - $18.00 per hour</p><p>Expected hours: 25.0 &ndash; 30.0 per week</p><p>Benefits:</p><ul><li>On-the-job training</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>clinical or hospital: 1 year (Preferred)</li></ul><p>License/Certification:</p><ul><li>Certified Medical Assistant or Certified Nursing Assistant (Preferred)</li></ul><p>Work Location: In person</p>

Part-Time Medical Assistant

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