sales coordinator and document controller

Index Lights

Job Title Sales Coordinator and Document Controller &ndash; INDEX LIGHTS &ndash; Saudi ArabiaLocation JeddahCompany Description Index Lights was established in 2003 in Jeddah. The company provides lighting solutions for industrial, retail, and commercial sectors across Saudi Arabia. It designs and manufactures lighting products using high-quality components. The company delivers cost-effective and customized solutions for upgrades, new installations, and large projects. A strong focus on quality and innovation supports its growth in the Saudi market.Role Summary Manages Pre-Sales activity including but not limited to:<ul><li>Making Quotations, Delivery Notes</li><li>Making Purchase Invoice</li><li>Managing Vendor payments</li><li>Document Control of all related transactions</li></ul>Key Responsibilities<ul><li>Preparing commercial/technical/budgetary quotations, handling projects and Dealing with Suppliers</li><li>Creating Delivery Notes and order confirmation.</li><li>Know how about making purchasing orders and purchase invoice in system</li><li>Managing related Records</li><li>Stock Reconciliation and Supplier Account Reconciliation.</li></ul>Qualifications<ul><li>Full time bachelor&rsquo;s degree and relevant experience</li><li>Minimum 2-3 years of experience in Same Role</li><li>Product Knowledge and Industry Experience</li><li>Expert in Microsoft office specially excel.</li><li>Strong Oral and Written Communication Skills.</li><li>Time Management skills</li><li>Strong Relationship Building.</li><li>Customer Service Skills.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>We must fill this position urgently. Can you start immediately?</li><li>What is your expected salary?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Sales Coordinator: 2 years (Required)</li><li>Document Controller: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Jeddah (Required)</li></ul>Work Location: In person

Sales Coordinator and Document Controller

KONE

<div><div><div>Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency by putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing.
It's time to make a move. Join our flow.
We are looking for an energetic and organized Project Admin &amp; Documents Controller, to be based in Jeddah.
In this role you will supports the Project Managers by performing project management tasks which include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, monitoring invoicing status vs. billing plan and reports deviations.
What will you do?
 <ul><li>Collect information for Project Manager&rsquo;s and Supervisor decision making.
</li><li>Monitor the project schedule to help maintain the project plan and notify Project Manager about the need to update schedules.
</li><li>Support Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, prepare documentation for the right stakeholders and ensure that all documentation is available when needed and correctly archived.
</li><li>Responsible for monitoring invoicing status vs. billing plan and reports deviations.
 </li><li>Verify collection and report deviations, prepare status information for forecast reviews and for contacting customer when issues are found.
 </li><li>Responsible for monitoring and updating cost forecast with actuals and incoming invoices.
</li><li>Handle project&rsquo;s requests for logistics needs and supports PM and Supervisor, coordinating with Logistics Coordinator.
 </li><li>Prepare revenue and cost plan status information for forecast reviews.
</li><li>Responsible for administration of change orders / variation sale.
</li><li>Handle the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation.
</li><li>Document management: Create, update, and maintain a system for managing the entire lifecycle of documents, including creation, review, and version control
</li></ul><ul><li>Are you the one?
</li></ul><ul><li>Bachelor degree in Business Administrator.
</li><li>3 - 5 years&rsquo; experience in similar role.
</li><li>Excellent communication, coordination and follow up skills.
</li><li>Strong user of MS Office applications specially MS Excel.
</li><li>SAP experience is mandatory.
</li>Excellent Arabic and English language skills. 
<li>
</li></ul></div></div>At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on www.kone.com/careers</div>

Project Administrator & Documents Controller

Azad Properties

<div>We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.
<h2 class="jobSectionHeader">Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office</h2>
<ul><li>Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.</li>
<li>Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.</li>
<li>Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.</li>
<li>Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.</li>
<li>Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.</li>
<li>Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.</li>
<li>Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.</li>
<li>Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.</li>
</ul><h3 class="jobSectionHeader">Essential Qualifications and Experience for Administrative Coordinator Roles</h3>
<ul><li>Previous experience in an administrative, office coordinator, or similar support role is highly desired.</li>
<li>Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.</li>
<li>Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.</li>
<li>Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.</li>
<li>Fluency in English is required; additional language skills will be considered an asset.</li>
</ul><h4 class="jobSectionHeader">Key Skills and Attributes for an Effective Administrative Coordinator</h4>
<ul><li>Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.</li>
<li>Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.</li>
<li>Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.</li>
<li>Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.</li>
<li>Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.</li>
</ul><h5 class="jobSectionHeader">Desirable Competencies and Additional Attributes for Administrative Coordinators</h5>
<ul><li>Experience working within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with records management systems, visitor management software, or event coordination tools.</li>
<li>Willingness to support wider office needs and provide back-up to reception or finance administration as required.</li>
<li>Eager to learn and contribute to continuous improvement of office procedures and policies.</li>
<li>Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.</li>
</ul>
If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.</div>

Administrative Coordinator

Food Services Co.

<ul><li>Job Title:</li></ul>Cost ControllerRole:The Cost Controller is responsible for monitoring and controlling costs within an organization, analyzing financial data, identifying cost-saving opportunities, and ensuring adherence to budgetary guidelines.Responsibilities:&middot; Develop and implement cost control strategies, policies, and procedures to manage and optimize expenses across the organization.&middot; Monitor and analyze financial data, including budgets, forecasts, and actual expenses, identifying variances, trends, and areas of concern, and providing insights to senior management.&middot; Prepare and present financial reports, dashboards, and performance metrics to track and communicate cost control efforts, highlighting opportunities for improvement and areas of risk.&middot; Coordinate with department heads and project managers to establish budgetary guidelines, allocate funds, and monitor spending against approved budgets and forecasts.&middot; Conduct regular budget reviews and variance analyses, identifying discrepancies, root causes, and corrective actions to ensure budget compliance and cost containment.&middot; Implement cost-saving initiatives and efficiency improvements, such as process automation, vendor negotiations, and inventory management strategies, to reduce expenses and improve profitability.&middot; Collaborate with procurement, operations, and finance teams to streamline processes, standardize procedures, and optimize resource allocation to minimize waste and maximize value.&middot; Ensure compliance with financial policies, procedures, and regulations, including internal controls, audit requirements, and accounting standards, to maintain financial integrity and transparency.&middot; Develop and maintain relationships with key stakeholders, such as department heads, finance managers, and external auditors, fostering collaboration and alignment on cost control objectives and initiatives.&middot; Stay updated on industry trends, economic conditions, and best practices in cost control and financial management, continuously learning and adapting strategies to remain competitive and innovative.KPIs:&middot; Recipe review and cost parameter adjustments&middot; Demand planning vs budget&middot; Cost savings achieved&middot; Budget variance (actual vs. budgeted)&middot; Cost per unit or cost per project&middot; Return on investment (ROI) for cost-saving initiatives&middot; Inventory turnover ratio&middot; Procurement cost savings&middot; Operating expense ratio&middot; Gross margin percentage&middot; Net profit marginEmployee satisfaction and engagement in cost control effortJob Type: Full-timePay: ﷼6,000.00 - ﷼7,000.00 per monthAbility to commute/relocate:<ul><li>Jeddah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Work Location: In person

Cost controller

Valvoline Global KSA

<div>
 
 
 Why Valvoline Global Operations?
 
 
 
 Valvoline Global is a worldwide leader in automotive and industrial solutions, creating future-ready products and best-in-class services for partners around the globe. Established in 1866, we introduced the world&rsquo;s first branded motor oil, claiming our position as The Original Motor Oil. As an affiliate of Aramco, one of the world's largest integrated energy and chemicals companies, we continue to invest strategically and expand globally, driving unparalleled product innovation and sustainable business solutions.
 
 
 
 Our corporate values of care, integrity, passion, unified, and excellence
 
 shape everything we do. Living out our values is what makes our company, our employees, our partners, our customers, and the communities we serve great.
 
 <ul>
 <li>
 When you join Valvoline Global, you join a culture that is committed to: treating all people with care, operating with integrity, striving for excellence in everything we do, showing passion about delivering on our commitments, and being unified in all our enterprise endeavors.
 </li>
 </ul>
 
 
 
 
 
 Job Overview
 
 
 
 The Financial Controller is responsible for financial governance, reporting accuracy, and ensures compliance with US GAAP, local statutory, tax compliance and legal reporting requirements for the legal entities. They oversee internal controls, coordinate audits, and ensure the integrity of financial statements. They also provide leadership and guidance to the broader finance team. Sits at the helm of the overall finance department. Coordinates with both commercial and operational finance to ensure sound governance.
 
 
 
 
 
 
 How You Make an Impact
 
 
 
 
 
 
 
 Specific Responsibilities:
 
 Leading the General Ledger activities in the market and interaction with GBS in Delhi (India).
 
 
 Accountable for the preparation of specifications/reconciliations and documentation of financial data, e.g., the financial statements; Continuous improvement of the financial processes and internal controls.
 
 
 Responsible for data management and processes transition under for planned transformation.
 
 
 
 
 
 
 Financial Closing activities
 
 : Coordination and execution of the month end closing activities of the entities according to closing schedule and in line with both US GAAP and internal accounting guidelines.
 
 
 Coordination and/or preparation of entries that are needed based on monitoring of the financial results during the month and closing; Liaise with Accounting team in GBS Delhi (India) on preparation and progress of the closing.
 
 
 
 
 
 
 Statutory Reporting
 
 : Identify country specific Legal &amp; Statutory requirements (e.g. content, format, filing due dates,
 
 
 penalties); Compile Statutory Accounts and Tax Returns (e.g. coordinate completion of Statutory Accounts, prepare Financial Statements, prepare Notes to the Financial Statements, prepare Management Report, file Financial Statements and Tax Returns to local authorities)
 
 
 
 
 
 
 Internal Controls &amp; Compliance
 
 : Design, implement and test controls; ensure GAAP/IFRS adherence, and file taxes including the CGGF implementation from Aramco (including current gap assessment and implementation plan)
 
 
 
 
 
 
 Audit Coordination
 
 : Liaise with external &amp; internal auditors, compile audit documentation, and resolve findings.
 
 
 
 
 
 
 Debt &amp; Treasury Management
 
 : Oversee borrowing, manage debt covenants, and maintain banking relationships.
 
 
 
 
 
 
 Payroll &amp; Benefits
 
 : Supervise payroll processing and ensure payments are made according to policy.
 
 
 
 
 
 
 Stakeholder Reporting
 
 : Keep close contact with Business Controller on matters related to gross profit e.g. monitor sales accruals, take corrective actions in operating results, Identify, valuate and quantify any Internal risks; Ensures SOX compliance for the locations in the country/countries; Back up for the Financial Director in KSA; Participate in special (ad-hoc) projects. Participate in tax audits in KSA and support team in MEA.
 
 
 
 
 
 
 Team Leadership
 
 : Hire, train, and mentor accounting staff.
 
 
 Other duties and responsibilities as determined by Valvoline from time to time in its sole discretion.
 
 
 
 
 
 
 What You Bring to the Role
 
 
 <ul>
 <li>
 Professional qualification or similar University level degree in Accounting &amp; Finance.
 </li>
 <li>
 10 years of experience in finance operations and controlling with similar industry in KSA, must know SAP system.
 </li>
 <li>
 Professional level of knowledge of modern accounting practices.
 </li>
 <li>
 Good understanding of US GAAP reporting
 </li>
 <li>
 Good understanding of Local GAAP reporting &amp; Tax regulations for countries of responsibility
 </li>
 <li>
 Experience with Internal Controls (SOX)
 </li>
 <li>
 Good understanding of the use and application of ERP systems (SAP pre)
 </li>
 <li>
 Good understanding of the use and application of other IT software (Excel, Word &amp; PowerPoint)
 </li>
 <li>
 Experience with cultural diversity
 </li>
 <li>
 Pro-active, hands-on mentality, convincing, motivated, team player and leadership skills
 </li>
 <li>
 Fluent in English, both verbal and written, Arabic would be a plus.
 </li>
 </ul>
 
 
 
 
 
 Working Conditions / Physical Requirements / Travel Requirements
 
 
 <ul>
 <li>
 
 Working Conditions / Physical Requirements
 
 : Office Environment
 </li>
 <li>
 
 Travel Requirements
 
 : 10%
 </li>
 </ul>
 
 
 
 
 Valvoline Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Are you good at what you do? Join us.
 
 
 The Company has put a process in place to make its recruitment process accessible to any and all users. Reasonable accommodations will be provided, upon request, to applicants with disabilities in order to facilitate equal opportunity throughout the recruitment and selection process. Please contact Human Resources at 1-800-Valvoline to make a request for reasonable accommodation during any aspect of the recruitment and selection process. The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
 
 
 
</div>

Financial Controller

Integrated Personnel Services Limited

<div>
 
 We Are Looking for a HR coordinator to Join Us
 
 
 at Integrated Personnel Services Limited
 
 
 
 
 
 📍 Location: Jeddah, Saudi Arabia
 
 
 ⏳ Availability: Immediate Joining
 
 
 
 
 
 Requirements:
 
 
 
 
 
 Minimum 2-3 years of experience in Manpower Recruitment /Human Resources
 
 
 
 
 
 Strong experience in Recruitment
 
 
 
 
 
 Excellent communication and negotiation skills
 
 
 
 
 
 Fluent in English and Arabic
 
 
 
 
 
 Driving License is mandatory
 
 
 
 
 
 Experience in the Saudi market is a plus
 
 
 
 
 
 Education:
 
 
 
 
 
 Bachelor&rsquo;s Degree
 
 
 
 
 
 📩 Interested candidates may share their CV and availability to:
 
 
 📧 namita.b@ipsl-global.com/recruitment.ksa@ipsl-global.com
 
</div>

Human Resources Coordinator

Increez

<div><div><div><div>ocation: Jeddah, Saudi Arabia
 
Duration: 4 to 6 Months
 
Salary: SAR 30,000 &ndash; 35,000/month (All-inclusive)
 
 
Project Type: Fast-Track &ndash; High Pressure, Quick Turnaround - possibility to have more projects
 
 
Job Summary:
 
We are looking for a highly driven, assertive, and experienced Site Coordinator Engineer to lead on-site coordination for a fast-track project in Jeddah. The ideal candidate is solution-oriented, can work under pressure, and brings strong leadership in managing multi-disciplinary teams and site activities with tight timelines.
 
 
Requirements:
 
<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architecture, or related field.
</li><li>7+ years experience in site execution and coordination (GCC preferred).
</li></ul></div></div></div><div></div><div><div><h4 class="jobSectionHeader">Company Profile</h4></div></div></div><div></div>

Site Coordinator Engineer ( 4 to5 months project)

Explore 345+ Sales coordinator and document controller in Jeddah Saudi Arabia this January. Find roles across top companies and apply now to boost your career.