administrative assistant Jobs in Al Ayn United Arab Emirates

administrative assistant

clinic secretary Jobs in Al Ayn United Arab Emirates

clinic secretary

secretary

4A General Contracting and Real Estate LLC

Job Title: Secretary Department: Administration / Office Support Reports To CEO, Managing Director &amp; Engineers,Job Summary:The Secretary provides administrative and clerical support to ensure the smooth operation of the general contracting and real estate office. The role involves handling communication, preparing documents, assisting with project coordination, and maintaining organized records for office and site operations.Key Responsibilities:<ul><li>Handle all incoming and outgoing communications such as phone calls, emails, and correspondence.</li><li>Prepare and format letters, memos, quotations, invoices, and other company documents.</li><li>Maintain organized filing systems for contracts, project documents, and employee records (both hard and soft copies).</li><li>Schedule and coordinate meetings, appointments, and site visits for engineers and management.</li><li>Prepare and monitor daily and monthly timesheets for laborers and site staff.</li><li>Communicate regularly with engineers for site project updates, work progress, and manpower status.</li><li>Assist in the preparation of project reports, submittals, and related documentation.</li><li>Record and distribute meeting minutes to concerned departments.</li><li>Maintain and update company records, employee attendance, and petty cash reports.</li><li>Coordinate with suppliers, subcontractors, and clients for administrative requirements.</li><li>Ensure timely renewal of company documents such as trade licenses, insurances, and employee visas.</li><li>Support HR and Accounting departments with clerical tasks such as document scanning, filing, and data entry.</li><li>Monitor and maintain office supplies and ensure proper documentation of office purchases.</li><li>Handle confidential and sensitive information with professionalism and discretion.</li><li>Perform other administrative tasks as required by management.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Secretary

adept tax consultancy @ organization of accounts

- Communicating with customers via WhatsApp, call or email.- Determine the manager&rsquo;s appointments-Skill in using a computer - excellent use of Microsoft Office programs (Word, Excel, PowerPoint, etc.).-Skill in writing reports on the daily work of the administration-Skill in writing emails to clients- Opening a file for each client, a paper file and a file on the computer, with scanning of documents- Continuously updating customer data (from commercial licenses, changing owners, commissioners, communication channels, etc....)- Client contracts file - extended- Opening a file for simple transactions, determining the time of requesting service for the transaction and the flow of the transaction, and providing the manager with a report on the status of transactions with employees.- Communicating with clients from the beginning of the month who have tax returns or accounting services and setting an appointment to visit or receive documents.- Preparing work files for employees according to each employee&rsquo;s client- Opening a file for clients who have declarations for the current period in the computer and preparing the work papers.- Distributing tasks or transactions to employees.- Teaching you some quick transactions in order to complete them- Sending promotional emails- Follow social media pages- Follow the office website- Issuing invoices to customers and price offers using Zoho or QuickBooks- Teaching you how to use the Canva program to create promotional images.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>secretary: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic - English (Preferred)</li></ul>License/Certification:<ul><li>Driving License (Preferred)</li></ul>

Ultra Medical Center

We are currently looking for Clinic Secretary - Female with atleast 2 years of experience in UAE Healthcare. Degree/Diploma/Certificates in Medical field.1.1 Welcome patient and families.1.2 Instant interpreting between doctor and patient.1.3 Prepare examination room.1.4 Implementing care as instructed by the Registered nurses in order to meet the individual&rsquo;s needs.1.5 Working under supervision of a Registered nurses in assisting with care needs as required.1.6 Assist registered nurses and administration staff in maintaining adequate stock levels.1.7 Carry out basic assessments of patient&rsquo;s e.g. base line observations, urinalysis, blood glucose monitoring height and weight as directed by the registered nurses.1.8 To maintain effective channels of communication, liaising as appropriate with all members of the multi-disciplinary team within and external to UMC under the direction of the Registered nurses.1.9 To be aware of and maintain confidentiality in both written and spoken information.Giving and receiving information both written and verbal. This includes recording patient informationJob Type: Full-timePay: AED3,000.00 per monthAbility to commute/relocate:<ul><li>Al-Ayn: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE Hospital: 2 years (Required)</li></ul>Location:<ul><li>Al-Ayn (Required)</li></ul>

CLINIC SECRETARY

United Arab Emirates University

Job Description
 
Responsible for effective and efficient execution of administrative work and ensure effective operations of the Office of the Assistant Dean for Medical Education, including but not limited to being the College Administrator of the National Board of Medical Examiners; assisting the Office of Medical Education with HAAD and FIE exams. Organizing and administering all the logistics related to these events to ensure they run smoothly, successfully and effectively is crucial for CMHS.
 
Minimum Qualification
 
Specialized Tasks 1. Administrative Support to the Office of the Assistant Dean for Medical Education - Answer the Office’s enquiries - Arrange to complete paperwork/signatures related to the office. - Invite external examiners to conduct CMHS final exams, and obtain the required UAEU Administration’s approval. - Arrange for ADME’s meetings and take minutes. 2. Rapporteur of the Student Promotion Committee: - Prepare the SPC calendar in liaison with the Assessment Officer and Course Directors. - Send the proper notification and documents related to the SPC meetings - Take the minutes and circulate all the related documents. 3. College Administrator of the National Board of Medical Examiners (NBME – USA) - Collect all the NBME exam requests on a regular basis - Collect the IFOM exam requests - Order the exams individually. - Maintain the “NBME Account” to make sure that all details are updated regularly, adding/amending the students’ rosters, venue confirmation, exam payments, etc. - Communicate with the Finance Department and follow up the fee payment on time. - Maintain the NBME archives. - Arranging the students' attendance sheets according to proper groupings. - Attend all the exams along with the Chief Executive Proctor, to start the exam, and report any incidents (if any) as per the NBME protocols. - Follow up with the concerned departments during the academic year. 4. CMHS Coordinator of the “UAEU Complaints & Suggestions System” Access the UAEU Complaints & Suggestions system and receive all complaints assigned to the College, liaising with the concerned individual or department to solve the problem and provide any feedback, if needed. All complaints should be dealt with and solved within a maximum of five working days. 5. Provide administrative support to the Dean’s Office Assist the Dean’s Office with the preparation of correspondence –when needed-. Other assignments as instructed by the Vice Dean. 6. Assist the Office of the Students Affairs in processing the External Elective applications (abroad) of undergraduate students, such as renewal of the Malpractice Insurance Policy in Canada, issuing the proof of travel insurance, etc… 7. Assist the Office of the Students Affairs in the Admission process. 8. HAAD Exams Assist the Medical Education Department in registering candidates and invigilating once needed, whether due to shortage or absence of staff. 9. FIE Exam Assist the Medical Education Department in invigilating during the FIE exams General Tasks • Sets up and administers office systems and procedures. • Organises and attends various meetings related to academic as well as administrative matters and the Minutes thereof. • Types and/or processes text and information such as reports, letters and memoranda from audio transcription or handwritten documents and handles independent correspondence wherever appropriate. • Reviews, routes, answers and monitors follow-up on correspondence. • Assist with required administrative reports. • Gathers, compiles and reports relevant information. • Provide appropriate liaison staff, faculty, students, the university and other external agencies and organisations. • Screens and routes incoming calls and correspondence to the concerned people and takes necessary action. • Organizes and maintains files, correspondence and other records. Other • Other tasks assigned by the Dean’s office as required
 
Preferred Qualification
 
Bachelor’s in Communication, Administration, English or relevant field Executive Secretary Course Translation Course ICDL EFQM
 
Expected Skills
 
20+ years of experience in higher educational administration, preferably medical field General Skills - Excellent written and verbal communication skills - Bilingual (Arabic/English): proofreading, translation skills - Microsoft Office (Word, Excel, PowerPoint, etc…) - Organised, Attention to detail, Ability to prioritise, Multi-task, work well under pressure Specialized Skills - Ability to communicate with international organisations to follow up on the status of students’ elective applications.
 
Special Instructions to Applicant
 
This opportunity is exclusively for UAE Nationals
 
Close Date Kindly apply before the closing date.
 
10/12/2025

Medical Education Executive

Explore 4+ Secretary in Al Ayn United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

4 secretary jobs IN Al Ayn United Arab Emirates

Secretary

Secretary

CLINIC SECRETARY

Medical Education Executive