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office boy

secretary

MENA-Water

<div>
 
 Essential Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Ability to arrange board of directors meetings &amp; presentations.
 </li>
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 Ability to manage travel arrangements.
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 Able to prepare correspondence reports / Emails.
 </li>
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 Create, transcribe, and distribute meeting agendas and minutes.
 </li>
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 Following up on the required report from the department managers.
 </li>
 <li>
 Answer telephones and handle them in an appropriate manner.
 </li>
 <li>
 Meet &amp; greet clients and company visitors.
 </li>
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 Planning/arranging company events if necessary.
 </li>
 <li>
 Taking/preparing minutes of board meetings, sales meetings, etc.
 </li>
 <li>
 Maintaining files for both electronic and hard copies of all necessary documents.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Excellent oral and written English &amp; Arabic skills are absolutely required; additional language skills are an advantage, especially in French and German.
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 <li>
 Strong Computer skills (ERP system, MS office).
 </li>
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 Good organizational skills.
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 Pleasant, correct &amp; welcoming attitude.
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 Document control and Record maintenance skills.
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 Managing &amp; organizing meetings, reporting, and Interpersonal skills.
 </li>
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 Secretarial, clerical and administrative support.
 </li>
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 Having a working experience in UAE and other GCC countries.
 </li>
 </ul>
</div>

Secretary

Tmak

The Executive Secretary to the Board of Directors will serve as a strategic enabler and administrative partner to the Directors of Technomak Group. This high-impact role goes beyond traditional executive support to include active coordination of board-level initiatives, project follow-ups, cross-functional liaison, and confidential assignment management.Minimum Qualifications: Bachelor&rsquo;s Degree in Business Administration, Management, or any related field. (Master&rsquo;s Degree is an advantage.)Minimum Experience: 10+ years of experience in Executive Assistant or Personal Assistant roles, preferably in a corporate or multinational environment. Experience supporting senior leadership, board members, or C-suite executives is essential.Job-Specific Skills: &middot; Calendar and schedule management&middot; Travel planning (domestic and international)&middot; Drafting reports, minutes, and professional correspondence&middot; Event and meeting coordination&middot; Document and file management&middot; Executive communication and liaison handling&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams)Roles and Responsibilities 1. Executive &amp; Administrative Support<ul><li>Manage and coordinate complex calendars, prioritize appointments, and schedule meetings across time zones</li><li>Handle all travel arrangements including visas, bookings, itineraries, and reimbursements</li><li>Prepare, review, and organize briefing materials, reports, agendas, and board documents for meetings</li><li>Draft professional correspondence, presentations, and internal communications on behalf of the BODs</li></ul>2. Strategic Task Delegation &amp; Project Tracking<ul><li>Act as a central coordinator for follow-up and execution of decisions made by the Board</li><li>Maintain trackers for key board-level initiatives, ensuring visibility and progress reporting</li><li>Coordinate with departments to gather updates, compile reports, and escalate delays</li><li>Assist in light project management tasks such as timelines, document consolidation, and stakeholder reminders</li></ul>3. Cross-functional Liaison &amp; Internal Communication<ul><li>Serve as the single point of contact for inter-departmental communication routed through the BODs</li><li>Ensure information flows accurately and on time from the board to senior leadership and vice versa</li><li>Coordinate follow-ups with Leadership Team and department heads on behalf of BODs</li><li>Join select internal meetings to record actions, capture insights, and ensure accountability tracking</li></ul>4. Confidentiality, Governance &amp; Documentation<ul><li>Maintain utmost confidentiality regarding executive discussions, financials, HR matters, and strategy</li><li>Archive board meeting minutes, resolutions, and sensitive documents in a secure system</li><li>Support in managing board governance documentation and ensuring proper version control</li><li>Handle legal and compliance-related documents where executive signatures or oversight are needed</li></ul>5. Meeting &amp; Event Management<ul><li>Organize and support internal events, leadership offsites, and VIP client meetings as directed</li><li>Ensure seamless logistical planning including AV setup, catering, guest coordination, and feedback collection</li><li>Take accurate minutes of meetings and ensure follow-through on key action items</li></ul>6. Insight Gathering &amp; Decision Support<ul><li>Conduct light research, benchmarking, or background checks to support board-level decisions</li><li>Assist in preparing dashboards or executive summaries for review using inputs from various departments</li><li>Monitor key deadlines, external reports, regulatory filings, or industry updates relevant to the BODs</li></ul>7. External Stakeholder Coordination<ul><li>Coordinate with external clients, partners, legal advisors, auditors, and consultants as per board direction</li><li>Arrange high-level external meetings, visits, or presentations with meticulous attention to detail</li><li>Maintain contact lists and relationship tracking for strategic external stakeholders</li></ul>8. Special Assignments &amp; Delegated Projects<ul><li>Take ownership of special assignments such as office protocol improvements, internal surveys, or policy tracking</li><li>Represent the BODs in internal task forces, committees, or process reviews when delegated</li><li>Lead confidential projects and provide regular status updates to the BODs</li></ul>Job Type: Full-time

Executive Secretary

ASIAN MEDICAL CENTER L.L.C

Visa Requirement: Spouse Visa The staff member must relocate to an area near the medical center.Key Responsibilities:<ul><li>Greet and assist patients and visitors in a professional and friendly manner.</li><li>Answer phone calls, schedule appointments, and manage the appointment calendar.</li><li>Register new patients and update existing patient information in the system.</li><li>Handle patient inquiries(Social media), direct calls, and relay messages accurately.</li><li>Manage patient check-in and check-out procedures.</li><li>Collect payments and process billing or insurance information as required.</li><li>Maintain confidentiality of patient records and comply with data protection policies.</li><li>Coordinate with doctors, nurses, and other staff to ensure smooth patient flow.</li><li>Maintain a clean and organized reception area.</li><li>Perform general administrative duties such as filing, scanning, and correspondence.</li></ul>Qualifications and Skills:<ul><li>High school diploma or equivalent (certificate or diploma in healthcare administration preferred).</li><li>Previous experience in a healthcare or customer service environment is an advantage.</li><li>Excellent communication (Arabic, Hindi &amp; English) and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in computer systems and scheduling software.</li><li>Professional appearance and courteous attitude.</li><li>Knowledge of medical terminology is desirable.</li></ul>Job Types: Full-time, PermanentPay: AED1,400.00 - AED1,750.00 per month

Receptionist/Secretary

ALPHA PALLETS FZC

Looking for MALE Office Adminitration Executive / Accounts Executive / Secretary cum Co-ordinator / Receptionist for Sharjah Freezone (SAIF ZONE) ONLY Male Candidate to apply having skills-<ul><li>excellent working skills in MS Office Applications &amp; have hardware &amp; trouble shooting skills.</li></ul>Basic documentation knowledge.<ul><li>Have excellent communication &amp; interpersonal skills.</li><li>Having knowledge in Accounts (invoicing, Sales &amp; Purchase, Bank Reconciliation,</li></ul>payment follow-up)<ul><li>Ability to put in extra</li></ul>Job Types: Full-time, Contract for 24 monthSalary: AED1,500.00 - AED2,500.00 per monthJob Types: Full-time, ContractContract length: 36 monthsExpected Start Date: 16/11/2025Job Type: Full-timePay: AED1,500.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>WORK: 2 years (Preferred)</li></ul>Language:<ul><li>FLUENT ENGLISH (Preferred)</li></ul>Location:<ul><li>Sharjah (Preferred)</li></ul>

Administrative Assistant

Buraq Star Trading Co LLC

FEMALE RECEPTIONISTReady to join only applyAt least 1 year experience requiredThe ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner.<ul><li>Act as first point of contact</li><li>Answer and direct phone calls</li><li>Distribute mail</li><li>Filing and sorting documents</li><li>Assist the logistics department</li><li>Monitor and order office supplies</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,300.00 per month

Receptionist

Sharjah Art Foundation

<div>
 
 
 Job Description
 
 
 
 
 
 <ul>
 <li>
 Answer incoming and outgoing phone calls in a professional manner.
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 Welcome visitors and guests, and direct them to the appropriate department or contact.
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 Send and track shipments company (Aramex, FedEx, DHL).
 </li>
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 Receive all types of incoming mail for the organization.
 </li>
 <li>
 Receive any incoming packages or documents at the reception, ensure they are photographed upon receipt, contact the concerned employee for immediate collection, and notify the Administration team with the date, time, type of package, and name of the recipient. Packages must not be kept at the reception for extended periods, and in case of any delay in collection, the Administration Department must be informed immediately.
 </li>
 <li>
 Organize meeting rooms and interview rooms.
 </li>
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 Coordinate and provide administrative support for department requirements.
 </li>
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 Secure office supplies and necessary materials.
 </li>
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 Create maintenance and incident reports when required.
 </li>
 <li>
 Receive and verify delivered materials and supplies for the department.
 </li>
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 Perform printing, scanning, and archiving tasks.
 </li>
 <li>
 Deliver verbal, written, and phone messages to employees.
 </li>
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 Follow up with drivers, organize their daily schedules, set priorities, track employee requests, and ensure approvals are obtained from the concerned line manager.
 </li>
 <li>
 Perform any additional tasks assigned by the line manager or management.
 </li>
 <li>
 Prepare and issue official outgoing letters for all departments.
 </li>
 <li>
 Flexible to work during exhibitions, events, and biennales after working hours when required.
 </li>
 <li>
 Issue permits related to the organization from government entities for all departments.
 </li>
 <li>
 Issue and update employees&rsquo; business cards.
 </li>
 <li>
 Prepare weekly reports that include completed tasks and challenges, and submit them to the line manager along with relevant recommendations.
 </li>
 <li>
 Develop reception files, procedures, and systems to enhance service quality and improve the visitor and employee experience.
 </li>
 <li>
 Respond to general inquiries related to the organization and provide accurate information to employees, visitors, and external parties.
 </li>
 <li>
 Maintain the confidentiality of information and data related to calls and correspondence, and apply the organization&rsquo;s approved privacy policies.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Diploma in Business Administration, Secretarial work, Office Management, or a related field.
 </li>
 <li>
 Fluency in both Arabic and English is mandatory (spoken and written).
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 
 
 
 <ul>
 <li>
 2&ndash;4 years of experience in Reception, Administration, or Customer Service.
 </li>
 <li>
 Experience in handling calls, correspondence, and front-desk operations.
 </li>
 <li>
 Experience in coordinating with internal departments and external entities.
 </li>
 <li>
 Preferably experienced in meeting room bookings, reporting, and administrative logistics.
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 
 
 
 <ul>
 <li>
 Excellent communication, interpersonal, and customer service skills.
 </li>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Professional telephone etiquette and front-desk manners.
 </li>
 <li>
 Attention to detail and high accuracy in documentation and reporting.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Problem-solving abilities with a positive and proactive mindset.
 </li>
 <li>
 Ability to multitask and work under pressure while meeting deadlines.
 </li>
 <li>
 Team player with the ability to work independently when required.
 </li>
 <li>
 Flexibility and willingness to support administrative tasks beyond reception duties when needed. Flexibility of working hours and able to work overtime some occasions.
 </li>
 </ul>
</div>

TEKMEEN TECH CONTRACTING LLC

Job summary:The Personal Assistant provides high-level administrative and personal support to ensure the smooth running of daily operations and the efficient management of the executive&rsquo;s schedule, communications, and tasks. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key responsibilities:<ul><li>Manage and maintain schedules, appointments, and travel arrangements.</li><li>Handle correspondence, phone calls, and emails-responding on behalf of the executive when appropriate.</li><li>Organize meetings, prepare agendas, take minutes and follow up on action items.</li><li>Coordinate logistics for business and personal travel, events, and engagements.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Manage personal errands, reservations, and household or lifestyle tasks as needed.</li><li>Liaise with clients, staff, and external partners professionally.</li><li>Track expenses, prepare reimbursements, and assist with budgeting or financial records.</li><li>Anticipate the needs of the executive and proactively offer support.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.</li><li>Ability to work independently and manage time effectively.</li><li>Flexibility to adapt to changing priorities and work outside normal hours when needed</li></ul>Education &amp; Experience:<ul><li>Bachelor&rsquo;s degree preferred (or equivalent work experience).</li><li>Minimum 2 to 5 years of relevant experience in administrative or executive support.</li><li>Female candidates are preferred</li></ul>Job Type: Full-time

Personal Assistant

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