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administrative assistant (front-office)

secretary

MENA-Water

<div>
 
 Essential Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Ability to arrange board of directors meetings &amp; presentations.
 </li>
 <li>
 Ability to manage travel arrangements.
 </li>
 <li>
 Able to prepare correspondence reports / Emails.
 </li>
 <li>
 Create, transcribe, and distribute meeting agendas and minutes.
 </li>
 <li>
 Following up on the required report from the department managers.
 </li>
 <li>
 Answer telephones and handle them in an appropriate manner.
 </li>
 <li>
 Meet &amp; greet clients and company visitors.
 </li>
 <li>
 Planning/arranging company events if necessary.
 </li>
 <li>
 Taking/preparing minutes of board meetings, sales meetings, etc.
 </li>
 <li>
 Maintaining files for both electronic and hard copies of all necessary documents.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Excellent oral and written English &amp; Arabic skills are absolutely required; additional language skills are an advantage, especially in French and German.
 </li>
 <li>
 Strong Computer skills (ERP system, MS office).
 </li>
 <li>
 Good organizational skills.
 </li>
 <li>
 Pleasant, correct &amp; welcoming attitude.
 </li>
 <li>
 Document control and Record maintenance skills.
 </li>
 <li>
 Managing &amp; organizing meetings, reporting, and Interpersonal skills.
 </li>
 <li>
 Secretarial, clerical and administrative support.
 </li>
 <li>
 Having a working experience in UAE and other GCC countries.
 </li>
 </ul>
</div>

Secretary

Tmak

The Executive Secretary to the Board of Directors will serve as a strategic enabler and administrative partner to the Directors of Technomak Group. This high-impact role goes beyond traditional executive support to include active coordination of board-level initiatives, project follow-ups, cross-functional liaison, and confidential assignment management.Minimum Qualifications: Bachelor&rsquo;s Degree in Business Administration, Management, or any related field. (Master&rsquo;s Degree is an advantage.)Minimum Experience: 10+ years of experience in Executive Assistant or Personal Assistant roles, preferably in a corporate or multinational environment. Experience supporting senior leadership, board members, or C-suite executives is essential.Job-Specific Skills: &middot; Calendar and schedule management&middot; Travel planning (domestic and international)&middot; Drafting reports, minutes, and professional correspondence&middot; Event and meeting coordination&middot; Document and file management&middot; Executive communication and liaison handling&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams)Roles and Responsibilities 1. Executive &amp; Administrative Support<ul><li>Manage and coordinate complex calendars, prioritize appointments, and schedule meetings across time zones</li><li>Handle all travel arrangements including visas, bookings, itineraries, and reimbursements</li><li>Prepare, review, and organize briefing materials, reports, agendas, and board documents for meetings</li><li>Draft professional correspondence, presentations, and internal communications on behalf of the BODs</li></ul>2. Strategic Task Delegation &amp; Project Tracking<ul><li>Act as a central coordinator for follow-up and execution of decisions made by the Board</li><li>Maintain trackers for key board-level initiatives, ensuring visibility and progress reporting</li><li>Coordinate with departments to gather updates, compile reports, and escalate delays</li><li>Assist in light project management tasks such as timelines, document consolidation, and stakeholder reminders</li></ul>3. Cross-functional Liaison &amp; Internal Communication<ul><li>Serve as the single point of contact for inter-departmental communication routed through the BODs</li><li>Ensure information flows accurately and on time from the board to senior leadership and vice versa</li><li>Coordinate follow-ups with Leadership Team and department heads on behalf of BODs</li><li>Join select internal meetings to record actions, capture insights, and ensure accountability tracking</li></ul>4. Confidentiality, Governance &amp; Documentation<ul><li>Maintain utmost confidentiality regarding executive discussions, financials, HR matters, and strategy</li><li>Archive board meeting minutes, resolutions, and sensitive documents in a secure system</li><li>Support in managing board governance documentation and ensuring proper version control</li><li>Handle legal and compliance-related documents where executive signatures or oversight are needed</li></ul>5. Meeting &amp; Event Management<ul><li>Organize and support internal events, leadership offsites, and VIP client meetings as directed</li><li>Ensure seamless logistical planning including AV setup, catering, guest coordination, and feedback collection</li><li>Take accurate minutes of meetings and ensure follow-through on key action items</li></ul>6. Insight Gathering &amp; Decision Support<ul><li>Conduct light research, benchmarking, or background checks to support board-level decisions</li><li>Assist in preparing dashboards or executive summaries for review using inputs from various departments</li><li>Monitor key deadlines, external reports, regulatory filings, or industry updates relevant to the BODs</li></ul>7. External Stakeholder Coordination<ul><li>Coordinate with external clients, partners, legal advisors, auditors, and consultants as per board direction</li><li>Arrange high-level external meetings, visits, or presentations with meticulous attention to detail</li><li>Maintain contact lists and relationship tracking for strategic external stakeholders</li></ul>8. Special Assignments &amp; Delegated Projects<ul><li>Take ownership of special assignments such as office protocol improvements, internal surveys, or policy tracking</li><li>Represent the BODs in internal task forces, committees, or process reviews when delegated</li><li>Lead confidential projects and provide regular status updates to the BODs</li></ul>Job Type: Full-time

Executive Secretary

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Secretary / Document Controller
Sharjah, UAE
Parsons is looking for a talented Secretary/ Document Controller to join our team!
What You'll Be Doing: 
Key Responsibilities of a Secretary / Document Controller<ul><li>
Gathers statistics and general data; reviews and combines this information into established reports for use within the project/program. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.</li><li>
May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.</li><li>
Originates correspondence and reports not requiring the personal attention of immediate supervisor.</li><li>
Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.</li><li>
May establish and maintain records of project equipment, including a log of equipment, vehicles&rsquo; service dates. May initiate requests for service.</li><li>
May obtain basic data for completion of the project's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.</li><li>
May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates project directories as appropriate.</li><li>
May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, presentations as directed by immediate supervisor.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul>
1. Document Management &amp; Control<ul><li>
Establish, maintain, and update document control procedures.</li><li>
Ensure all project and company documents are properly filed, categorized, and easily retrievable.</li><li>
Manage the flow of correspondence and documentation between project stakeholders.</li><li>
Maintain up-to-date records of all project documentation in both electronic and hard copy formats.</li></ul>
2. Document Review &amp; Distribution<ul><li>
Receive, check, and record all incoming and outgoing documents.</li><li>
Ensure documents comply with established standards (format, numbering, revision, approval status).</li><li>
Distribute documents promptly to concerned parties, ensuring controlled copies reach the right recipients.</li><li>
Track document status, revisions, and approvals.</li></ul>
3. Compliance &amp; Quality Assurance<ul><li>
Ensure documentation practices are in line with ISO standards, company policies, and contractual requirements.</li><li>
Monitor that obsolete or superseded documents are removed and archived.</li><li>
Support audits by providing required documentation and ensuring compliance records are accurate.</li></ul>
4. Coordination &amp; Communication<ul><li>
Liaise with internal teams, consultants, contractors, and clients for document submissions and approvals.</li><li>
Follow up with stakeholders to ensure timely submission and return of reviewed documents.</li><li>
Provide support to project teams on document management systems and protocols.</li></ul>
5. Archiving &amp; Retrieval<ul><li>
Safeguard important records, ensuring confidentiality and controlled access.</li><li>
Archive project documents systematically for future reference and handover.</li><li>
Retrieve requested documents quickly and efficiently when required.</li><li>
Uploading/Updating documents on PARDOCs.</li></ul>
6. Reporting &amp; Monitoring<ul><li>
Generate periodic reports on document control status, outstanding approvals, and delays.</li><li>
Track performance of document control processes and recommend improvements.</li><li>
Maintain registers/logs of drawings, transmittals, correspondence, contracts, and other project documents.</li></ul>
What Required Skills You'll Bring:<ul><li>
Degree from a any recognized institution.</li><li>
Minimum 8 years experience as an administrative, secretarial and document control roles.</li><li>
Experience with office software programs such as email, word processing, spreadsheets, graphics, power point presentations and databases (i.e. MS Office suite of software).</li><li>
Well familiar with the Oracle Aconex Software.</li><li>
Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills in English and Arabic are mandatory.</li><li>
Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines.</li><li>
Attention to detail and accuracy in handling sensitive data</li><li>
Effective communication and coordination skills.</li><li>
Ability to work under pressure and meet deadlines.</li></ul>
What Desired Skills You'll Bring:<ul><li>
Preferably an Arabic speaker.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Secretary / Document Controller

ASIAN MEDICAL CENTER L.L.C

Visa Requirement: Spouse Visa The staff member must relocate to an area near the medical center.Key Responsibilities:<ul><li>Greet and assist patients and visitors in a professional and friendly manner.</li><li>Answer phone calls, schedule appointments, and manage the appointment calendar.</li><li>Register new patients and update existing patient information in the system.</li><li>Handle patient inquiries(Social media), direct calls, and relay messages accurately.</li><li>Manage patient check-in and check-out procedures.</li><li>Collect payments and process billing or insurance information as required.</li><li>Maintain confidentiality of patient records and comply with data protection policies.</li><li>Coordinate with doctors, nurses, and other staff to ensure smooth patient flow.</li><li>Maintain a clean and organized reception area.</li><li>Perform general administrative duties such as filing, scanning, and correspondence.</li></ul>Qualifications and Skills:<ul><li>High school diploma or equivalent (certificate or diploma in healthcare administration preferred).</li><li>Previous experience in a healthcare or customer service environment is an advantage.</li><li>Excellent communication (Arabic, Hindi &amp; English) and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in computer systems and scheduling software.</li><li>Professional appearance and courteous attitude.</li><li>Knowledge of medical terminology is desirable.</li></ul>Job Types: Full-time, PermanentPay: AED1,400.00 - AED1,750.00 per month

Receptionist/Secretary

MOHAMMAD BOUHAMRA REAL ESTATE

looking for female Arabic Secretary to work in Real Estate office. preferably on husband&rsquo;s sponsorship and currently residing in the Al Majaz area.Requirements:<ul><li>Minimum 2 years of work experience in the UAE, preferably in the real estate sector</li><li>Must be on husband&rsquo;s visa/sponsorship</li><li>Excellent English communication skills &ndash; written and verbal</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Excellent time management and ability to prioritize tasks</li><li>High attention to detail and accuracy</li><li>Good command of computer skills and data entry</li></ul>Job Responsibilities:<ul><li>Maintain and update records of office expenses and tenant information</li><li>Coordinate with tenants for rent collection and maintenance requests</li><li>Assist the Manager in day-to-day office operations</li><li>Handle phone calls, emails, letters, and other correspondence</li><li>Enter and update data related to property listings, tenancy contracts, Ejari, etc.</li><li>Ensure smooth office administration and documentation processes</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per month

Female Office Secretary (Arabic Native )

Cam Point Technology LLC

Female Preferred StaffWho has computer knowledge must, social media, if husband visa goodcomputer software and website knowledge more preferrableour nature of work we import computers from europe and export to gccmust be flexible in work and good communicaiton skill if arabic have more advantagesincere good talented and skilled candidate looking who can support and grow companyready to work in multiple task supportive for companyJob Type: Part-timePay: AED1,500.00 - AED1,800.00 per monthExpected hours: 1 &ndash; 9 per week

Receptionist cum Secretary

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