senior administrative coordinator

Loyola Marymount University

<div>Overview
<br>
Loyola Marymount School of Film &amp; Television (LMU SFTV) is a top-ranked film school located in Los Angeles, CA. The school is recognized for its state-of-the-art facilities and equipment, award-winning faculty, expert staff, world-renowned alumni and innovative curriculum.
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Position Summary
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Reporting to the Associate Dean of Operations and Administration, the Senior Administrative Coordinator, Faculty Services for the School of Film and Television (SFTV), will serve as the primary administrative support for designated SFTV department chairs.
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The Senior Administrative Coordinator will hold a critical role in enhancing operational efficiency while providing comprehensive administrative support for academic departments. This role will be responsible for maintaining in-depth knowledge of university policies, procedures, and internal practices.
<p></p><p><b>Position Specific Accountabilities/Responsibilities
</b></p><p><b>General Duties / Daily Operations
</b></p><ul><li><p>Serve as a primary contact for faculty inquiries, coordinating with internal partners and central university departments as needed.
</p></li><li><p>Independently process and research routine requests; discern appropriate escalation and involvement of additional parties.
</p></li><li><p>In close collaboration with Senior Administrative Coordinators and designated administrative staff, monitor and respond to inquiries/requests within shared email inbox to assist faculty from all programs.
</p></li><li><p>Assist faculty with submitting materials and requests across university-approved platforms including but not limited classroom support, technology, custodial, maintenance, reservations, and Travel and Professional Development.
</p></li><li><p>Oversee updates and maintenance of department/program webpages and faculty profiles; ensure information is current, accurate, and accessible.
</p></li><li><p>Develop and maintain written documentation outlining internal SFTV practices and standard operating procedures specific to role, supporting the Operations Department goals and initiatives.
</p></li><li><p>Prepare agendas and take detailed minutes of select committees as designated by the Dean and/or direct supervisor, ensuring accuracy and thoroughness. Navigate confidential meetings and sensitive information with a high-level of discretion, tact and diplomacy.
</p></li><li><p>Create and maintain timelines, trackers and checklists to support projects and initiatives.
</p></li><li><p>Support dean-level priorities and overarching SFTV strategic initiatives through collaboration with the Dean&rsquo;s Office and SFTV leadership.
</p></li><li><p>Collaborate with Associate Dean and provide onboarding support for full-time and part-time faculty, including coordination of orientation and access to university resources.
</p></li><li><p>Collaborate with designated administrative staff to support faculty searches as needed, including assisting with postings, coordinating interviews and logistics, organizing materials or demonstrations, and arranging catering or related purchases.
</p></li><li><p>Oversee the hiring and onboarding process for student workers in accordance with university policies and Student Employment Services guidelines.
</p></li><li><p>Delegate tasks to student workers to support operations and events, ensuring assignments are appropriate to their role.
</p></li><li><p>Purchase, maintain, and track supplies and inventory.
</p></li><li><p>Maintain advanced skills in Excel, Qualtrics, Adobe Sign, and LMU enterprise business systems such as Workday, Mazevo, and PROWL to support operations.
</p></li><li><p>Perform other related duties.
</p></li></ul><p><b>Chair Support
</b></p><ul><li><p>Provide administrative support to department chairs and co-chairs in departmental operations.
</p></li><li><p>Manage all resources and operations necessary to support the daily functioning of the department.
</p></li><li><p>Compile and organize information to support department chairs in evaluating priorities and identifying gaps related to course scheduling, facilitating effective collaboration with the Scheduling Analyst.
</p></li><li><p>Collect, maintain, and organize records and submissions, including syllabi, course availability, script submissions, surveys, and other materials.
</p></li><li><p>Support assessment efforts by collecting and maintaining departmental data and coordinating related logistics.
</p></li><li><p>Assist in tracking academic equipment requests and other semi-annual technology or capital related requests.
</p></li></ul><p><b>Meetings &amp; Events Coordination
</b></p><ul><li><p>Plan, coordinate, and schedule department meetings, academic events, screenings, and co-curricular programs.
</p></li><li><p>Prepare agendas, checklists, run-of-show documents, and distribute relevant materials for meetings and events.
</p></li><li><p>Arrange meetings and event logistics, including catering, hospitality, supplies, on-site support, and assignment of student workers to appropriate tasks.
</p></li><li><p>Serve as primary contact for guests and speakers.
</p></li><li><p>Advertise and promote events through university online platforms and communications channels; create invitations and manage RSVPs.
</p></li></ul><p></p><p><b>Budget &amp; Expense Processing
</b></p><ul><li><p>In cooperation with the Chair/Director, manage budget of the Department/Program
</p></li><li><p>Maintain up-to-date knowledge of university fiscal policies and procedures; interpret and apply fiscal policies to ensure department/program compliance. Supervision of the Department/Program budget remains the responsibility of the Chair.
</p></li><li><p>Monitor spending within approved budget allocations while ensuring compliance with university fiscal policies.
</p></li><li><p>Identify and communicate operational or fiscal concerns to support compliance and effective oversight.
</p></li><li><p>Track, process, and reconcile departmental expenses, invoices, and P-Card transactions.
</p></li></ul><p></p><p><b>Loyola Marymount University Expectations
</b></p><p>Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
</p><p></p><p><b>Requisition Qualifications
</b></p><ul><li><p>Typically a bachelor's degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
</p></li><li><p>Minimum of 4 years of advanced administrative, secretarial, and/or clerical experience, preferably in higher education support roles. University experience is preferred.
</p></li><li><p>Knowledge of academic policies, university processes, systems and platforms.
</p></li><li><p>Intermediate understanding of purchasing and finance principles is strongly preferred.
</p></li><li><p>Proficiency in office software applications (e.g., Microsoft Office Suite, Teams, Zoom, etc.) and ability to learn and adapt to internal systems quickly. Experience with Workday strongly preferred.
</p></li><li><p>Proficiency with graphic design software (Canva, Adobe Creative Cloud etc.) is a plus.
</p></li><li><p>Excellent organizational skills, with meticulous attention to detail and the ability to manage deadlines and simultaneous projects.
</p></li><li><p>Excellent editing and proofreading skills.
</p></li><li><p>Ability to follow organizational structure and defined processes.
</p></li><li><p>Excellent written and verbal communication skills.
</p></li><li><p>Strong interpersonal communication skills and ability to interact professionally with faculty, staff, and university leadership.
</p></li><li><p>Proven ability to work calmly and efficiently in a high-pace, high volume environment.
</p></li><li><p>Proven ability to exercise a high level of discretion, handling confidential matters with sound judgment.
</p></li><li><p>High degree of emotional intelligence.
</p></li><li><p>Commitment to supporting a diverse and inclusive work environment.
</p></li><li><p>Ability to work both independently and collaboratively in a fast-paced academic environment.
</p></li></ul><p></p><p><i>The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position.
</i></p><p></p><p>#HERC# #HEJ#
</p><p></p><p>Hourly Range: $25.87 - $32.31 Salary commensurate with education and experience.
</p><p></p>Staff Regular
<p></p><p>Salary range
</p><p></p><p><i>Please note that this position may not be eligible for visa sponsorship now or in the future.
</i></p><p></p>Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)</div>

Senior Administrative Coordinator, Faculty Services

Disney Parks, Experiences and Products

<div><p><b>About the Role &amp; Team</b></p><p></p><p>
Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.</p><p></p><p>
Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive changes in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.</p><p></p><p>
The Senior Executive Assistant will be responsible for providing administrative support to the President &amp; Chief Creative Officer. While this role will act as the primary contact for all incoming communication, this job is very much about people and relationships. Professionalism, diplomacy, flexibility, and attitude are critical components of success as this individual will be responsible for representing their executive internally across The Walt Disney Company&rsquo;s business units and key disciplines &ndash; as well as externally across a wide variety of senior constituents spanning multiple industries and disciplines</p><p></p><p>
The Senior Executive Assistant will ensure daily prioritization of communication, meetings, and action items in a fast-paced environment while managing all work with the highest degree of confidentiality, integrity, and judgment. Additionally, this individual will proactively manage the President &amp; Chief Creative Officer complex calendar, coordinate meetings, plan and execute travel arrangements, and prepare executive level presentations and other correspondence. Beyond providing overall office administration and organizational task support, the Senior Executive Assistant will need to be a true partner to their executive understanding their executive&rsquo;s business priorities and key constituents to fully anticipate needs, provide strategic and proactive support, and tap into company resources as needed.</p><p></p><p>
You will report to the President &amp; Chief Creative Officer for Walt Disney Imagineering/Disney Experiences.</p><p></p><p>
This is a Full-Time role based in Glendale, California.</p><p></p><h2 class="jobSectionHeader"><b>
What You Will Do:
</b></h2><ul><li><p>Perform administrative duties including, but not limited to screening and routing phone calls, scheduling meetings requiring significant coordination and follow-up, managing calendars, maintaining filing systems, and ensuring timely and effective communication</p></li><li><p>
Understand current priorities (daily, weekly, etc.) to be strategic about how and where to direct activities (phone calls, emails, requests); Review the executive&rsquo;s schedule to build-in time for strategy and planning, as well as travel between meetings, if applicable</p></li><li><p>
Prepare for meetings including setup for large presentations/video conferences with multiple sites and time zones</p></li><li><p>
Manage the planning, coordination, and execution of global business travel, including trip logistics and itinerary, meeting coordination, and remote support when executive is out of the office - considering time zones, weather/traffic delays, and other key inputs</p></li><li><p>
Interface directly with other senior executives and their support teams both internally and externally &ndash; the ability to work well with people at all levels</p></li><li><p>
Handle extremely confidential, sensitive information</p></li><li><p>
Draft letters and emails on behalf of your leader</p></li><li><p>
Provide additional office support such as ordering supplies, processing purchase orders, and processing SAP workflow requirements (including travel invoices)</p></li><li><p>
Assist with any special projects and other related duties as needed, including sourcing publicly available research on key opportunities/potential projects.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Required Qualifications &amp; Skills:
</b></h2><ul><li><p>Proven administrative experience supporting senior level executives in a fast paced, highly complex environment that is project driven within the entertainment industry</p></li><li><p>
Demonstrated exemplary planning and organization skills &ndash; able to set priorities, manage competing demands, meet deadlines, and change course of action quickly where needed.</p></li><li><p>
Demonstrated ability to be proactive and anticipate administrative needs, to be self-motivated and to make independent decisions</p></li><li><p>
Proven ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills</p></li><li><p>
Strong relationships across the segment and enterprise that help drive efficiency in managing scheduling issues, problem solving, and creating positive outcomes</p></li><li><p>
Positive team player with an enthusiastic attitude, positive outlook, creative problem-solving skills, and strong service orientation &ndash; to go the extra mile without being asked</p></li><li><p>
Complete reliability handling confidential, often highly sensitive information, and good judgment in the handling of issues</p></li><li><p>
Strong proficiency with computers, phones and office equipment including Microsoft 365 Office programs, SAP, Concur, as well as the ability to learn new technologies and applications for MAC, iPhone and iPad</p></li><li><p>
Proven experience with Video Teleconferencing (VTC) equipment and applications</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Preferred Qualifications:</b></h2><ul><li><p>
Experience working within The Walt Disney Company, with a broad understanding of its business units and disciplines</p></li><li><p>
Experience working in the entertainment industry supporting CEO&rsquo;s &amp; senior level executives</p></li><li><p>
Presentation skills (Power Point, Keynote, Adobe suite)</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Education:</b></h2><ul><li><p>
Bachelor&rsquo;s degree or equivalent experience</p></li></ul><p></p><p><b>
Additional Information</b></p><p>
Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.
</p><p></p><p>#LI-JW1</p><br>
<p></p>
The hiring range for this position in Glendale, CA is $95,500 to $128,000 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate&rsquo;s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.</div>

Senior Executive Assistant

Confidential

<div>
 <p>
  <strong>
   Role Overview:
  </strong>
 </p>
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 <p>
  The ideal candidate will thrive in a fast-paced, high-pressure environment and demonstrate strong composure while supporting senior leadership at the highest level of the organization. This role requires proven experience in managing complex administrative responsibilities, ensuring smooth day-to-day operations, and handling sensitive matters with the utmost discretion. The successful candidate will be highly detail-oriented, proactive, and a creative problem solver.
 </p>
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  <strong>
   Responsibilities
  </strong>
 </p>
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 <ul>
  <li>
   Manage and control daily workflow and priorities.
  </li>
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   Coordinate and handle all leadership-related logistics.
  </li>
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   Act as a point of contact with internal and external stakeholders.
  </li>
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   Provide comprehensive administrative support to senior management.
  </li>
  <li>
   Perform additional duties as assigned.
  </li>
 </ul>
 <p>
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 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
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 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent professional experience.
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.).
  </li>
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   Strong written and verbal communication skills.
  </li>
  <li>
   Excellent time management with the ability to prioritize and meet deadlines.
  </li>
  <li>
   High level of discretion and ability to handle confidential information.
  </li>
  <li>
   Tagalog is a strong advantage.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant to Chief Executive Officer

Ashland

<div>Ashland Specialty Ingredients, GP
<p></p><p>Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?
</p><p></p><p>Are you always solving?
</p><p></p><p>Then we&rsquo;d like to meet you &mdash; and we bet you&rsquo;d like to meet us.
</p><p></p><p>Ashland has an exciting opportunity for an Executive Assistant to join our Ashland Specialty Ingredients, G.P. business at our Wilmington, Delaware location. This is a very visible, significant role within the Company and the senior leadership team environment. This position will report to the Senior Vice President &amp; General Manager, Life Sciences &amp; Intermediates and will provide direct support to the SVP &amp; General Manager, Life Sciences &amp; Intermediates and the SVP &amp; General Manager, Specialty Additives.
</p><p></p><p>You will work closely with two senior executive leaders and their leadership teams across Life Sciences &amp; Intermediates and Specialty Additives, partnering with Commercial, R&amp;D, Finance, HR, Supply Chain, and Executive Leadership colleagues globally.
</p><p></p><p>We love new ideas and innovation &ndash; bring yours to the table. This role is encouraged to proactively identify better ways of working, streamline processes, and enhance how senior leaders operate and engage across the organization.<br>
</p><p><br>
Travel, including globally, is expected on a limited basis to support in-person leadership meetings and events.
</p><p></p><p><b>The responsibilities of the position include, but are not limited to, the following:
</b></p><ul><li>Provide high-level administrative support to two SVP &amp; General Managers, including complex calendar management, meeting prioritization, and scheduling across global time zones.
</li><li>Coordinate and manage executive meetings, leadership team forums, town halls, and offsite events, including agendas, materials, logistics, and follow-up actions.
</li><li>Prepare, edit, and format executive-level presentations, correspondence, and meeting materials using Microsoft 365 tools.
</li><li>Manage complex domestic and international travel arrangements and associated expense reporting.
</li><li>Serve as a primary point of contact for internal and external stakeholders, exercising sound judgment, discretion, and professionalism.
</li><li>Partner closely with senior leaders to anticipate needs, manage priorities, and enable effective execution of business and leadership objectives.
</li><li>Maintain organized records, files, and documentation in alignment with company standards and confidentiality expectations.
</li><li>Identify opportunities to improve administrative processes, meeting effectiveness, and executive productivity through continuous improvement.
</li><li>Actively contribute to the organizational goals by taking initiative, executing on goals and focusing on performance and safety.
</li><li>Improve the organization capacity and capabilities through building collaborative relationships, optimizing diverse talent, and utilizing positive communications and influence with others.
</li></ul><p></p><p><b>In order to be qualified for this role, you must possess the following:
</b></p><ul><li>Demonstrated experience supporting senior-level leaders (SVP, GM, or equivalent) in a complex, matrixed organization.
</li><li>Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Word, and Excel.
</li><li>Experience managing complex calendars, travel, and logistics for senior executives.
</li><li>Strong organizational skills with the ability to manage multiple priorities simultaneously.
</li><li>Proven ability to handle highly confidential information with discretion and professionalism.
</li><li>Equivalent combination of education and experience will be considered in lieu of a formal degree.
</li><li>Demonstrated responsible and ethical behavior at all times.
</li><li>The ability to help the company drive greater value through understanding the business, making complex decisions, and creating the new and different.
</li></ul><p></p><p>The following skill sets are preferred by the business unit:
</p><ul><li>Experience supporting multiple senior leaders simultaneously.
</li><li>Prior experience in a global, industrial, Life Sciences, specialty chemicals, or related environment.
</li><li>Strong anticipation skills and the ability to operate effectively with minimal direction.
</li><li>Experience supporting senior leadership meetings, town halls, or executive communications.
</li><li>Physical Requirements
<br>
Standard office environment; ability to sit, stand, and work at a computer for extended periods.
</li></ul><p></p><p>In more than 100 countries, the people of Ashland LLC. (NYSE: ASH) provide the specialty chemicals, technologies and insights to help customers create new and improved products for today and sustainable solutions for tomorrow. Our chemistry is at work every day in a wide variety of markets and applications, including architectural coatings, automotive, construction, energy, personal care and pharmaceutical. Visit www.ashland.com to see the innovations we offer.
<br>
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At Ashland our vision is to be a leading, global specialty chemicals company whose inspired and engaged employees add value to all we touch. In fact our people, employees, customers and vendors define who we are. They are the driving force behind everything we do.
<br>
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Not only do we value our customers but we value our employees, and we work to offer them a dynamic and challenging environment. We hold ourselves to high standards at Ashland, and we value integrity and honesty.
<br>
<br>
Ashland has a history of attracting the best people and keeping them. The reasons are simple: industry competitive salary and benefits, pay-for-performance incentive plans and a diverse work environment where employees feel challenged and valued. People come to Ashland and stay. As a growing Fortune 500 specialty chemicals company, we offer opportunities for development and advancement throughout our global organization. Our values define who we are and what we care about as a company. If you are looking for a relationship with a company instead of simply a job, this may be a great fit.
</p><p>Ashland is proud to be an Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Gender Identity/Sexual Orientation.
</p><p></p><p>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. NOTE: We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have a signed recruiting agreement in place to fill a specific position.</p></div>

Executive Assistant

Charles Schwab

<p></p><div><p>Lone Tree, CO
</p><p>Requisition ID 2026-120878</p>
<p>Category Human Resources and Administrative</p>
<p>Position type Regular</p>
<p>Pay range USD $27.60 - $48.08 / Hour</p>
<p>Application deadline 2026-04-18</p></div>
<br><div><div><div><p>Your opportunity</p><br>
<p>
At Schwab, you&rsquo;re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us &ldquo;challenge the status quo&rdquo; and transform the finance industry together. Here, we believe our work matters &mdash; to our clients, our communities, and each other.</p><p></p><p>
Operational Services is a centralized firm function that supports client experience and execution of financial services activities for Schwab Advisor Services, Schwab Workplace and Schwab Investor Services. Our businesses are responsible for client support and processing activities across Schwab&rsquo;s products and offerings. We balance our commitment to efficiency and scale with delivering best in class experience for our clients. In Operational Services, we power the moments that matter.</p><p></p><p>
We&rsquo;re looking for a highly organized and proactive Administrative Assistant to support the Head of Retirement Operations within Operational Services and several other Managing Directors. This position plays a key role in ensuring smooth daily operations, managing complex schedules, and coordinating meetings that connect our people and advance our mission.</p><p></p><p>
We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location(s).</p><p></p><p>
In this role, you will</p><ul><li>
Act as Administrative Assistant to three or more Managing Directors, with additional ad‑hoc Ops leader support as required.</li><li>
Provide comprehensive administrative support, including managing calendars, expenses, and meeting coordination.</li><li>
Organize leader personal requirements, such as coordinating travel time between meetings, scheduling necessary breaks throughout the day, and helping to solution where applicable.</li><li>
Anticipate needs and take initiative to streamline processes, manage competing priorities, and ensure leaders are prepared for meetings and deliverables.</li><li>
Be responsible for managing and submitting expenses and travel activity through the centralized Concur booking system, in accordance with corporate policies and deadlines.</li><li>
Oversee and coordinate logistics for meetings as required, including schedules, meeting room booking, and organizing activities with on-the-ground facilities teams.</li><li>
Organize team engagement and/or offsite activities, including restaurant reservations, team-building activities, and attendee communications while ensuring a seamless experience for all participants through proactive planning and on-site support.</li><li>
Handle confidential or sensitive information with discretion as needed.</li>
<li> your knowledge of collaboration tools, including but not limited to, Microsoft Teams, Office365 applications, audio and video conferencing, and remote access.</li><li>
Collaborate effectively with fellow Administrative Assistants to organize meetings and events for leaders within Ops, with key business partners across the firm, and with external stakeholders.
</li><li>Provide ad hoc support where needed for leader and department communications, employee experience, and process improvements.</li></ul><p>
What you have</p><br>
<p>
Required qualifications</p><ul><li>
5+ years of administrative experience supporting senior leaders; financial services or other corporate environment preferred.</li><li>
Experience supporting senior leaders who manage multiple teams across multiple locations.</li><li>
Ability to manage multiple leaders, calendars, tasks, and deliverables all at once.</li><li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with Microsoft Teams and WebEx.</li></ul><p></p><p>
Preferred qualifications</p><ul><li>
Ability to work in a fast-paced, team-oriented environment across multiple locations and business groups.</li><li>
Flexibility and adaptability to changing priorities with the ability to anticipate, improvise, and adapt quickly while maintaining composure in dynamic or stressful situations.</li><li>
Excellent verbal and written communication skills, with strong planning and organizational abilities.</li><li>
Highly responsive and timely with tasks, invites, and requests for meeting planning, often within 24 hours or less.</li><li>
Strong time management skills, with the ability to manage multiple priorities in a fast-paced environment.</li><li>
Initiative and results-focused approach to deliver outstanding quality while working independently.</li><li>
Demonstrated self-starter with curiosity, sense of urgency, and ability to work effectively whether in the office or remote.</li><li>
Ability to develop and maintain strong partnerships and interpersonal business relationships.</li><li>
Familiarity with maintaining event or travel budget and coordinating hotel and/or vendor contracts.</li><li>
Experience using and leveraging Microsoft 365 Copilot or other AI productivity tools to streamline tasks and enhance efficiency.</li></ul><p></p><p>
In addition to the salary range, this role is also eligible for bonus or incentive opportunities.</p><div><p><br>
What&rsquo;s in it for you</p><p>
At Schwab, you&rsquo;re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration&mdash;so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.</p><p>
We offer a competitive benefits package that takes care of the whole you &ndash; both today and in the future:</p><ul><li>
401(k) with company match and Employee stock purchase plan</li><li>
Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions</li><li>
Paid parental leave and family building benefits</li><li>
Tuition reimbursement</li><li>
Health, dental, and vision insurance</li></ul></div><p></p><div><br>
<p></p>
</div></div><div><div><div>Share:</div>
<ul><div><div>Facebook</div></div>
<div><div>LinkedIn</div></div>
<div><div>X</div></div>
<div><div>Email</div></div>
</ul></div></div></div><div><p>Eligible Schwabbies receive</p>
<ul><div><p>Medical, dental and vision benefits</p>
</div><div><p>401(k) and employee stock purchase plans</p>
</div><div><p>Tuition reimbursement to keep developing your career</p>
</div><div><p>Paid parental leave and adoption/family building benefits</p>
</div><div><p>Sabbatical leave available after five years of employment</p></div></ul></div></div>

Administrative Support Specialist

BlackRock

<div><div><div>Location:</div>
<div><div><b>New York, New York</b></div>
</div></div><div><div>Team:</div>
<div><b>Administrative Support</b></div>
</div><div>Job Requisition #: <b>R263230</b></div>
<div>Date posted: <b>Apr. 09, 2026</b></div></div><p></p>
<br><div><h2 class="jobSectionHeader"><b>Job description</b></h2>
<div><p><b>About this role</b></p><p><b>
Role at a Glance:</b></p><ul><li><p>
Aladdin is BlackRock&rsquo;s end-to-end investment platform. Just like the markets and users it services, it is sophisticated and constantly evolving:</p></li><li><p>
Over 300 unique clients</p></li><li><p>
Presence in over 50 countries</p></li><li><p>
Aladdin clients include some of the world&rsquo;s most sophisticated asset managers, insurance companies, banks, treasuries, and pension funds.</p></li></ul><p><b>
About this Role:</b></p><ul><li><p>
We are looking for a dynamic admin to join our team and support senior leaders within Aladdin. The ideal candidate is a professional who has experience supporting senior leaders in a fast-paced global firm. The candidate will be responsible for calendar management, supporting office operations, and coordination of events and team activities. The candidate should be motivated, resourceful, organized, and able to operate independently with strong attention to detail.</p></li></ul><p><b>
Key Responsibilities:</b></p><ul><li><p>
Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.</p></li><li><p>
Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.</p></li><li><p>
Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.</p></li><li><p>
Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).</p></li><li><p>
Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.</p></li><li><p>
Build and maintain good business relationships with executives and administrative staff across the organizations.</p></li><li><p>
Complete ad hoc administrative requests in a timely and detailed manner.</p></li></ul><p><b>
Qualifications:</b></p><ul><li><p>
5+ years of administrative experience, preferably at a large global organization in the financial services industry.</p></li><li><p>
Ability to work independently and assume additional responsibilities as the need arises.</p></li><li><p>
A positive and &lsquo;can-do&rsquo; attitude.</p></li><li><p>
Desire and ability to provide outstanding service to internal and external clients.</p></li><li><p>
Maintains focus with sense of urgency, while upholding respect for others.</p></li><li><p>
Proven track record to managing competing priorities and meeting tight deadlines.</p></li><li><p>
Excellent communication skills (written and verbal).</p></li><li><p>
Strong computer skills (MS Word, Excel, PowerPoint, Outlook).</p></li><li><p>
A high level of attention to detail.</p></li><li><p>
Discretion in handling confidential information in all aspects of work.</p></li><li><p>
Bachelor&rsquo;s degree is strongly preferred</p></li></ul>
For New York, NY Only the salary range for this position is USD$76,000.00 - USD$135,000.00 which is the equivalent of USD$36.54 - USD$64.90 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.
<p><b>
Our benefits</b><br>
<br>
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.</p><p><b>
Our hybrid work model</b></p><p>
BlackRock&rsquo;s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person &ndash; aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.</p><p><b>
About BlackRock</b></p><p>
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children&rsquo;s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.</p><p>
This mission would not be possible without our smartest investment &ndash; the one we make in our employees. It&rsquo;s why we&rsquo;re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.</p><div>
For additional information on BlackRock, please visit @blackrock<div>
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 | Twitter: @blackrock<div>
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 | LinkedIn: www.linkedin.com/company/blackrock<div>
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BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. <b>View the </b><b>EEOC&rsquo;s Know Your Rights poster and its supplement</b><div><b>
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 and the </b><b>pay transparency statement</b><div><b>
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.</b></div><div>
BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email Disability.Assistance@blackrock.com<div>
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. All requests are treated in line with our <b>privacy policy</b><div>
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.<div>
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BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.</div>
<div><div><b>Job Requisition #</b>
<br>
R263230</div></div></div><p></p>

Administrative Business Professional

Grote Industries

This is a senior role reporting directly to the Chief Executive Officer (CEO) while supporting other executives and family stakeholders. This position is responsible for coordinating business, financial, and governance activities across multiple entities, including property management, finance, compliance, hospitality, executive events, and other special projects. This role supports the CEO and other executives in managing schedules, coordinating activities/meetings, coordinating travel along with itineraries, assisting with communications, and other administrative duties as needed.
<br><br>
The person in this position will have 7+ years of related experience and need to be very organized, possess excellent communication skills (both written and verbal), have a welcoming demeanor along with a calming disposition, able to maintain confidentiality, multi-task, possess solid financial acumen, comfortable and adept with MS Office Suite (Teams, Word, Excel, PowerPoint, etc), easily adapt to change, and able to work with others. A bachelor’s degree in business or related field is preferred. This position is on-site and does include some limited travel.

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