senior administrative coordinator

Loyola Marymount University

<div>This position within the Division of Mission will provide administrative support to both the Office of Mission Engagement and the Center for Ignatian Spirituality. The role assists two distinct but collaborative units in advancing their respective programs and communications, primarily serving faculty and staff. Reporting relationships are defined by the divisional structure of the university.
<p></p><p><b>Position Specific Responsibilities/Accountabilities
</b></p><ul><li><p>Provide staff support to the Executive Director for Mission Engagement and the Director of the Center for Ignatian Spirituality in support of their respective programs and initiatives, including planning and scheduling appointments and updating, organizing, and maintaining their calendars.
</p></li></ul><p></p><ul><li><p>Provide a welcoming and responsive office unit for administrators, faculty, staff, and visitors. Maintain decorum and confidentiality when working with university and outside constituents. Serve as a liaison between the Office of Mission Engagement, the Center for Ignatian Spirituality and campus partners.
</p></li></ul><p></p><ul><li><p>Review and edit written messages and documents composed by the Executive Director and the Director; compose appropriate announcements for internal and external distribution.
</p></li></ul><p></p><ul><li><p>Manage and produce written and visual content for communications of the Office of Mission Engagement and the Center for Ignatian Spirituality, which may include email, web, social media, and print. Maintain and update distribution lists and records. Arrange production and campus distribution of print materials.
</p></li></ul><p></p><ul><li><p>Maintain and provide accurate budget documentation and reporting for the Office of Mission Engagement and the Center for Ignatian Spirituality. Make purchases, pay invoices and authorize reimbursements and payments. Monitor and reconcile expenses via Workday. Produce reports and spreadsheets as needed.
</p></li></ul><p></p><ul><li><p>Coordinate events and meetings for both units, including but not limited to scheduling meetings, reserving locations, coordinating with Conference &amp; Event Services and ITS, ordering meals, and providing on-site support.
</p></li></ul><p></p><ul><li><p>Assist in planning and staffing university events sponsored by the Office of Mission Engagement or the Center for Ignatian Spirituality, including retreats and workshops.
</p></li></ul><p></p><ul><li><p>Provide staff support at presentations by the Executive Director and Director and for other programs sponsored by their offices.
</p></li></ul><p></p><ul><li><p>Perform deliveries around campus, as needed.
</p></li></ul><p></p><ul><li><p>Take notes and draft minutes for selected committee meetings.
</p></li></ul><p></p><ul><li><p>Perform other duties as assigned or requested.
</p></li></ul><p></p><p><b>Loyola Marymount University Expectations
</b></p><p>Exhibit behavior that supports the mission, vision, and values of the university, including LMU's commitment to diversity. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
</p><p></p><p><b>Requisite Qualifications</b>
</p><ul><li><p>Typically a Bachelor's degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities as needed to keep abreast of regulation/policy changes.
</p></li></ul><p></p><ul><li><p>Minimum 4 years of administrative support experience, preferably in an academic environment.
</p></li></ul><p></p><ul><li><p>Ability to perform complex administrative work independently and efficiently; manage multiple conflicting priorities; compose clear, comprehensive reports and keep accurate records; maintain professionalism, confidentiality and timeliness in oral and written communication.
</p></li></ul><p></p><ul><li><p>Familiarity with Jesuit, Catholic higher education is preferred. Experience of Ignatian Spiritual Exercises highly desirable.
</p></li></ul><p></p><ul><li><p>Demonstrated excellence in communication skills, both written and oral.
</p></li></ul><p></p><ul><li><p>Demonstrated computer competency, e.g., use of content-management system for university websites; familiarity with Microsoft Office (Word, Excel, Power Point, Publisher, Outlook, Teams); familiarity with social media platforms; familiarity with basic graphic design platforms (e.g. Photoshop, Adobe Express, Canva). Ability to learn new computer applications under the provision of employer-provided training.
</p></li></ul><p></p><p><i>The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.
</i></p><p></p><p>#HERC# #HEJ#
</p><p></p>Staff Regular
<p></p><p>Salary range
</p>$25.87 - $32.31 Salary commensurate with education and experience.
<p></p><p><i>Please note that this position may not be eligible for visa sponsorship now or in the future.
</i></p><p></p>Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)</div>

Senior Administrative Coordinator

Turner Construction Company

<p></p><div><p><b>Location: </b>This role is based in the New York City office and requires regular in-office presence..</p><p><b>
Position Description</b>: Serve as a highly trusted and highly organized professional, providing coordination for daily headquarters (HQ) administrative activities including calendar management, expense support, and light travel needs for multiple executives. Facilitate team enablement for cross-functional scheduling, meeting and event logistics, hospitality coordination, and provide administrative support for HQ initiatives. Proactive and service-oriented, able to handle confidential information with discretion, communicate clearly, and improve systems and processes using technology, Artificial Intelligence (AI), and automation.
</p><p><b>Essential Duties &amp; Key Responsibilities:</b>
</p><ul><li>Provide proactive and professional executive-level support with high autonomy to multiple senior executives, anticipate needs, simplify coordination, and facilitate smooth day-to-day flow.</li><li>
Own complex calendar management across leaders (e.g., prioritization, conflicts, time-zone management, meeting hygiene, agendas, and follow-ups) and coordinate shared HQ cross-functional calendars, assist with flow of meetings, leadership touchpoints, and milestone moments.</li><li>
Prepare, submit, reconcile, and track accurate, timely expense reports; assess for policy compliance, accuracy of documentation, and provide timely submission.</li><li>
Coordinate light business travel logistics, as requested.</li><li>
Promote team enablement to facilitate headquarters (HQ) meeting and event coordination.</li><li>
Manage conference room strategy and meeting logistics (e.g., space planning, confirmations, tech readiness, attendee communications).</li><li>
Plan and execute HQ events and in-office meetings (e.g., hospitality coordination, catering, room set-up, run-of-show, vendor coordination, and day-of support).</li><li>
Capture notes, decisions, and action items for leadership meetings as needed; track follow-ups to closure, risks, and dependencies.</li><li>
Provide administrative and coordination support for select HQ initiatives, Departments, or other projects as needed and as capacity allows.</li><li>
Identify repetitive tasks and propose recommendations that enhance team efficiency, systems, processes, and service delivery. Contribute to development and embrace Artificial Intelligence (AI) and automation for continuous improvement of coordination-related Standard Operating Procedures (SOPs).</li><li>
Collaborate with HQ Office Manager and Information Services (IS) team for executive-level office needs; triage requests and escalate to appropriate entity for support (e.g., Security, Safety, facilities).</li><li>
Keep leaders informed of relevant office announcements and changes that impact schedules, safety, or local operations.</li><li>
Develop and maintain stakeholder/contact lists and distribution groups; support recurring communications and information sharing across HQ functions.</li><li>
Coordinate purchasing and vendor engagements (e.g., quotes, purchase orders/invoices, budgets) related to events, hospitality, and HQ operations.</li><li>
Other activities, duties, and responsibilities as assigned.
</li></ul><p></p><p><b>Qualifications:</b></p><ul><li>
Associate&rsquo;s or Bachelor&rsquo;s Degree from accredited degree program and/or professional administrative certification, with minimum 6 years of relevant general office or administrative services experience required, in lieu of degree/certification, High School Diploma or GED and minimum 10 years of related administrative service experience, or equivalent combination of education, training, or experience
</li><li>Commissioned Notary Public, desired
</li><li>Project management skills, able to prioritize, problem solve, and manage competing workload assignments with demanding time frames; able to stay composed and deliver high-quality work in fast-paced environment
</li><li>Effective active listening skills and follow up on commitments and deadlines
</li><li>High degree of organization, attention to detail, and accuracy
</li><li>High standards of accountability and integrity, exercise discretion, and maintain confidential information
</li><li>Demonstrate approachable, proactive, positive, and professional presence</li><li>
Excellent relationship-building skills with C-suite leaders, engage professionally with stakeholders across organizational levels, and vendors
</li><li>Professional verbal communication, business writing, and proofreading skills
</li><li>Exhibit sound judgment, anticipate requirements, and address issues proactively
</li><li>Event and meeting planning skills
</li><li>Proficient computer and database skills, Microsoft Office suite of applications , and collaboration tools (e.g., MS Teams, SharePoint)
</li><li>Knowledge of data privacy, information security, and confidential records handling aligned with company policy
</li><li>Limited travel, as directed</li></ul><p><b>
Physical Demands: </b>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, climb, balance, stoop, kneel, crouch, crawl, use hands to finger, handle or feel objects, tools, or controls, and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.</p><p><b><br>
Work Environment:</b> The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office setting. The noise in the work environment is usually quiet to moderate in an office setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.</p><p><i>
*The salary range for this position in NYC is estimated to be $112k - $140K. Actual compensation packages within that range are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location. *</i></p><p>
</p><p></p><p><b>Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.</b></p></div>

AS Senior Administrative Coordinator - Headquarters (HQ)

Johns Hopkins University

<div><p>University Communications seeks a dynamic, detail-driven <b><i>Sr. Administrative Coordinator</i></b> to serve as a strategic partner to the Sr. Associate Vice President (SAVP) of Media Relations and News and the Assistant Vice President (AVP) of Internal Communications. This highly visible, front-facing role provides executive-level administrative support in a fast-paced, high-impact environment and serves as the primary front desk receptionist for the division. This position requires employee to work onsite five days per week to ensure consistent operational and in-person support.</p><p></p><p><br>
The Senior Administrative Coordinator plays a critical role in advancing the mission of University Communications by delivering proactive, high-level executive support to senior leadership while providing comprehensive coordination and operational support to the Media Relations and News team and the Internal Communications team. As the first point of contact for the office, this individual represents the division with professionalism, discretion, and a service-oriented mindset, creating a welcoming and responsive experience for campus partners and visitors.</p><p></p><p><br>
The role requires frequent interaction with senior leadership, including the President&rsquo;s Office, Office of the Provost, and Deans&rsquo; Offices, and demands sound judgment, exceptional organizational skills, and the ability to manage competing priorities with confidence, diplomacy, and poise.</p><p></p><p><b><br>
Specific Duties &amp; Responsibilities</b></p><ul><li>
Plan, support, and organize daily activities of the office or program.</li><li>
Provide complex administrative, project, and calendar support to a SAVP and AVP.</li><li>
Manage team and/or assigned leaders calendars; plan and schedule meetings and coordinate their associated logistics.</li><li>
Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.</li><li>
May represent department management in appropriate circumstances within the scope of the position&rsquo;s responsibility and purview.</li><li>
Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).</li><li>
Coordinate purchasing processes; process various department bills and reconcile accounts.</li><li>
Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.</li><li>
Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.</li><li>
May serve as the liaison or office contact with facilities.</li><li>
Identify and resolve administration problems and issues.</li><li>
Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).</li><li>
Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies</li><li>
Develop and compile reports. May assist with preparation of presentations.</li><li>
Assist with planning special events/functions, including workshops, conferences, etc.</li><li>
May perform some non-routine and confidential administrative functions, as needed.</li><li>
Coordinate work assignments of students and/or temporary office support, as needed.
</li><li>Coordinate preparation, set up and logistics for department/office events/functions.</li></ul><ul><li>
Prepare the quarterly Media Clips report for the Board of Trustees meeting.</li><li>
Coordinate the production process for the Johns Hopkins Magazine, including managing mailing lists, formatting and editing content, and partnering with vendors to meet production deadlines.</li><li>
Monitor and manage the Johns Hopkins Magazine email account, responding to general inquiries and escalating issues as appropriate.</li><li>
Submit service requests to update and maintain constituent&rsquo;s records in the magazine database.</li><li>
Manage the hiring and payment process for independent contractors supporting the Johns Hopkins Magazine and Hub.</li><li>
Partner with building security to coordinate visitor access and ensure a seamless, secure arrival experience.</li><li>
Manage the department&rsquo;s main phone line, screening and routing calls appropriately.</li><li>
Sort and distribute incoming mail and deliveries.</li><li>
Maintain shared conference room calendars and schedule appointments.</li><li>
Oversee organization and upkeep of departmental common spaces, including conference rooms, breakroom, and copier areas.</li><li>
Provide backup support to the administrative team as needed.</li></ul><br>
<b>
Minimum Qualifications</b><br>
<ul><li>
High school diploma or graduation equivalent.</li><li>
Four years of related experience.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent</li></ul><br>
<b>
Preferred Qualifications</b><br>
<ul><li>
Experience working with Asana or similar project management platforms is preferred but not required.
</li><li>Strong knowledge of office administration, record-keeping systems, scheduling, and administrative support services.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.</li><li>
Experience with SAP for reimbursements, online payments, shopping carts, and tracking payments. Familiarity with JHU financial and administrative policies is preferred.</li><li>
Excellent verbal and written communication skills, with the ability to interact effectively with a broad cross-section of stakeholders.</li><li>
Collaborative team player with outstanding interpersonal and customer service skills.</li><li>
Exceptional organizational skills, analytical and problem-solving abilities, and keen attention to detail.</li></ul><p></p><p><br>
Classified Title: Sr. Administrative Coordinator<br>
Role/Level/Range: ATO 37.5/03/OF
<br>
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.)<br>
Employee group: Full Time<br>
Schedule: Monday-Friday/ 8:30am -5:00pm<br>
FLSA Status: Non-Exempt<br>
Location: JH at Keswick<br>
Department name: University Communications
<br>
Personnel area: University Administration</p></div><p></p>

Sr. Administrative Coordinator (University Communications)

Southern Company

<div><p><b>Senior Administrative Assistant (Coordinator) &ndash; Chief Financial Officer Organization</b></p>
<p><b>Position Summary:</b></p>
<p>The Senior Administrative Coordinator provides advanced-level administrative and operational support to senior management within the Chief Financial Officer (CFO) organization. This role instills confidence and trust by anticipating administrative needs, proactively addressing them, and ensuring smooth departmental operations. The position is responsible for creating administrative efficiencies, managing executive support functions, and coordinating projects to improve productivity and processes.</p>
<p><b>Key Responsibilities</b></p>
<p><b>Functional Expertise:</b></p>
<ul><li><div>Provide comprehensive administrative support to senior management and their teams, including preparing and reviewing correspondence, reports, filings, and presentations.</div></li>
<li><div>
Manage calendars, schedule internal and external meetings, and coordinate rescheduling to meet business priorities.</div></li>
<li><div>
Maintain departmental dashboards and track deliverables to ensure timely completion.</div></li>
<li><div>
Plan and coordinate logistics for meetings and special events, including venue arrangements, refreshments, audio-visual needs, and participant invitations.</div></li>
<li><div>
Coordinate travel arrangements (air, hotel, ground transportation, restaurants) for executives.</div></li>
<li><div>
Manage mail, office supplies, and invoice processing, handle time entry, and expense reconciliation.</div></li>
<li><div>
Create and manage purchase orders, requisitions, and purchasing card activities; enter payment requests using Oracle Financials or equivalent systems.</div></li>
<li><div>
Administer technology assignments and maintain filing systems.</div></li>
<li><div>
Provide backup support to other administrative assistants as needed.</div></li>
</ul>
<p><b>Business Acumen:</b></p>
<ul><li><div>Serve as a resource for employees, providing guidance on company policies and procedures.</div></li>
<li><div>
Handle confidential information with discretion and professionalism.</div></li>
<li><div>
Anticipate issues and proactively identify solutions to support senior management.</div></li>
<li><div>
Recommend and implement systems and processes to improve departmental efficiency.</div></li>
<li><div>
Coordinate special projects and assist with implementation and tracking.</div></li>
</ul>
<p><b>Engagement:</b></p>
<ul><li><div>Lead or support special projects unique to the business unit.</div></li>
<li><div>
Develop standard and ad hoc reports; analyze and summarize data for management decision-making.</div></li>
<li><div>
Communicate process improvements and ensure adherence across affected teams.</div></li>
<li><div>
Assess and manage administrative needs, providing exceptional customer service to internal stakeholders.</div></li>
</ul>
<p><b>Driving Results:</b></p>
<ul><li><div>Act as a liaison for inquiries; research, resolve, and respond with minimal supervision.</div></li>
<li><div>
Monitor departmental needs to ensure adequate administrative and supply support.</div></li>
<li><div>
Compile metrics and reports for key functions and deliver accurate, timely information.</div></li>
<li><div>
Provide supplemental support during peak activity periods.</div></li>
</ul>
<p><b>Qualifications</b></p>
<p><b>Education &amp; Certifications:</b></p>
<ul><li>Associate degree in Business, Office Administration, or related field required.
</li></ul><p><b>Experience:</b></p>
<ul><li><div>Minimum of 5 years in an administrative or project coordination role.</div></li>
<li><div>
Proven experience identifying and implementing process improvements.</div></li>
</ul>
<p><b>Skills &amp; Knowledge:</b></p>
<ul><li><div>Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Oracle Financials.</div></li>
<li><div>
Strong organizational, prioritization, and multitasking skills.</div></li>
<li><div>
Exceptional judgment, discretion, and ability to handle sensitive information.</div></li>
<li><div>
Excellent written and verbal communication skills.</div></li>
<li><div>
Ability to work independently and proactively in a fast-paced environment.</div></li>
<li><div>
Strong interpersonal skills with the ability to interact effectively at all organizational levels, including executives and board members.</div></li>
<li><div>
Keen attention to detail and a strong sense of responsibility in managing executive schedules and deliverables.</div></li>
</ul>
<p><b>Working Conditions:</b></p>
<ul><li><div>Primarily office-based; frequent computer use required.</div></li>
<li><div>
Occasional travel for team events, meetings, and conferences (0&ndash;15%).</div></li>
<li><div>
May require occasional after-hours support (5&ndash;10%).</div></li>
<li><div>
Ability to lift to 10 pounds.</div></li>
</ul>
<p><b>Disclaimer:</b></p>
<p>This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.</p>
<p><b>About Southern Company Gas</b></p>
<p>Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America&rsquo;s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com .</p>
<p>Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .</p>
<p>Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and beneﬁts will also be provided during the hiring process.</p>
<p>Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.</p>
<p>Job Identification: 17763</p>
<p>Job Category: Administrative &amp; Clerical</p>
<p>Job Schedule: Full time</p>
<p>Company: AGL Services Company</p></div>

Sr. Administrative Asst (Coordinator) – Chief Financial Officer Org

Lenmar Consulting Inc

<div>
 <strong>
  Title:
 </strong>
 Executive Administrative Assistant
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 New York, NY
 <br/>
 <br/>
 <strong>
  Duration:
 </strong>
 12-Month Contract
 <br/>
 <br/>
 <strong>
  Pay Rate:
 </strong>
 $50-$55/hour
 <br/>
 <br/>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 We are seeking an experienced
 <strong>
  Executive Administrative Assistant
 </strong>
 to support senior leadership in a fast-paced environment. This role requires strong organizational, communication, and calendar management skills, along with the ability to coordinate meetings, travel, and executive communications.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex executive calendars and schedule meetings across multiple time zones.
  </li>
  <li>
   Coordinate internal, client, board, and regulatory meetings.
  </li>
  <li>
   Arrange domestic and international travel, including itineraries and expense reporting.
  </li>
  <li>
   Coordinate Microsoft Teams meetings and team-wide calls.
  </li>
  <li>
   Prepare presentations, emails, organization charts, and meeting materials.
  </li>
  <li>
   Organize departmental meetings, events, and town halls.
  </li>
  <li>
   Manage visitor logistics and support senior executives during visits.
  </li>
  <li>
   Maintain email distribution lists and handle incoming/outgoing communications.
  </li>
  <li>
   Assist with expense reports, document preparation, and administrative records.
  </li>
  <li>
   Support additional administrative tasks and projects as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Tools &amp; Systems
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Microsoft Office Suite (especially Outlook)
  </li>
  <li>
   Microsoft Teams
  </li>
  <li>
   Concur (travel and expense management)
  </li>
  <li>
   Procurement and access management systems (e.g., iValua/MyPortal, MyIAM)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong calendar management and executive support experience.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Highly organized with strong attention to detail and time management.
  </li>
  <li>
   Ability to manage multiple priorities and work with senior stakeholders.
  </li>
 </ul>
</div>


Senior Executive Assistant

Taraki

<div>
 Our client
 <strong>
  Qanmos Trainings
 </strong>
 is looking for
 <strong>
  Senior Admin Officer
 </strong>
 in Lahore.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 We are looking for a highly organized and experienced
 <strong>
  Senior Admin Officer
 </strong>
 to oversee and manage the administrative operations of the company. The ideal candidate will ensure smooth office functioning, manage facilities, and support management in administrative planning and coordination.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee daily administrative operations and ensure efficient office management.
  </li>
  <li>
   Manage office facilities, equipment, and maintenance activities.
  </li>
  <li>
   Supervise administrative staff and monitor their performance.
  </li>
  <li>
   Handle vendor management, procurement of office supplies, and service agreements.
  </li>
  <li>
   Maintain office records, documentation, and administrative reports.
  </li>
  <li>
   Coordinate with different departments to ensure smooth workflow.
  </li>
  <li>
   Ensure compliance with company policies and administrative procedures.
  </li>
  <li>
   Assist management with administrative planning and operational support.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's or Master's degree in Business Administration or a relevant field.
  </li>
  <li>
   3&ndash;5 years of experience in administration, preferably in a corporate environment.
  </li>
  <li>
   Strong organizational and leadership skills.
  </li>
  <li>
   Excellent communication and coordination abilities.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, Outlook).
  </li>
  <li>
   Ability to manage multiple tasks and work under pressure.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Skills:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in facility management and vendor coordination.
  </li>
  <li>
   Strong problem-solving and decision-making abilities.
  </li>
  <li>
   Professional attitude and attention to detail.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer:
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   Competitive salary package
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   Professional work environment
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   Career growth opportunities
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Senior Admin Officer - Qanmos Trainings

Hilltop Holdings

<div><p>Hilltop Holdings is looking to hire a Senior Executive Assistant to provide administrative support for multiple C-Suite Executives, including the Chief Administrative Officer and the General Counsel. The Senior Executive Assistant position will provide advanced support for top level executives by performing administrative tasks including but not limited to clerical work, receiving clients and visitors, arranging travel and correspondence, maintaining legal billing and scheduling meetings. This position will also provide support for Board of Director materials and meetings. This position is required to be on site 5 days per week.</p></div>
<br><div><ul><li>High school diploma, GED, or equivalent. Degree preferred in relevant discipline
</li><li>7-10 years proven executive level experience in the field with or without progressive responsibilities
</li><li>Computer hardware, operating system (Windows or Mac) and software/application (MS Office, Internet Explorer, Outlook etc.) skills
</li><li>Ability to work independently or within a team
</li><li>Excellent organization and time management skills
</li><li>Excellent verbal and written communication skills
</li><li>Ability to use discretion and maintain confidentiality
</li><li>Ability to maintain a personable, but professional demeanor with executives and others
</li><li>Ability to shift priorities as needed to ensure more urgent work is handled appropriately</li></ul></div>
<br><div><ul><li>Serves as the primary administrative support partner for assigned executive
</li><li>Manage and maintain executive schedules, including scheduling meetings and travel as needed
</li><li>Process legal related invoices through Legal Tracker, ensuring that the invoices are keyed accurately and approved in a timely manner by the appropriate leader
</li><li>Provides administrative support for all Board of Director meetings, including coordinating travel and transportation as well as ensuring that materials are loaded into our BoardVantage tool and printed as needed.
</li><li>Serves as a gatekeeper for executives, prioritizing requests and calendars accordingly.
</li><li>Manages information flow in a timely and accurate manner
</li><li>Partner with other executive assistants and the receptionists to ensure adequate office supply inventory and overall operations and assist in front desk coverage during the receptionist lunch
</li><li>Leverages internal resources to execute on tasks a requests from executives
</li><li>Conveys and exchanges basic technical and factual information with colleagues
</li><li>May be responsible for providing basic training to new employees particularly on legal and board related systems
</li><li>Interact with executives and all other levels of the organization in a professional manner
</li><li>Other functions as needed</li></ul></div>

Sr. Executive Assistant

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