senior document controller

Penspen

<div>
 <strong>
  Senior Document Controller Job Description
  <br/>
  <br/>
 </strong>
 Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia. ( https://www.penspen.com )
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 <strong>
  Education
  <br/>
  <br/>
 </strong>
 Alternative (I): Bachelor&rsquo;s Degree in Administration or Equivalent closely related field.
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 Alternative (II): Diploma or Equivalent with a Certificate from a recognized agency in Project Administration.
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 <strong>
  Years Of Experience
  <br/>
  <br/>
 </strong>
 Alternative (I): Ten (10) years
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 Alternative (II) Fourteen (14) years
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 Experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems and document flow procedures.
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 The job location will be based on Alkhafji , Saudi Arabia.
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 If you have the skills and are interested, please apply on the link below - https://careers.penspen.com/vacancy/senior-document-controller-599074.html#hs_show_apply_popup=true
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</div>


Senior document controller

Innovo Group

<div>
 <strong>
  Role Purpose
  <br/>
  <br/>
 </strong>
 The Senior Document Controller is responsible for overseeing the control, distribution, and maintenance of all project documentation to ensure compliance with company and contractual standards. The role involves managing the document control team, ensuring timely document flow, and maintaining accurate records throughout the project lifecycle.
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 <strong>
  Key Accountabilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead and supervise the document control project site team, providing direction, guidance, and support in day-to-day operations.
  </li>
  <li>
   Develop and implement document control policies, procedures, and standards in alignment with organizational goals and regulatory requirements.
  </li>
  <li>
   Establish document control workflows, including document creation, review, approval, distribution, and archiving processes.
  </li>
  <li>
   Monitor document lifecycle management, ensuring proper version control, revision tracking, and retention schedules are maintained.
  </li>
  <li>
   Collaborate with internal departments and external stakeholders to streamline document management processes and improve efficiency.
  </li>
  <li>
   Conduct regular audits and assessments of document control practices, identifying areas for improvement and implementing corrective actions.
  </li>
  <li>
   Provide training and mentorship to project document control staff, promoting professional development and knowledge sharing.
  </li>
  <li>
   Oversee the implementation and maintenance of electronic document management systems (EDMS) or other document control software.
  </li>
  <li>
   Act as a subject matter expert on document control matters, advising project teams and management on best practices and compliance requirements.
  </li>
  <li>
   Serve as a liaison between document control, quality assurance, project management, and other functional areas within the organization.
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   <br/>
  </li>
 </ul>
 <strong>
  Qualifications, Experience, Knowledge &amp; Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Engineering, or related field.
  </li>
  <li>
   Minimum 6-9 years of experience in document control, with at least 3 years in a senior or supervisory role within the construction industry.
  </li>
  <li>
   Experience in large-scale infrastructure or building construction projects is highly preferred.
  </li>
  <li>
   Proficient in EDMS platforms (e.g., Aconex, Procore, Asite, SharePoint &amp; Autodesk Construction Cloud-Build &amp; Unifier).
  </li>
  <li>
   Strong understanding of document control standards and construction project workflows.
  </li>
  <li>
   Excellent organizational and leadership skills.
  </li>
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   Strong attention to detail and ability to manage large volumes of documentation.
  </li>
  <li>
   Fluent in English (written and spoken); Arabic is a plus.
  </li>
 </ul>
</div>


Senior Document Controller

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Senior Document Controller
</b></p><p><b>Abu Dhabi, UAE</b></p><p><b><br>
What You'll Be Doing:</b></p><ul><li><p>
You will perform a variety of document control functions for a project or department.</p></li><li><p>
Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.</p></li><li><p>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.</p></li><li><p>
Be working on the processes of document control and also the use of electronic systems used to manage documentation.</p></li><li><p>
Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.</p></li></ul><p><b><br>
What Required Skills You'll Bring:</b></p><ul><li><p>
A Bachelors degree or diploma in any field</p></li><li><p>
Minimum 8 years experience as a document controller</p></li><li><p>
Excellent communication skills</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Assignments will require a working knowledge of Electronic Document Management Systems (Aconex). Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Emperos DMCC

<p>Job Description: We are seeking a highly organized Senior Document Controller to handle the intake, management, and storage of our company's documents. In this role, you will be required to review, process, and file documentation as well as manage the smooth running of all our documentation operations.</p><p>Duties &amp; Responsibilities:</p><ul><li>Control the documents and data control activities / movements.</li><li>Establish and Maintain a Centralized System for the control of company correspondence.</li><li>Maintain up to date Database Register showing document details and revision status.</li><li>Establish a Distribution Matrix for allocating controlled copies of documents as necessary to Company staff or Organizations (Client, Contractors, Sub-Contractors, Suppliers, etc.)</li><li>Logging of all Correspondence, Drawings, Procedures, Standards, Specifications, Vendor Drawings, Purchase Orders, Data Sheets, Manuals, etc. and generate internal transmittal for internal circulation of the same.</li><li>Co-ordination and control of incoming and outgoing Engineering Documentation, QC Documentation (Inspection Records), Suppliers Documentation, Subcontractors Documentation with Client/Contractor as well as internal review approval of Subcontractors documentation.</li></ul><p>Qualifications:</p><ul><li>Five years in a similar role in a similar role in office work, documentation and control.</li><li>Specific past experience working on PMWEB, ACONEX, INAXUS or any digital cloud-based document management system would be a big advantage.</li><li>Knowledge in use of spreadsheets, database, word processing and selected job specific software.</li><li>Knowledge of Electronic Documentation Systems.</li><li>Hands-on work experience on ERPs like NetSuite or SAP is mandatory</li></ul><p>Job Type: Full-time</p><p>Experience:</p><ul><li>real estate development: 5 years (Required)</li><li>high rise building: 5 years (Required)</li></ul>

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div><br>
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div><br>
We invite you to join us. Why?</div><div></div><div><br>
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
We envisage success in this role to include;
</div><ul><li><div>Demonstrating technical knowledge of the Document Control System and processes.</div></li><li><div>
Applying excellent working knowledge of ACONEX.</div></li><li><div>
Processing incoming and outgoing design submittals and distributing routine correspondence as required.</div></li><li><div>
Planning, allocating and evaluating workloads to meet project requirements through effective time management skills.</div></li><li><div>
Showing detail-oriented skills.</div></li><li><div>
Adapting effectively to change.</div></li><li><div>
Communicating strongly in English, both written and verbal.</div></li><li><div>
Using initiative to provide practical solutions to complex issues and proposing areas for continual improvement.</div></li><li><div>
Encouraging teamwork to develop and maintain an effective team environment.</div></li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include 5 years work experience partnered with a Diploma or Bachelor degree in Business Administration.</div><div></div><div><br>
Aconex experience and certification is a requirement.</div><div></div><p><br>
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.</p><p>
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</p></div>

Omada Rail Systems

<div><ul><li><b>Services &amp; Operations
</b></li></ul><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Doha</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development. Our 20,500 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.&quot;</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><p><b><br>
About the Role</b></p><p><br>
We are seeking a highly organized and efficient Senior Document Controller to join our Roads Operations and Maintenance team in Doha, Qatar. In this critical role, you will be responsible for managing and controlling all project documentation, ensuring compliance with company standards and local regulations.</p><ul><li>
Develop, implement, and maintain document control systems and procedures</li><li>
Manage the receipt, distribution, and filing of all project documents and technical drawings</li><li>
Ensure all documents are properly coded, stored, and easily retrievable</li><li>
Coordinate with project teams to gather and organize necessary documentation</li><li>
Perform regular quality checks to maintain the integrity and accuracy of document databases</li><li>
Prepare document control reports and maintain up-to-date document registers</li><li>
Assist in the development and implementation of document control best practices</li><li>
Liaise with internal and external stakeholders to resolve documentation issues</li><li>
Ensure compliance with local Qatar regulations and standards related to document control</li><li>
Train and guide junior document control staff as needed</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
Minimum of 5 years of experience in document control, preferably in roads operations and maintenance</li><li>
Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of database management, filing, and archiving systems</li><li>
Experience with construction or engineering projects</li><li>
Excellent technical writing and editing skills</li><li>
In-depth understanding of quality control procedures</li><li>
Knowledge of roads operations and maintenance processes</li><li>
Familiarity with construction and engineering documentation</li><li>
Strong attention to detail and ability to manage multiple priorities efficiently</li><li>
Excellent organizational and time management skills</li><li>
Effective communication and interpersonal skills</li><li>
Knowledge of local regulations and standards in Qatar related to document control and record-keeping</li><li>
Document Control certification (e.g., IDCA) preferred</li></ul><p><b><br>
What's in it for you?</b></p></div><p></p>

Senior Document Controller (Roads O&M)

Egis Group

<div><b>Company Description</b><p><br>
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development. Our 20,500 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.&quot;</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><b><br>
Job Description</b><p><br>
We are seeking a highly organized and efficient Senior Document Controller to join our Roads Operations and Maintenance team in Doha, Qatar. In this critical role, you will be responsible for managing and controlling all project documentation, ensuring compliance with company standards and local regulations.</p><ul><li>
Develop, implement, and maintain document control systems and procedures</li><li>
Manage the receipt, distribution, and filing of all project documents and technical drawings</li><li>
Ensure all documents are properly coded, stored, and easily retrievable</li><li>
Coordinate with project teams to gather and organize necessary documentation</li><li>
Perform regular quality checks to maintain the integrity and accuracy of document databases</li><li>
Prepare document control reports and maintain up-to-date document registers</li><li>
Assist in the development and implementation of document control best practices</li><li>
Liaise with internal and external stakeholders to resolve documentation issues</li><li>
Ensure compliance with local Qatar regulations and standards related to document control</li><li>
Train and guide junior document control staff as needed</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
Minimum of 5 years of experience in document control, preferably in roads operations and maintenance</li><li>
Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of database management, filing, and archiving systems</li><li>
Experience with construction or engineering projects</li><li>
Excellent technical writing and editing skills</li><li>
In-depth understanding of quality control procedures</li><li>
Knowledge of roads operations and maintenance processes</li><li>
Familiarity with construction and engineering documentation</li><li>
Strong attention to detail and ability to manage multiple priorities efficiently</li><li>
Excellent organizational and time management skills</li><li>
Effective communication and interpersonal skills</li><li>
Knowledge of local regulations and standards in Qatar related to document control and record-keeping</li><li>
Document Control certification (e.g., IDCA) preferred</li></ul><br>
<b>
Additional Information</b></div><p></p>

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