senior office assistant

The Home Depot

<div>Position Purpose:
Performs advanced, diversified and confidential executive-level secretarial duties requiring broad and comprehensive experience, skill and knowledge of organization' s policies and practices. 
Key Responsibilities:<ul><li>
Independently identifies needs and initiates projects requiring assistant to set priorities and procedures for accomplishing work. Assistants collect information, compile, and analyze data and put in presentable form for officer. Where project requires information from sources outside of immediate function assistant may direct and delegate work to others.</li><li>
Receives and reviews highly sensitive correspondence for officer. Recommends solutions or actions required. Independently responds to routine correspondence under own signature or drafts response for officer' s review on more complex correspondence. Professionalism and confidentially are key.</li><li>
Screens telephone calls and visitors, and resolves routine and complex inquiries. Assistant may independently meet with or screen people before meeting with the officer.</li><li>
May supervise a single or group of nonexempt support secretary staff, including hiring, training, and performance appraisal.</li><li>
Closely controls calendar, with authority to determine who may be scheduled.</li><li>
Authorizes approval for travel expense reports for officer. Reviews and questions where necessary, expense reports of officer' s direct reports.</li><li>
Retains authority to approve invoices and purchase requisitions under own signature.</li><li>
Makes complex domestic or international travel arrangements.</li><li>
Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator. Progressively utilizes the features of one or more standard business software packages.</li></ul> 
Direct Manager/Direct Reports:<ul><li>
Provides primary support to assigned Senior Officer/Officer.</li><li>
Direct reports may include one or more Administrative Assistants, as well as one or more Clerks.</li><li>
Typically requires frequent persuasion or influencing of others. Usually assigns and reviews work of others.</li><li>
Typically procedures for analyzing situations and making conclusions are very diverse.</li><li>
Typically considers among a few options and past practice when solving problems.</li><li>
Typically there is some leeway for changing the order of assigned tasks. Prior approval is required before dealing with unassigned tasks.</li></ul> 
Travel Requirements:<ul><li>
Typically requires overnight travel less than 10% of the time.</li></ul> 
Physical Requirements:<ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul> 
Working Conditions:<ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</li><li>
Located in a comfortable indoor area.</li><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. There may a need to move or lift light articles.</li></ul> 
Minimum Qualifications:<ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li><li>
Must be eighteen years of age or older.</li><li>
Must pass the Drug Test.</li><li>
Must successfully complete any required training or orientation courses</li></ul> 
Preferred Qualifications:<ul><li>
Ability to use approved AI tools, including Copilot and Gemini Pro.</li></ul> 
Minimum Education:<ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul> 
Preferred Education:<ul><li>
No additional education</li></ul> 
Minimum Years of Work Experience:<ul><li>
3</li></ul> 
Preferred Years of Work Experience:<ul><li>
No additional years of experience</li></ul> 
Minimum Leadership Experience:<ul><li>
None</li></ul> 
Preferred Leadership Experience:<ul><li>
None</li></ul> 
Certifications:<ul><li>
None</li></ul> 
Competencies:<ul><li>
PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.</li><li>
Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.</li></ul></div>

Administrative Assistant, Sr. Officer

brilliant mind events

Location: Qatar We are seeking a Senior Admin Assistant to provide administrative support to the event management team. Responsibilities include scheduling meetings, coordinating logistics, and managing documentation for the event.If you are organized and have experience in administrative roles, we want you to join our team! Apply now!Job Types: Full-time, Permanent

Senior Admin Assistant

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Cloud Operations Resilience Engineering (CORE)
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.
Responsibilities:<ul><li>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</li><li>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</li><li>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</li><li>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</li><li>
Prepare professional business communication documents including memos, letters, and emails</li><li>
Build and maintain good business relationships with executives and administrative staff across the organizations</li><li>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</li><li>
Promote a fun and team-oriented work environment</li></ul>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:<ul><li>
High School Diploma, GED or equivalent certification</li><li>
At least 2 years of Administrative experience</li><li>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite 
</li></ul>Preferred Qualifications:<ul><li>
Associates Degree</li><li>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</li><li>
At least 3+ years of calendar management supporting multiple executives</li><li>
At least 1+ year of meeting and event planning experience</li><li>
Experience setting up video conference and Zoom/Skype technology for meeting user</li><li>
Experience planning ahead and managing time effectively</li><li>
Excellent written and verbal communications</li><li>
Excellent organizational skills</li></ul> 
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
Richmond, VA: $73,500 - $83,900 for Admin Support Assistant III 
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
This role is expected to accept applications for a minimum of 5 business days.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</div>

Senior Administrative Assistant (Administrative Support Assistant III) - Cloud Operations Resilience Engineering (CORE)

State of Washington

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div>DSHS WSH Office Assistant Lead 
 
Western State Hospital is currently seeking an Office Assistant Lead located in Lakewood, WA. In this role, you&rsquo;ll use your attention to detail, multitasking abilities, and strong organizational skills to keep daily operations running smoothly and efficiently. You will manage medical documentation and records while providing leadership to the Office Assistant ward staff. 
 
Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary. Pierce County employees are eligible to receive an Orca Card for transportation needs. 
 
Schedule: 6:30am- 3:00pm Monday- Friday 
 
Some of what you'll do: 
<ul><li>
Create and maintain medical records, files, forms, databases, reports, audits, logs, and manuals within established guidelines while safeguarding each patient&rsquo;s clinical record to ensure the protection of health care information</li><li>
Provide real-time training, direction, and coaching to the Office Assistant 3 Floats and other OA3 staff on medical record maintenance, policy, and procedures</li><li>
Conduct ward audits as needed and/or requested, to assist with standardization of all medical records is consistent on each ward throughout the hospital</li><li>
Provide hospital-wide HIMS PHI chart control pickup and delivery locations</li><li>
Assist credentialed staff with records requests and copying</li><li>
Responds to inquiries from OA3 located on the wards in regard to filing, forms, and provide chart supplies when needed</li><li>
Responds to inquiries regarding general ward services, information, and procedures</li></ul>
What we are looking for: 
<ul><li>
Demonstrated ability to work with people who experience behavioral health issues</li><li>
Demonstrated skills in the operation of computers and Microsoft Office programs</li><li>
Positively contribute to a diverse and effective team environment</li><li>
Excellent customer service, attention to detail, and communication skills</li><li>
Ability to maintain strict confidentiality</li><li>
Knowledge or experience with HIPAA/PHI and maintaining medical records</li></ul>
 
Who should apply? 
High school equivalent graduation and two years of clerical experience including experience directing the work of others
Questions? Email DSHS Recruiter and reference job number 01377. 
 
 
The Department of Social and Health Services&rsquo; (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency&rsquo;s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.</div> 

<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. 
 
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384. 
 
E-Verify&reg; is a registered trademark of the U.S. Department of Homeland Security</div></div></div>

DSHS WSH Office Assistant Lead

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose 
</h5> 
<div>Job Purpose:
</div><div>To deliver efficient administrative and clerical support across designated functions, ensuring effective coordination, timely processing of information, and high‑quality service to internal and external stakeholders. This job manages varied administrative tasks, maintains departmental systems, and records, and resolves routine issues using established guidelines. 
</div> 
<div>Job Accountabilities:
</div><div><ul><li>Coordinate a variety of administrative processes, ensuring timely completion of tasks with minimal supervision.
</li></ul><ul><li>Maintain departmental systems, trackers, databases, or logs, ensuring data accuracy and consistency.
</li></ul><ul><li>Act as a first point of contact for routine stakeholder queries and provide resolution within defined guidelines.
</li></ul><ul><li>Organise meetings, small events, and schedules that require limited prioritisation or sequencing.
</li></ul><ul><li>Prepare and process invoices, claims, forms, or documentation following established procedures.
</li></ul><ul><li>Identify minor process gaps and propose straightforward improvements.
</li></ul><ul><li>Ensure compliance with internal policies and maintain confidentiality in line with company standards
</li></ul></div>MINIMUM QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLS
Qualifications:
12 Years schooling or equivalent
Experience :
Administration.General administration 1+ Year 
 
<h5 class="jobSectionHeader">Qualification 
</h5> 
Knowledge/skills:
<ul><li>Proven experience as an office administrator, office assistant or relevant role
</li></ul><ul><li>Outstanding communication and interpersonal abilities
</li></ul><ul><li>Excellent organizational skills
</li></ul><ul><li>Familiarity with office management procedures and basic admin principles
</li></ul><ul><li>Excellent knowledge of MS Office and office management software
</li></ul><ul><li>Proficiency in managing and analysing data.
</li></ul>Please note that you must have the right to live and work in Egypt.
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>competitive salary</div>

California School Boards Association

<div>Schedule
This position is eligible for a hybrid work schedule, with a minimum of three (3) days in-office based out of our West Sacramento office and two (2) days working remotely. 
Summary
We are seeking a highly organized, detail-oriented administrative professional with exceptional judgment and discretion to serve as our Senior Administrative Assistant. Under general supervision of the Director, Executive Office Administration and Leadership Support, you will perform a variety of complex administrative, secretarial, and office support duties requiring thorough knowledge of the department, its procedures, and operational details. 
In this role, you will provide comprehensive administrative support to management and departmental staff; compose and prepare correspondence using considerable judgment in content and style; perform skilled word processing, data entry, and typing; provide information to the public and staff; and assist with a wide variety of assignments related to the administration of budgets, contracts, research projects, and department programs. You will promote and model CSBA&rsquo;s mission and values while contributing to a professional, collaborative and service-oriented team culture; and perform related work as required. 
Essential Duties &amp; Responsibilities
<ul><li>Provides direct, comprehensive organizational support and administrative assistance in the Executive Office, including staff, officers, the Board of Directors, Delegate Assembly, and committees.
</li><li>Coordinates the nomination and election process for Association leadership.
</li><li>Provides administrative support to department activities, including composing, typing, editing, and proofreading a variety of documents; assisting in developing agendas and meeting materials; attending meetings; taking, transcribing, and distributing minutes; following up on after-action items; preparing programs and brochures; and formatting PowerPoint presentations.
</li><li>Promotes the mission and values of the Association by modeling integrity, collaboration, excellence, accountability, innovation, respect, and service; uses tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; and fosters positive and effective working relationships.
</li><li>Serves as backup to the Executive Assistant to the Executive Director.
</li><li>Coordinates activities for the Association&rsquo;s officers and Board of Directors, including calendars, travel, logistics, and meeting materials; anticipates needs and determines required information and documentation.
</li><li>Coordinates administrative aspects of meetings and attends leadership meetings to assist with on-site logistics.
</li><li>Maintains accurate records in the Association&rsquo;s database through data entry, tracking, and audit reports.
</li><li>Assists with agenda preparation and distribution for Executive Committee, Board of Directors, Delegate Assembly, and committee meetings.
</li><li>Composes and prepares correspondence.
</li><li>Proofreads documents to ensure accuracy of grammar, punctuation, and spelling; makes revisions and finalizes materials for distribution.
</li><li>Coordinates meeting logistics, including room reservations, food and beverage, A/V-IT, and setup.
</li><li>Performs significant and recurring administrative tasks with a high degree of initiative, independence, and attention to detail across numerous projects.
</li><li>Demonstrates adherence to CSBA values, policies, practices, established work schedules, and timekeeping requirements.
</li><li>May be assigned administrative support duties across multiple departments.
</li><li>Occasional travel throughout the state of California, including overnight travel.
</li><li>Works occasional overtime, evenings, weekends, and holidays as needed.
</li><li>Limited vacation permitted during peak periods.
</li>Performs other duties as assigned. 
<li>
</li></ul>Qualifications
<ul><li>Any combination of training and experience equivalent to an associate degree or higher with major coursework in business administration, management, finance, accounting or related field with three (3) years of progressive, responsible administrative experience, preferably in education, legislative or other non-profit settings. Experience providing administrative support to committee members, coordinating meetings and planning special programs or events is desirable.
</li><li>Knowledge of organization and function of nonprofit organizations, boards, and commissions.
</li><li>Knowledge of applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned responsibilities.
</li><li>Utilizes modern office administrative and secretarial practices and procedures, including use of standard office equipment.
</li><li>Utilizes business letter writing, report formatting and preparation, data collection, information management, recordkeeping principles and procedures, and business mathematics and statistical techniques.
</li><li>Knowledge of modern office management practices and computer applications, including word processing, spreadsheet applications, report writing, and business correspondence.
</li><li>English usage, grammar, spelling, vocabulary, and punctuation.
</li><li>Techniques for providing high-level customer service to the public, vendors, contractors, and Association staff.
</li><li>Demonstrates high standards of excellence and sound judgment in applying policies and practices when handling matters with elected leadership.
</li><li>Remains exceedingly well organized and detail oriented.
</li><li>Works effectively in a team environment, determines priorities, and takes initiative.
</li><li>Thrives in a fast-paced environment while managing multiple and changing priorities.
</li><li>Exhibits strong interpersonal and customer service skills.
</li><li>Communicates effectively in writing and verbally, including drafting correspondence, escalating logistical issues appropriately, and providing regular updates to management.
</li><li>Demonstrates high proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
</li><li>Exercises discretion and handles sensitive or confidential matters.
</li><li>Manages a high volume of details while working with staff at all organizational levels.
</li><li>Provides responsive, reliable, accurate, and appropriate customer service.
</li><li>Demonstrates strong time management skills to meet deadlines and deliver high-quality work.
</li><li>Applies knowledge, common sense, and good judgment while organizing and prioritizing multiple projects and tasks effectively.
</li><li>Follows organizational health and safety guidelines and practices.
</li><li>The office environment is primarily sedentary, in a controlled office environment with moderate noise levels and no direct exposure to hazardous physical substances.
</li><li>Ability to sit at a computer for extended periods, use office equipment and lift up to 25 pounds.
</li><li>Must be able to bend, stoop, kneel, reach, push, and pull drawers open and closed in the execution of their duties.
</li><li>Limited vacation during peak periods.
</li><li>Ability to occasionally travel is required for conferences, training, workshops and meetings throughout California, including overnight stays.
</li><li>Occasional overtime, including evenings, weekends and holidays.
</li>Employee is personally responsible for following health and safety guidelines, instructions and policies. 
<li>
</li></ul>Why Join CSBA?
<ul><li>Be part of a mission-driven organization committed to integrity, collaboration, excellence, accountability, innovation, service, and respect.
</li><li>Play a critical role in supporting executive leadership and governance functions.
</li><li>Contribute to a professional, collaborative, and service-focused team environment.
</li>Competitive salary and benefits package. 
<li>
</li></ul>Apply today if you are an experienced administrative professional who thrives in a fast-paced executive environment and is committed to excellence, discretion, and organizational effectiveness. 
Benefits
 
At CSBA, we proudly offer competitive compensation and benefits, including medical, dental and vision coverage for employees and dependent children, insurances and California Public Employees Retirement System (CalPERS), and more:
<ul><li>Comprehensive medical, dental and vision plans:
<ul><li>Medical through Kaiser (Platinum HMO plan) and Blue Shield (Platinum HMO, Silver PPO, and HDHP with HSA).
</li><li>Dental - Delta Dental
</li><li>Vision &ndash; VSP
</li></ul></li><li>CSBA offers a hybrid work schedule, with a minimum of three (3) days in-office based out of our West Sacramento office and two (2) days working remotely.
</li><li>Paid Time Off:
<ul><li>Vacation: Accrues 10 days annually for hourly employees and 15 days annually for salary employees. The rate at which you accrue will increase annually with years of service.
</li><li>Floating holidays: 32 hours annually accrue date of hire.
</li><li>Separate sick leave accrual: 8 hours accrued monthly.
</li><li>Holiday: 10 CSBA recognized holidays annually
</li><li>December Office Closure: During the latter part of December each year CSBA closes its office. During this time, employees are paid for 6 days in addition to the December 25 and January 1 holiday.
</li><li>Sabbatical Program: Employees with at least seven (7) years of continuous full-time employment in their current period of service are eligible for up to four (4) weeks of paid leave.
</li></ul></li><li>Membership in the CalPERS retirement system:
<ul><li>Classic membership tier (2% @ 55; 7% employee contribution and 11.54% employer contribution)
</li><li>PEPRA membership tier (2% @ 62; 8.25% employee contribution and 8.27% employer contribution)
</li></ul></li><li>Employer-paid Life insurance 1.5 times the annual salary
</li><li>Employer-paid AD&amp;D insurance
</li><li>Employer-paid Short- and Long-Term Disability insurance
</li><li>Optional supplemental 457 retirement savings available
</li><li>Flexible Spending Account (FSA) Medical and Dependent Care
</li><li>Employee Assistance Program
</li><li>Perks at Work savings program
</li><li>Learning and Development
</li><li>Social Events: All-Staff luncheon events, Coffee &amp; Learn
</li>Travel reimbursement 
<li>
</li></ul>CSBA&rsquo;s operation hours are 8:00 a.m.&ndash; 5:00 p.m. CSBA currently offers a hybrid work schedule for eligible positions. CSBA is headquartered in West Sacramento. 
About CSBA
The California School Boards Association is a nonprofit education association representing the governing boards who oversee public school districts and county offices of education. With a membership of nearly 1,000 educational agencies statewide, CSBA brings together school governing boards to advocate for effective policies that advance the education and well-being of the state&rsquo;s more than 6 million school-age children. CSBA provides policy resources and training to members and represents the statewide interests of public education through legal, political, legislative, community, and media advocacy. 
CSBA employees are highly skilled, with a desire to excel and help strengthen school board governance and maximize student achievement. They are strategic in their trade, embrace challenges, and offer new and innovative ideas. CSBA creates a supportive, dynamic environment for its employees to grow and succeed. Our core values of integrity, collaboration, accountability, respect, excellence, service, and innovation guide the way to achieving the Association&rsquo;s goals. 
Apply Today
 
If you are ready to take the next step in your career and contribute to meaningful work, apply today! We are excited to hear how your expertise can further our mission and advance the education and well-being of the state&rsquo;s more than 6 million school-age children in public education in California. 
<div>Equal Opportunity Employer
 
CSBA is an equal opportunity employer. It does not discriminate against employees or applicants based on any characteristic protected by state or federal law. Equal employment opportunity will be extended to all persons in all aspects of the employer/employee relationship. 
</div><div></div><div>CSBA prohibits any CSBA employee, consultant, and any CSBA agent, including unpaid interns and volunteers, Board members, independent contractors or any other agent from discriminating against any other employee or job applicant on the basis of the person's actual or perceived race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, pregnancy, national origin, ancestry , age (over 40), marital status, physical or mental disability, medical condition, military or veteran status, reproductive health decision making or any other characteristic protected by state or federal law. 
</div>E-Verify
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. 
Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
E-Verify Works for Everyone
888-897-7781 dhs.gov/e-verify</div>

Senior Administrative Assistant, Executive Office

Springer Nature

<div>Location: New Delhi
Application Deadline: 9th March 2026
About Springer Nature
Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature.
About the Brand
 Springer is a leading global scientific, technical and medical portfolio, providing researchers in academia, scientific institutions and corporate R&amp;D departments with quality content through innovative information, products and services. Springer has one of the strongest STM and HSS eBook collections and archives, as well as a comprehensive range of hybrid and open access journals. Visit springer.com and follow @Springer1842
About the Role
Reporting into the Executive Publisher, the Editorial/ Publishing Assistant must be able to analyze incoming calls/e-mail and provide any necessary feedback and troubleshoot any problems that may arise in the Publisher&rsquo;s absence. S/he must be flexible and able to prioritize, organize and coordinate work assignments and to determine the most efficient way to accomplish each task.
 As part of the role Editorial/ Publishing Assistant would be responsible for:
<ul><li>Handling non-strategic issues to maintain journals: update internal systems for metadata, request checks and keep records, maintain Editorial Board addresses
</li></ul><ul><li>Monitor peer-review tool reports to regularly provide updated data analysis to the Publishing Editors
</li></ul><ul><li>Under supervision of Publisher's, fulfilling Editor-in-Chief and co-publishing partner&rsquo;s needs
</li></ul><ul><li>Be office point of contact when Publisher is traveling
</li></ul><ul><li>Maintain large database about all Journals published by the team along with data of guest editors and editorial records for high-volume journals. These primarily include data entry, but also organize in a transparent way for use by others on the team
</li></ul><ul><li>Proactively and efficiently handle administrative tasks, ranging from internal systems, group file sharing, journal recordkeeping, to creating management reports for team as needed
</li></ul><ul><li>Maintenance of e-files via Team Drives, Google Docs and other databases
</li></ul><ul><li>Attend meetings as required and maintain meeting notes
</li></ul><ul><li>Support team in clearing articles pipelines, reducting turn-around-time and in meeting KPIs
</li></ul><ul><li>Prepare materials for conferences, and board meetings, including assistance in PowerPoint presentations
</li></ul><ul><li>Develop strong working relationships with colleagues across all departments to coordinate ongoing production, marketing, special sales, HR, conference, and other internal departments deadlines, keeping track of them, and broadcasting to CS team
</li></ul><ul><li>Perform related duties as required
</li></ul>JOB REQUIREMENTS:
<ul><li>Bachelor&rsquo;s degree with at least 2-3 years project management experience, or experience in either science publishing/ journal publishing
</li></ul><ul><li>Important to have very good hold of Editorial Manager, and Web of Science analytics
</li></ul><ul><li>Very strong computer skills required in MS Word, Excel and PowerPoint; database and other software to track projects across a portfolio of journals
</li></ul><ul><li>Laser focus and attention to detail; exhibiting strong orgainzational and analytical skills are a must.
</li></ul><ul><li>Ability to set own schedule as well as team schedule and follow up on multiple projects as appropriate.
</li></ul><ul><li>Excellent written and oral communication skills; thorough knowledge of office procedures including efficient e-filing.
</li></ul><ul><li>Flexibility and ability to work in a multi-cultural environment.
</li></ul><ul><li>Resourcefulness and proactive problem-solving for fielding queries and directing authors/editors
</li></ul><ul><li>Must be able to act diplomatically in representing Springer.
</li></ul><ul><li>Excellent inter-personal skills
</li></ul><ul><li>Capability to multi-task
</li></ul><ul><li>Must be able to learn and adapt to new tools, technologies and internal workflows quickly.
</li></ul>At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent.
 
Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion
 
 
If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodations.
 
 
For more information about career opportunities in Springer Nature please visit https://springernature.wd3.myworkdayjobs.com/SpringerNatureCareers
#LI-RT1 
 
Job Posting End Date:
9-03-2026</div>

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