senior office assistant

Emory Healthcare

<div>Overview:

Be inspired. Be rewarded. Belong. At Emory Healthcare.
At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:<ul><li>
Comprehensive health benefits that start day 1</li><li>
Student Loan Repayment Assistance &amp; Reimbursement Programs</li><li>
Family-focused benefits</li><li>
Wellness incentives</li><li>
Ongoing mentorship, development, and leadership programs</li><li>
And more</li></ul>
Description: JOB DESCRIPTION: Maintains files, orders supplies, operates equipment, and performs other office procedures. Receives, screens, and assists visitors and resolves routine problems. Maintains records and audits for accuracy. May perform routine data entry or maintain databases. May train and direct the work of support staff. Provides necessary forms, answers related questions, reviews for accuracy, and forwards to appropriate areas. Processes incoming and prepares outgoing mail. Performs related responsibilities as required.
 
 
MINIMUM QUALIFICATIONS: A high school diploma or equivalent. Two years of office experience.
 
 
PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing &amp; walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.
 
 
ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks. Additional Details:
<div>
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.</div><div></div><div> 
Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare&rsquo;s Human Resources at careers@emoryhealthcare.org. Please note that one week's advance notice is preferred.</div></div>

Senior Office Assistant

Orlando Health

<div>Position Summary:<div> 
At Orlando Health Heart and Vascular Institute, our renowned cardiologists, heart and vascular surgeons, and cardiovascular professionals work together to provide award-winning care in 40 specialties, using the latest in diagnostic imaging and treatment options.</div><div>
Our multidisciplinary team includes more than 70 physicians in 24 locations across Central Florida, spanning Orange, Osceola, Lake, Seminole, Highlands and Okeechobee counties. As a part of Orlando Health, the Heart and Vascular Institute includes a network of community and specialty hospitals with more than 4,000 providers.</div><div></div><div> 
Orlando Health | Choose Well</div><div></div><div> 
Position Summary</div><div>
The Senior Front Office Assistant performs routine computerized scheduling and administrative functions in an ambulatory/physician office operating under the direction of the Department Manager, Medical Office Manager, Academic Program Manager, Academic Practice Nurse Manager and/or the Practice Site Supervisor.</div><div></div> 
Orlando Health offers a great benefits package that includes: 
Medical, Dental, Vison
403(b) Retirment Savings Plan
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Paid Time Off (Up to 5 weeks to start)
Life Insurance
Extended Leave Plan (ELP)
Family Care (child care, elder care, pet care)
Paid Parental Leave
Pet Insurance
Car Insurance 
100% PAID Tuition
as well as tuition reimbursment
&amp;
monthly payments to help pay down any graduated school debt 
ALL benefits start day one
Responsibilities:
<div>
Essential Functions
</div><ul><li>Adheres and assures compliance with Orlando Health and department specific policy, procedures, value statements and Commitment to Excellence standards.
</li><li>Able to handle multiple simultaneous tasks, answer telephone, take messages, file lab reports, medical records and other information according to practice policies and procedures.
</li><li>Performs word processing and spreadsheet data.
</li><li>Performs charge entry and cash handling.
</li><li>Acts as a liaison between the physician, patient and insurance companies to include obtaining referrals and/or authorizations.
</li><li>Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
</li><li>Maintains compliance with all Orlando Health policies and procedures.</li></ul><div> 
</div><div>Other Related Functions</div><ul><li>
Participates in Quality Assurance and Quality Indicator activities as assigned.
</li><li>Demonstrates awareness of legal issues, patient rights and compliance with standards of regulatory and accrediting agencies. Practices the efficient use of supplies.
</li><li>Maintains a clean, safe and organized office.
</li><li>Act as a Liaison to assist office billing service as requested.
</li></ul>Qualifications:
<div>
Education/Training
</div><ul><li>High School graduate or equivalent.
</li><li>Typing speed of approximately 30 wpm or ability to successfully demonstrate competent use of practice management computer system.
</li><li>Knowledge of ICD &amp; CPT.</li></ul><div> 
</div><div>Experience
</div><ul><li>Two (2) years&rsquo; experience in a medical office environment.</li></ul></div>

Senior Front Office Assistant - Outpatient Cardiology - Spring Lake

Rodale Institute

<div>The Senior Administrative Assistant will provide administrative support to the Marketing &amp; Communications team and the Development team with meeting scheduling and event support. This position will also support the Operations team by managing the vehicle fleet, submitting the annual state registrations for Development and providing confidential support to the Executive team as requested. 
 
Responsibilities: 
<ul><li>
Schedule meetings as requested for supporting departments.
</li><li>Support Senior Executive Assistant and Senior Operations Manager in support of CEO, assisting in managing the calendar, corresponding with meeting attendees, providing agendas and travel plans as requested.</li><li>
Utilize Docusign to obtain signatures needed on necessary documents</li><li>
Complete annual state registrations for development team</li><li>
Assist in managing fleet vehicles</li><li>
Handle special mailings as requested</li><li>
Other projects as assigned by COO and Senior Operations Manager</li></ul> 

Requirements: 
<ul><li>
Bachelor&rsquo;s degree or equivalent experience</li><li>
4+ years&rsquo; experience supporting leadership preferably in a non-profit organization</li><li>
Proficient in Microsoft Office (Outlook, Word, Excel, Power Point, SharePoint), Adobe Acrobat, Docusign, Social Media platforms, Asana (or other project management apps)</li><li>
Strong written and verbal communication, financial, administrative, and organizational skills</li><li>
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
</li><li>Highly resourceful team-player, with the ability to also be extremely effective independently
</li><li>Must be able to work under pressure at times to handle a wide variety of activities
</li><li>Adaptable to various competing demands and flexible with changing job responsibilities</li><li>
Ability to exercise good judgment in a variety of situations</li><li>
Ability to achieve high performance goals and meet deadlines in a fast-paced environment
</li><li>Proven ability to handle confidential information with discretion</li><li>
Must enjoy working within an entrepreneurial environment that is mission-driven, results-driven, and community oriented</li></ul>
All qualified applicants will receive consideration for employment without regard to race, color, religious creed, ancestry, national origin, age, sex, sexual orientation, sexual identity or handicap.
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Senior Administrative Assistant

TAI Engineers

Job Summary We are seeking a highly organized and proactive Senior Admin Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support, ensuring smooth office operations and proposal support. Your expertise in office management, MS Office suite and communication will help foster an efficient, environment. The ideal candidate is detail-oriented, tech-savvy, and capable of managing multiple priorities with professionalism and enthusiasm. This paid position offers an exciting opportunity to contribute to a growing organization.Responsibilities<ul><li>Operate phone systems to handle inquiries, schedule appointments, and transfer calls efficiently.</li><li>Maintain organized filing systems, both physical and digital, including data entry and document development.</li><li>Use Microsoft Office Suite and Google Workspace tools for creating reports, correspondence, and presentations.</li><li>Oversee calendar management for executives or team members, scheduling meetings and coordinating appointments with precision.</li><li>Perform bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping.</li><li>Provide exceptional customer support by addressing inquiries promptly and professionally across various channels.</li><li>Support proposal preparation</li></ul>Skills<ul><li>Proven experience in office administration or proposal support roles with strong organizational skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry tools.</li><li>Excellent phone etiquette</li><li>Strong computer literacy including familiarity with QuickBooks for bookkeeping purposes.</li><li>Exceptional proofreading skills to ensure accuracy in all written communication.</li><li>Ability to multitask efficiently while maintaining attention to detail under tight deadlines.</li><li>Experience in customer service or customer support roles with a friendly, professional demeanor.</li><li>Time management skills that enable prioritization of tasks and effective calendar management. Join us as a Senior Admin Assistant where your organizational talents will shine! Be part of a vibrant growing team that values dedication, professionalism, and proactive problem-solving</li><li>experience every day!</li></ul>Pay: From $20.00 per hourExpected hours: 30.0 per weekWork Location: In person

Senior Admin Assistant

Care Initiatives

Are you a compassionate administrative professional looking to make a meaningful difference in the lives of individuals during their healthcare journey? If so, join Care Initiatives as a Senior Administrative Assistant , where you will provide comprehensive care that truly matters. With over forty (40) skilled nursing communities, eight (8) hospice offices (and growing!), plus our own internal staffing agency, we are committed to providing exceptional care and support at every stage of the healthcare journey.
 
In this role you will have the opportunity to apply your skills and demonstrate your compassion, positively influencing the lives of our residents and team members.
 
What you'd do as a Senior Administrative Assistant at Care Initiatives:
 <ul>
<li>Plan, schedule, and coordinate events including organizational meetings, executive meetings, board meetings, and special events.</li>
<li>Manage conference rooms and complex executive calendars by scheduling appointments, coordinating meeting logistics, and proactively resolving scheduling conflicts.</li>
<li>Greet and assist office visitors, ensuring a professional and welcoming experience.</li>
<li>Serve as the first point of contact for incoming phone calls; screen, direct, escalate, and follow up on urgent or sensitive issues.</li>
<li>Monitor and manage shared inboxes, including the main organization and HR inboxes, ensuring timely and accurate responses or delegation.</li>
<li>Prepare and distribute meeting materials, including agendas, presentations, and minutes; arrange catering and technology needs as required.</li>
<li>Provide administrative and clerical support, including scanning, copying, mailing, notarizing, filing, and maintaining organized office systems.</li>
<li>Sort, process, and distribute incoming and outgoing mail, packages, and deliveries.</li>
<li>Assist with project coordination and follow-up on action items for executives and department leaders.</li>
<li>Maintain confidentiality and discretion when working with sensitive employee, organizational, or executive information.</li>
<li>Support office operations by ordering supplies, coordinating vendors, and ensuring a smooth day-to-day office workflow.</li>
<li>Proactively identify opportunities to improve administrative processes and enhance operational efficiency.</li>
</ul>
What it takes to become an Senior Administrative Assistant with Care Initiatives:
 <ul>
<li>3–5 years of administrative or executive support experience in a fast paced professional environment.</li>
<li>Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Canva, and Outlook; experience with Adobe products preferred.</li>
<li>Strong written and verbal communication skills, with the ability to interact professionally with executives, staff, and external partners.</li>
<li>Exceptional organizational and time management abilities, with proven success managing multiple priorities and deadlines.</li>
<li>Experience managing complex calendars, scheduling high level meetings, and coordinating logistics.</li>
<li>Ability to take initiative, anticipate needs, and resolve problems independently and efficiently.</li>
<li>High level of discretion and professionalism, especially when handling confidential or sensitive information.</li>
<li>Strong customer service mindset, with the ability to greet visitors and support staff and executives with a positive, professional demeanor.</li>
<li>Detail oriented and highly accurate, especially in clerical tasks, document preparation, and follow through.</li>
<li>Comfortable managing shared inboxes, screening calls, escalating issues appropriately, and following up on open items.</li>
<li>Ability to adapt quickly to shifting priorities and a dynamic work environment.</li>
<li>Associate’s degree in office administration or related field preferred, or equivalent experience.</li>
</ul>
Why do administrative professionals choose Care Initiatives? Here are just a few reasons:
 <ul>
<li>Casual professional attire. Dress for your day.</li>
<li>Competitive compensation: Our Administrative Professionals earn an extremely competitive wage.</li>
<li>Comprehensive benefits: Eligible employees can choose from our affordable and robust benefits options, including medical, dental, vision, retirement savings, paid time off and more.</li>
<li>Digital wallet: Access your pay as you earn it, eliminating the wait for your paycheck.</li>
<li>Work-life balance: Work in healthcare with a regular Monday to Friday schedule!</li>
</ul>
Apply now and embark on a rewarding career journey with Care Initiatives!
 
Committed to attracting and retaining a diverse staff, Care Initiatives will honor your experiences, perspectives, and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
 
Care Initiatives is an Affirmative Action and Equal Opportunity Employer. Care Initiatives complies with applicable federal civil rights laws and does not discriminate based on race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, genetic information, protected veteran status or any other characteristic protected by law.

Cooper Machinery Services

<div>Job Title: Senior Administrative Assistant

FLSA Status: Non-Exempt

Group: Regular &ndash; Full Time Department: Compressor Products

Location: Cambridge, OH 

<h1 class="jobSectionHeader">
About Cooper Machinery Services:</h1>

Cooper Machinery Services provides natural gas compression equipment and services to customers globally in the Oil &amp; Gas, Power, Transportation, and Marine sectors. With a proud heritage dating back to 1833, Cooper Machinery Services is the OEM for legendary product lines including Cooper-Bessemer&trade;, Ajax&trade;, Superior&trade;, Gemini, TSI, CSI, Enterprise, and Joy.

Headquartered in Houston, TX, but with commercial and services hubs around the world, Cooper Machinery Services provides world-class services to more than 22,000 units in its installed base.

Our strength is our people. Each employee plays an integral role in our success and growth. With a commitment to our vision that strong relationships drive strong results and better business, our people make Cooper Machinery Services legendary. 

<h1 class="jobSectionHeader">
Job Overview:</h1>

The Senior Administrative Assistant plays a crucial role in providing efficient and responsive administrative support to business leaders, ensuring seamless day-to-day operations and activities. This position encompasses a wide range of responsibilities and often extends beyond the typical administrative duties. 

<h1 class="jobSectionHeader">
Essential Duties and Responsibilities:</h1>
<ul><li>Calendar Management: Set and manage the daily schedules and calendars of the VP of Compressor Products and the leadership team, ensuring timely coordination of meetings and appointments.</li>
<li>Document Preparation: Prepare and edit various documents, including expense reports, memos, invoices, and presentations, ensuring accuracy and professionalism.</li>
<li>Data Management: Create and manage spreadsheets, databases, and other documents, organizing and maintaining essential business information.</li>
<li>Office Supplies Management: Order necessary office supplies, monitor inventory levels, and ensure stock availability to support operational needs, including traveling to local vendors/stores to source and purchase items as needed.</li>
<li>Facilities Management: Manage corporate stock rooms and/or libraries, ensuring proper organization and accessibility of materials; coordinate and oversee office and facility upgrades or improvements; manage vendor relationships and contracts for services such as cleaning crews and uniform programs to ensure quality and operational effectiveness.</li>
<li>Communication Support: Handle video conferencing, fax communications, and office equipment management, facilitating seamless communication channels.</li>
<li>Confidentiality &amp; Professional Judgment: Handle sensitive and confidential information with discretion; demonstrate professionalism and sound judgment in all interactions and decision-making.</li>
<li>Meeting &amp; Hospitality Coordination: Plan and coordinate meals and catering for meetings and events, ensuring professional and well-organized experience for leadership and attendees.</li>
<li>Perform additional duties as assigned.</li></ul><h1 class="jobSectionHeader"> 
</h1>
<h1 class="jobSectionHeader">Required Skills and Experience</h1>
<ul><li>High school diploma/GED equivalent required.</li>
<li>Associate&rsquo;s Degree or Bachelor's degree from an accredited university or college preferred.</li>
<li>Minimum of 5+ years of experience in Administration and Support.</li>
<li>Proficiency in general office management and current computer/office communications technologies, with expertise in PowerPoint, Word, Excel, and Outlook. ERP experience desired.</li>
<li>Excellent interpersonal, verbal, and written communication skills, including strong grammatical proficiency.</li>
<li>Effective time management and organizational skills, with the ability to prioritize and manage multiple tasks concurrently.</li></ul> 

<h1 class="jobSectionHeader">
Competencies:</h1>
<ul><li>Strong oral and written communication skills.</li>
<li>Exceptional interpersonal and leadership abilities.</li>
<li>Demonstrated capacity to work independently and proactively.</li>
<li>Strong problem-solving skills, with a proactive approach to addressing challenges.</li>
<li>Act as a trusted representative of leadership, maintaining a high level of professionalism and effectively communicating with senior leadership, customers, and vendors.</li></ul> 


Cooper Machinery Services is an equal opportunity employer and gives all qualified applicants consideration of employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, any other characteristic protected</div>

Minerva Research Solutions

<div>Location: Karachi (Onsite) 
Shift: Evening | 6:00 PM &ndash; 3:00 AM PKT
About Us: 
Minerva Research Solutions is a leading Clinical Trial Management and Support organization committed to advancing global healthcare through operational excellence and innovation. We work closely with biotech, pharmaceutical, and healthcare institutions, delivering integrated solutions across the clinical trial lifecycle.
Role Overview: 
We are looking for a highly organized and proactive Executive Assistant to support our US-based senior leadership team. This role requires working during evening hours to align with US schedules, ensuring smooth operations, efficient communication, and seamless coordination of leadership initiatives.
Key Responsibilities:<ul><li>
Act as the primary point of contact for US-based senior leadership, managing emails, calls, and internal correspondence.</li><li>
Schedule and coordinate meetings, prepare agendas, and follow up on action items.</li><li>
Prepare reports, presentations, and other documents to support leadership decisions.</li><li>
Liaise with internal teams to track project progress and ensure timely completion.</li><li>
Maintain strict confidentiality and discretion in handling sensitive information.</li><li>
Organize travel, accommodations, and logistics for leadership as required.</li><li>
Manage internal budgets, expenses, and reimbursements accurately.</li><li>
Provide administrative support including document management, filing, and data entry.</li><li>
Handle ad-hoc tasks and special projects assigned by senior personnel.</li></ul>
Requirements:<ul><li>
Bachelor&rsquo;s degree or equivalent experience in business administration or a related field.</li><li>
Proven experience as an executive assistant or similar role supporting senior leadership.</li><li>
Excellent verbal and written communication skills.</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks.</li><li>
Proficiency in Microsoft Office Suite and collaboration tools.</li><li>
Ability to work independently and coordinate across multiple stakeholders.</li><li>
High level of discretion and confidentiality.</li><li>
Flexibility to work evening hours (6 PM &ndash; 3 AM PKT).</li><li>
Previous experience supporting US-based personnel is a plus.</li></ul>
Benefits:<ul><li>
Competitive salary with performance-based incentives.</li><li>
Comprehensive medical and old-age benefits coverage.</li><li>
Professional learning and development support.</li><li>
Paid vacation and wellness programs.</li><li>
Inclusive, collaborative, and professional work environment.</li><li>
Opportunities for growth and exposure to US-based leadership operations.</li><li>
Family-friendly policies including parental leave.</li></ul>
How to Apply: 
If you are organized, detail-oriented, and ready to support a dynamic US-based leadership team, please submit your resume and cover letter highlighting your relevant experience.
siDAlgKe4H</div>

Executive Assistant – US-Based Senior Leadership (Evening Shift)

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