senior office assistant

County of San Diego

<div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2></div><br>
 <p></p><div><div><br>
<b>The County of San Diego has current openings for</b><br>
<br>
<b>Senior Office Assistant</b></div><p><br>
Interviews for the Dept of Environmental Health &amp; Quality will be held the week of June 1, 2026. Job offers for selected candidates will be made on or before June 19, 2026.</p><p>
Interviews for Self-Sufficiency Services will be held the week of May 25, 2026. Job offers for selected candidates will be made on or before June 12, 2026.</p><div></div><div><br>
This position is eligible for appointment at step 1, $50,897.60 annually. County employees are subject to the County Promotion Rule for Step Placement in Accordance with Compensation Ordinance 1.3.5.<br>
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<b>Future Salary Increases:</b><br>
<br>
** June 2026 &ndash; 4.73% increase to base pay (3.5% Across-the-Board + 1.23% Market Adjustment)<br>
<br>
** June 2027 &ndash; 4.23% increase to base pay (3.0% Across-the- Board + 1.23% Market Adjustment)<br>
</div><div>
Senior Office Assistants are first-line supervisors in large clerical and administrative support units. They perform complex support assignments that require a thorough knowledge of a department's operating policy and procedures. Senior Office Assistants typically supervise daily clerical operations in high-volume customer service centers that serve diverse populations in a public-facing environment. They are often responsible for handling the most complex and challenging problems.</div><div></div><div><br>
This position can be the next step in your career path. Click the following link for a complete job description including examples of qualifying education and experience, working conditions, and more information regarding the position.</div><br>
The current vacancies are in the Dept of Environmental Health &amp; Quality, Self-Sufficiency Services, and the District Attorney's One Safe Place and CARE Center; however, the list established from this recruitment may be used to fill future vacancies in other departments.<br>
<br>
<b>Hiring Process and Timeline</b><p><br>
The timeline for this recruitment is outlined below. Please note that dates are approximate and are dependent upon the successful completion of each step of the process.</p><ul><li>
Job Offer and Background Process begins: shortly after the interviews. Note: current County employees may be excluded from additional background screening.</li><li>
Pre-employment Medical Screening: Approximately 3 days following successful background investigation results.</li><li>
Anticipated Start Date: Start date will be based upon successful completion of background or other mutually agreed upon date.</li></ul><p>
If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.</p><p><b><br>
Education and Experience</b><br>
Education, training, and/or experience that demonstrate possession of the knowledge, skills and abilities listed above. Qualifying education/experience:</p><ul><li>
Two (2) years of experience as an Office Assistant in the County of San Diego; OR,</li><li>
Two (2) years of journey-level clerical/administrative support experience; OR,</li><li>
One (1) year clerical supervisory and/or lead experience in an office setting.</li></ul><div><b><br>
Blind Applicant Screening</b><br>
The Department of Human Resources removes personally identifiable information from all recruitments. This practice, called Blind Applicant Screening, hides a candidate's personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age and race. This process helps contribute to a fair and equitable selection process leading to a more diverse and inclusive workforce.<br>
<br>
The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application.<br>
<br>
Resumes will not be accepted in lieu of the application Work History and/or Supplemental Questionnaire.<br>
<br>
<b>Conditions of Employment</b></div><p>
As part of the County of San Diego&rsquo;s pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Additional types of background investigations may be conducted based on the job-related activities of the position. Current County employees may be excluded from this process.</p><p></p><p><b><br>
Evaluation</b><br>
The names of qualified applicants will be placed on a <b>nine</b><b> (9) month</b><b> employment list</b> based on scores received during the evaluation of information contained in their employment application and supplemental questionnaire.</p><div><b><br>
Accommodation</b><br>
Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential functions of the job, on a case-by-case basis.</div><br>
<div></div>
As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource links below to learn more about how the County of San Diego supports its veterans.<br>
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<b>Veteran&rsquo;s Preference Policy</b><br>
The County of San Diego offers preferential credits for military service to assist qualified applicants in transitioning from military to civilian careers with the County of San Diego. Please read the Veteran's Preference Policy for additional information.<br>
<br>
<b>Military Skills Translator</b><br>
Do you need assistance translating your military experience into civilian experience? This tool can help! Please read the Military Skills Translator to access the tool.<div></div><div><br>
The County of San Diego and its employees embrace the vision of: a just, sustainable, and resilient future for all. Our values include: integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our Strategic Plan (sandiegocounty.gov) (Download PDF reader).</div><div></div><div><div><div><br>
Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term &quot;public employees&quot; includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.</div><div></div><div><br>
</div><div>
The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset and our customers are our number one priority.</div></div></div></div></div></div><p></p>

Senior Office Assistant

Robert Half

<div>
 <p>
  We are looking for a highly organized and personable Senior Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia. Region. In this role, you will play a pivotal part in ensuring the smooth operation of office facilities and maintaining a welcoming environment for employees and visitors alike. This is an excellent opportunity for a Senior Administrative Assistant who is detail oriented and committed to delivering exceptional administrative and customer service support.
 </p>
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  <br/>
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  Here&rsquo;s how you&rsquo;ll contribute each day:&nbsp;
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  &bull; Ensure the reception area and office facilities are consistently maintained to a high standard.
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  &bull; Welcome and direct clients, visitors, and employees with efficiency and warmth.
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  &bull; Manage inventory and restock supplies in shared spaces such as pantries and cafes.
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  &bull; Oversee visitor management systems to ensure compliance with company policies.
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  &bull; Respond promptly to inquiries from employees and external parties, providing clear information and resolving issues as needed.
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  &bull; Identify and report any safety concerns within office premises.
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  &bull; Offer administrative support to the Facilities Management team, including backup assistance as required.
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  &bull; Coordinate calendars, meetings, and conference calls to facilitate smooth scheduling.
 </p>
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  &bull; Perform additional duties as assigned to support the overall operations of the office.
  <br/>
 </p>
 <p>
  Other requirements for the Senior Administrative Assistant position include and are not limited to:
 </p>
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  &bull; Proven experience managing calendars and scheduling appointments.
 </p>
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  &bull; Strong background in administrative assistance and receptionist duties.
 </p>
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  &bull; Excellent communication skills and ability to interact with diverse groups.
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  &bull; Ability to manage inventory and supplies efficiently.
 </p>
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  &bull; Familiarity with visitor management systems and adherence to organizational policies.
 </p>
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  &bull; Detail-oriented with a proactive approach to identifying and addressing safety issues.
 </p>
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  &bull; Competence in organizing conference calls and related administrative tasks.
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  &bull; Flexibility to adapt to evolving responsibilities and support team objectives.
 </p>
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  <br/>
 </p>
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  &nbsp;
 </p>
 <p>
  Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 00900-0013407734
 </p>
 <p>
  <br/>
  <br/>
 </p>
 TalentMatch
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  &reg;
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 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
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 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
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  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Senior Administrative Assistant

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><p><b><br>
AECOM</b> is actively seeking a <b>Senior Administrative Assistant</b> to provide high-level administrative support to the senior leadership team. This role requires exceptional multitasking abilities, attention to detail, and the ability to manage confidential information with discretion. The Executive Assistant will act as a key liaison between senior leadership, internal teams, and external stakeholders, ensuring seamless communication and efficient operations. This role is a hybrid position located in <b>Chicago, IL</b>.</p><p><b>
About the Chicago Buildings + Places Team</b></p><p>
Our practice is one of the fastest growing and highest-performing B+P practices in <b>AECOM&rsquo;</b> s West Region. We offer a full suite of services: architecture, interiors, building systems and structural engineering, urbanism and planning (including landscape), workplace transformation, advisory services, technology solutions, and digital delivery - and serve as a Center of Excellence for many of these disciplines.</p><p>
We work in a collaborative model across the West Region with other B+P practices, as well as with AECOM&rsquo;s Transportation, Water, Environment and Advisory business lines to support vertical infrastructure and comprehensive solutions. Our Chicago-led client base is global and includes Public Non-Federal, Cultural + Civic, Commercial, Science &amp; Technology, Transit, and Federal clients. Most clients are repeat partners, recognizing our service model and outcomes as excellent. Recognized by over 45 design awards in the past five years, we aim to be the design firm of choice for clients and the employer of choice for diverse, best-in-class talent - doing the work that matters.</p><p>
Recent/ongoing projects include: Milwaukee County Courthouse; Fermi Welcome Center; CTA Redline Station Upgrade; Rockford Air Traffic Control Tower; City of Chicago Joint Police and Training Center Emergency Medical Services Addition; Lake County Convention Center.</p><p><b>
What You&rsquo;ll Do</b></p><p>
The Senior Admirative Assistant is a vital role that supports the smooth functioning of executive operations. This position is ideal for a detail-oriented, resourceful professional who thrives in a dynamic environment and excels at supporting leadership in achieving organizational goals.</p><p><b>
Responsibilities include and are not limited to:</b></p><ul><li><p>
Provide proactive administrative and strategic support to support the senior leadership team, including calendar management and prioritization across multiple time zones.</p></li><li><p>
Act as a key liaison between senior leadership, internal teams and external stakeholders to facilitate communication and decision-making.</p></li><li><p>
Prepare and organize materials and logistics for meetings, presentations, strategic discussions and team building activities, ensuring timely follow-up on action items and deliverables.</p></li><li><p>
Maintain and update CRM (Salesforce) data to support relationship management and business development efforts.</p></li><li><p>
Track and manage key operational tasks, firm initiatives and leadership priorities to ensure alignment with firm goals.</p></li><li><p>
Support resourcing and staffing efforts across multiple disciplines.</p></li><li><p>
Support confidential projects, prepare correspondence and manage information flow with discretion and judgment.</p></li><li><p>
Anticipate needs and identify opportunities to increase senior leadership effectiveness and efficiency.</p></li><li><p>
Contribute to creating a high-performing and inclusive culture.</p></li></ul><p><b>
To be successful in this role you must be highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools and CRM software.</b></p><p><b>
Why Join AECOM Chicago B+P</b></p><ul><li><p>
Work with a high-performing, collaborative team on projects that matter.</p></li><li><p>
Engage across multi-disciplinary practices and business lines, with opportunities to support regional strategy.</p></li><li><p>
Contribute to creating a high-performing and inclusive culture.</p></li></ul><p>
If you&rsquo;re a motivated and detail-oriented team player who thrives in a dynamic environment and excels at supporting leadership in achieving organizational goals, we&rsquo;d love to meet you. Apply to join our team and help us deliver the work that matters.</p><b><br>
Qualifications</b><p><b><br>
Minimum Requirements:</b></p><ul><li><p>
High School degree + 8 years of relevant experience, or demonstrated equivalency of education/experience.</p></li></ul><p><b>
Preferred Qualifications:</b></p><ul><li><p>
Highly Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools and CRM software.</p></li><li><p>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Communications, or a related field preferred.</p></li><li><p>
Four plus years of experience as an Executive Assistant at an architecture, engineering, or other consulting office environment.</p></li><li><p>
Ability to work independently and as part of a team in a fast-paced environment.</p></li><li><p>
Exceptional ability to prioritize tasks, manage deadlines, and maintain attention to detail.</p></li><li><p>
Strong verbal and written communication skills, with the ability to interact professionally at all levels.</p></li><li><p>
Strong interpersonal skills to build trust and rapport with senior leadership and stakeholders.</p></li><li><p>
Resourceful and adaptable, with the ability to anticipate needs and resolve issues proactively.</p></li><li><p>
Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.</p></li><li><p>
Maintains a high level of responsiveness at all times.</p></li></ul><b><br>
Additional Information</b><br>
<ul><li>
This position will not offer sponsorship now or in the future.</li></ul><div></div><p><b>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community&mdash;where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

University of Arizona

<div></div><div><div><div><div><div><b>Posting Number</b></div> <div>req25356
</div></div><br>
<div><div><b>Department</b></div> <div>School of Accountancy
</div></div><br>
<div><div><b>Department Website Link</b></div> <div>https://eller.arizona.edu/departments- research/schools-departments/accountancy</div>
</div><br>
<div><div><b>Location</b></div> <div>Tucson Campus
</div></div><br>
<div><div><b>Address</b></div> <div>Tucson, AZ USA
</div></div><br>
<div><div><b>Position Highlights</b></div>
<div><p>The School of Accountancy in the Eller College of Management is recruiting for three Office Assistant, Senior position!
</p><p>This position functions as Office Assistant, Senior for the Program Coordinator and Faculty Director of MAcc and MSA programs. The successful candidate will provide office support in the areas of communications, record keeping, events, and other duties as assigned. This is an ETE position and 0.5 FTE.
</p><p><b>This is an Extended Temporary Employment (ETE) position.
</b></p><p><i>Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!</i>
</p><p>
The University of Arizona has been recognized for our innovative work-life programs.</p></div><br>
</div><br>
<div><div><b>Duties &amp; Responsibilities</b></div>
<div><ul><li>General office and administrative support</li><li>
Prepare correspondence for Program Coordinator and Faculty Director of MAcc and MSA programs</li><li>
Coordinate and execute all aspects of Accounting Department events</li><li>
Answer questions regarding the application procedures for Master's students interested in Accounting using an FAQ under the direction of the Program Coordinator or Director of Graduate Studies.</li><li>
Advise current Master's students on course selection and professional development using an FAQ under the direction of the Program Coordinator or Director of Graduate Studies.</li></ul><p><b>
Knowledge, Skills, and Abilities:</b></p><ul><li>
Knowledge of the general structure of accounting firms.</li><li>
Familiarity with the activities of student organizations.</li><li>
Knowledge of terminology used in the accounting profession.</li><li>
Knowledge of Accounting Department recruiting events and familiarity with Career Services requirements.</li><li>
Strong working knowledge of MS Word, Excel, PowerPoint, and Access.</li><li>
Ability to effectively communicate.</li><li>
Strong organizational skills and attention to detail.</li><li>
Excellent proofreading skills.</li><li>
Knowledge of functions performed by academic departments in higher education.</li></ul><p><i><br>
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.</i></p></div><br>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<ul><li>High school diploma or high school diploma equivalency is required.</li></ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div><ul>
<li>Experience with the School of Accountancy program either in courses taken or office/clerical work with the school, or related experience.</li></ul>
</div><br>
<div><div><b>FLSA</b></div> <div>Non-Exempt
</div></div><br>
<div><div><b>Full Time/Part Time</b></div> <div>Part Time</div>
</div><br>
<div><div><b>Number of Hours Worked per Week</b></div> <div>20
</div></div><br>
<div><div><b>Job FTE</b></div> <div>.50</div>
</div><br>
<div><div><b>Work Calendar</b></div> <div>Fiscal</div>
</div><br>
<div><div><b>Job Category</b></div> <div>Organizational Administration</div>
</div><br>
<div><div><b>Benefits Eligible</b></div> <div>Yes - Full Benefits
</div></div><br>
<div><div><b>Rate of Pay</b></div> <div>$16.50 - $20.63</div>
</div><br>
<div><div><b>Compensation Type</b></div> <div>hourly rate
</div></div><br>
<div><div><b>Grade</b></div> <div>3
</div></div><br>
<div><div><b>Compensation Guidance</b></div> <div>The <b>Rate of Pay Field</b> represents the University of Arizona&rsquo;s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate&rsquo;s work experience, education/training, key skills, and internal equity.
<br>
<br>
The <b>Grade Range</b> represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
</div></div><br>
<div><div><b>Career Stream and Level</b></div> <div>OC1</div>
</div><br>
<div><div><b>Job Family</b></div> <div>Administrative Support
</div></div><br>
<div><div><b>Job Function</b></div> <div>Organizational Administration
</div></div><br>
<div><div><b>Type of criminal background check required:</b></div> <div>Name-based criminal background check (non-security sensitive)
</div></div><br>
<div><div><b>Number of Vacancies</b></div> <div>3
</div></div><br>
<div><div><b>Target Hire Date</b></div> <div>8/17/2026
</div></div><br>
<div><div><b>Expected End Date</b></div> <div>5/27/2027
</div></div><br>
<div><div><b>Contact Information for Candidates</b></div> <div>Kathryn Chavez
<br>
kathrync@arizona.edu
</div></div><br>
<div><div><b>Open Date</b></div> <div>3/10/2026</div>
</div><br>
<div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Documents Needed to Apply</b></div> <div>Resume and Cover Letter</div>
</div><br>
<div><div><b>Special Instructions to Applicant</b></div>
</div><br>
<div></div><div><div><b>Notice of Availability of the Annual Security and Fire Safety Report</b></div> <div>In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University&rsquo;s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
<br>
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.</div></div></div></div></div>

Office Assistant, Senior

Kendra Scott

<div>
 <strong>
  About Kendra Scott
 </strong>
 &nbsp;&nbsp;
 <p>
  &nbsp;
 </p>
 <p>
  We are a fashion-lifestyle brand of big dreams, colorful confidence, and inspired design. Founded on Family, Fashion and Philanthropy, we believe that our employees and customers are the heart and soul of our brand, and that giving back is the truest form of success. Fashion meets innovation in the design of our two state-of-the-art facilities based in the heart of Austin, Texas, and overflows into the design of our growing retail environment across the country. &nbsp;&nbsp;
 </p>
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  &nbsp;
  <br/>
  <br/>
  <br/>
  <strong>
   Position Overview
  </strong>
  &nbsp;&nbsp;
 </p>
 <p>
  We are seeking a highly organized, proactive, and adaptable Executive Assistant to join the Executive Office, providing primary support to one to two C-suite leaders, as well as broader support across the leadership team.
 </p>
 <p>
  This role operates at the center of the organization and partners closely with the Chief of Staff and Head of Strategy to ensure the Executive Leadership Team (ELT) is aligned, prepared, and operating effectively.
 </p>
 <p>
  This is a fully in-office position requiring a high degree of collaboration, responsiveness, and professional presence. The ideal candidate brings strong foundational experience, sound judgment, and the ability to operate with discretion in a fast-paced environment.
 </p>
 <p>
  <br/>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  Executive Support
 </p>
 <p>
  &middot; Manage complex calendars, scheduling, and shifting priorities across multiple senior stakeholders
 </p>
 <p>
  &middot; Coordinate travel, logistics, and day-to-day administrative support for C-suite leaders
 </p>
 <p>
  &middot; Serve as a gatekeeper for executive time, ensuring alignment with key business priorities
 </p>
 <p>
  Executive Office Partnership
 </p>
 <p>
  &middot; Collaborate closely with the Chief of Staff and Head of Strategy to support and enable the Executive Leadership Team
 </p>
 <p>
  &middot; Contribute to a highly coordinated and responsive Executive Office environment
 </p>
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  &middot; Ensure leaders are appropriately prepared for meetings, engagements, and key business milestones
 </p>
 <p>
  Operations &amp; Coordination
 </p>
 <p>
  &middot; Support cross-functional initiatives, special projects, and internal events
 </p>
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  &middot; Assist in the planning and execution of leadership meetings, offsites, and key organizational moments
 </p>
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  &middot; Track action items and follow-ups to ensure timely execution across teams
 </p>
 <p>
  Communication &amp; Content Development
 </p>
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  &middot; Draft, review, and format internal communications
 </p>
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  &middot; Support the development of presentations and materials for leadership and board-level meetings
 </p>
 <p>
  &middot; Ensure deliverables are accurate, well-structured, and aligned with organizational messaging
 </p>
 <p>
  Special Projects
 </p>
 <p>
  &middot; Support ad hoc projects aligned to key business priorities, often with high visibility
 </p>
 <p>
  &middot; Partner cross-functionally to gather inputs, monitor progress, and drive execution
 </p>
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  &middot; Bring structure and organization to ambiguous initiatives, helping translate concepts into actionable plans
 </p>
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  Execution &amp; Problem Solving
 </p>
 <p>
  &middot; Demonstrate flexibility in supporting a range of tasks, both strategic and administrative in nature
 </p>
 <p>
  &middot; Handle sensitive and confidential information with a high level of discretion
 </p>
 <p>
  &middot; Anticipate needs, identify potential challenges, and respond with timely, effective solutions
  <br/>
  &nbsp;
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  &middot; Minimum of 1 year supporting a VP-level or senior leader, or equivalent experience in a highly coordinated, fast-paced environment
 </p>
 <p>
  &middot; Strong organizational skills with exceptional attention to detail
 </p>
 <p>
  &middot; Excellent written and verbal communication skills
 </p>
 <p>
  &middot; Ability to prioritize effectively and operate with a strong sense of urgency
 </p>
 <p>
  &middot; Demonstrated ability to handle confidential information with professionalism and discretion
 </p>
 <p>
  &middot; Collaborative, team-oriented mindset with a willingness to support across a range of responsibilities
 </p>
 <p>
  &middot; Comfort operating in an in-office, fast-paced, and highly dynamic environment
 </p>
 <p>
  &middot; Ability to build relationships and communicate effectively across all levels of the organization
 </p>
 <p>
  <br/>
  <em>
   We are an equal opportunity employer and value diversity at our company.
  </em>
  &nbsp;&nbsp;
  <br/>
  <br/>
  &nbsp;
 </p>
</div>


Senior Executive Assistant I

Tenet Healthcare

<div><h3 class="jobSectionHeader"><b>Job Summary</b></h3>
<p><b>Company Culture and Workgroup Style:</b></p>
<p>
At Tenet Healthcare, our actions and behaviors define who we are, what we stand for and what we CARE about:</p>
<ul>
<li>Compassion and respect for others and each other, supporting our communities and advocating for our patients.</li>
<li>Acting with integrity and the highest ethical standards &mdash; always.</li>
<li>Results delivered through accountability and transparency.</li>
<li>Embracing inclusiveness for all people in our workplace and in the communities we serve.</li>
<li>C-Suite executives serve on the Executive Leadership Team, which consists of exceptionally bright leaders who operate at a fast pace, with little room for missteps.</li>
<li>This role will have exposure to a large number of senior executives and requires someone with a strong sense of urgency, attention to detail, and diplomatic skills to match.</li>
<li>The leaders supported by this role process information very quickly and expect those around them to share their focus, sense of urgency and pace.</li>
</ul>
<p><b>Profile of the Successful Candidate:</b></p>
<ul>
<li>Ability and desire to provide world class support to executives operating at pace, traveling extensively, and managing frequent last minute schedule changes.</li>
<li>Exceptional ability to manage multiple workstreams and think like an air traffic controller to resolve schedule issues and prioritize work effectively.</li>
<li>Strong interpersonal skills and ability to build relationships with stakeholders.</li>
<li>Strong intellect and a desire to learn will help the successful candidate to better understand the substance of activities and allow them to better anticipate needs or question.</li>
<li>Resilient individual who is energized by challenges and rarely, if ever, discouraged.</li>
</ul><h3 class="jobSectionHeader"><b>Responsibilities</b></h3>
<p><b>Primary Responsibilities:</b></p>
<ul>
<li>Provide coordination and administrative support to C-suite executive of Tenet Healthcare.</li>
<li>Complete a broad variety of administrative tasks including document prep, meeting minutes, calendar management, travel planning, expense reporting, special projects and other tasks as helpful.</li>
<li>Assist in arranging corporate travel and meetings, including developing itineraries and partnering with others in scheduling travel and meeting accommodations.</li>
<li>Prioritize conflicting needs and handle matters expeditiously and proactively to meet timelines.</li>
<li>Ensure smooth communication with administrative support across corporate departments, hospitals leadership offices as well as external parties.</li>
<li>Serve as a champion and ambassador for our respectful and professional work culture.</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p><b>Required Qualifications:</b></p>
<ul>
<li>Bachelor&rsquo;s degree or equivalent experience.</li>
<li>5-7 years of experience as an executive assistant supporting C-suite level leaders.</li>
<li>Advanced skills in Microsoft Office applications (Word, PowerPoint, Excel, and Outlook).</li>
<li>Strong knowledge of business travel (either as a former executive assistant or someone who traveled extensively on business themselves).</li>
<li>Flawless track record and unwavering commitment to managing confidential information with the highest level of discretion.</li>
<li>Exceptional written and verbal communication skills.</li>
</ul>
<p>#LI-JR1</p>
<p>Employment practices will not be influenced or affected by an applicant&rsquo;s or employee&rsquo;s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.<br>
Tenet participates in the E-Verify program. Follow the link below for additional information.<br>
E-Verify: http://www.uscis.gov/e-verify<br>
The employment practices of Tenet Healthcare and its companies comply with all applicable laws and regulations.
</p>
2603008823</div>
<br>
<div><p><b>Primary Responsibilities:</b></p>
<ul>
<li>Provide coordination and administrative support to C-suite executive of Tenet Healthcare.</li>
<li>Complete a broad variety of administrative tasks including document prep, meeting minutes, calendar management, travel planning, expense reporting, special projects and other tasks as helpful.</li>
<li>Assist in arranging corporate travel and meetings, including developing itineraries and partnering with others in scheduling travel and meeting accommodations.</li>
<li>Prioritize conflicting needs and handle matters expeditiously and proactively to meet timelines.</li>
<li>Ensure smooth communication with administrative support across corporate departments, hospitals leadership offices as well as external parties.</li>
<li>Serve as a champion and ambassador for our respectful and professional work culture.</li></ul></div>
<br>
<div><p><b>Required Qualifications:</b></p>
<ul>
<li>Bachelor&rsquo;s degree or equivalent experience.</li>
<li>5-7 years of experience as an executive assistant supporting C-suite level leaders.</li>
<li>Advanced skills in Microsoft Office applications (Word, PowerPoint, Excel, and Outlook).</li>
<li>Strong knowledge of business travel (either as a former executive assistant or someone who traveled extensively on business themselves).</li>
<li>Flawless track record and unwavering commitment to managing confidential information with the highest level of discretion.</li>
<li>Exceptional written and verbal communication skills.</li>
</ul>
<p>#LI-JR1</p></div>

Sr. Executive Assistant - Onsite based in Dallas, TX

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
The Osher Center for Integrative Health is jointly based at Brigham and Women&rsquo;s Hospital and Harvard Medical School. The Center works to combine research, education and clinical care in moving medicine towards a new model of wellness that recognizes the interconnections of the body, mind and spirit to enhance resilience and promote health and healing.<br>
<br>
<br>
<br>
Working in collaboration with, and under minimal supervision from the Senior Program Manager, the Senior Administrative Assistant will:
<br>
<br>
<ul><li>Order supplies, equipment, etc., based on prior budget approval.</li><li>Support proper functioning of the office including maintenance of IT equipment in conjunction with MGB IT support team.</li><li>Schedule periodic Osher Center meetings
</li><li>Perform basic purchasing and supply management duties for the Osher Center including the creation, submission and monitoring of purchase orders, invoices and vendor agreements for the Osher Center</li><li>Perform basic accounting tasks, such as reconciling the Osher Center credit card expenses in a timely fashion.</li><li>With support from the Snr. Program Manager, administer the annual Osher Pilot Research Award program.</li><li>Submit quarterly Osher operating invoices and Osher Pilot Award invoices</li><li>Provide administrative support for our CME (Continuing Medical Education) accredited Grand Rounds.
</li><li>Support the Osher Center Director with meeting scheduling, and travel arrangements.</li><li>Monitor the Osher Center email inbox, respond to email inquiries in a timely fashion, and delegate inquiries to Senior Program Manager and/or Directors as necessary.</li><li>Provide administrative support for events, lectures and biennial conferences as needed.</li><li>In coordination with other Osher Center staff, organize and maintain Osher Center program metrics for annual report and other reports and presentations.</li><li>In coordination with the Senior Program Manager, maintain organization of office information systems, both paper-based and electronically via shared network and cloud-based platforms.
</li><li>Assist with training and orienting staff and students as needed.</li><li>Assist with special projects and other duties as needed.</li></ul><p></p><p><b><br>
Job Summary</b></p>
Summary<br>
This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.<br>
<br>
Does this position require Patient Care? No<br>
<br>
Essential Functions<br>
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.<br>
<ul><li>Prepare, review, and edit reports, presentations, and other documents.</li><li>Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
</li><li>Organize and maintain office files, both electronic and physical.</li><li>Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Arrange logistics for internal and external meetings, including room bookings and catering.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders.</li><li>Draft and distribute memos, announcements, and other communications as directed.</li><li>Oversee office supplies inventory, ordering, and distribution.</li><li>Ensure office equipment is properly maintained and serviced.
</li><li>Coordinate with IT for technical support and equipment needs.
</li><li>Assist in the planning and execution of special projects and events.</li><li>Monitor project timelines and ensure deadlines are met.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Experience<br>
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently with minimal supervision.</li><li>Strong attention to detail and problem-solving skills.</li><li>Familiarity with hospital administration processes and healthcare regulations.</li><li>Professional demeanor and ability to interact effectively with all levels of staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
900 Commonwealth Avenue<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$20.84 - $29.79/Hourly<p></p><p><b><br>
Grade</b></p>
4<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

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