senior office assistant

Knox County Government

<div><h2 class="jobSectionHeader"><b>SENIOR SERVICES ADMINISTRATIVE ASSISTANT<br>
</b></h2><br>
<div><br>
<div><div>APPLY</div><br>
</div></div><br>
<p></p><p><b>Purpose of Job</b>
<br>
The purpose of this position is to assist the Senior Services Manager with administrative duties and to provide coverage at Knox County Senior Centers as necessary.<br>
<br>
<b>Essential Functions</b>
<br>
The Administrative Assistant is responsible for the following essential functions:</p><br>
<ul><li>
Schedule staff at the Knox County Senior Centers</li><br>
<li>
Execute accounts payable functions and process bank deposits</li><br>
<li>
Order supplies for the Knox County Senior Centers</li><br>
<li>
Maintain leave records of Knox County Senior Services staff</li><br>
<li>
Respond to staff and constituent telephone and email inquiries</li><br>
<li>
Perform administrative office functions such as typing, filing, and process flow</li><br>
<li>
Prepare agendas and minutes for staff meetings</li><br>
<li>
Provide confidential support to the Manager/Directors</li><br>
<li>
Process Senior Services staff time sheets</li><br>
<li>
Fill in at Knox County Senior Centers as needed</li></ul><p><b><br>
Additional Job Functions</b></p><br>
<ul><li>
Ensure regular, punctual attendance during scheduled work hours</li><br>
<li>
Perform other Senior Services duties as required</li><br>
<li>
Travel to Senior Centers and other Knox County Government facilities as required</li></ul><p><b><br>
Minimum Training &amp; Qualifications</b></p><br>
<ul><li>
High school diploma or equivalent required; associate&rsquo;s degree in a related field preferred</li><br>
<li>
Minimum of one-year related work experience</li><br>
<li>
Must possess and maintain a valid TN driver's license</li><br>
<li>
Must have reliable transpiration and carry appropriate insurance coverage on personal automobile</li><br>
<li>
A combination of education and experience may satisfy the above-listed qualifications</li></ul><p><b><br>
Specialized Knowledge</b></p><br>
<ul><li>
N/A</li></ul><p><b><br>
Competencies</b></p><br>
<ul><li>
Execute duties of moderate complexity</li><br>
<li>
Solve somewhat difficult problems</li><br>
<li>
Communicate to provide information</li><br>
<li>
Regularly use typical office equipment such as a multi-line phone, photocopier, calculator and fax machine</li><br>
<li>
Regularly use computer equipment such as a desktop computer, laptop, printer, and scanner</li><br>
<li>
Use Microsoft Office word processing, spreadsheet, and presentation software</li><br>
<li>
Use Microsoft Publisher program</li><br>
<li>
Use MUNIS system</li></ul><p><b><br>
Physical Requirements</b>
<br>
This position requires the following physical abilities:</p><br>
<ul><li>
Occasional moderate effort or some periods of light to medium physical activity will be required</li></ul><p><b><br>
Occupational Hazards</b></p><br>
<ul><li>
No occupational hazards are anticipated</li></ul><p><i><br>
Knox County Government is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Knox County Government may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.</i></p><p></p><p><b>
Type : </b>INTERNAL &amp; EXTERNAL</p><p><b>
Location : </b>SENIOR SERVICES</p><p><b>
Posting Start : </b>05/08/2026</p><p><b>
Posting End : </b>05/22/2026</p><p>
MINIMUM HOURLY RATE: $19.34</p></div><p></p>

SENIOR SERVICES ADMINISTRATIVE ASSISTANT

IQ Fiber

<div>
 <p>
  <strong>
   <span>
    A Smarter Career Choice
   </span>
  </strong>
 </p>
 <span>
  <span>
   Because the internet is now the heartbeat of our homes and an essential tool for business, it should run without interruption or stress. IQ Fiber was created to offer 100% fiber-optic high-speed internet, transparent pricing, and attentive customer service to deliver a Smarter internet experience. As part of our rapidly growing team, your contributions will directly impact our success. Your work matters here.
   <br/>
   We&rsquo;re looking for energetic, collaborative, and customer-focused talent with the ability to proactively move our business forward. In return, you&rsquo;ll find a place where your voice matters. You&rsquo;ll find a team that works hard and has fun. And, if you&rsquo;re like us, you&rsquo;ll know you made a Smarter career choice.
  </span>
 </span>
 <strong>
  <span>
   <span>
    <span>
     Position Overview
    </span>
   </span>
  </span>
 </strong>
 <span>
  <span>
   IQ Fiber is seeking a highly organized, proactive, and professional
   <strong>
    Senior
   </strong>
   &nbsp;
   <strong>
    Administrative Assistant
   </strong>
   to support the Chief Executive Officer (CEO) and the broader Senior Leadership Team, including the COO, CFO, CMO, and CTO. This role serves as the operational backbone of the executive office &mdash; ensuring calendars, travel, meetings, communications, and administrative priorities run smoothly and efficiently.
   <br/>
   The ideal candidate is a trusted partner to senior leaders, capable of managing multiple priorities with discretion, attention to detail, and a strong sense of ownership. This role requires a professional who thrives in a fast-paced, high-growth environment and can anticipate needs before they arise.
   <br/>
   This position reports directly to the Chief Operating Officer and partners closely with the full Senior Leadership Team. It is a full-time, on-site role based in Jacksonville, Florida. Remote or hybrid arrangements are not available.
  </span>
 </span>
 <strong>
  <span>
   <span>
    <span>
     Key Responsibilities
    </span>
   </span>
  </span>
 </strong>
 <span>
  <span>
   <span>
    Leadership Support
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     Manage calendars and scheduling for the CEO and Senior Leadership Team.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Coordinate internal and external meetings, including preparation of materials, agendas, and follow-up items.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Act as a central coordination point between senior leaders, internal teams, partners, and stakeholders.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Ensure leaders are prepared for meetings through briefing documents, logistics coordination, and scheduling alignment.
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    Travel &amp; Logistics
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     Manage travel arrangements for the SLT, including flights, hotels, ground transportation, and itineraries.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Coordinate multi-city travel schedules and ensure efficient routing and timing.
    </span>
   </span>
  </li>
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   <span>
    <span>
     Prepare detailed travel packets and contingency plans.
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    Office &amp; Administrative Operations
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     Oversee executive office operations, including supply ordering and vendor coordination.
    </span>
   </span>
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   <span>
    <span>
     Manage building access coordination and related administrative processes.
    </span>
   </span>
  </li>
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   <span>
    <span>
     Maintain organizational systems for executive documentation, correspondence, and records.
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    Expense &amp; Policy Administration
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     Prepare and submit expense reports for the SLT in accordance with company policies.
    </span>
   </span>
  </li>
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   <span>
    <span>
     Support administrative compliance with internal policies and procedures.
    </span>
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     Assist with policy communication and administrative follow-through across departments.
    </span>
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  </li>
 </ul>
 <span>
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   <span>
    Leadership Meetings &amp; Events
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 </span>
 <ul>
  <li>
   <span>
    <span>
     Coordinate leadership meetings, including SLT staff meetings and operational reviews.
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   <span>
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     Plan and execute internal leadership events and team gatherings.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Lead logistical coordination for the Annual Leadership Summit, including venue, scheduling, travel, and catering.
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    Employee Engagement Support
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     Assist with employee engagement activities, internal meetings, and company events.
    </span>
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  </li>
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   <span>
    <span>
     Coordinate catering and logistics for leadership meetings and company functions.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Provide administrative support for internal company initiatives and programs.
    </span>
   </span>
  </li>
 </ul>
 <strong>
  <span>
   <span>
    <span>
     Required Qualifications
    </span>
   </span>
  </span>
 </strong>
 <ul>
  <li>
   <span>
    <span>
     5+ years of administrative or executive support experience, preferably supporting C-suite leaders.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Proven experience managing multiple executives&rsquo; calendars and competing priorities.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Comfortable operating across both Windows and Apple operating systems.
    </span>
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  </li>
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   <span>
    <span>
     Exceptional organizational, communication, and time-management skills.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     High level of professionalism, discretion, and confidentiality when handling sensitive information.
    </span>
   </span>
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   <span>
    <span>
     Ability to thrive in a fast-paced, rapidly scaling organization.
    </span>
   </span>
  </li>
 </ul>
 <strong>
  <span>
   <span>
    <span>
     Preferred Experience
    </span>
   </span>
  </span>
 </strong>
 <ul>
  <li>
   <span>
    <span>
     Experience supporting executive teams within technology, telecommunications, infrastructure, or high-growth companies.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Demonstrated experience coordinating leadership meetings, offsites, or corporate events.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Familiarity with corporate expense-management systems and travel platforms
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Experience working directly with senior leaders or in board-level environments.
    </span>
   </span>
  </li>
 </ul>
 <p>
  <span>
   <span>
    <strong>
     Other Duties:
     <br/>
    </strong>
    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
   </span>
  </span>
 </p>
 <p>
  <span>
   <span>
    <strong>
     Compensation &amp; Benefits
    </strong>
   </span>
  </span>
 </p>
 <p>
  <span>
   <span>
    IQ Fiber offers a competitive compensation package, including:
   </span>
  </span>
 </p>
 <ul>
  <li>
   <span>
    <span>
     Competitive base salary
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Comprehensive medical, dental, and vision benefits
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     401(k) with company match
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Paid time off and holidays
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Opportunities for growth within a rapidly expanding fiber-optic provider
    </span>
   </span>
  </li>
 </ul>
 <p>
  <br/>
  <span>
   <span>
    IQ Fiber is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
    <br/>
    <strong>
     &nbsp;
     <br/>
    </strong>
    Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
   </span>
  </span>
 </p>
 &nbsp;
 <p>
 </p>
</div>


Senior Administrative Assistant

Newmark

<div><p>We are seeking a highly organized and proactive Senior Administrative Assistant to provide dedicated support to the Global Head of Capital Markets for the National Industrial &amp; Logistics platform. This role is critical to ensuring efficiency and effectiveness within a growing business unit. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities with professionalism and discretion. This individual will serve as a trusted partner to leadership &ndash; helping manage schedules, streamline communications, coordinate travel, and handle administrative priorities that enable executives to operate at the highest level.
</p><p>This position is based in Dallas, Texas, with an expectation of working in-office five days per week.</p></div><p></p>
<br><div><p><b>Qualifications
</b></p><ul><li><p><b>3&ndash;5 years of administrative experience </b>, preferably supporting senior executives in a corporate or professional services environment.
</p></li><li><div>Strong proficiency in <b>Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) </b>or <b>Google Workspace </b>.
</div></li><li><div>Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
</div></li><li><div>Excellent written and verbal communication skills.
</div></li><li><div>Demonstrated ability to maintain <b>high levels of discretion and confidentiality </b>.
</div></li><li><div>Strong attention to detail and proactive problem-solving skills.
</div></li><li><p>Professional demeanor and the ability to interact effectively with senior leadership and external stakeholders.<br>
</p></li></ul><p></p><p><b>Working Conditions </b>: Normal working conditions with the absence of disagreeable elements.
</p><p><b>Note: </b>The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
</p><p>Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.</p></div>
<br><div><p><b>Executive Support
</b></p><ul><li>Manage complex calendars for senior executives, coordinating internal and external meetings across multiple time zones.
</li><li>Prioritize and manage incoming communications, including monitoring email correspondence and identifying items requiring executive attention.
</li><li>Coordinate and schedule meetings, conference calls, and virtual events, ensuring all logistics and materials are prepared in advance.
</li><li>Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
</li><li>Prepare meeting materials, agendas, and briefing documents as needed.
</li>Serve as a key point of contact for internal teams, clients, and external stakeholders.<br>
<li>
</li></ul><p></p><p><b>Expense Reporting
</b></p><ul><li>Prepare and submit expense reports in a timely and accurate manner.
</li><li>Track and reconcile receipts, travel expenses, and other executive expenditures in accordance with company policies.
</li>Assist with administrative reporting and documentation as required.<br>
<li>
</li></ul><p></p><p><b>Independent Problem Solving
</b></p><ul><li>Anticipate administrative needs and proactively address scheduling conflicts, travel adjustments, or logistical issues.
</li><li>Exercise sound judgment and discretion when handling confidential information and executive matters.
</li><li>Identify opportunities to improve administrative processes and support operational efficiency.
</li>Manage competing priorities while maintaining a high level of professionalism and attention to detail.<br>
<li>
</li></ul><p></p><p><b>Communication
</b></p><ul><li><p>Assist in handling internal communications with brokers, ensuring they're well-informed about various updates such as research reports, event updates, new team members, cross-selling success stories, client updates, and industry-specific information.
</p></li><li><p>Coordinate frequent internal market update calls and touchpoints with brokers and wider platform.</p></li></ul></div>

University of Arizona

<div></div><div><div><div><div><div><b>Posting Number</b></div> <div>req25356
</div></div><br>
<div><div><b>Department</b></div> <div>School of Accountancy
</div></div><br>
<div><div><b>Department Website Link</b></div> <div>https://eller.arizona.edu/departments- research/schools-departments/accountancy</div>
</div><br>
<div><div><b>Location</b></div> <div>Tucson Campus
</div></div><br>
<div><div><b>Address</b></div> <div>Tucson, AZ USA
</div></div><br>
<div><div><b>Position Highlights</b></div>
<div><p>The School of Accountancy in the Eller College of Management is recruiting for three Office Assistant, Senior position!
</p><p>This position functions as Office Assistant, Senior for the Program Coordinator and Faculty Director of MAcc and MSA programs. The successful candidate will provide office support in the areas of communications, record keeping, events, and other duties as assigned. This is an ETE position and 0.5 FTE.
</p><p><b>This is an Extended Temporary Employment (ETE) position.
</b></p><p><i>Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!</i>
</p><p>
The University of Arizona has been recognized for our innovative work-life programs.</p></div><br>
</div><br>
<div><div><b>Duties &amp; Responsibilities</b></div>
<div><ul><li>General office and administrative support</li><li>
Prepare correspondence for Program Coordinator and Faculty Director of MAcc and MSA programs</li><li>
Coordinate and execute all aspects of Accounting Department events</li><li>
Answer questions regarding the application procedures for Master's students interested in Accounting using an FAQ under the direction of the Program Coordinator or Director of Graduate Studies.</li><li>
Advise current Master's students on course selection and professional development using an FAQ under the direction of the Program Coordinator or Director of Graduate Studies.</li></ul><p><b>
Knowledge, Skills, and Abilities:</b></p><ul><li>
Knowledge of the general structure of accounting firms.</li><li>
Familiarity with the activities of student organizations.</li><li>
Knowledge of terminology used in the accounting profession.</li><li>
Knowledge of Accounting Department recruiting events and familiarity with Career Services requirements.</li><li>
Strong working knowledge of MS Word, Excel, PowerPoint, and Access.</li><li>
Ability to effectively communicate.</li><li>
Strong organizational skills and attention to detail.</li><li>
Excellent proofreading skills.</li><li>
Knowledge of functions performed by academic departments in higher education.</li></ul><p><i><br>
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.</i></p></div><br>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<ul><li>High school diploma or high school diploma equivalency is required.</li></ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div><ul>
<li>Experience with the School of Accountancy program either in courses taken or office/clerical work with the school, or related experience.</li></ul>
</div><br>
<div><div><b>FLSA</b></div> <div>Non-Exempt
</div></div><br>
<div><div><b>Full Time/Part Time</b></div> <div>Part Time</div>
</div><br>
<div><div><b>Number of Hours Worked per Week</b></div> <div>20
</div></div><br>
<div><div><b>Job FTE</b></div> <div>.50</div>
</div><br>
<div><div><b>Work Calendar</b></div> <div>Fiscal</div>
</div><br>
<div><div><b>Job Category</b></div> <div>Organizational Administration</div>
</div><br>
<div><div><b>Benefits Eligible</b></div> <div>Yes - Full Benefits
</div></div><br>
<div><div><b>Rate of Pay</b></div> <div>$16.50 - $20.63</div>
</div><br>
<div><div><b>Compensation Type</b></div> <div>hourly rate
</div></div><br>
<div><div><b>Grade</b></div> <div>3
</div></div><br>
<div><div><b>Compensation Guidance</b></div> <div>The <b>Rate of Pay Field</b> represents the University of Arizona&rsquo;s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate&rsquo;s work experience, education/training, key skills, and internal equity.
<br>
<br>
The <b>Grade Range</b> represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
</div></div><br>
<div><div><b>Career Stream and Level</b></div> <div>OC1</div>
</div><br>
<div><div><b>Job Family</b></div> <div>Administrative Support
</div></div><br>
<div><div><b>Job Function</b></div> <div>Organizational Administration
</div></div><br>
<div><div><b>Type of criminal background check required:</b></div> <div>Name-based criminal background check (non-security sensitive)
</div></div><br>
<div><div><b>Number of Vacancies</b></div> <div>3
</div></div><br>
<div><div><b>Target Hire Date</b></div> <div>8/17/2026
</div></div><br>
<div><div><b>Expected End Date</b></div> <div>5/27/2027
</div></div><br>
<div><div><b>Contact Information for Candidates</b></div> <div>Kathryn Chavez
<br>
kathrync@arizona.edu
</div></div><br>
<div><div><b>Open Date</b></div> <div>3/10/2026</div>
</div><br>
<div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Documents Needed to Apply</b></div> <div>Resume and Cover Letter</div>
</div><br>
<div><div><b>Special Instructions to Applicant</b></div>
</div><br>
<div></div><div><div><b>Notice of Availability of the Annual Security and Fire Safety Report</b></div> <div>In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University&rsquo;s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
<br>
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.</div></div></div></div></div>

Office Assistant, Senior

City of Plano, Texas

<div><div><div><div><div><div><p>At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members of <b>Team Plano</b>, our organizational Values (what is most important to us) make up the acronym, <b>SERVE (S</b>tewardship <b>E</b>ngaged <b>R</b>espectful <b>V</b>isionary <b>E</b>xcellence<b>).</b></p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Details</b></h2>
<div>
<div><div><p>The City of Plano Library Department is seeking a highly organized and proactive Senior Administrative Assistant to provide essential administrative support for our team. This role involves managing correspondence, reports, and data; coordinating schedules, meetings, and travel; processing purchasing, payroll, and budget documents; and supporting departmental operations and City Council activities. The ideal candidate thrives in a fast-paced environment, has strong attention to detail, and is committed to keeping our libraries running smoothly for the community.</p><p>
As a valued Team Plano member, you will receive numerous benefits:</p><ul><li>
Comprehensive medical, dental, and vision plans</li><li>
Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement</li><li>
Enrollment in the Retirement Security Plan (RSP), which the City fully funds.</li><li>
Up to three weeks of paid vacation</li><li>
Up to three weeks of paid sick leave per year</li><li>
Nine paid holidays</li><li>
Tuition Assistance</li><li>
Free Library Card</li><li>
Free recreation center membership</li></ul><p>
And so much more! Learn about our benefits here.</p><p>
Every person matters. Every job has purpose. Together we make a difference. Join Team Plano!</p><p>
For the complete Senior Administrative Assistant job description, please click here.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Equal Employment Opportunity</b></h2>
<div>
<div><div><p>Equal Opportunity Employer - EOE/M/F/V/D</p><p></p><p><b><br>
Open positions are subject to close without notice.</b></p></div></div></div></div></div></div>

Administrative Assistant, Senior

Suddath

<div><p><b>Why Choose Suddath to &ldquo;Move&rdquo; your Career to the Next Level?</b></p><p></p><p>
At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.</p><p></p><p><b>
What We Offer!</b></p><ul><li>
A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching</li><li>
Weekly pay for hourly-paid employees. Biweekly pay for salaried employees.</li><li>
Paid Time Off (PTO) and paid company holidays</li><li>
A tuition reimbursement plan where employees are encouraged to continue their education and development</li><li>
For more information on our benefit offerings, please visit https://suddath.com/about/careers/ and scroll down to view our employee benefits.</li></ul><p></p><p><b>
Position Summary</b></p><p></p><p>
The Senior Administrative Assistant provides high level administrative, executive coordination, and organizational support to the President &amp; CEO, the Chairman &amp; Owner, and select members of the corporate leadership team at The Suddath Companies. This role supports a complex executive environment that requires exceptional discretion, sound judgment, adaptability, and attention to detail.</p><p></p><p><b>
Essential Duties &amp; Responsibilities</b></p><p></p><p><b>
Executive Administrative Support</b></p><ul><li>
Provide day‑to‑day administrative support to senior executives, including calendar management, scheduling, and meeting coordination.</li><li>
Manage complex and frequently changing calendars, proactively identifying conflicts, priorities, and dependencies.</li><li>
Coordinate executive travel, including air, hotel, ground transportation, itineraries, and last‑minute changes.</li><li>
Prepare meeting logistics such as agendas, briefing materials, calendars, and action‑item tracking, as requested.</li><li>
Process executive expenses, reimbursements, invoices, credit‑card reconciliations, and purchase requests.</li><li>
Support onboarding logistics for incoming executives, including scheduling, office coordination, and administrative setup.</li></ul><p></p><p><b>
Office &amp; Event Logistics Support</b></p><ul><li>
Support leadership meetings, board meetings, executive off‑sites, and special events through logistical coordination (room set up, catering, schedules, materials).</li><li>
Support employee engagement activities and leadership events, including scheduling, invitations, vendor coordination, and on‑site support.</li><li>
Assist with executive office operations, including visitor coordination, office management, and general administrative needs.</li><li>
Track important dates, recurring commitments, and executive deliverables to ensure timely follow‑through.</li></ul><p></p><p><b>
Education and Experience</b></p><ul><li>
Associate degree preferred or equivalent professional experience.</li><li>
3+ years of experience supporting senior executives in a fast‑paced, high‑volume environment (CEO or C‑suite support strongly preferred).</li><li>
Demonstrated experience handling confidential, sensitive, and time‑critical information.</li><li>
Strong organizational, time‑management, and prioritization skills with close attention to detail.</li><li>
Clear, professional written and verbal communication skills.</li><li>
Ability to work independently, anticipate executive needs, and manage multiple priorities.</li><li>
High emotional intelligence, discretion, and strong relationship‑management skills.</li><li>
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) &amp; AI tools.</li></ul><p></p><p><b>
Language Ability:</b></p><p>
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.</p><p></p><p><b>
Math Ability:</b></p><p>
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.</p><p></p><p><b>
Reasoning Ability:
</b></p><p>Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</p><p></p><p><b>
Computer Skills:
</b></p><p>To perform this job successfully, an individual should have knowledge of MS Office products. Experience working with Desktops/Laptops running Windows operating systems</p><p></p><p><b>
Certificates and Licenses:
</b></p><p>No certifications required</p><p></p><p><b>
Supervisory Responsibilities:
</b></p><p>This job has supervisory responsibilities</p><p></p><p><b>
Work Environment:</b></p><p>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p></p><p><b>
Physical Demands</b></p><p></p><p><b>
Working Conditions:</b></p><ul><li>
Cubicle working environment</li><li>
Noise level in the work environment is usually moderate</li></ul><p></p><p><b>
Physical/Environmental Demands:</b></p><p><b>
Activity:</b></p><ul><li>
Stand - Under 1/3 Time</li><li>
Walk - Under 1/3 Time</li><li>
Sit &ndash; Over 2/3 Time</li><li>
Use hands to finger, handle, or feel - Over 2/3 Time</li><li>
Reach with hands and arms &ndash; 1/3 to 2/3 Time</li><li>
Climb or balance &ndash; None</li><li>
Stoop, kneel, crouch or crawl &ndash; Under 1/3 Time</li><li>
Talk or hear &ndash; over 1/3 to 2/3 time</li><li>
Taste or smell &ndash; None</li><li>
Other - None</li></ul><p></p><p><b>
Physical Activity Level:</b></p><ul><li>
The employee must occasionally lift and/or move up to 10 pounds.</li><li>
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.</li><li>
The employee is occasionally required to reach with hands and arms.</li></ul><p></p><p><b>
Manual Dexterity:</b></p><ul><li>
Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.</li></ul><p></p><p><b>
Special Vision Requirements:</b></p><ul><li>
Specific vision abilities required by this job include close vision and ability to adjust focus.</li></ul><p></p><p>
The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.</p><p></p><p>
The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.</p></div><p></p>

Sr. Administrative Assistant

Atrium Health

<p></p><div><p><b>Department:</b></p>
10010 Carolinas Medical Center - Administration<p></p><p><b><br>
Status:</b>
</p>Full time<p></p><p><b><br>
Benefits Eligible:</b></p>
Yes<p></p><p><b><br>
Hou</b><b>rs Per Week:</b></p>
40<p></p><p><b><br>
Schedule Details/Additional Information:</b></p><p>
M-F, 8-4pm, with some variability.</p><ul><li>Occasional weekend to help with teammate recognition events.</li></ul><p></p><p><b>
Pay Range</b></p>
$26.55 - $39.85<p></p><p>
Onsite Administrative Assistant Senior position <i>requires</i> experience in supporting upper-level leadership in a variety of administrative duties at Carolinas Medical Center in Charlotte, NC.</p><p></p><p><b>
Education, Experience and Certifications</b></p><ul><li><p>
High School Diploma or GED required; Associate degree preferred.</p></li><li><p>
3 years secretarial experience required.</p></li></ul><p></p><p><b>
Essential Functions</b></p><ul><li><p>
Coordinates calendar(s), schedules meetings and makes travel arrangements.</p></li><li><p>
Demonstrates customer service skills and critical thinking in managing phone calls.</p></li><li><p>
Attends meetings, as requested, representing the executive.</p></li><li><p>
Maintains and updates necessary information such as departmental files, policies procedures, safety manuals, organizational charts and other similar items.</p></li><li><p>
Manages and protects confidential information in appropriate manner.</p></li><li><p>
Performs general office work.</p></li><li><p>
Conserves executive's time by reading, researching; drafting correspondence; collecting and analyzing information and proactive problem-solving.</p></li><li><p>
Prepares and processes various forms, such as expense reports, purchase requisitions, disbursement requests, travel authorizations and other similar electronic or manual forms.</p></li></ul><p></p><p><b>
Physical Requirements</b><br>
Work requires sitting, lifting (up to 15 pounds) and reaching.</p><p></p><p><b>
Our Commitment to You:</b></p><p></p><p>
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more &ndash; so you can live fully at and away from work, including:</p><p></p><p><b>
Compensation</b></p><ul><li>
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training</li><li>
Premium pay such as shift, on call, and more based on a teammate's job</li><li>
Incentive pay for select positions</li><li>
Opportunity for annual increases based on performance</li></ul><p></p><p><b>
Benefits and more</b></p><ul><li>
Paid Time Off programs</li><li>
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability</li><li>
Flexible Spending Accounts for eligible health care and dependent care expenses</li><li>
Family benefits such as adoption assistance and paid parental leave</li><li>
Defined contribution retirement plans with employer match and other financial wellness programs</li><li>
Educational Assistance Program</li></ul><p></p><p><b><br>
About Advocate Health</b></p><p></p><p>
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation&rsquo;s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.</p><p>
</p>Performs secretarial and general office work to support the President and Senior Vice President levels.</div>

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