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ITP Media Group

<div>
 
 ITP Media Group
 
 reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper&rsquo;s Bazaar, and Construction Week.
 
 
 
 The successful candidate will play a key role in understanding the needs of the business to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills, organisation skills and a professional presentation. If you have previous experience as an Executive Assistant, a Personal Assistant or as a Senior Administrative Assistant, and have familiarity within the media industry, we&rsquo;d like to meet you.
 
 
 
 
 
 Requirements
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 The
 
 Executive Assistant
 
 will primarily be responsible for but not limited to the following:
 
 
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 Manage the senior management&rsquo;s calendar, schedule meetings and produce agendas
 
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 Take meeting actions points and follow them up with the senior management team
 
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 Book travel and prepare complex travel itineraries including arrangement of flights, accommodation, visas and transfers
 
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 Maintain a high level of awareness of internal priorities and support required
 
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 Develop and maintain a comprehensive knowledge of the company, providing excellent support to senior management
 
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 Manage senior management report and update requests, ensuring information is garnered in a timely and accurate manner
 
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 Manage senior management's expenses and petty cash
 
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 General admin support to senior management including drafting letters, emails, reports, bill payments
 
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 Conduct ad hoc comprehensive research
 
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 Attend high profile events as requested by senior management
 
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 Build relations with key staff in order to glean updates and data quickly upon request
 
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 Support corporate team with duties including content updates, event management, research and other ad hoc duties
 
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 Support ad-hoc projects requested by senior management
 
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 Person Requirements
 
 
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 Knowledge of office management systems and procedures
 
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 Proficiency in MS Office (MS Word and MS Excel)
 
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 Excellent time management skills and the ability to prioritize work
 
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 Attention to detail and problem-solving skills
 
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 Excellent written and verbal communication skills
 
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 Strong organizational skills with the ability to multi-task
 
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 Ability to take initiative and be proactive
 
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 Ability to work independently and as part of a team
 
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 Ability to handle confidential information with discretion
 
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 Flexible schedule to accommodate occasional evening and weekend hours
 
 
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 Qualifications &amp; Experience:
 
 
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 4+ years of experience in a similar position
 
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 Min. High School Diploma/GCSE
 
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Executive Assistant

Reliant HR Consultancy

Job Summary: We are looking for a sharp, reliable, and personable Executive Assistant to support our executive leadership and overseeadministrative functions across our group of companies. This role is ideal for someone who wishes to utilize modern AI tools tothrive in a multi-faceted environment, possesses excellent people skills, and is open to learning new things. This role has two potential levels depending on the candidate’s experience and aspirations: Senior Level: A potential future General Manager (GM) who can manage administration, HR, and overall officeoperations. entry Level: A proactive and enthusiastic Executive Assistant with strong growth potential. We encourage female candidates to apply, based on demonstrated strength in multitasking, communication, and relationship-building.  Key Responsibilities: Provide direct executive support, including calendar and email management, travel coordination, and meetingarrangements. Serve as the central point of communication for internal teams and external stakeholders with a focus on professionalismand diplomacy. Oversee and coordinate all office administration tasks, including office supplies, vendor management, and facility needs. Supervise or assist support staff across business entities and ensure administrative processes are streamlined. Support HR functions including onboarding, maintaining employee records, and coordinating payroll and leave records. Assist with preparation of reports, presentations, and correspondence across both businesses. Organize and manage internal meetings, events, and team communications. Monitor and follow up on key projects, action points, and business deadlines. Maintain high levels of discretion and confidentiality in all dealings. Be open to learning basic technical aspects of the chemical trading business to improve communication and workflow. Be proactive and learning emerging AI technology and be able to collaborate and support IT consultants. Cross-trainingother members.  Qualifications & Requirements:  Previous experience as an Executive Assistant, Office Manager, or similar administrative role preferably with IT/techcompany. strong interpersonal and public relations skills with the ability to represent the company professionally. Highly organized, detail-oriented, and reliable. Comfortable handling multiple responsibilities across different business units. Strong command of English (written and spoken); additional languages are a plus.  Proficiency in Microsoft Office and general tech tools.  Bachelor&#x27;s degree preferred, though not mandatory with strong experience. A proactive mindset and willingness to grow with the company.  Preferred Attributes:  Female candidates preferred due to strong multitasking and people management skills. A natural problem solver with a sharp mind and good judgment. Prior exposure to HR or office operations is a strong plus. Experience in a trading or service-based company is an advantage.  What We Offer:   Collaborative, positive and team-working environment. Opportunity to be part of an innovative, AI-oriented agile company. Competitive salary + performance incentives.

Marina Retail Corporation

Role SummaryThe Executive Assistant (EA) provides high-level administrative and operational support to the Board of Directors (BODs), ensuring effective time management, communication, and coordination across business and personal matters. This role goes beyond traditional executive support and includes responsibilities across HR administration, stakeholder coordination, invoices and payments, BOD meetings and travel and other mandatory documentation. The role requires exceptional organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Job Responsibilities· Provide comprehensive administrative and executive support to the Board of Directors, including managing complex calendars, scheduling meetings, and coordinating appointments.· Arrange end-to-end travel logistics, flights, accommodations, visas, and immigration requirements — ensuring seamless execution of all travel-related plans.· Act as the primary liaison between the BODs and internal/external stakeholders, ensuring effective and professional communication.· Maintain up to date record of BOD’s personal portfolios, tenancy contracts, renewals, organize and maintain filing systems, digital and physical for invoices, contracts and other critical documents.· Coordinate with Showroom Managers to prepare and consolidate daily discount and daily sales return reports for BOD review.· Support preparation of meeting materials, agendas, and minutes; track follow-up actions and ensure timely completion of assigned deliverables.· Maintain an updated BOD contact directory of all key contacts including doctors, lawyers, agents, tenants, and personal staff.· Oversee front desk and office assistants, ensuring efficient administrative support across Head Office.· Provide administrative coordination and assist in the execution of company-wide events, including the Annual Staff Party and Warehouse Sale.· Act as a trusted representative of the BOD’s office, exercising discretion, initiative, and sound judgment in managing day-to-day matters and communications.What do we need?· Proven experience as an Executive Assistant to GM or Board of Directors.· Excellent communication and interpersonal skills with confidence to deal with people at all levels· Should have an ability to multi-task and handle queries efficiently.<ul><li>Exceptional time management, organizational, and multitasking skills.</li><li>Willing to adapt to a rapidly changing environment and new processes and responsibilities</li></ul>· Discreet and experienced in handling sensitive and confidential information.· Resourceful, solution-oriented, and always ready to step up and make things happen.

TALENTMATE

<div>
 
 Job Description
 
 
 
 An Executive Assistant is a pivotal role within any organization, responsible for providing high-level administrative support to the executives, often including the CEO or other senior management personnel. This role is crucial for the smooth functioning of daily operations, as the Executive Assistant acts as a gatekeeper and strategic partner to these leaders. As an Executive Assistant, you will be tasked with managing executive schedules, handling communication on behalf of senior executives, organizing meetings, and often involved in decision-making processes. The role requires excellent organizational skills, discretion, and professionalism at all times, as well as the ability to anticipate the needs of the executives and proactivity in addressing them. This is an ideal position for a detail-oriented, tech-savvy professional with outstanding communication capabilities.
 
 
 
 Responsibilities
 
 
 
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 Manage and maintain executive schedules, including scheduling meetings and travel arrangements.
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 Handle all correspondence and communications on behalf of the senior executives.
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 Coordinate meetings by preparing agendas, taking minutes, and distributing them subsequently.
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 Assist in the preparation of reports, presentations, and other necessary documents.
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 Maintain confidential records and files, ensuring sensitive information is kept secure.
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 Conduct research and compile data to support executive decisions, as required.
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 Collaborate with other departments to ensure cohesive and smooth interdepartmental operations.
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 Manage and prioritize multiple tasks and projects simultaneously under tight deadlines.
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 Serve as a liaison between senior executives and other staff members and clients.
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 Plan, coordinate, and execute company events, business luncheons, and social functions.
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 Oversee project management on behalf of the executives to ensure objectives are met.
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 Monitor and manage the executive&rsquo;s budget and expenses to optimize resources.
 
 
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 Requirements
 
 
 
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 Bachelor's degree in Business Administration or a related field preferred.
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 Minimum of 5 years experience in an administrative or executive assistant role.
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 Exceptional organizational and time management skills are crucial for this role.
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 Proficiency in Microsoft Office Suite and other office productivity tools required.
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 Excellent verbal and written communication skills are essential for effective interaction.
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 Strong discretion and confidentiality in handling sensitive information is mandatory.
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 Ability to multitask and prioritize daily workload effectively under pressure.
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 Experience in handling projects and events from inception to completion is necessary.
 
 
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 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Executive Assistant 09N25

SHABBIR ENTERPRISES

We are looking for a reliable and detail-oriented Technical Assistant to support our technical team in daily operations, equipment handling, troubleshooting, and documentation. This role is ideal for someone who is organized, eager to learn, and comfortable working in a hands-on technical environment.Key Responsibilities<ul><li>Assist technical staff with equipment setup, installation, and maintenance</li><li>Support technicians and engineers in troubleshooting hydraulic issues</li><li>Support technical projects by gathering materials, preparing tools, and documenting progress</li><li>Prepare tools, materials, and equipment for hydraulic-related projects</li><li>Maintain inventory of equipment, tools, and supplies</li><li>Provide on-site support during testing, repairs, or system deployments</li><li>Ensure technical documentation, manuals, and logs are kept up to date</li><li>Communicate effectively with team members and report project status</li><li>Follow safety and operational protocols at all times</li></ul>Required Qualifications<ul><li>Basic knowledge of hydraulic systems, components, and functions</li><li>Understanding of tools used in hydraulic maintenance and repair</li><li>Proficiency with computers and common software applications</li><li>Strong organizational skills and attention to detail</li><li>Ability to follow instructions and work independently or as part of a team</li><li>Good communication skills and a willingness to learn</li></ul>What We Offer<ul><li>Competitive salary and benefits package</li><li>Training and development in hydraulic systems and related technologies</li><li>Opportunities for career advancement in technical or engineering tracks</li><li>Supportive work environment with experienced mentors</li></ul>Job Type: Full-time

Technical Assistant

The Role
 Role Overview The Executive Assistant provides one-to-one executive, strategic, and administrative support to the Founder and CEO of VCA. This role requires exceptional organizational skills, emotional intelligence, and the ability to manage high-level communication and coordination across global cultural and brand partnerships. The EA acts as a key liaison between the CEO and internal teams, clients, and external stakeholders, ensuring seamless alignment, prioritization, and execution across all initiatives. Core Responsibilities Executive Support • Serve as the first point of contact for the CEO, handling all correspondence and phone calls with professionalism and discretion. • Prepare working files, briefing materials, and documentation required by the CEO. • Manage and maintain various databases, including contact lists, calendars, and key dates (e.g., birthdays, anniversaries). • Proactively manage the CEO’s calendar, prioritizing and organizing internal and external meetings, and ensuring timely preparation of all necessary briefing materials. • Liaise with internal team members to coordinate business matters, communicate instructions from the CEO, and monitor execution and follow-up. Communication & Meetings • Act as CEO’s first point of contact, filtering correspondence and managing daily communications with discretion and professionalism. • Draft, review, and edit high-level correspondence, presentations, and briefing notes. • Prepare agendas, talking points, and briefing materials for all key meetings and events. Travel & Logistics • Arrange all aspects of international travel, including flights, transfers, hotel accommodations, and visa support. • Liaise directly with global partners and suppliers to ensure smooth arrangements for all business trips. Personal Support • Assist in coordinating personal and family matters on behalf of the CEO. • Oversee property-related tasks and ensure smooth management of personal logistics. Project & Partner Coordination • Track project milestones and deliverables related to CEO’s scope and ensure timely execution. • Manage relationships and communications with high-level vendors, VIP contacts, and brand partners. • Oversee bookings, invitations, and external coordination for events and projects directly involving the CEO. Administrative & Organizational Tasks • Maintain efficient filing systems (digital and physical), ensuring easy retrieval of documents and emails. • Provide comprehensive personal assistant support, handling a wide range of administrative responsibilities. • Work effectively in a multitasking environment, managing competing priorities with accuracy and efficiency. Culture & Engagement • Support a positive and collaborative office culture. • Coordinate internal communications, key moments, and team engagement initiatives.
 
Requirements
 Skills & Attributes • High emotional intelligence and adaptability. • Excellent written and verbal communication in English; Arabic proficiency is a strong plus. • Outstanding attention to detail and ability to manage competing priorities. • Strategic thinker with proactive problem-solving skills. • Grace under pressure and strong interpersonal awareness. • Ability to maintain confidentiality and discretion at all times. • Strong organizational skills with the ability to multitask and coordinate across global teams. Experience Required • Minimum 5 years’ experience as a senior Executive Assistant or Chief of Staff, preferably within luxury, art, cultural, or creative industries. • Proven experience supporting C-level executives in dynamic, fast-paced environments. • Experience managing international travel, complex schedules, and high-level stakeholder communications. • Demonstrated ability to coordinate multi-disciplinary projects and manage sensitive personal and professional matters. Overall Goal To enable the CEO to operate strategically and efficiently across all global partnerships, ensuring that her time, focus, and communications are fully optimized, while maintaining seamless operational and administrative support for both professional and personal matters.
 
About the company
 VCA is a global events agency committed to creating positive cultural impact. Our mission is to promote culture and to support talents via collaborations and partnerships between brands, cultural institutions and independent creative initiatives. VCA works with an international team of multidisciplinary professionals across offices in London and Dubai. Together, we unite creativity, inspiration and partnership to bring ideas to life.

Executive Assistant to Chief Executive Officer

Egis Group

<div>Company Description 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
Job Description 
We are seeking an organized and efficient Administration Assistant to join our team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide crucial support to ensure smooth office operations and contribute to the overall success of our organization.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members</li><li>
Prepare and edit various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, such as processing invoices and expense reports</li><li>
Organize and maintain physical and digital filing systems for easy retrieval of information</li><li>
Coordinate office supplies inventory and place orders as needed</li><li>
Assist in planning and organizing company events and meetings</li><li>
Provide general administrative support to various departments as required</li><li>
Greet and assist visitors, ensuring a professional and welcoming office environment</li></ul> 

Qualifications 
<ul><li>
Must be a UAE National</li><li>
1-3 years of experience in an administrative role</li><li>
Strong organizational and time management skills</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Excellent verbal and written communication skills in English and Arabic</li><li>
Attention to detail and ability to multitask in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge</li><li>
Familiarity with office equipment operation and maintenance</li><li>
Bachelor's degree in Business Administration or related field (preferred)</li><li>
Knowledge of UAE business practices and culture</li></ul> 

Additional Information 
A Valid UAE Driving License</div>

Administration Assistant ( UAE National )

Explore 2750+ Staff assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

2750 staff assistant jobs IN Dubai United Arab Emirates

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant 09N25

Technical Assistant

Executive Assistant to Chief Executive Officer

Administration Assistant ( UAE National )