talent coordinator

City of Oklahoma City

<div>Transit Talent Coordinator
Central Oklahoma Transportation and Parking Authority
 
Starting Salary $67,842.67
JOB REQUIREMENTS
<div><ul><li>Operations (Bus &amp; Streetcar)
<ul><li><div>Train and/or retrain Bus and Streetcar Operators in all facets of transit operations to achieve full performance standards.
</div></li><li><div>Deliver training for new operator trainees that leads to successful commercial licensing and certification to operate EMBARK vehicles/routes.
</div></li><li><div>Provide post-accident training for Operations staff per established procedures and timelines.
</div></li><li><div>Support CDL licensing processes for all positions that require it, coordinating scheduling, practice, and testing logistics.
</div></li><li><div>Assist in the implementation of System Safety Plans and act as backup to accident review and authority safety committees .
</div></li></ul></li></ul><ul><li>Training Program Design &amp; Delivery
<ul><li><div>Conduct training needs assessments; design and develop curricula for supervisory and non‑supervisory staff; align programs with organizational goals.
</div></li><li><div>Facilitate in‑person, virtual, and eLearning sessions applying adult learning principles and instructional design techniques for diverse audiences.
</div></li><li><div>Coordinate and deliver required annual employee training (technical, safety, soft skills) across EMBARK divisions.
</div></li><li><div>Work in conjunction with multiple departments to implement and improve corporate training programs.
</div></li></ul></li></ul><ul><li>Quality Control &amp; Evaluation
<ul><li><div>Evaluate the effectiveness of course curricula using pre/post assessments, participant feedback, and performance outcomes; recommend continuous improvements.
</div></li><li><div>Establish clear standards, measurable targets, and documentation for each training program.
</div></li></ul></li></ul><ul><li>Recordkeeping &amp; Reporting
<ul><li><div>Enter courses, classes, attendance, and completions in HRIS and LMS; maintain accurate, retrievable training records; generate required reports.
</div></li><li><div>Track training metrics and provide timely, accurate reporting to leadership.
</div></li></ul></li></ul><ul><li>Safety &amp; Compliance
<ul><li><div>Ensure training programs support compliance with DOT, CDL, and EMBARK safety policies; contribute to safety investigations and corrective action training.
</div></li></ul></li></ul><ul><li>Systems Administration (LMS)
<ul><li><div>Serve as backup LMS administrator: manage content, scheduling, enrollments, user records, and reporting; coordinate system enhancements with HR/IT.
</div></li></ul></li></ul><ul><li>Interdepartmental Coordination
<ul><li><div>Collaborate with City departments and external agencies to coordinate training initiatives, provide technical assistance, and support employee development organization‑wide.
</div></li><li><div>Fulfill departmental training requests within established service levels.
</div></li></ul></li></ul><ul><li>Stakeholder &amp; Vendor Management
<ul><li><div>Coordinate with vendors and customers for training-related meetings, events, and specialized certifications; manage logistics, materials, and schedules.
</div></li></ul></li></ul><ul><li>Continuous Improvement
<ul><li><div>Research best practices and update or create training modules to meet evolving operational needs and service quality standards. 
</div></li></ul></li></ul></div>KEY PERFORMANCE INDICATORS (KPIs)
<ul><li>CDL or Streetcar Certification: 100% of all required operator trainees attaining within policy timelines.
</li><li>Training completion rate: 100% for required new hire and recertification courses.
</li><li>Training records and documentation: 98% accuracy rate.
</li><li>Training and records reports submitted on time: 100%
</li></ul>MINIMUM QUALIFICATIONS
<ul><li>License: Valid Oklahoma Class B CDL with Passenger (P) endorsement .
</li><li>Streetcar Operator certification
</li><li>Minimum three (3) years previous transit operation experience, and two (2) years in a supervisory role.
</li><li>Skill in applying and assessing effective instructional techniques, adult learning principles, and instructional design.
</li><li>Strong verbal and written communication; ability to relate training information to diverse audiences; tact and diplomacy.
</li><li>Proficiency with Microsoft Office; experience facilitating in‑person and virtual training sessions; experience with LMS/HRIS systems preferred.
</li><li>Preferred: Bachelor&rsquo;s degree in Adult Learning, Public Administration, Education, or closely related field from an accredited college or university.
</li></ul>WORKING CONDITIONS
<ul><li>Subject to sitting, standing, walking, and using a telephone or two-way radio for extended periods.
</li><li>Local travel required to monitor operations.
</li><li>Frequent work outside normal hours; occasional weekends and holidays.
</li><li>Work involves being around moving vehicles and exposure to dust, fumes, gases, noise, and extremes in temperature/humidity.
</li><li>Inside and outside regularly; exposed to heat, cold, humidity, rain, and possible falls from slippery surfaces.
</li></ul>PHYSICAL REQUIREMENTS
<ul><li>Vision sufficient to read and draft written and computer-generated communications.
</li><li>Speech and hearing sufficient to communicate in person, by telephone, and by two-way radio.
</li><li>Manual and finger dexterity to operate office equipment such as keyboards, telephones, etc.
</li><li>Able to walk on uneven surfaces up to one-half mile.
</li><li>Maintain balance for extended periods while vehicles are in motion.
</li><li>Adapt to various temperature extremes, including heat, cold, moisture, and wind.
</li><li>Regularly sit and stand for extended periods; push/pull up to 25 pounds.
</li><li>Ascend and descend platforms up to 18 inches from the floor.
</li><li>Tolerate repetitive movements: bending and overhead reaching.
</li><li>Pass color/vision examinations as required.
</li><li>Hear and distinguish auditory signals as required.
</li><li>Work in a safety-sensitive environment.
</li></ul>PRE‑EMPLOYMENT REQUIREMENTS
<ul><li>DOT Physical &amp; Drug Screen: The successful applicant must pass a Department of Transportation (DOT) physical examination, which includes a drug screen.
</li><li>Background Check: EMBARK will conduct a background investigation/verification. Applicants will be provided contact information for any third‑party reporting agencies used to collect background information as part of a conditional offer of employment.
</li><li>Substance Abuse Policy: Applicants will receive a copy of EMBARK&rsquo;s Substance Abuse Policy upon conditional offer and acceptance, and before any health screen/physical examination and drug test.
</li></ul>DRIVING RECORD STANDARD
<ul><li>Positions that require operating a COTPA vehicle may be disqualified by three (3) or more moving traffic violation convictions (excluding parking tickets) within the last two (2) years.
</li></ul>APPLICATION GUIDELINES
<ul><li>Provide at least three (3) years of employment history, including reasons for leaving each position.
</li><li>Explain all gaps in employment history.
</li><li>Provide contact information for current and previous employers.
</li></ul>EQUAL EMPLOYMENT OPPORTUNITY &amp; ACCOMMODATIONS
<ul><li>EMBARK is an equal opportunity employer and values diversity and inclusion.
</li><li>EMBARK does not discriminate against any applicant or employee based on race, color, creed, national origin, ethnicity, religion, sex (including sexual orientation and gender identity/expression), age, genetic information, disability, or political affiliation.
</li><li>If you require reasonable accommodation during any part of the hiring process, contact the Human Resources Department at (405) 297‑1588.
</li></ul>VETERANS PREFERENCE
<ul><li>A five‑point preference will be awarded in the initial scored selection process for honorably discharged U.S. military veterans.
</li><li>Qualified applicants must submit a copy of DD Form 214 indicating discharge type/character of service in person, by mail, or by fax at (405) 316‑3346.
</li></ul>SAFETY‑SENSITIVE CLASSIFICATION (UNITY BILL)
<ul><li>This position is designated safety sensitive under the Oklahoma Medical Marijuana and Patient Protection Act, 63 O.S. &sect; 427.1 et seq. (OSCN 2019), effective August 29, 2019.
</li><li>Employees in safety‑sensitive positions may be subject to disciplinary action up to and including termination if they test positive for marijuana components or metabolites, even if they possess a medical marijuana license.
</li></ul>FORMER EMPLOYEES
<ul><li>To participate in the selection process, former employees must be eligible for rehire.
</li><li>If you are unsure of your rehire status, contact EMBARK Human Resources at (405) 850-1156
</li><li>If your rehire status is coded &ldquo;Not Eligible,&rdquo; &ldquo;Eligible 3,&rdquo; or &ldquo;Conditional,&rdquo; you must request a review of your rehire status.</li></ul></div>
 <div>About Us
Oklahoma City is one of the fastest-growing metros in the United States and is the 20th largest city in the nation. For nearly two decades our residents have continually invested in our community to make it a place people can find belonging, visit and call home. Our employees are at the heart of those investments&ndash;delivering essential services our residents expect and creating a strong and thriving city for all people. Visit Oklahoma City-A Great Place to Live and Work! to learn more about our city.</div>
 <div>For more than 50 years, EMBARK has offered safe, reliable transportation for the citizens and visitors of Oklahoma City. Beginning with just 18 buses in 1966, we&rsquo;ve grown to into a robust transit system that includes streetcars, river cruises, parking garages and more.
As an industry leader in public transportation and more importantly, as the place where you choose to work, you need to know the keys to be successful during your career with EMBARK.
EMBARK&rsquo;s vision is to provide &ldquo;world class transportation accessible to all, and all want to access it.&rdquo;
With a clear picture of our destination through our Vision and Mission, our Core 4 Values &mdash; be safe, be there, be open and be kind act as our compass. Living into our values guides our decisions and ensure we stay on course.
In all that we do, we focus on three key audiences - our employees, our customers and our board - to create a great place to work, enhance the status, use and understanding of our services, and preserve confidence in what we do with key stakeholders.
No matter what position you are applying for, our team members help is essential to the success of EMBARK. Each team member is integral to the success of our organization and we couldn&rsquo;t do it without you.
Whether we&rsquo;re creating an inclusive and empowering work environment, improving our customers&rsquo; experiences or cultivating strong relationships with key stakeholders, our Vision, Mission, and Values will help guide you to decide if EMBARK is the right organization for you.</div>

Transit Talent Coordinator

Confidential

<div>
 
 We are seeking to hire an exceptional Talent Acquisition Coordinator (
 
 FTC-6 months
 
 ) to provide administrative and operational support to the Talent Acquisition team by coordinating recruitment activities, maintaining candidate and recruitment records, and ensuring a positive candidate and hiring manager experience throughout the recruitment lifecycle.
 
 
 
 
 
 The role is based in Abu Dhabi.
 
 
 
 
 
 
 Key responsibilities include;
 
 
 <ul>
 <li>
 Coordinate and schedule interviews between candidates, hiring managers, and interview panels.
 </li>
 <li>
 Manage interview logistics, including meeting invitations, room bookings, virtual interview links, and candidate communications.
 </li>
 <li>
 Monitor recruitment progress and ensure timely follow-up with candidates and stakeholders.
 </li>
 <li>
 Provide timely updates to candidates regarding application status.
 </li>
 <li>
 Leverage ATS, reporting platforms, and AI-driven tools to maintain recruitment dashboards and analytics, providing real-time insights on hiring activity, time-to-fill, candidate pipelines, onboarding progress, and workforce trends to enhance recruitment effectiveness and stakeholder decision-making.
 </li>
 <li>
 Coordinate document collection and verification for successful candidates.
 </li>
 <li>
 Conduct reference checks and support background verification processes as required.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications;
 
 
 <ul>
 <li>
 Bachelor's Degree in Human Resources, Business Administration, Psychology, or a related discipline.
 </li>
 <li>
 3-5 years of experience in Talent Acquisition, Recruitment Coordination, HR Operations, or Human Resources Administration.
 </li>
 <li>
 Experience working with Applicant Tracking Systems (ATS) and HR systems.
 </li>
 <li>
 Experience supporting recruitment across multiple countries or business units is highly preferred.
 </li>
 </ul>
</div>

Talent Acquisition Coordinator

Apella Wealth

<div>
 
 
 
 About Apella
 
 
 
 
 
 
 
 Apella Wealth is an employee-owned, wealth advisory firm (RIA) headquartered in West Hartford, CT with offices across the nation serving thousands of investors, families, businesses and institutions.
 
 
 
 
 
 Founded in 2014, we are growing rapidly with more than $10B in assets under management. We are scaling both organically and through strategic acquisitions as we enter new regional markets and develop world-class, client-relevant capabilities.
 
 
 
 
 
 Most importantly, we are growing by identifying the right partners that embrace our culture, share in our values, and are dedicated to putting client service first in all they do.
 
 
 
 
 
 
 
 We compete for talent.
 
 
 
 
 
 
 
 We owe it to our clients and our co-workers to find the right people for them and us.
 
 
 At Apella, we do meaningful financial planning with people we genuinely enjoy working with.
 
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 
 The Talent Acquisition Coordinator will serve as the
 
 backbone of recruiting operations
 
 across the firm. This individual will serve as a thought partner on the recruiting team and lead the daily execution of recruiting operations. Reporting directly to the Executive Recruiter, this position plays a critical role in creating an exceptional candidate experience while ensuring recruiting activities are executed efficiently and professionally across all searches within the firm.
 
 
 This role is responsible for candidate sourcing, interview coordination, recruiting administration, job posting management, candidate communications, and recruiting process support. The position offers an excellent opportunity for an individual interested in building a long-term career in Talent Acquisition and Human Resources within the financial services industry.
 
 
 
 
 
 
 Where you&rsquo;ll work:
 
 
 
 This role will be remote or work out of our West Hartford, CT -
 
 
 based team with occasional travel to the HQ, office sites, and industry events to facilitate recruiting events, annual strategy planning sessions and company offsites.
 
 
 
 
 
 
 What you&rsquo;ll be responsible for:
 
 
 <ul>
 <li>
 Source qualified candidates through LinkedIn, job boards, referrals, networking, and other recruiting channels in collaboration with the Executive recruiter and hiring teams
 </li>
 <li>
 Screen resumes against role specifications you will build in partnership with the Executive Recruiter and conduct initial candidate outreach
 </li>
 <li>
 Schedule interviews with hiring team members across multiple offices and time zones
 </li>
 <li>
 Coordinate interview logistics and ensure a seamless candidate experience
 </li>
 <li>
 Prepare interview schedules and candidate briefing materials
 </li>
 <li>
 Collect interview feedback from hiring managers and interview teams
 </li>
 <li>
 Draft job descriptions in partnership with hiring managers and the Executive Recruiter
 </li>
 <li>
 Post positions across internal and external recruiting platforms
 </li>
 <li>
 Coordinate background checks, employment verifications, and pre-employment activities
 </li>
 <li>
 Prepare offer letters and support onboarding coordination with other HR team members
 </li>
 <li>
 Track recruiting metrics and report recruiting activity as directed by the Executive Recruiter
 </li>
 <li>
 Assist with recruiting events, career fairs, university outreach, and employer brand initiatives
 </li>
 <li>
 Ensure recruiting documentation complies with all employment laws and company policies
 </li>
 </ul>
 
 
 
 
 
 What qualifications we&rsquo;re looking for:
 
 
 <ul>
 <li>
 3+ yrs of recruiting operations, human resources, staffing, or project management experience required
 </li>
 <li>
 Experienced with LinkedIn Recruiter, job board posting and recruiting agency communications
 </li>
 <li>
 Knowledge of job description creation and interview process scheduling
 </li>
 <li>
 Strong organizational and project management skills with the ability to manage multiple priorities
 </li>
 <li>
 Excellent written, verbal, and interpersonal communication skills
 </li>
 <li>
 High level of professionalism and customer service orientation
 </li>
 <li>
 Exceptional attention to detail and follow-through
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
 </li>
 <li>
 Experience using Applicant Tracking Systems and recruiting software is preferred
 </li>
 <li>
 Ability to maintain confidentiality while handling sensitive candidate and employee information
 </li>
 <li>
 Demonstrated ability to work collaboratively with hiring managers, candidates, and team members
 </li>
 <li>
 Self-motivated with a desire to learn and grow within Talent Acquisition and Human Resources
 </li>
 </ul>
 
 
 
 
 
 What we offer:
 
 
 
 A base salary range of $50K-60K with annual discretionary bonus and ability to shape talent acquisition operations at a high growth wealth management firm while building a career within financial services recruiting.
 
 
 
 
 
 A comprehensive benefits package including:
 
 
 
 
 <ul>
 <li>
 Day 1 Medical, Dental, and Vison health insurance coverage for you and your specific needs
 </li>
 <li>
 Health Savings Account (HSA) and Flexible Spending Account (FSA) options w/company contributions
 </li>
 <li>
 401(k) retirement plan with company match to help you achieve your financial goals
 </li>
 <li>
 Unlimited paid time off (PTO) policy to ensure you have time to rest and recharge when needed
 </li>
 <li>
 Employer-paid life insurance, AD&amp;D, short-term disability, and long-term disability coverage options
 </li>
 <li>
 16-week fully paid Parental Leave programs and adoption assistance support to help you start a family
 </li>
 <li>
 Continuing education and certification fee reimbursement for professional development
 </li>
 <li>
 Discount perks on travel, childcare, fitness, electronics, meal delivery, pet insurance, and more
 </li>
 <li>
 Most importantly: The chance to help shape the future of a rapidly growing wealth management firm
 </li>
 </ul>
 
 
 
 
 
 Gallagher's HR &amp; Organizational effectiveness team provides expert guidance and hands-on support in HR, Recruiting, and Payroll to help organizations stay focused on achieving their strategic business goals.
 
 
</div>

Schonfeld

<div>
 
 The Role
 
 
 
 Schonfeld Strategic Advisors are seeking an exceptionally talented individual to join our team as a Recruitment Coordinator. The successful candidate will be driven, a self-starter who is passionate about working with people. As well as taking pride in the delivery of your work, you will be able to demonstrate close attention to detail and excellent organizational skills. You should enjoy interacting with people and collaborating with hiring managers throughout the recruitment lifecycle. You will create strong relationships, be able to communicate effectively and work well with others.
 
 
 
 What You&rsquo;ll Do
 
 
 
 As the Recruitment Coordinator, you will be the face of the Talent Acquisition team based out of New York, supporting our domestic and international offices. You will have fantastic exposure to the various teams across the global business and will be one of the first points of contact for recruitment topics. You will take an active role in:
 
 
 <ul>
 <li>
 Providing an excellent candidate, manager and agency experience
 </li>
 <li>
 Arranging and coordinating interviews/meetings in multiple time zones
 </li>
 <li>
 Act as the real time point of contact for stakeholders globally
 </li>
 <li>
 Maintain accurate and up-to-date candidate records in our Applicant Tracking System
 </li>
 <li>
 Arrange travel and accommodations for candidates as needed
 </li>
 <li>
 Streamline and improve recruitment processes and candidate experiences
 </li>
 <li>
 Compile recruitment reports and deliver results in the form of meetings or email updates
 </li>
 <li>
 Help drive our recruitment initiatives such as diversity &amp; inclusion
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 What you need:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience (2-3 years experience in an administrative role)
 </li>
 <li>
 Experience supporting a recruitment team by taking a lead role in the coordination of interviews and both internal / external meetings
 </li>
 <li>
 Experience closely interacting with candidates, hiring managers and recruitment agencies, providing high levels of customer service and consumer experience
 </li>
 <li>
 Proficient use of Outlook and Microsoft Office application packages, particularly Excel
 </li>
 <li>
 Experience working with an applicant tracking system, preferably Greenhouse
 </li>
 <li>
 Experience in vendor systems
 </li>
 <li>
 Experience in the planning, organization and running of events
 </li>
 <li>
 Strong attention to detail; exceptionally organized and detail-oriented
 </li>
 <li>
 Easily builds rapport and an excellent team player; puts success of the team above their own
 </li>
 <li>
 Strong multi-tasker with excellent verbal and written communication skills
 </li>
 <li>
 High sense of urgency and proactive decision maker; demonstrates good judgement
 
 
 </li>
 </ul>
 
 We&rsquo;d Love If You Had
 
 
 
 <ul>
 <li>
 Experience with Greenhouse
 
 
 </li>
 </ul>
 
 Who We Are
 
 
 
 Schonfeld is a global multi-manager hedge fund that strives to deliver industry-leading risk-adjusted returns for our investors. We leverage both internal and external portfolio manager teams around the world, seeking to capitalize on inefficiencies and opportunities within the markets. We draw from decades of experience and a significant investment in proprietary technology, infrastructure and risk analytics to invest across four main strategies: Quant, Tactical, Fundamental Equity and Discretionary Macro &amp; Fixed Income.
 
 
 
 Our Culture
 
 
 
 At Schonfeld, we&rsquo;ll invest in you. Attracting and retaining top talent is at the heart of what we do, because we believe that exceptional outcomes begin with exceptional people. We foster a culture where talent is empowered to continually learn, innovate and pursue ambitious goals. We are teamwork-oriented, collaborative and encourage ideas&mdash;at all levels&mdash;to be shared. As an organization committed to investing in our people, we provide learning and educational offerings and opportunities to make an impact. We encourage community through internal networks, external partnerships and service initiatives that promote inclusion and purpose beyond the firm&rsquo;s walls.
 
 
 The base pay for this role is expected to be between $80,000.00 and $110,000.00. The expected base pay range is based on information at the time this post was generated. This role may also be eligible for other forms of compensation such as a performance bonus and a competitive benefits package. Actual compensation for the successful candidate will be determined based on a variety of factors such as skills, qualifications, and experience.
 
 
 __PRESENT
 
 
 __PRESENT
 
 
</div>

QFAB – Qatar Fabrication Company

<div>
 
 
 Reports To:
 
 Talent Acquisition Specialist/ Talent Acquisition Officer
 
 
 
 Company:
 
 Qatar Fabrication Company
 
 
 
 Location:
 
 Ras Laffan / Qatar
 
 
 
 
 
 
 
 
 
 **PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES*
 
 
 
 
 
 
 
 *
 
 
 
 
 Primary Functio
 
 
 
 nsTo support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycl
 
 
 
 
 
 
 e.
 
 
 
 
 Tasks and Responsibilit
 
 
 
 
 
 
 
 ies
 
 
 
 
 Onboarding Supp
 
 
 <ul>
 <li>
 ort:Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters and compliance fo
 </li>
 <li>
 rms.Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedu
 </li>
 <li>
 les.Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experie
 </li>
 <li>
 nce.Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely man
 </li>
 </ul>
 
 
 
 
 
 ner.
 
 
 
 
 Recruitment Documentation Manage
 
 
 <ul>
 <li>
 ment:Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirem
 </li>
 <li>
 ents.Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital for
 </li>
 </ul>
 
 
 
 
 
 mats.
 
 
 
 
 Agency Agreement &amp; Vendor Manag
 
 
 <ul>
 <li>
 ement:Coordinate with recruitment agencies to ensure agency agreements are in place and up to
 </li>
 <li>
 date.Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal stan
 </li>
 <li>
 dards.Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring
 </li>
 </ul>
 
 
 
 
 
 teams
 
 
 
 
 Invoicing and Budget Tr
 
 
 <ul>
 <li>
 acking:Prepare the PRs and SEs of invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related se
 </li>
 <li>
 rvices.Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agre
 </li>
 <li>
 ements.Track and report on recruitment expenditures to assist with budget management and financial rep
 </li>
 <li>
 orting.Collaborate with the finance team to ensure timely invoice payment and resolve discrep
 </li>
 </ul>
 
 
 
 
 
 ancies.
 
 
 
 
 Reporting &amp; An
 
 
 <ul>
 <li>
 alytics:Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators
 </li>
 <li>
 (KPIs).Monitor the progress of recruitment campaigns, providing regular updates to the Talent Acquisiti
 </li>
 <li>
 on team.Analyze data to identify trends and areas for improvement in the recruitment and onboarding
 </li>
 <li>
 process.Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and H
 </li>
 </ul>
 
 
 
 
 
 R teams.
 
 
 
 
 Compliance and Documentation
 
 
 <ul>
 <li>
 Auditing:Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection reg
 </li>
 <li>
 ulations.Conduct periodic audits of recruitment files and documentation to ensure compliance and
 </li>
 <li>
 accuracy.Maintain up-to-date records of background checks, reference checks, and other pre-employment sc
 </li>
 </ul>
 
 
 
 
 
 reenings.
 
 
 
 
 Candidate Engagement and Comm
 
 
 <ol>
 <li>
 unication:Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into th
 </li>
 <li>
 e company.Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required docu
 </li>
 </ol>
 
 
 
 
 
 mentation.
 
 
 
 
 Managing Subc
 
 
 <ul>
 <li>
 ontractors:Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and company
 </li>
 <li>
 standards.Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and ex
 </li>
 <li>
 pectations.Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a tim
 </li>
 <li>
 ely manner.Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire&rsquo;s
 </li>
 </ul>
 
 
 
 
 
 start date.
 
 
 
 
 Additional Administrat
 
 
 <ul>
 <li>
 ive Support:Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meetin
 </li>
 <li>
 g materials.Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruit
 </li>
 <li>
 ment drives.Assist with special projects and ad-hoc tasks as required by the Talent Acqui
 </li>
 </ul>
 
 
 
 
 
 sition team.
 
 
 
 
 Other
 
 
 
 
 
 
 
 Expectations:
 
 
 
 
 Safety, Health, Environment, &amp; Qu
 
 
 <ul>
 <li>
 ality (SHEQ): Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and i
 </li>
 </ul>
 
 
 
 
 
 ts own people.
 
 
 
 
 Policies, Systems, Processes &amp;am
 
 
 <ul>
 <li>
 p; Procedures: Follow all relevant departmental policies and procedures so that work is carried out in a controlled and con
 </li>
 </ul>
 
 
 
 
 
 sistent
 
 
 <ul>
 <li>
 
 
 manner.
 </li>
 <li>
 Others: Carry out any other duties as directed by the Head of Tal
 </li>
 </ul>
 
 
 
 
 
 ent Acquisition.
 
 
 <ul>
 <li>
 Key Result Areas:Provide data analysis and reporting support to the
 </li>
 <li>
 recruitment team.Coordinate onboa
 </li>
 <li>
 rding activities.Coordinate travel and meet
 </li>
 <li>
 ing arrangements.Ensure accurate invoice and
 </li>
 <li>
 budget tracking.Proper maintenance and control of the Recruitme
 </li>
 <li>
 nt documentation.Organize and maintain the candi
 </li>
 </ul>
 
 
 
 
 
 date information.
 
 
 
 
 Qualificatio
 
 
 
 
 
 
 
 ns and Experien
 
 
 <ul>
 <li>
 ce
 </li>
 <li>
 Qualifications:Bachelor&rsquo;s degree in human resources, Business Administration,
 </li>
 </ul>
 
 
 or a related
 
 
 <ul>
 <li>
 field.Experience: Minimum of 3 years&rsquo; experience in HR, recruitment coordination, or administrative support, focusing on onboarding
 </li>
 </ul>
 
 
 
 
 and documentation.
 
</div>

BGBx

<div><div>About Us

At BGBx, we're driven by a simple idea: breakthrough thinking creates breakthrough impact. As an independent commercial solutions partner to pharmaceutical and life science companies, we bring together strategists, scientists, communicators, creatives, technologists, and data experts to tackle some of healthcare's most important challenges.

Our teams work across consulting and communications to help clients shape strategy, launch innovations, engage stakeholders, and drive meaningful results throughout the product lifecycle. The work is complex, fast-moving, and deeply connected to improving lives, creating opportunities for curious minds to make a real difference every day.

If you're energized by collaboration, inspired by innovation, and motivated by work that matters, you'll find a place to grow, contribute, and make a meaningful impact at BGBx.</div>

Position Overview

The Talent Acquisition Scheduler is responsible for coordinating high-volume interviews across multiple time zones, ensuring a seamless experience for candidates, hiring managers, and interviewers throughout the recruiting process.

As a member of the Talent Acquisition team, you'll manage interview logistics, monitor interview confirmations, maintain accurate candidate records in Greenhouse ATS, and serve as a professional point of contact for candidates and internal stakeholders. While interview scheduling is the primary focus of the role, you'll also provide administrative and operational support to Talent Acquisition as needed.

This position is fully remote and will require the employee to work the hours of 9:00am - 5:30pm ET Monday through Friday.

Responsibilities
<ul>
<li>Coordinate high-volume interview scheduling, rescheduling, and cancellations across multiple global time zones.</li>
<li>Schedule interviews using Greenhouse ATS, Microsoft Outlook, and other scheduling tools.</li>
<li>Monitor interview confirmations and proactively follow up with candidates and interviewers to ensure attendance or reschedule as needed.</li>
<li>Partner with recruiters, hiring managers, and interviewers to coordinate interview logistics and resolve scheduling conflicts.</li>
<li>Ensure candidate records, including resumes and applications, are complete and up to date in Greenhouse ATS.</li>
<li>Communicate interview details and schedule changes accurately and professionally.</li>
<li>Maintain confidentiality while handling candidate information and recruiting activities.</li>
<li>Provide ad hoc administrative and coordination support to the Talent Acquisition team and contribute to continuous improvement of recruiting operations.</li>
</ul>
Qualifications
<ul>
<li>2+ years of experience in recruiting coordination, interview scheduling, executive scheduling, or a similar administrative or coordination role.</li>
<li>Experience managing high-volume scheduling across multiple time zones.</li>
<li>Experience with an Applicant Tracking System (ATS); Greenhouse experience preferred.</li>
<li>Proficiency with Microsoft Outlook and Microsoft Office.</li>
<li>Exceptional organizational skills with strong attention to detail and accuracy.</li>
<li>Excellent written and verbal communication skills with a polished, professional presence.</li>
<li>Ability to manage multiple priorities in a fast-paced environment while providing outstanding customer service.</li>
<li>Strong problem-solving skills and the ability to adapt quickly to changing priorities.</li>
<li>Ability to build relationships with candidates and employees at all organizational levels.</li>
<li>Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.</li>
</ul>
Annual Salary Range: PKR 1,500,000 - 2,700,000<div>
What We Offer

At BGBx, we invest in our people because exceptional talent drives exceptional work. We provide a competitive rewards package designed to support your health, well-being, professional growth, and life outside of work.

Our benefits package typically includes health care insurance, retirement plans, generous paid time off and holidays, wellness benefits, life insurance, learning and development opportunities, and other resources that support our employees throughout their careers. Additional benefits may be available based on your location. Beyond benefits, you'll find a culture built on collaboration, innovation, inclusion, and the opportunity to make a meaningful impact on healthcare and the people it serves.

BGBx is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, age, national origin, citizenship status, sexual orientation, disability, veteran status or any category or class of person protected by law.</div></div>

Talent Acquisition Coordinator (Scheduler)

Chedi Hospitality

<div>
 <ul>
 <li>
 Position Summary
 
 
 </li>
 </ul>
 The Talent Acquisition &amp; HR Coordinator is responsible for supporting the hotel's recruitment activities, onboarding process, HR administration, and employee welfare initiatives. The role works closely with the Assistant Talent Acquisition Manager / Assistant HR Manager to attract, recruit, and retain talented colleagues while ensuring an exceptional candidate and employee experience in line with the hotel's standards and values.
 
 
 <ul>
 <li>
 Reporting Line
 
 
 </li>
 </ul>
 
 Reports to:
 
 Assistant Talent Acquisition Manager / Assistant HR Manager
 
 
 <ul>
 <li>
 Job Qualifications
 </li>
 <li>
 Bachelor's Degree or Diploma in Human Resources, Business Administration, Hospitality Management, or a related field.
 </li>
 <li>
 Minimum 2&ndash;3 years of experience in Talent Acquisition and Human Resources, preferably within a luxury hotel or hospitality environment.
 </li>
 <li>
 Strong knowledge of recruitment processes and HR administration.
 </li>
 <li>
 Excellent communication, interpersonal, and organizational skills.
 </li>
 <li>
 Strong attention to detail with the ability to manage multiple priorities.
 </li>
 <li>
 Proficient in Microsoft Office and HR systems.
 </li>
 <li>
 Good command of spoken and written English.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with professionalism.
 </li>
 <li>
 Key Areas of Responsibility
 </li>
 <li>
 Talent Acquisition
 </li>
 <li>
 Support the end-to-end recruitment process from vacancy approval through onboarding.
 </li>
 <li>
 Source candidates through recruitment platforms, agencies, referrals, career fairs, and other recruitment channels.
 </li>
 <li>
 Screen applications and conduct initial interviews.
 </li>
 <li>
 Coordinate interview schedules between candidates and hiring managers.
 </li>
 <li>
 Prepare offer letters, employment contracts, and recruitment documentation.
 </li>
 <li>
 Maintain regular communication with candidates throughout the recruitment process to ensure a positive candidate experience.
 </li>
 <li>
 Coordinate recruitment activities with agencies, universities, and external partners.
 </li>
 <li>
 Maintain recruitment trackers, candidate databases, and recruitment reports.
 </li>
 <li>
 Support employer branding initiatives, career fairs, internship programmes, and recruitment campaigns.
 </li>
 <li>
 Ensure all recruitment activities comply with company policies and local labour regulations.
 </li>
 <li>
 HR Administration
 </li>
 <li>
 Support the onboarding and orientation process for all new colleagues.
 </li>
 <li>
 Prepare employment-related letters, certificates, and HR documentation.
 </li>
 <li>
 Maintain accurate employee records and personnel files.
 </li>
 <li>
 Coordinate travel arrangements and onboarding requirements for new joiners where applicable.
 </li>
 <li>
 Assist colleagues with HR-related administrative requests.
 </li>
 <li>
 Coordinate with the PRO regarding visa-related documentation and onboarding requirements when required.
 </li>
 <li>
 Maintain HR reports, trackers, and documentation in an accurate and timely manner.
 </li>
 <li>
 Ensure confidentiality of all employee records and information.
 </li>
 <li>
 Employee Welfare &amp; Engagement
 </li>
 <li>
 Support the planning and coordination of colleague engagement activities, celebrations, recognition programmes, and well-being initiatives.
 </li>
 <li>
 Assist in welcoming new colleagues and ensuring they have a positive onboarding experience.
 </li>
 <li>
 Build positive relationships with colleagues and provide guidance on general HR-related matters.
 </li>
 <li>
 Support internal communication by preparing HR announcements, posters, and colleague communications.
 </li>
 <li>
 Promote the hotel's values, culture, and a positive working environment.
 </li>
 <li>
 Compliance &amp; Administration
 </li>
 <li>
 Ensure all recruitment and HR documentation is maintained in accordance with company standards and local legislation.
 </li>
 <li>
 Support the preparation of monthly HR and recruitment reports.
 </li>
 <li>
 Maintain recruitment and employee records accurately within HR systems.
 </li>
 <li>
 Continuously identify opportunities to improve recruitment and HR administrative processes.
 </li>
 <li>
 Ensure compliance with hotel policies, procedures, and confidentiality standards.
 </li>
 <li>
 Other Duties
 </li>
 <li>
 Attend meetings, training sessions, and departmental briefings as required.
 </li>
 <li>
 Maintain a professional appearance and represent the Human Resources Department positively at all times.
 </li>
 <li>
 Support cross-functional HR projects and initiatives when required.
 </li>
 <li>
 Carry out any other reasonable duties assigned by the Assistant Talent Acquisition Manager, Assistant HR Manager, Human Resources Manager, or Director of People &amp; Culture.
 </li>
 </ul>
</div>

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