transaction coordinator

Oxford Management Consultancy

Location: Dubai, UAE (Onsite) Company: RHK Properties Employment Type: Full-TimeAbout RHK PropertiesRHK Properties is a growing Dubai-based real estate brokerage specializing in residential and investment properties across the UAE. We are committed to delivering a seamless experience for our clients and ensuring every transaction reaches completion efficiently, compliantly, and on time.We are seeking an experienced Sales Progression Coordinator to take ownership of every transaction from signed Form F (MOU) through to successful Dubai Land Department (DLD) transfer completion.This is a critical revenue-protection role. Once a deal is agreed, you become the driving force behind its successful completion, coordinating buyers, sellers, agents, developers, banks, mortgage brokers, and trustee offices to ensure nothing falls through the cracks.This is not an entry-level position. Applicants must have hands-on experience managing UAE real estate transactions and a strong understanding of the Dubai property transfer process.Key ResponsibilitiesTransaction Management<ul><li>Manage property transactions from signed Form F (MOU) through to DLD transfer completion.</li><li>Maintain accurate transaction records, checklists, and status updates for every file.</li><li>Monitor progress against deadlines and proactively drive each stage of the transaction forward.</li><li>Identify and resolve issues that may delay completion.</li></ul>Client Coordination<ul><li>Serve as the primary point of contact for buyers and sellers after a deal is agreed.</li><li>Provide regular, proactive updates throughout the transaction process.</li><li>Respond to client enquiries promptly, professionally, and accurately.</li><li>Ensure clients remain informed, confident, and supported from contract to completion.</li></ul>Developer &amp; NOC Coordination<ul><li>Apply for and follow up on No Objection Certificates (NOCs) with developers.</li><li>Track outstanding service charges and developer requirements.</li><li>Coordinate NOC appointments and ensure all required documentation is prepared and submitted correctly.</li><li>Maintain strong communication with developer representatives to avoid delays.</li></ul>Mortgage &amp; Banking Coordination<ul><li>Liaise with banks, mortgage brokers, buyers, and agents throughout the financing process.</li><li>Track valuations, mortgage approvals, final offer letters, and settlement timelines.</li><li>Ensure all required documentation is submitted accurately and on schedule.</li><li>Proactively manage mortgage-related milestones to prevent transaction delays.</li></ul>Trustee &amp; Transfer Coordination<ul><li>Schedule trustee office appointments and coordinate all transfer requirements.</li><li>Prepare transfer documentation and payment instructions.</li><li>Ensure all parties are fully prepared for transfer day, including required documents and funds.</li><li>Attend trustee offices when required and facilitate a smooth transfer process.</li></ul>Administration &amp; Compliance<ul><li>Maintain accurate records within the CRM and transaction tracking systems.</li><li>Prepare transaction status reports and updates for management.</li><li>Ensure every transaction file remains complete, accurate, and compliant.</li><li>Follow company procedures and UAE real estate regulations at all times.</li></ul>Requirements<ul><li>Based in Dubai and able to work onsite full-time.</li><li>Available to attend trustee offices and related appointments in person.</li><li>Minimum 2&ndash;3 years of UAE real estate transaction coordination, conveyancing, mortgage processing, sales progression, or similar experience.</li><li>Strong working knowledge of:</li><li>Form F (MOU) procedures</li><li>Dubai Land Department (DLD) transfers</li><li>Developer NOC processes</li><li>Mortgage transactions</li><li>Trustee office procedures</li><li>Excellent written and spoken English.</li><li>Exceptional organizational skills and the ability to manage multiple active transactions simultaneously.</li><li>Strong follow-up skills and a proactive, solution-oriented mindset.</li><li>Proficient with CRM systems, Microsoft Office, and Google Workspace.</li><li>High attention to detail and commitment to meeting deadlines.</li></ul>To apply - answer these (we ignore generic applications)<ul><li>How many Dubai transactions have you progressed from Form F (MOU) to transfer completion? Approximately how many active transactions did you manage at one time?</li><li>Walk us through the NOC process and describe a time when you successfully resolved a delayed NOC or mortgage issue to save a deal.</li><li>A mortgage approval is delayed and transfer day is in 3 days. What exactly would you do, and who would you coordinate with?</li><li>Which CRM and transaction tracking systems have you used to manage multiple live transactions?</li><li>Confirm that you are based in Dubai and able to work onsite and attend trustee offices in person.</li></ul>Applications that skip these questions will not be reviewed.If you have hands-on experience managing UAE real estate transactions and thrive on getting deals across the finish line, we'd love to hear from you.Pay: From AED3,000.00 per monthWork Location: In person

Sales Progression Coordinator (UAE Real Estate)

Strata Group Ltd

You're not new at this.
 
You've done the deals. You've built the database. You've figured out how to close. And somewhere along the way you also became your own marketer, your own transaction coordinator, your own ISA, your own admin, and the person paying $2,000 – $5,000 a month out of pocket just to keep the leads coming in.
 
The ceiling on your business isn't your effort. It's your infrastructure.
 
That's what Strata Group was built to fix.
 
We're one of Florida's fastest-growing real estate teams with over $250 million in volume last year. We are actively bringing on experienced agents in the Jacksonville market.
 
What experienced agents have done after joining Strata: 
Claire scaled from $5.4 million in volume in 2024 to $14.5 million in 2025, her first full year on the team. Jenn cut nearly $10,000 a month in overhead and lead costs the moment she joined, making her take-home dramatically more.
 
The pattern is consistent. Agents who were already good at this stop hitting their old ceilings the moment the back-end gets handled for them.
 
What changes for you on Day 1: 
You stop paying for your own leads. Our team-funded pipeline replaces what you're currently writing checks for every month: Top Zillow Preferred Team — we're one of the top Zillow Preferred teams in Florida, with live buyer tour requests routed directly to our agents Live transfer leads — phone-ready leads handed off while they're still on the line Realtor.com Market VIP leads — active buyers and sellers searching the MLS in your market right now. These zip-code-zoned leads convert at up to 3-5x the industry average. PPC campaigns — team-funded paid ads driving inbound buyer and seller inquiries Strata Offers cash offer seller pipeline — our in-house guaranteed cash offer program generates dozens of listing opportunities for team agents each month Inside Sales Agent team — ISAs pre-qualify and warm up prospects before routing them to you, so you're stepping into conversations that are ready to move
 
You stop running the back-end of your own business: Listing Coordinator — handles your listing intake, photography scheduling, sign install, marketing rollout, and showing feedback so you can spend your time in front of sellers, not in front of a screen Contract Concierge — you'll never have to write your own contract or addendum again. Send us the terms, you'll have a reviewed contract back in minutes Transaction Coordinators — once your contract is okayed, our in-house team sends it out for signatures, manages every party through closing, and gets you paid. You stay focused on the next deal. Marketing Team — your listings get the marketing they deserve without you building any of it yourself
 
When you join Strata Group you keep more of what you make: No monthly fees. No desk fees. No technology fees. No setup fees. You're not paying to exist on a roster. You're not paying for tools that may or may not work together. You're not paying for leads. You stop subsidizing your own business and start running it.
 
The infrastructure is already built: Office space — in your market when you want it. Work from the field or from home when you don't. Results are what matter. Business Phone Number Email — You'll be able to easily keep your personal life and business separate because on day one, we will provide you with a business number and email address to use. Headshots — Each month, we offer the opportunity for our agents to get new headshots. This way, your marketing materials can stay fresh. Business Cards — When you connect with someone, you'll want to have a business card to share with them. We provide your first set! Personalized Page on Team Website — We want to help you build your own name in this industry. We provide a custom page of our team site just for you. This will help you build your name and brand. Follow Up Boss (a customer relationship management tool aimed to help you stay in contact with your leads, so you can stay top of mind and close more deals), Fello (a platform for automatically nurturing and tracking your leads so you don't miss future business opportunities), Custom home-search app so you can see every house your clients are looking at in their free time and know exactly which homes to show them. Custom team app so you've got every resource you need to conduct your business at your fingertips while you're busy in the field. You'll have things like Contract Concierge, vendor contact information, mentor messaging, and MLS information, right there when you need it.
 
Sharpening, not training: 
You don't need a 20-module beginner course. What you do need is a room full of agents at your level. We have it.
 
Weekly sales meetings, daily huddles, role-play and situational masterminds, and Strata Live, a 2-hour open virtual room twice a week where you can drop in and get real-time answers from leadership, our managing partner, and top producers. No appointment needed. Pipeline reviews and negotiation support are available whenever you need them.
 
This is peer-level sharpening, not entry-level instruction.
 
Responsibilities Follow up with the leads we provide and build real relationships with buyers and sellers. Conduct property showings and open houses, showcasing homes in a way that highlights their unique features and benefits. Conduct buyer and seller consultations using the scripts and frameworks we'll train you on, utilizing our comprehensive CRM system to manage client interactions, ensuring timely follow-ups and consistent communication. Host open houses and show homes. Work closely with our transaction team to ensure all paperwork is completed accurately and efficiently, allowing you to focus on client engagement and sales activities. Have local knowledge of the community to answer questions about potential homes and the surrounding neighborhood Meet with clients to determine their home wishlist, then meet their needs and sell them a home
 
Qualifications Experience in real estate sales with a proven track record of closing deals and building a client base. Ability to effectively utilize CRM systems for managing client interactions and ensuring timely follow-ups. Proven track record of conducting successful buyer and seller consultations, leveraging provided scripts and frameworks. Ability to showcase properties through engaging open houses and showings, highlighting unique features and benefits. Experience working collaboratively with transaction teams to ensure accurate and efficient paperwork completion. Strong local knowledge of Jacksonville, FL, to answer client questions about homes and neighborhoods. Ability to build genuine relationships with clients, understanding their needs and guiding them to their dream home.
 
Compensation
 $120,000+
 
About Strata Group
 Strata Group is one of Florida's most premier real estate teams with 720 transactions last year, $250M+ in annual volume, over $1 billion in lifetime sales, and more than 2,000 families served.
 
We believe most agents don’t have a talent problem; they have an infrastructure problem . We’ve built the systems most agents spend years trying to create alone, including Zillow Preferred lead flow, a full contract concierge team, and zero desk fees. Our mission is to remove the administrative friction from your day so you can focus entirely on high-dollar activities and closing deals.
 
Our core values guide everything we do: We Do the Work Despite We Lead with Integrity We Operate from Abundance We Are Solutions Driven We Live with Intention We Serve to Make a Difference
 
Next step: Apply here, and we'll set up a short call. No pressure, no pitch, just an honest look at whether Strata is the right place for you to start your career.

Experienced Real Estate Sales Agent

Munoz & Co

We&rsquo;re looking for a highly organized, proactive Administrative Assistant with strong project management skills. Experience in real estate, lending, mortgages, or financial services is preferred but not required.If you&rsquo;re someone who takes initiative, enjoys solving problems, and thrives in a fast-paced remote environment, we&rsquo;d love to hear from you.Position Overview:As our Administrative Assistant, you&rsquo;ll oversee the movement of active files and keep deals progressing efficiently from intake to closing. You&rsquo;ll work closely with loan officers, processors, underwriters, transaction coordinators, and funding partners to ensure every transaction stays on track.This is a remote, part-time position with opportunities for growth as the company expands.Responsibilities:* Manage and maintain the firm&rsquo;s active deal pipeline* Track the status of all files and identify outstanding items* Coordinate communication between internal teams and external partners* Assign follow-up tasks and ensure deadlines are met* Keep CRM systems, spreadsheets, and project trackers updated* Identify bottlenecks and escalate issues when necessary* Assist with reporting, forecasting, and operational organization* Support leadership with administrative and operational tasksQualifications:* 2+ years of administrative, transaction coordination, or operations experience preferred* Experience in real estate, mortgages, lending, or financial services is a plus* Strong organizational and project management skills* Ability to manage multiple priorities simultaneously* Excellent written and verbal communication* Detail-oriented with strong follow-through* Comfortable using CRMs, Google Workspace/Microsoft Office, and Excel or Google Sheets* Self-motivated and able to work independently in a remote environment* Availability during U.S. business hours preferredCompensation &amp; Benefits:* $2,000&ndash;$3,000 per month (based on experience)* Performance-based bonuses* Fully remote position* Flexible schedule* Professional development opportunities* Clear path for advancement into senior operations and leadership rolesWhat We&rsquo;re Looking For:We&rsquo;re looking for someone who takes ownership, communicates well, and enjoys keeping projects organized from start to finish. You should be proactive, dependable, and comfortable working in a fast-moving environment where attention to detail matters.To Apply:Please send your resume along with a brief introduction describing your relevant experience to:sofiaxisabelle@gmail.comJob Type: Part-Time | Remote | ContractPay: From $2,500.00 per monthWork Location: Remote

Administrative Assistant (Remote, Part-Time)

Legacy

<div>
 
 Job Description
 
 
 
 We're looking for a sharp, organized, and client-focused Real Estate Executive Assistant &amp; Listing Manager to join a high-performing real estate agent. This is a full-time, in-person role where you'll be the operational engine behind every listing &mdash; from the first appointment through closing day and beyond.
 
 
 You'll take ownership of listing coordination, marketing, social media, and client communication while keeping the business running smoothly behind the scenes. If you love checking things off, tracking information and data, thrive in a fast-moving environment, and take pride in making both clients and your agent look great, this role is for you.
 
 
 
 Benefits
 
 
 
 Annual Base Salary + Bonus Opportunities
 
 
 Paid Time Off (PTO)
 
 
 Hands on Training
 
 
 Career Growth Opportunities
 
 
 Professional Work Environment
 
 
 Profitability Bonuses
 
 
 Holidays Off
 
 
 Equipment Provided
 
 
 
 Responsibilities
 
 
 
 
 Listing Coordination &amp; Transaction Management
 
 
 
 <ul>
 <li>
 Prepare and deliver pre-listing packages, coordinate photography, staging, signage, and MLS input from day one through closing
 </li>
 <li>
 Place and manage directional signage: set out, maintain, and retrieve directional signs and riders for open houses and showings; track inventory and condition
 </li>
 <li>
 Prepare listing marketing: design and produce property flyers, just-listed cards, email campaigns, and digital ads for each new listing using Canva and the team's brand templates
 </li>
 <li>
 Coordinate open houses and showings: schedule, set up, and support open house events; prepare materials, manage sign-in, and follow up with attendees
 </li>
 <li>
 Track active listings and transactions: maintain shared listing and transaction trackers; keep all deadlines, status updates, and documents current
 </li>
 <li>
 Transaction tracking: monitor all active purchase and sale transactions from contract to close, ensuring all contingency deadlines, inspection periods, and closing milestones are met; communicate proactively with clients, agents, title, and lenders to keep every deal on track.
 
 
 </li>
 </ul>
 
 Executive &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Calendar management: schedule appointments, listing presentations, client meetings, and events; anticipate conflicts and keep the day running smoothly
 </li>
 <li>
 Maintain the operations manual: document systems, checklists, and standards so the business runs consistently
 </li>
 <li>
 Organize and maintain electronic and physical filing systems.
 </li>
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 Serve as the primary point of contact &mdash; respond promptly and professionally to clients, agents, and vendors on behalf of the team
 </li>
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 Manage client touchpoints &mdash; coordinate thank-you notes, closing gifts, milestone recognition, and review requests; maintain the CRM with current contact records
 </li>
 <li>
 Support client events &mdash; assist with planning, logistics, set-up, and day-of coordination for appreciation events, pop-bys, and seasonal gatherings (some weekend availability required)
 </li>
 <li>
 Support the team with various projects and initiatives as needed.
 
 
 </li>
 </ul>
 
 Social Media &amp; Content Creation
 
 
 
 <ul>
 <li>
 Manage and grow the team&rsquo;s social media presence across Instagram, Facebook, and other relevant platforms; create and schedule engaging content including new listings, market updates, community spotlights, and behind-the-scenes posts.
 </li>
 <li>
 Shoot, edit, and publish short-form video content (Reels, TikToks, YouTube Shorts) for property highlights, neighborhood tours, and team branding using tools such as CapCut, Adobe Premiere, or similar.
 </li>
 <li>
 Maintain a consistent posting calendar and monitor engagement metrics; respond to comments and DMs in a timely, on-brand manner.
 </li>
 <li>
 Collaborate with the agent to develop content ideas that build audience, generate leads, and reinforce the team&rsquo;s market expertise.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Active real estate license preferred &mdash; or a genuine willingness to obtain one
 </li>
 <li>
 Prior experience in real estate administration, listing coordination, or as an executive assistant strongly preferred
 </li>
 <li>
 Exceptional organizational skills &mdash; able to juggle multiple active listings and deadlines without dropping the ball
 </li>
 <li>
 Proficient in Google Workspace, Canva, and CRM platforms; comfortable with MLS systems
 </li>
 <li>
 AI-proficient and tech-savvy: comfortable leveraging AI tools (ChatGPT, Claude, or similar) to draft communications, streamline workflows, research, and improve productivity; quick to learn and adopt new software
 </li>
 <li>
 Strong written and verbal communication skills with a professional, warm client-facing presence
 </li>
 <li>
 Proactive, resourceful, and able to anticipate needs before being asked
 </li>
 <li>
 Available for occasional weekends for open houses, directional placement, and client events
 </li>
 </ul>
</div>

Real Estate Executive Assistant

Search 1298+ Transaction coordinator jobs near you this June. New roles added regularly across leading industries. Apply today.

1298 transaction coordinator jobs Near Me

Sales Progression Coordinator (UAE Real Estate)

Experienced Real Estate Sales Agent

Experienced Real Estate Sales Agent

Experienced Real Estate Sales Agent

Experienced Real Estate Sales Agent

Administrative Assistant (Remote, Part-Time)

Real Estate Executive Assistant