volunteer coordinator

the American Institute of Architects - Miami

Job Summary We are seeking a dedicated and detail-oriented Membership Coordinator and Office Manager to oversee the daily operations of our office while ensuring an exceptional experience for our members. This role combines administrative responsibilities, including working with our bookkeepers, and essential organizational skills for the smooth functioning of our organization. The ideal candidate will possess strong management skills, effective communication abilities, and a background in office management.Responsibilities<ul><li>Coordinate membership activities, including onboarding new members and managing educational credits.</li><li>Manage sponsors and partners.</li><li>Coordinate volunteers for events.</li><li>Manage office for summer camp.</li><li>Maintain accurate financial records using QuickBooks and other programs.</li><li>Manage schedules, calendars, and appointments for staff and board members</li><li>Oversee volunteers</li><li>Maintain organized online filing systems and manage clerical duties as needed.</li><li>Ensure efficient communications and excellent phone etiquette.</li></ul>Skills<ul><li>Proficiency in QuickBooks for financial management tasks.</li><li>Excellent schedule management skills to prioritize tasks efficiently.</li><li>Experience in vendor management to maintain productive relationships.</li><li>Proven job experience</li><li>Basic bookkeeping skills with attention to detail in financial records.</li><li>Extensive office experience with clerical duties that support daily operations.</li><li>Administrative experience that showcases strong organizational skills.</li><li>Familiarity with volunteer management is essential</li><li>Exceptional communication skills for effective interaction with members and staff.</li><li>Strong organizational skills to manage multiple tasks simultaneously.</li><li>Proficient in filing systems to maintain organized documentation.</li><li>Expert in Microsoft suite, Adobe, and able to pick up computer programs easily.</li></ul>Job Type: Full-timePay: $46,857.54 - $53,430.58 per yearWork Location: In person

Membership coordinator and office manager

Alghanim INDUSTRIES

Date: 2 Nov 2025
 
Location: 
KW
 
Company: 
Alghanim Industries
 
Long Description Job Summary
 Coordinate day to day details of Program to meet target.
 Job Responsibilities
 Coordination with volunteers
 
<ul>
<li>Coordinate day to day with volunteers by conducting correspondences, calls and confirm attendance</li>
<li>Assist in developing and implementing all volunteer Training program</li>
<li>Prepare Kits and deliver to volunteers</li>
<li>Ensure the volunteer is ready for the program (trained, receive kits…)</li>
<li>send volunteer evaluation forms to volunteers</li>
<li>Greet volunteer 1st day of the session at school</li>
<li>Assist Facilitators and Volunteers throughout the session</li>
<li>Attend the program session(s) and Conduct the program if the volunteer don’t show up</li>
</ul>
Program implementation
 
<ul>
<li>Order any needed materials for the program.</li>
<li>Coordinate documents delivery with driver and ensure full understanding of desired needs</li>
<li>Ensure time management and quality of Program In the session</li>
<li>Coordinate with the Marketing department on all programs sessions/workshop for communication.</li>
<li>Send Thank you emails to all parties participated in the program</li>
<li>Report all progress to line manager on a regular basis</li>
</ul>
Admin coordination
 
<ul>
<li>Coordinate materiel and supply delivery to the session</li>
<li>Update data in the portal & scan and file verification documents</li>
<li>Printing and distribution of Certificates for Programs ( volunteers, Students, teachers …)</li>
<li>Prepare needed forms (Registration forms, pre and post evaluation forms and any needed documents)</li>
<li>Perform other responsibilities & tasks as required from line manager</li>
</ul>
Initiatives
 
<ul>
<li>Suggest and work with Line Manager on new initiatives to facilitate work operation and enhance program quality.</li>
</ul>
Candidate Requirements
 <ul>
<li>With 2 years of relevant working experience. Fresh graduate are also welcome.</li>
<li>Demonstrate to work effectively in a team and as a proactive team member</li>
<li>Excellent communication skills both in written and spoken English and Arabic.</li>
<li>Excellent skills in MS applications.</li>
<li>Excellent interpersonal skills and able to work under pressure and meet the deadlines.</li>
<li>Have a driving license and a car.</li>
</ul>
Education Bachelor’s Degree

Program Coordinator

Girl Scouts of Central & Southern New Jersey, Inc.

<div>Membership Specialist
OUR MISSION: We accept and implement the Girl Scout Mission to build courage, confidence and character to make the world a better place. 
THE GSCSNJ WAY: Our team members are receptive to new ways of doing things that translate new ideas into the creation of meaningful Girl Scout Experiences for our members. They are not afraid to take risks; they learn from failure; they work together to achieve success; they exchange ideas to create value, allowing the unexpected to happen. Team members are innovative, have a &ldquo;Think Outside the Box&rdquo; mindset and enjoy collaborating with others. 
OVERVIEW OF POSITION: The Membership Specialist is responsible for driving growth and engagement in girl and adult membership through recruitment, volunteer management, and community partnerships. This role develops and supports Service Unit volunteer teams, builds collaborations with community stakeholders, manages assigned grants, and ensures effective delivery of the Girl Scout Leadership Experience across assigned geographic areas.<div> 
SUCCESS FACTORS: 
<ul><li>Recruitment and retention of girls and adult members that reflect the diversity of the communities we serve</li><li>Development and maintenance of positive relationships with volunteers, community partners, and external stakeholders</li><li>Achievement of grant deliverables, membership goals, and project deadlines</li><li>Effective use of data and technology to monitor trends, assess performance, and inform strategy</li></ul></div> 
ESSENTIAL RESPONSIBILITIES: 
This list is not meant to be exhaustive of all tasks and responsibilities. Other duties may be 
assigned as needed or may be unique to a specific instance of a job
Membership Growth &amp; Recruitment:<ul><li>Build relationships with community stakeholders in the designated territory (Burlington County) to recruit new girls and adults into Girl Scouting.</li><li>Conduct professional recruiting presentations to promote Girl Scout programs and membership.</li><li>Support Service Units in achieving annual membership goals through targeted recruitment and engagement strategies.</li><li>Ensure recruitment activities align with Council priorities and reflect community demographics.</li></ul>
Volunteer Management &amp; Support:<ul><li>Recruit, train, and support Service Unit volunteers, ensuring they have the resources and guidance needed to deliver a quality Girl Scout Leadership Experience.</li><li>Foster effective volunteer teams by recruiting, appointing, and supervising Service Unit managers and volunteers.</li><li>Provide coaching, conflict resolution, and problem-solving support as needed.</li><li>Recognize and celebrate volunteer accomplishments.</li></ul>
Grant Management &amp; Implementation:<ul><li>Successfully manage assigned grants in compliance with guidelines and timelines.</li><li>Achieve expected outcomes and submit all required reports accurately and on time.</li><li>Collaborate with Council leadership to align grant initiatives with membership growth goals.</li></ul>
Data &amp; Technology Utilization:<ul><li>Use the Council CRM system to track and analyze recruitment, retention, and volunteer engagement data.</li><li>Conduct market research to identify opportunities for growth and improve strategies based on trends.</li><li>Optimize use of Salesforce, Looker, and other tools to support volunteer management and customer service.</li></ul>
Community &amp; Stakeholder Engagement:<ul><li>Build and maintain partnerships with schools, community organizations, and businesses to expand Girl Scout visibility.</li><li>Identify opportunities for Council collaboration within the community.</li><li>Represent GSCSNJ at events, fairs, and presentations to increase awareness and participation.</li></ul><div> 
Education, Experience, and Skills Requirements: 
<ul><li>Associate&rsquo;s Degree preferred; High School Diploma required</li><li>2&ndash;3+ years of professional experience in sales, community outreach, or volunteer management</li><li>Experience working with diverse communities and building relationships across sectors</li><li>Strong organizational, communication, and public speaking skills</li><li>Proficient in Microsoft, CRM systems (e.g., Salesforce), and virtual communication tools</li><li>Ability to learn and apply new technologies and data management practices</li></ul></div><div> 
Physical Requirements: 
For office-based positions, the general physical expectations are that: 
<ul><li>Ability to read materials and respond in writing or verbally</li><li>Operate standard office equipment (computer, copier, phone, etc.)</li><li>Move around the office as needed for meetings and collaboration</li><li>Occasional lifting up to 20 pounds</li><li>Reasonable accommodation will be provided as needed.</li></ul></div><div> 
Other Expectations: 
<ul><li>Role requires significant time in the community (approximately 50&ndash;70% of time out of the office)</li><li>Some evening and weekend work required; overtime may be necessary during peak recruitment seasons (late summer/early fall)</li><li>Reliable transportation required</li></ul></div><div> 
Compensation: 
<ul><li>Full Time Exempt Position. Salary Range: $43,000-$48,000</li><li>Benefit package included on website: https://www.gscsnj.org/en/careers.html</li><li>Generous PTO policy &ndash; 25 days plus holidays according to annual schedule</li><li>403(b) Thrift Plan with company match</li><li>State of New Jersey Paid Sick Leave</li><li>Group Health Plans for medical, vision, and dental</li><li>Optional Health Care Accounts for savings and flexible spending</li><li>Group Life and Accidental Death &amp; Dismemberment Coverage (Employer-paid and additional voluntary)</li><li>Group Short- and Long-term Disability Insurance (voluntary)</li><li>Employee Assistance Program</li><li>Tuition Reimbursement and Professional Development Programs</li><li>Casual dress, All-staff retreats, flexible scheduling depending on position</li></ul></div> 
In accordance with federal law and Girl Scouts of the USA policy, we do not discriminate on the 
bases of race, color, national origin, sex, age, or disability. Girl Scouts is an Equal Opportunity 
Employer Committed to Diversity</div>

Membership Specialist

Hartford HealthCare

<div>Location Detail: 80 Seymour Street (10008)
Shift Detail: Monday through Friday 8:00 a.m. - 4:30 p.m., occasional evenings and weeknds
Work where every moment matters.
Every day, more than 40,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut&rsquo;s most comprehensive healthcare network.
Hartford Hospital is one of the largest and most respected teaching hospitals New England. We are a Level 1 Trauma Center that provides cutting edge treatment to its patients. This is made possible by being home to the largest robotic surgery center in the Northeast and the Center for Education, Simulation and Innovation (CESI), one of the most-advanced medical simulation training centers in the world. When hospitals cannot provide the advanced care, expertise and new treatment options their patients require, they turn to us.
Job Summary: 
<ul><li>
Responsible for collaborating with hospital staff to develop and implement volunteer roles that meet the needs of our departments and enhance the patient experience.</li><li>
Recruits, places and on-boards volunteers within regulatory and legal parameters.</li><li>
Oversees daily operations of administrative and volunteer staff within specialty programs including the high school and college volunteer programs as well as Research.
</li><li>Collaborates with other department staff to improve impact and efficiency of services and enhance the volunteer experience.</li><li>
Develops relationships with and partners with the local community to showcase volunteer opportunities that will develop into a talent pipeline for the hospital.</li><li>
Will be required to sit for Certified Administrator of Volunteer Services Administrator (CAVS) exam within two years.</li><li>
Reports to the Director of Volunteer Services</li></ul> 
<h3 class="jobSectionHeader">
Qualifications</h3> 
<ul><li>Bachelors degree in healthcare management, behavioral sciences, leadership and organizational development, personnel administration, business management or communication or CAVS certification required.</li><li>
Minimum one to three years experience with oversight of volunteer services or community services program including recruitment, quality control and development.</li><li>
Outstanding written, verbal and online communications skills</li><li>
Demonstrated leadership qualities, human relations skills, conflict management, decision making ability, and ability to generate new ideas and innovations.</li><li>
Demonstrated personal commitment to philosophy of volunteerism.</li><li>
Demonstrated ability to relate to persons of all ages and diverse backgrounds, skills and abilities.</li><li>
Ability to establish collaborative relationships within and outside the organization</li></ul><div></div><div> 
We take great care of careers.</div>
With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge &ndash; helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. 
As an Equal Opportunity Employer/Affirmative Action employer, the organization will not discriminate in its employment practices due to an applicant&rsquo;s race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.</div>

Manager - Volunteer Services

Girl Scouts of the USA

<div>Description:

Girl Scouts of Central Illinois offers professional opportunities for talented, forward-thinking individuals who share our vision of helping girls and young women change the world for the better. Here's your opportunity to enhance your career while making a difference in girls&rsquo; lives and in the world.
This position is a full-time, benefit eligible position, including: medical, dental, life, long-term disability, EAP, parental leave, 12 paid holidays a year, sick, vacation, and personal time! Additionally, we offer a 403b and match after 1 year, and offer the option to enroll in many other supplementary benefits. We offer a casual work environment and the week between Christmas and New Years off! We also offer 2 days work from home (not including February and March) after 6 months of employment.
The Member Engagement Coordinator is responsible for the recruitment and retention of girl scouts and volunteers in their assigned area. This specific job is for McLean County.
Girl Scouts of Central Illinois aspires to be an organization that is anti-racist, inclusive of members&rsquo; identities, and equitable, building accessibility to Girl Scouting for all.
Requirements:

RESPONSIBILITIES 
Design and implement a comprehensive plan to reach and maintain the market share goal for membership in assigned areas.<ul><li>
Research school population statistics, market data, membership trends, and other pertinent information relevant to assigned areas.</li><li>
Implement recruiting and retention strategies outlined in the council&rsquo;s strategic plan, annual marketing plan, and/or other council goals.</li><li>
Plan, schedule, and execute recruitment events in assigned areas, attending individually or with assistance from volunteers.</li><li>
During peak season; back to school and daisy push, hold recruitment events a minimum of 3 times per week (end).</li><li>
Cultivate relationships with area businesses, schools and educators, faith-based institutions, civic organizations, and other community stakeholders to increase awareness and participation.</li><li>
Support the delivery of the troop experience in assigned areas until adults are trained and ready to serve as volunteers. In some cases, direct support of troops will be required.</li><li>
Maintain troop information and leader lists for new and existing troops; continually updating troop information in Salesforce.</li><li>
Establish and grow relationships with area Service Units (SU) by attending SU meetings and events.</li><li>
Follow up on new leads and referrals, convert to registered membership, troops, and leaders.</li><li>
Collaborate with the Program and Fund Development Departments to assist in volunteer participation growth.</li><li>
Lead annual membership renewal campaign in assigned areas.</li><li>
Provide volunteer leader onboarding, to include Basic Leader Training and ongoing support and direction.</li><li>
Work within Salesforce to manage, support, and track information, interactions, and actions with volunteers, by entering information timely and accurately.</li><li>
Manage cases, tasks, and data cleanup as needed, in Salesforce.</li><li>
Respond to inquiries via phone, email, walk-in visitors and written communications in an appropriate, prompt, and efficient manner, cultivating a positive customer experience.</li><li>
Continually update Salesforce dashboard for review of progress to goals.</li><li>
Support service area teams and troops in all product sales activities.</li><li>
Performs other duties as required.</li></ul>
EMPLOYER REQUIREMENTS<ul><li>
Believe in the mission of Girl Scouting.</li><li>
Ability to pass a criminal and background check.</li><li>
Team player with excellent customer service skills.</li><li>
Computer experience with proficiency in Microsoft Office Products.</li><li>
Ensure diversity and pluralism is embraced and incorporated into the work of the council.</li><li>
Be Familiar with safety rules and regulations and take reasonable steps to ensure their own healthy and safety, and that of others.</li><li>
Interpret and support GSUSA and council policies and standard procedures.</li><li>
Uphold the code of conduct as outlined in the Girl Scouts of Central Illinois Employee Handbook.</li><li>
Represent the organization professionally and uphold the Girl Scout Promise and Law.</li></ul>
POSITION REQUIREMENTS<ul><li>
Bachelor&rsquo;s degree or 5 years&rsquo; experience in a customer service role.</li><li>
Strong interpersonal skills, including the ability to resolve conflict and maturity of judgement.</li><li>
Ability to work a flexible schedule including evenings/weekends; occasional overnights is required. Ability to travel as job requires.</li><li>
Must have personal vehicle for regular travel throughout the council. Valid Driver&rsquo;s license and insurance required.</li></ul>
PHYSICAL REQUIREMENTS<ul><li>
Prolonged periods of sitting at a desk and working on a computer.</li><li>
Must be able to lift 15 pounds at times.</li><li>
Walking, standing, bending, stooping, reaching, and moderate lifting.</li><li>
Occasional exposure to seasonal weather conditions.</li></ul></div>

Member Engagement Coordinator

Child Care Resource Center

<div>Expected Hourly Pay Rate:
$27.00
Work where your work matters. Work at CCRC.
CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!
General Summary: 
Reporting to the Director of Communications, the Community Donation Coordinator oversees the procurement, management, and distribution of in-kind donations from community supporters. The coordinator is responsible for receiving, tracking, storing, and reporting monthly on in-kind contributions, products, and equipment. This includes developing and coordinating a comprehensive agency-wide donation allocation strategy to meet community needs. Additionally, the coordinator fosters and maintains strong relationships with donors while ensuring compliance with gift regulations and grant requirements.
Please review the full job flyer here: Community Donation Coordinator Job Flyer
Essential Duties And Responsibilities
Within a team environment, this position will perform the following responsibilities:
Donor Engagement &amp; In-Kind Donation Management (35%).<ul><li>
Facility tours with emphasis on community needs assessment data including needs for in-kind donations.</li><li>
Coordinate delivery, receipt, and dissemination of in-kind donations, including inventory donor reports.</li><li>
Maintain the integrity of donation data and monitor inventory levels, and engage donors to fulfill community needs.</li><li>
Work with stakeholders to identify community needs and develop plans to address them, including coordinating donation pickups.</li></ul>
Warehouse &amp; Inventory Management (50%).<ul><li>
Develop and maintain trusted relationships with business partners, stakeholders, and suppliers to ensure timely fulfillment of inventory needs.</li><li>
Address and resolve issues related to the quality of goods and services with the suppliers.</li><li>
Proactively identify, recommend, and implement warehousing and inventory process improvements.</li><li>
Monitor inventory levels, regularly review thresholds, restock purchases, and reach out to donors as needed.</li><li>
Ensure inventory is up to date across all warehouse locations (AV, SFV, SB, and VV).</li><li>
Conduct routine visits to warehouses to ensure accurate tracking and inventory management.</li></ul>
Operational Support &amp; Community Engagement (15%)<ul><li>
Assist in the development, implementation and monitoring of agency policies related to warehouse operations and donor management.</li><li>
Coordinate volunteer opportunities, both onsite (e.g. HQ warehouse) and at agency events to fulfill program and community needs.</li><li>
Participate in onsite and off-site agency events to foster community engagement and raise awareness.</li></ul>
Job Specifications<ul><li>
Other duties as assigned.</li></ul>
Minimum Required<ul><li>
Education:<ul><li>
High School degree, or equivalent years of education/training in business, operations, fund development, communications, or related field.</li></ul></li><li>
Experience:
<ul><li>Three years&rsquo; experience, composed of business operations, inventory, and/or project management. Experience in the above areas may be demonstrated simultaneously in prior positions.</li></ul></li><li>
Technical Requirements:<ul><li>
Intermediate proficiency in Office 365, Outlook, Word, and Excel.</li><li>
Ability to identify and resolve issues in a timely manner and gather and systematically analyze information.</li><li>
Basic project management and reporting.</li></ul></li><li>
Travel: This position requires 5% travel to CCRC&rsquo;s offices throughout Los Angeles and San Bernardino County. Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc.) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver&rsquo;s License and receiving DMV clearance.</li><li>
Work Schedule: Full time, on site at the Chatsworth Warehouse, Monday &ndash; Friday standard working hours.</li><li>
Work Environment: On site working from various office locations (AV, SFV, SB indoors/outdoors) to ensure inventory is counted and updated as well as assist with cleaning warehouse areas, work events (indoors/outdoors) all year long enduring the weather (Spring, Summer, Fall, Winter) in order to meet the community&rsquo;s needs. Work from a cubicle space in an area that may have a mid- high noise level as it is located in the warehouse area.</li><li>
Background &amp; Health Clearance Requirements: Background &amp; Health Clearance Requirements: As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:<ul><li>
Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).</li><li>
Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with &ldquo;at risk&rdquo; populations, CA Code of Regulations Title 22, &sect;101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)</li><li>
MVR / DMV Clearance (in accordance with CCRC&rsquo;s liability insurance provisions): For positions where driving is required.</li><li>
Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)</li><li>
CPR / Pediatric CPR Certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health &amp; Safety Code 1596.865 &ndash; 1596.866)</li><li>
Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320</li></ul></li></ul>
At CCRC, passion and meaningful work is rewarded! We offer employees:<ul><li>
Competitive compensation package</li><li>
Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance</li><li>
Basic Life Insurance and Long Term Disability paid for by CCRC</li><li>
Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting</li><li>
Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break</li><li>
Opportunities for learning and professional development, including education reimbursement</li><li>
Employee Assistance and Wellness Programs</li><li>
501(c) (3) designation-You can apply for Public Service Loan Forgiveness!</li></ul> 
We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in Victorville, serving a total geographic area of 22,500 square miles.
Child Care Resource Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information. 41 CFR 60-1.35(c)
Accommodations: If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (818) 717-1000 ext. 6599 or email them at Recruiting@ccrcca.org.</div>

Community Donation Coordinator - Temp

Milwaukee Academy of Science

<div>Title: Community Partnerships Manager

Supervisor: Chief Strategy Officer

Department: Partnerships

Classification: Exempt

Contract Length: Full-Time &ndash; Year-Round (260 staff work days)

Founded in 2000, the Milwaukee Academy of Science is a K4-12th grade independent charter school serving nearly 1,900 scholars in downtown Milwaukee. The mission of MAS is to graduate students prepared to compete successfully at the post-secondary level. African American students comprise 99% of the student body and over 95% of students are considered economically disadvantaged. Regardless of student background and external factors, MAS maintains the expectation that students should be on grade level and proficient on state assessments.

Job Summary:

The Community Partnerships Manager will manage community partnerships that serve students and parents district-wide as well as lead a variety of community engagement efforts for the Milwaukee Academy of Science (MAS). MAS has over 75 partnerships that are constantly growing and evolving. This person will be responsible for stewarding positive, productive, mutually beneficial partnerships in each academy (elementary, middle, and high school). This person will ensure that the objectives and desired outcomes of partnerships are met and/or problem-solve to overcome any challenges that present themselves. This will be done alongside and in collaboration with the administrators, teachers, students, and parents. This person will also be responsible for celebrating partners and partnerships and showcasing our work through special events and other communication efforts (e-newsletters, social media, media, etc.) that support the larger development efforts of the school.

Position Relationships:

Reports to: Chief Strategy Officer

Supervises: volunteers

Coordinates with: District team, academy leaders, and teaching teams

Position Responsibilities:

Partnership Management
<ul>
<li>Maintain current partnerships and ensure the partnerships achieve the desired outcomes from both parties and that partnerships are integrated into the classroom whenever possible</li>
<li>Build new partnerships in collaboration with emerging partners based on projects, goals, or needs of the school</li>
<li>Create custom programs to address the needs of the school or the partner</li>
<li>Maintain accurate records of partnerships to ensure ongoing communication and understanding</li>
<li>Manage budgets and spending related to partnerships and/or grant-funded partnerships</li>
<li>Gather data (quantitative and qualitative) to demonstrate impact and create reports to convey the impact of grant-funded and other partnerships</li>
<li>Serve as a liaison between partners and administrators related to the school day, after school, and/or summer school programs</li>
<li>Design, plan, and execute special events related to partnerships and community resources (i.e. annual partnership celebration, virtual career day, mentoring, career prep programs)</li>
<li>Creatively engage the public to inform stakeholders of programs and partnerships via communications efforts (e-newsletters, social media, media, etc.)</li>
<li>Provide partnership and program support as needed</li>
</ul>
Volunteer Coordination
<ul>
<li>Solicit, select, train, and supervise volunteers/interns as needed related to partnerships and programs</li>
<li>Identify areas of need where volunteers can assist with administrative team and create opportunities</li>
<li>Maintain records of volunteers and integrate communications with this group of stakeholders</li>
<li>Showcase volunteer efforts at special events and via communications efforts (e-newsletters, social media, media, etc.)</li>
</ul>
Grant Management
<ul>
<li>For grant-related partnerships, manage budgets and spending related to partnerships</li>
<li>For grant-related partnerships, gather data (quantitative and qualitative) to demonstrate impact and create reports to convey the impact of the partnership</li>
<li>Prepare grant reports in a variety of formats&ndash;written, visual, video, social media&ndash;that convey, acknowledge, and celebrate the grantor&rsquo;s contributions</li>
<li>Maintain accurate records of grant calendar for received and proposed grants</li>
<li>Assist with project or program creation that will inform grant applications and research to find funding sources for projects and programs</li>
</ul>
Communications &amp; Marketing
<ul>
<li>Create content (graphic design and copy) related to partnerships for communication and marketing efforts such as e-newsletters, social media, events, and presentations</li>
<li>Contribute descriptions, data, photo/video to assist the development team with featuring community partnerships and the impact on students and our community</li>
<li>Support alumni engagement efforts in a variety of ways, from communication, to advertising events, to sharing opportunities, to maintaining relationships and connections</li>
<li>Collaborate with departments across the school to share the outcomes and impact of K-12 partnership efforts</li>
</ul>
Preferred Knowledge, Skills, Abilities and Personal Characteristics
<ul>
<li>Experience in administration, coordination, program development, after school and youth development programs and services, and/or academics in K-12 setting</li>
<li>Experience working with people and communities of color</li>
<li>A passionate commitment to education equity</li>
<li>Cultural sensitivity and understanding of special family and youth issues</li>
<li>Knowledge of available community resources that provide services to families</li>
<li>Strong work ethic, initiative, sense of urgency, and the ability to work within a team</li>
<li>Ability to work independently with minimal supervision, while also being a strong team player and proactively communicating with necessary stakeholders.</li>
<li>Ability to manage multiple priorities and a variable workload</li>
<li>Demonstrated ability to be analytical, detail-oriented, and to problem solve</li>
<li>Demonstrated experience in working with multiple stakeholders and collaborative working relationships</li>
<li>Ability to write and organize reports with skill in gathering required information</li>
<li>Skills in written and verbal communication. Ability to assist in preparing and giving oral presentations</li>
<li>Computer skills necessary using word processing, spreadsheets and database programs</li>
<li>Excellent verbal/written communication and presentation skills</li>
</ul>
Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Master&rsquo;s degree in education or related field preferred; Bachelor&rsquo;s degree required

Mental, Emotional, and Physical Demands and Environmental Factors: Ability to maintain professionalism and composure under pressure; ability to function at a high level in a high-paced environment; some evening hours required for special events, standing, lifting required for special event set up

Computer Skills: At a minimum, proficient in Microsoft Word, Excel, Slides, Google Drive, and familiarity with Canva and/or other platforms that can support graphic design and newsletters</div>
 <div>Email resume to Jennifer Berry at jberry@mascience.org</div>

Community Partnership Manager

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