Seasonal HR Generalist

Department: Human Resources

Reporting To: Human Resources Manager

Assignment Type: Seasonal; Hourly; Full Time

FLSA Status: Non-Exempt

Overview:

The Seasonal HR Generalist supports the Human Resources department during busy periods by executing key initiatives such as I-9 and compliance audits, enhancing data tracking, improving record retention, maintaining confidentiality, and assisting with HRIS and self-service portal expansion. The role also handles daily HR tasks, including recruitment, onboarding, investigations, terminations, and employee communications.

Essential Duties and Responsibilities:

• Conduct I-9 Audits companywide: Ensure all employee documentation is accurate and compliant with federal and state regulations. Identify and resolve discrepancies to mitigate organizational risk.
• Lead Compliance Audits: Facilitate guided audits of HR noticeboards and documentation, ensuring adherence to legal requirements and company policies. Prepare detailed reports and recommend corrective actions.
• Implement Data Tracking Mechanisms: Develop and deploy tracking tools for HR metrics, compliance deadlines, and project milestones. Monitor effectiveness and ensure data integrity.
• Improve Record Retention and Purge Processes: Review current recordkeeping procedures, recommend improvements, and execute systematic record purging in line with regulatory and company guidelines.
• Overhaul physical personnel filing systems companywide and push to digitize mandatory documentation within HRIS System. Lead the review, organization, and conversion of paper personnel files into a secure digital format. Ensure compliance with data privacy laws and internal policies during digitization.
• Audit and Organize Legacy Records: Identify redundant, outdated, or incomplete files and/or files originating from acquisitions; oversee their secure removal or integration into the new physical and digital systems.
• Support HRIS Expansion and Self-Service Portals: Collaborate with IT and HR teams to expand the HRIS system and implement self-service functionalities. Assist in data migration, user testing, and employee training.
• Recruitment and Onboarding: Manage job postings, screen candidates, coordinate interviews, and facilitate onboarding processes.
• Employee Engagement: Aid in the planning and execution of engagement initiatives, surveys, and feedback programs to enhance workplace culture.
• Companywide Communication: Develop and distribute HR communications to ensure employees are informed about policies, programs, and changes.

Supervisory Responsibilities:

This role involves no supervisory responsibilities

Education and/or Experience:

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 4+ years of HR experience, with exposure to compliance, audits, and HRIS systems.

Key Competencies:

Communication Skills:

• • Excellent verbal and written communication skills to effectively interact with employees at all levels of the organization.
  • Ability to clearly convey HR policies, procedures, and updates through presentations, meetings, and written correspondence.
  • Strong active listening skills to understand employee concerns and respond with empathy and professionalism.
  • Proficiency in drafting, editing, and distributing internal communications, such as memos, newsletters, and policy announcements.
  • Comfortable facilitating sensitive conversations and providing constructive feedback in a confidential and respectful manner.

Mathematical Skills:

• • Strong quantitative and analytical skills for interpreting HR data, identifying trends, and supporting data-driven decision-making.
  • Proficiency in developing and tracking HR metrics and key performance indicators (KPIs) related to compliance, turnover, and employee engagement.
  • Experience conducting data audits to ensure accuracy and compliance with regulatory requirements.
  • Ability to analyze audit results, identify discrepancies, and recommend process improvements based on findings.
  • Computer Skills:
  • Demonstrated proficiency with departmental data management systems (CBIZ, Salesforce) and advanced Microsoft Suite features (Excel functions like pivot tables, VLOOKUP, formulas).

Additional Preferred Skills and Qualifications:

• Experienced with HRIS reporting tools to compile and present actionable insights; familiar with HRIS software and self-service portal implementation
• 4+ years of HR Compliance experience, with direct exposure to compliance audits.
• Solid understanding of I-9 requirements, record retention regulations, and confidentiality protocols.

Compensation & Benefits:

This temporary role does not qualify for benefits coverage under the Affordable Care Act (ACA), in accordance with OMNI Systems’ applicable policies.

Physical Demands:

This position is based in an office environment, requires regular use of standard office equipment, and may involve sitting or standing for long periods. Occasional movement within the office, light lifting (up to 20 lbs), and compliance with PPE when entering the plant are needed. Moderate travel may be required.

Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, protected veteran status, or disability.