Seasonal Recruitment Coordinator

Summary Statement

Be the welcoming face and trusted guide for those beginning their career journey with the City of Boise—where people, purpose, and community come together.

Create a positive first impression for future City of Boise employees in this people-focused role! As a key member of the recruitment and onboarding team, you’ll facilitate a high-quality, engaging, and inclusive customer service experience for candidates and new hires throughout the City’s hiring and pre-employment onboarding processes. You’ll serve as a steward of the City’s culture, helping to create a welcoming, respectful, and high-performing environment by championing diversity, equity, inclusion, and accessibility at every step of the employee journey. This role plays an important part in ensuring every candidate feels informed, supported, and excited to join the City of Boise.

Please note: This is a full-time, temporary position with an anticipated duration of four months.

Essential Functions

• Welcomes prospective employees to the organization through the administration of the city's pre-employment onboarding process. Sends electronic pre-employment onboarding documents and schedules appointments for completion of forms and on-site requirements.
• Processes background checks and administers pre-employment screening based on job requirements. Refers incidents discovered during pre-employment onboarding that could preclude employment to manager or director. Documents outcomes and advises the hiring manager of the candidate’s successful completion of pre-employment onboarding steps.
• Administers the recruitment and hiring process through an automated applicant tracking system. Enters data into the system and document management database(s) to ensure candidates are processed and entered into the system. Maintains and audits files for compliance, retention and destruction. Compiles regular and ad hoc reports to reflect hiring metrics and trends.
• Schedules start dates and new employee orientation. Ensures communication with candidates and hiring managers are consistent. Maintains strict confidentiality of personally identifying information and personal health information in accordance with the law.
• Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Requirements

Required Knowledge, Experience, And Training

• High school graduation or equivalent and three years of experience in specialized administration in human resources administration, recruiting or program coordination.

• Federal, state and local employment laws and regulations.
• Employee recruitment and selection principles and practice.
• Data collection and analysis.
• Reporting and research techniques.
• Program development and implementation.
• Principles and practices of proper and effective business communication.
• Computer usage including related software.

• Apply techniques of human resources management and administration daily.
• Speak to members of the public and businesses.
• Coordinate multiple tasks/projects through strong organizational skills.
• Maintain strict confidentiality of work and exercise tact and diplomacy.
• Communicate effectively in the English language at a level necessary for efficient job performance.
• Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.
• Individuals must be capable of operating vehicles safely and have an acceptable driving record.

• Associate's degree in human resources management, public administration or a related field and three years of human resources generalist and recruiting services

• Valid state-issued driver’s license.

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
• Driving Record Check
• Criminal Justice Information System background check (CJIS)

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts
While performing the duties of this job the employee is occasionally lifting/carrying up to 20 pounds. Also, the employee is occasionally pushing/pulling up to 10 pounds. The noise level is frequently moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.

Working Environment
The work environment will include inside conditions and outdoor weather conditions. Employees will also drive a vehicle as part of this position.potential for violence/physical altercations