Secretaries and human resource needed

Job Summary
We are seeking a dynamic and organized Secretaries and Human Resources Assistant to join our team! This vital role combines administrative excellence with human resource support, ensuring smooth office operations and effective personnel management. The ideal candidate will be energetic, detail-oriented, and possess a strong passion for providing exceptional customer service. You will serve as the first point of contact for visitors and callers, manage office tasks efficiently, and support HR functions to foster a positive work environment. This paid position offers an exciting opportunity to develop your administrative and HR skills within a professional setting.

Duties

• Greet visitors and answer multi-line phone systems with professionalism and courtesy, demonstrating excellent phone etiquette
• Manage front desk responsibilities, including scheduling appointments, handling inquiries, and directing calls appropriately
• Perform data entry tasks using computer skills, including maintaining accurate records in software such as QuickBooks, Microsoft Office, and Google Workspace
• Organize and file documents systematically to ensure easy retrieval and compliance with company policies
• Assist in office management activities such as supply ordering, calendar management, and coordinating meetings or events
• Support human resources functions by helping with onboarding processes, maintaining employee records, and assisting with payroll-related tasks like bookkeeping
• Provide customer support by addressing inquiries promptly and professionally, ensuring positive interactions at all times
• Proofread correspondence, reports, and documents to maintain high-quality communication standards
• Support clerical tasks such as typing reports, managing data entry projects, and performing general administrative duties to keep the office running smoothly
• Maintain a clean and organized front desk area while managing office supplies inventory

Requirements

• Proven experience in office management or administrative roles with strong clerical skills
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy
• Experience using multi-line phone systems and demonstrating professional phone etiquette
• Bilingual abilities are highly desirable to serve diverse clients and staff effectively
• Familiarity with QuickBooks or bookkeeping software is a plus for handling financial records
• Strong typing skills with attention to detail for proofreading documents accurately
• Previous experience in customer service or as a receptionist (dental or medical receptionist experience is advantageous)
• Knowledge of office equipment such as printers, scanners, and fax machines
• Excellent time management skills to prioritize tasks efficiently while maintaining professionalism

Join us in creating a welcoming environment where organization meets exceptional service! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting our vibrant team. We value your contribution and are committed to providing a paid opportunity that fosters professional development.

Job Type: Full-time

Pay: $22.00 - $23.00 per hour

Expected hours: 40 per week

Work Location: In person