Secretary

Division International Engineering Consultants is seeking to hire a highly competent Secretary / Office Manager who will be responsible for overseeing all administrative, HR, and PRO functions of the company. The ideal candidate must be experienced, detail-oriented, and able to handle sensitive tasks with discretion and professionalism.

Key Responsibilities:

• Manage and supervise day-to-day office operations and administration.
• Handle HR functions including employee onboarding, contracts, leave management, and record keeping.
• Act as PRO for the company, managing all government relations:
• Visa processing, Emirates ID, medicals, and residency renewals for employees.
• Submission and follow-up with authorities (Immigration, Labour, DDA, Dubai Municipality, etc.).
• Renewal of trade license, establishment card, and other corporate documents.
• Draft, review, and manage company correspondence, reports, and official documents.
• Coordinate with management to ensure compliance with company policies and UAE labor laws.
• Maintain confidentiality, professionalism, and efficiency in all duties.

Requirements:

• Minimum 5 years of relevant experience in the UAE in a combined Admin/HR/PRO role.
• Strong knowledge of UAE labour laws, immigration processes, and government portals.
• Excellent command of the English language (speaking and writing).
• Proficiency in Microsoft Office applications.
• Strong organizational, multitasking, and communication skills.
• Must be available for immediate joining.

Application:
Interested candidates who meet the above criteria are invited to send their updated CV to careers@division-int.com with the subject line: Secretary / Office Manager (Admin, HR & PRO).

Job Type: Full-time