Secretary

Urgently Looking for Secretary

Duties and Responsibilities of Secretary to Department Manager

• Administrative Support
• Provide comprehensive secretarial and administrative assistance to the Department Manager.
• Manage and organize daily schedules, meetings, and appointments.
• Prepare, draft, and format correspondence, reports, presentations, and other documents.
• Communication & Coordination
• Handle incoming calls, emails, and correspondence on behalf of the manager.
• Coordinate between the department and other internal teams or external parties.
• Relay accurate and timely information to stakeholders.
• Meeting & Event Management
• Schedule, coordinate, and prepare agendas for meetings.
• Record, transcribe, and distribute meeting minutes.
• Arrange logistics for departmental events, workshops, and conferences.
• Document & Records Management
• Maintain accurate filing systems (electronic and physical) for confidential and sensitive information.
• Track and monitor departmental reports, deadlines, and follow-ups.
• Ensure proper documentation control and retrieval.
• Travel & Logistics
• Arrange travel itineraries, accommodations, and transportation for the manager.
• Prepare expense claims, reimbursements, and travel reports.
• Operational Support
• Quotation Preparation
• Assist in preparing departmental budgets, reports, and presentations.
• Support in following up on projects, tasks, and key deliverables assigned by the manager.
• Confidentiality & Professionalism
• Handle sensitive and confidential information with discretion.
• Represent the manager professionally in all interactions.

Job Type: Full-time