Secretary

Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide.

What You’ll Drive

• Provide comprehensive secretarial and administrative support to the Project Management and Technical Office.
• Receive, register, log, and properly distribute all incoming and outgoing documents.
• Prepare and maintain daily reports, technical submittals, and drawing records in the CSD system.
• Type and format letters, faxes, emails, and memos; receive and manage mail/email correspondence.
• Maintain and regularly update correspondence log registers and records in the CSD system.
• Attend and manage telephone calls and act as the front office point of contact.
• Prepare minutes of meetings, payment certificates, and monthly progress reports for consultants.
• Establish, organize, and maintain an effective filing and document control system.
• Coordinate with subcontractors and consultants regarding documentation and administrative matters.
• Liaise with Head Office (HO) on administrative and coordination tasks.
• Prepare weekly and monthly manpower and plant/equipment reports.
• Manage stationery inventory and office supplies.

You’re a Great Fit If You Have

• Diploma or Bachelor’s degree in Secretarial Studies, Business Administration, or a related field.
• Minimum 5 years of experience as a Secretary or Administrative Assistant, preferably in a construction, engineering, or project management environment.

• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Experience using document control systems (CSD or similar systems).
• Strong typing and formatting skills for reports, letters, minutes of meetings, and technical documents.

• Strong document control and filing system management skills.
• Ability to prepare daily, weekly, and monthly reports (manpower, plant, progress reports).

• Excellent verbal and written communication skills.
• Ability to coordinate effectively with subcontractors, consultants, and Head Office.
• Professional telephone etiquette and front-office handling skills.

• Well-organized, detail-oriented, and able to manage multiple tasks.
• Strong time management and prioritization skills.
• Ability to work independently and as part of a team.

Why You’ll Enjoy Working with Us

• Exciting Projects
• Career Growth
• Diverse Team
• Competitive Benefits
• Positive Workplace Culture

Six Construct is guided by our core values of respect, excellence, co-creation, passion, and unity. Our values are at the heart of everything we do, creating a diverse and inclusive workplace where everyone feels valued, secure, and motivated to reach their full potential.