Secretary

Requirements

• Minimum 3 years of experience as a Secretary or Administrative Assistant within the construction sector
• Strong knowledge of construction documentation and terminology
• Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems
• Excellent communication and organizational skills
• Ability to multitask and work under pressure in a fast‑paced environment
• Strong attention to detail and confidentiality

Key Responsibilities

• Manage day‑to‑day administrative tasks, including scheduling, correspondence, and document control
• Prepare, format, and maintain construction-related documents such as contracts, submittals, RFIs, and project reports
• Coordinate communication between project managers, site teams, suppliers, and clients
• Maintain organized filing systems (digital and physical) for project documentation
• Assist in preparing meeting agendas, minutes, and follow‑up action items
• Handle office supplies, procurement requests, and basic accounting support (invoices, LPOs, timesheets)
• Ensure compliance with company procedures and construction industry standards
• Support HR and operations with onboarding, timesheets, and administrative tasks as needed.

Preferred Qualifications

• Experience supporting project managers or engineering teams
• Knowledge of procurement processes and basic accounting
• Familiarity with construction project workflows and site operations

Work Location: In person