Secretary

Job Overview

Seeking a well organized and friendly person in our office to join our team. Will be responsible for Accounts Receivable, Billing, Answering Phones and Customer Service.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with excellent phone etiquette.
• Operate multi-line phone systems to handle inquiries, transfer calls, and provide information promptly.
• Maintain organized filing systems, both physical and digital, including data entry and document management.
• Support office management tasks such as calendar management, appointment scheduling, and meeting coordination.
• Utilize computer skills across Microsoft Office Suite, Google Workspace, and other relevant software for correspondence and documentation.
• Provide customer service support by addressing client questions, assisting with inquiries, and ensuring a positive experience.
• Perform clerical duties including proofreading documents, managing incoming/outgoing mail, and maintaining office supplies inventory.

Requirements

• Proven office experience with strong organizational skills and attention to detail.
• Proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Excellent phone etiquette with experience managing multi-line phone systems in a professional setting.
• Bilingual abilities are preferred to support diverse client needs effectively.
• Demonstrated clerical experience including filing, proofreading, and document management.
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Experience in customer service or customer support roles is highly desirable.
• Knowledge of office management procedures such as calendar management, bookkeeping, and personal assistant tasks.
• Join us to be part of an energetic team dedicated to excellence! Your organizational prowess combined with your positive attitude will make a meaningful difference every day. We value proactive individuals who thrive on multitasking and delivering top-tier support in a lively office environment!

Pay: From $15.00 per hour

Work Location: In person